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MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST. FRANCIS OF ASSISI CHURCH CENTRE - MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 5TH MARCH 2003, COMMENCING AT 7.00 P.M.
Chairman: Councillor T.W. Bowman;
Vice-Chairman: Councillor M.F. Jones;
Councillors: W. Feldon, Mrs I. Machin and Mrs S. Rouse;
Clerk and Treasurer: Paula M. Hall;
Ingleby Barwick Community Hall Management Committee:
Mrs P. Stainthorpe, Chair;
Mrs S. Rouse, Secretary (Member of Over 50s User Group);
Mrs E. Bowman, Treasurer;
Councillor W. Feldon, Parish Council Representative;
Councillor Mrs I Machin, Parish Council Representative.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from or on behalf of Councillor P. Mallon, Ryandale Playgroup, Mr N. Baker and Mr J. Fletcher.
137. EXTENSION TO INGLEBY BARWICK COMMUNITY HALL.
The Chairman, Councillor T.W. Bowman introduced Mrs P. Stainthorpe who then circulated and presented the following report to the meeting:
Ingleby Barwick Community Hall Management Committee has been considering an extension to the Community Hall for some time and they have had some preliminary plans drawn up. Several members of the committee have visited other community halls in the neighbourhood to look at their premises and ascertain how they are funded, what level of bookings they have etc. They have also begun to put together a portfolio of this information (including a business plan) as a basis for applying for funding.
Bookings at the hall have increased and there is obviously a need for extra space for user groups, particularly the Youth Club and Ryandale Playgroup. There is also very little space for storage of tables and chairs and the equipment belonging to the various user groups.
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Storage has now become very difficult and they are concerned re the health and safety aspect of this. A storage area, another meeting room and a coffee lounge/quiet area would be useful additions to the Community Hall and would enable two sets of user groups to use the Hall simultaneously (or one large group split into different activities).
It would also enable the Youth Club to meet more than once a week if funding for the Youth leader were made available.
It is understood that the Parish Council would also like provision to be made for a meeting room and an office.
We obviously need to discuss how big an extension will be considered optimal for the future needs of the community and take into account any plans for other community buildings i.e. whether or not premises are to be built for the Youth Club and the Crθche/Playgroup. There is no point in making a specific provision for the Youth Club if premises are to be built elsewhere.
When a decision is made about the size of the extension we can begin to look at ways of funding this.
The Chairman thanked Mrs Stainthorpe for her report.
Councillor Feldon informed that he had been very impressed with the facilities provided at Merton Community Hall and Kirklevington Community Hall.
Councillors Mrs Machin and Mrs Rouse had recently visited Marton Community Hall, a report on which had been presented to Ingleby Barwick Community Hall Management Committee.
It was noted that
Councillor Mrs J. Beaumonts comments in the Gossip magazine on
It was agreed that the main basis of this discussion was the proposed size of the extension/meeting room and any options considered need to be realistic and preferably multi functional.
The suggestion that the extension could incorporate a meeting room, office accommodation, coffee lounge and storage, looks to be favourable.
Machin informed that she had attended the
Concerns were raised that part of the main Hall at present is being used for overflow storage area, which is not very desirable for a number of reasons and could become limiting.
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As the long term continued demand by the playgroup and youth group, as well as the other user groups is not known, it is suggested that a cautious approach to the size of extension be a consideration.
It was noted that the financial situation of the Community Hall has improved over the last two years and the Hall is currently viable.
It was noted that plans had been drawn up previously, for a possible extension of the Community Hall, which were viewed at the meeting.
The Clerk circulated information, which she had received from NALC regarding the Guide to Parish and Town Council Borrowing Approval System.
It was noted that the amount to be borrowed must not be less than the maximum amount the council is entitled to spend in reliance on Section 137 of the Local Government Act 1972; that is, at present, the amount produced by multiplying £3.50 (which the Government intends to increase to £5.00 from 1st April 2003) by the relevant population of the council area.
RESOLVED that the matter be progressed as follows:
Funding the Clerk to obtain relevant information on loan rates;
Planning the Clerk to arrange a meeting with S.B.C. planning officer to
discuss relevant guidelines and possible options of extension. Councillors
M.F. Jones and Mrs I. Machin to attend;
Yarmside Holding Councillor W. Feldon to approach Mr D. Hasling to
obtain any comments on the proposal to extend the Community Hall, as
the Hall was donated by Yarmside Holdings.
Also, to ascertain what permission, if any, is required and any details
on how it was designed to be extended.
A joint meeting of the Parish Council and the Community Hall Management Committee to be arranged to discuss the above information, in the near future.
Chairman Date .
Clerk Date .