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MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST. FRANCIS OF ASSISI CHURCH CENTRE - MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 28TH JANUARY 2004, COMMENCING AT 7.00 P.M.

 

 

PRESENT:

 

Chairman:  Councillor T.W. Bowman; 

 

Vice-Chairman:  Councillor Mrs I Machin;

 

Councillors:  W. Feldon and Mrs S. Rouse;

 

Clerk and Treasurer:  Paula M. Hall;

 

3 Residents of Ingleby Barwick.

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Councillor D. Scott, R. Patterson and Ward Councillor Mrs J. Beaumont.

 

 

176. CODE OF CONDUCT – DECLARATIONS OF INTEREST.

 

Councillors W. Feldon and Mrs Machin declared a personal/non-prejudicial interest in relation to item no. 3 – Ingleby Barwick Community Hall Extension Proposals – as they represent the Parish Council on the Community Hall’s Management Committee.

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to item no. 3 – Ingleby Barwick Community Hall Extension Proposals – as his spouse is Treasurer on the Community Hall Management Committee.

 

Councillor Mrs S. Rouse declared a personal/non-prejudicial interest in relation to item no. 3 – Ingleby Barwick Community Hall Extension Proposals, as she represents Ingleby Barwick Over 50’s Group on the Community Hall Management Committee and is Secretary.

 

 

Chairman…………………………..

 

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177. INGLEBY BARWICK COMMUNITY HALL – EXTENSION PROPOSALS.

 

It was noted that Ingleby Barwick Parish Council are the ‘Custodian Trustees’ of Ingleby Barwick Community Hall and as such are responsible for applying for planning permission in respect of the extension proposals.

An application fee cheque to the value of £220.00 made payable to Stockton-on-Tees Borough Council is required.

 

RESOLVED that the Parish Council approves payment of the £220.00 and the Clerk to instruct Cleveland Architectural Design to proceed with the planning application accordingly.

 

178. BLAIR AVENUE/SNOWDON GROVE, INGLEBY BARWICK – PROPOSED BUS LAY-BY/PEDESTRIAN REFUGE.

 

The Clerk noted receipt of information from S.B.C. noting that in 2001 bus stops were established for clockwise services on Blair Avenue following the implementation of the new Arriva bus service.  The alignment of many roads in Ingleby Barwick, including Blair Avenue, which are designed to encourage lower speeds makes the siting of stops difficult, and the recommended frequency of stops could not be achieved.  (The Council now seeks to have bus lay-bys provided by the developer as new housing areas continue to be built in the settlement.)  Nevertheless a stop was introduced to the east of Snowdon Grove, opposite Cradoc Grove.

It is recognised that the visibility for eastbound drivers attempting to pass a stationary bus at the stop is not ideal.  Indeed if drivers follow the recommendations of the Highway Code they should wait behind a stationary bus, rather than attempt to pass.

Given the increased amount of traffic on Blair Avenue as the settlement and its facilities/infrastructure continues to develop, the Council proposes to introduce a lay-by at the stop during the current year, to avoid any traffic conflicts which may occur.  It is also proposed to provide a pedestrian refuge and length of footway to assist crossing movements, particularly for parents and children accessing the Myton School base.  The measures are shown on drawing No. H29/133 attached to the letter.  Completion of the footway on the north side of Blair Avenue between Snowdon Grove and Barwick Lane will be a contender for funding in 2004/05.

The views of the Ward Councillor Mrs Beaumont have been sought and she has indicated her support for the proposals in principle, subject to a consultation exercise with those residents directly affected.

The Parish Council’s views are sought as part of the consultation exercise.

 

 

Chairman……………………………

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RESOLVED that the Clerk reply to S.B.C. informing that the Parish Council are in support of the proposals and would like to see the section of footway on the north side of Blair Avenue between Snowdon Grove and Blair Avenue constructed as soon as possible.    

 

179. HLB AV AUDIT – INGLEBY BARWICK PARISH COUNCIL’S ANNUAL RETURN FOR THE YEAR ENDED 31ST MARCH 2003.

 

The Clerk noted receipt of a letter and notice from HLB AV Audit Plc, Accounts and Audit Regulations 2003 informing that the audit opinion has not yet been issued in relation to the Parish Council’s statement of accounts for the year ended 31st March 2003, which was displayed in the Parish Council’s notice boards along with a copy of the Annual Return.

HLB AV Audit Plc has sent the Parish Council a new Annual Return to complete, as they have not received the original document sent in November 2003.

The Clerk noted that she sent the Annual Return in November 2003 by special delivery and has obtained a copy of the signature from the Post Office confirming receipt of the document by HLB AV Audit.

 

RESOLVED that the Clerk complete the Annual Return as per the copy held on file and arrange for its signing by the Chairman of the Parish Council and the Internal Auditor, as required.  In view of the additional work involved and inconvenience, the Clerk to itemise the additional costs incurred by the Parish Council and request that the costs be deducted from the External Auditors invoice.

 

180. FINANCE:

 

(a) Section 137 Payments – Grant Aid.

 

Ingleby Barwick Mother and Toddler Group

The Clerk noted receipt of the grant aid application from Ingleby Barwick Mother and Toddler Group, applying for £100.00 towards new educational and play equipment.

The Group has 76 children on its register, all of which reside in Ingleby Barwick and new members are joining all the time.

 

RESOLVED that the Parish Council approves grant aid for the sum of £100.00, the Clerk to arrange payment of the funding, accordingly.

 

 

Chairman……………………………

 

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Thornaby and Ingleby Barwick Football Club

 

Councillor Mrs Machin declared a personal/non-prejudicial interest in relation to this item  – Thornaby and Ingleby Barwick Football Club, Funding Request –due her involvement with the Thornaby Road Project.

 

The Clerk noted receipt of a letter informing that the Club has instructed the contractor to proceed with the erection of the fencing on the new ground.  The Club would be grateful if the Parish Council could arrange for release of the £7,000 committed funding.

The Clerk also noted receipt of a letter from S.B.C. confirming purchase of the land on Thornaby Road, as well as a copy of documentation, which shows the land transferred to S.B.C. on 22nd December 2003.

It is the intention of S.B.C. to enter into a lease with T.I.B.S. for the future use of the site, although this will not be in place for several months.

 

The Clerk informed that the Parish Council are empowered under Section 19(3)(a) of the Local Government (Miscellaneous Provisions) Act 1976 to contribute by way of a grant to the expenses incurred by any voluntary organisation in providing recreation facilities including a football club, inside or outside its area.

 

RESOLVED that the grant of £7,000 be made to Thornaby and Ingleby Barwick Football Club by virtue of the Parish Council’s powers under section 19(3)(a) of the Local Government (Miscellaneous Provisions) Act 1976.

The Clerk to request that the Football Club provide the Parish Council with a statement in writing, within 12 months from date of issue of the grant, confirming that the money was used towards providing the fencing and a copy of the receipt of payment to Garden Shape fencing contractor.

 

(b) Working Party Report ‘Community Wardens/CCTV.

The following Report was presented to the Parish Council:

 

COMMUNITY WARDENS

Aims and Objectives:

 

(i)                 To support the local Police and Community Support Officers;

(ii)               Provide caretaking duties i.e. on-the-spot fines for litter/dog fouling, report missing/damaged nameplates, lights out, graffiti/seats/trees etc;

(iii)             Create feeling of security/well being;

(iv)             Liaison with residents/elderly/youths;

(v)               Protection of Assets i.e. Community Hall, play areas, noticeboards pedestrian underpasses, nursing home etc.

 

Chairman……………………………

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Availability of Funding:

 

Funding progressed with Stockton-on-Tees Borough Council – non-available with regard to providing Community Wardens as Ingleby Barwick is a low priority on the deprived area list for funding eligibility from the European Social Fund, which is deprivation linked.

 

The possibility of approaching local businesses to contribute could be progressed.

 

Support for a Community Warden Scheme in Ingleby Barwick.

 

Stockton-on-Tees Borough Council and the local Police are both in support of a Community Warden Scheme in Ingleby Barwick.

The public consultation exercise carried out in January 2002 showed a favourable response to the possibility of a Community Warden scheme, which had approx. 6% return.

 

DETAILS OF POSSIBLE SCHEME

 

Option 1

2 Officers working 5 hours per day/night, 7 days a week

Rate Per Hour Per Officer - £10.50

 

Cost incorporates employment by Stockton-on-Tees Borough Council, training etc

 

Cost Per Scheme = £ 38,220.00

Cost per household  £ 6.87 per annum

13p per week

 

Option 2

2 Officers working 5 hours per day/night, 4 days per week (3 set days plus 1 variable)

Rate Per Hour Per Officer - £10.50

 

Cost incorporates employment by Stockton-on-Tees Borough Council, training etc

 

Cost Per Scheme = £ 21,840.00

Cost per household £ 3.92 per annum

8p per week

 

Chairman……………………………

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Option 3

2 Officers working 5 hours per day/night, 3 days per week

Rate Per Hour Per Officer - £10.50

 

Cost incorporates employment by Stockton-on-Tees Borough Council, training etc

 

Cost Per Scheme = £ 16,380

Cost per household £ 2.94 per annum

6p per week

 

Further Information:

 

- Two wardens would be allocated on permanent part time basis, apart from holidays and sickness.

- The higher hours of work available, the better the response to an advertisement would be.

- The Wardens, from start of employment would be deployable in two weeks.

- The Scheme could be up and running in 6 weeks, from confirmation in writing by Ingleby Barwick Parish Council.

 

- An experienced Warden from another part of the Borough would be seconded with the two new Wardens, to help them gain experience.

- The Wardens would be dressed in high visibility jackets, with possibly ‘Ingleby Barwick Parish Council Wardens’ on the back.

- Act as a Pilot scheme.

 

CCTV PROPOSALS

 

The Working Party considered all of the information provided by Powercare Electrical Services and considers that the cost implications of CCTV outway the benefits to the residents of Ingleby Barwick.

 

CONCLUSION 

 

The concerns raised by residents of Ingleby Barwick, when replying to the Parish Council’s consultation in January 2002, included most of the aims and objectives of Community Wardens as listed above. 

Community Wardens would be a great benefit to Ingleby Barwick and are the way forward in dealing with Community matters,

 

 

 

Chairman…………………………….

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It was noted that the Parish Council has been considering funding the implementation of Community Wardens for Ingleby Barwick since 2001/2002.

Parish Councillors have visited the Security Centre at S.B.C., discussed S.B.C. Warden Scheme and also visited Redcar and Cleveland Council to gain their comments and expertise and see their Wardens at work.

S.B.C. will be providing training, use of their Security Centre and technology, uniforms etc.

 

It was noted that in recent discussions with S.B.C. concerns were raised with regard to the vandalism in and around the toddlers play area adjacent to Safeway, which is to be investigated by S.B.C. with the view to the possible implementation of their mobile CCTV camera for a period.

 

It was noted that the Community Warden scheme contract could be reviewed on whatever basis stipulated and agreed with S.B.C.

 

The suggestion of the Wardens being provided with cycles was raised, which could be discussed with S.B.C. when finalising details of the scheme.

 

RESOLVED that the Parish Council approves the funding for implementation of a Community Warden Scheme for Ingleby Barwick from April 2004.  Option 1, noted above was agreed in principle at this point, which would be considered when allocating the budget for 2004/2005 under item (d) below.

 

(c) Ingleby Barwick Parish Council – Office Accommodation.

 

The Clerk informed that Barwick Lodge is now owned by Robinson’s Estate Agents, who took over the building in December 2003.

It is noted that Ardent Financial Services lease their half of the building form Robinson’s, who then rent out office 4 to Ingleby Barwick Parish Council.

The Parish Council has rented the office on a 6-month trial basis, which ends 28th February 2004.

It was noted that public access to the Parish Council is more accessible, however the hours need to be determined.

 

RESOLVED that the Parish Council continues to rent the office in Barwick Lodge.  The Clerk to liaise with Ardent Financial Services accordingly.

 

 

 

 

Chairman…………………………..

 

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(d) Budget 2004/2005.

 

The Parish Council agreed the budget for 2004/2005 as follows:

 

BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

General Administration                        21,208.00              Based upon guidelines

and anticipated expenditure 2003/04 plus inflation.

 

Office Accommodation                           3,500.00              Anticipated expenditure

 

Hire of Room P.C. Mtgs                             500.00              Anticipated expenditure

 

Training                                                        400.00              Anticipated expenditure

 

CLCA Subs                                                 580.00              Estimated amount

 

O.V.T.V. Subs                                               25.00              Anticipated expenditure

 

S.L.C.C. Subs                                             100.00              Anticipated expenditure

 

Ramblers                                                         20.00            Anticipated expenditure

 

Insurance                                                    1,300.00            Estimated amount for                                        Parish Council-excludes

                                                                                                Community Hall payment.

 

Grants                                                        10,000.00           Anticipated expenditure.

 

Thornaby and I.B. F.C.                             10,000.00           Allocated Funding

 

Community Hall Grant                                6,000.00           Allocated Funding

 

Sponsorship FC & Garden Comp.              125.00           Anticipated expenditure.

                                                            ========

Carried forward                                     53,758.00

 

 

Chairman……………………………

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BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

brought forward                                     53,758.00          

 

Office Equipment/Stationery                        600.00           Estimated amount.

 

Photocopies                                                  100.00           Estimated amount.

 

Community Communication                        350.00           Anticipated expenditure.

 

Audit Fee                                                       400.00           Estimated amount.

 

Community Facilities                                 1,800.00            Xmas Tree                300

                                                                                                Lights                        500

                                                                                                Tree Planting         1,000

                                                                                   

Accumul. Fund for Election Costs            3,000.00           

 

Miscellaneous Reserve                             1,500.00           

 

                                                                   ==========

Total Estimated Expenditure                   61,508.00

Plus

Community Wardens-Option 1                38,220.00                                 

 

                                                                   ==========

 

Total                                                            99,728.00

Less anticipated balance

2003/2004                                                 37,228.00                                                         

                                                                   ==========

Total Precept                                           62,500.00

                                                                   ==========

 

 

RESOLVED that the Parish Council funds the implementation of the Community Warden Scheme as per Option 1.

 

 

 

Chairman…………………………….

 

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RESOLVED that the Parish Council approves the budget for 2004/2005 and the Clerk to request the Precept amount of £62,500.00 for Ingleby Barwick Parish Council 2004/2005 from S.B.C. accordingly.

 

 

 

 

 

 

 

 

 

 

 

Chairman…………………………              Clerk………………………………

 

 

 

Date……………………….                          Date………………………….                                 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

OF

 

SPECIAL

MEETING

 

OF

 

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 28TH JANUARY 2004

 

AT

 

ST. FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM,

BARWICK WAY,

INGLEBY BARWICK.

 

 

 

 

PREPARED BY

PAULA M. HALL,

CLERK TO THE PARISH COUNCIL.