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MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST. FRANCIS OF ASSISI CHURCH CENTRE - MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 25TH JUNE 2003, COMMENCING AT 7.00 P.M.
Chairman: Councillor T.W. Bowman;
Vice-Chairman: Councillor Mrs I Machin;
Councillors: N. Morrison, Ms J. Morrison, and Mrs S. Rouse;
Clerk and Treasurer: Paula M. Hall;
Ingleby Barwick Community Hall Management Committee:
Mrs P. Stainthorpe, Chair;
Mrs S. Rouse, Secretary (Member of Over 50s User Group);
Mrs E. Bowman, Treasurer;
Councillor N. Morrison, Parish Council Representative;
Councillor Mrs I Machin, Parish Council Representative.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from or on behalf of Councillors W. Feldon, R. Patterson, D. Scott.
Apologies for absence were received from the following members of the Community Hall Management Committee:
Ryandale Playgroup, Mr S. Tipper and Mr J. Fletcher, also Mr N. Baker.
40. DECLARATIONS OF INTEREST.
Councillors Mrs I. Machin and N. Morrison declared a personal/non-prejudicial interest in respect of the Proposals for Extension to Ingleby Barwick Community Hall, as they are representatives of the Parish Council who sit on the Community Hall Management Committee.
Councillor Mrs Rouse declared a personal/non-prejudicial interest in respect of the Proposals for Extension to Ingleby Barwick Community Hall, as she represents the Over 50s Group on the Community Hall Management Committee and is Secretary.
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41. EXTENSION TO INGLEBY BARWICK COMMUNITY HALL.
It was noted that previous standing Councillor M.F. Jones, Councillor Mrs I. Machin and the Clerk had attended a meeting at Stockton Planning department to discuss the possible extension of the Community Hall and to obtain any relevant advice on size of extension allowable etc.
It was suggested that a pre-planning enquiry be submitted to the Planning section, who would then be able to give any relevant advice prior to the submission of a formal planning application.
The Clerk noted that she had contacted Stockton Borough Council (S.B.C.) regarding the possibility of realigning the footpath/cycleway which runs adjacent to the Community Hall and also, the availability of additional land.
A response has been received from S.B.C., as follows:
(1) The Public Open Space may have restrictive covenants which could prevent
disposal, Legal dept is checking this .The Parish Council will need to purchase the land from Stockton Council and will need Planning Permission.
(2) In principle, in favour of the proposal, but this would be subject to
agreement on the amount of land to be used and how it would affect land form
in the area.
3) The relocation of the cycleway/footpath would be acceptable in principle, subject to the Parish Council paying all costs related to its relocation and to there
being no utilities along the route.
It was noted that, there may be the possibility of both the Youth Club and Playgroup moving out of the Community Hall at some point and any extension should be given careful consideration.
Also, All Saints Secondary School will be opening in September 2003, which will be available for bookings.
Reservations were expressed with regard to the extension being too elaborate when there are other matters, which need addressing at the Community Hall, in particular the heating system.
The Clerk circulated the information received from Doberman Horsman Solicitors regarding the land registry details for the Community Hall.
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It was noted that Councillor Feldon has informed Mr Hasling, Yarmside Holdings, of the proposals to look into extending the Community Hall.
Councillor Mrs Machin informed that the meeting arranged to take place at Natures World in Acklam, regarding funding availability, which she had hoped to attend with Mrs E. Bowman, had unfortunately been cancelled.
The Clerk informed that the Parish Council has been approached by Ardent Financial Services who lease half of Barwick Lodge, Ingleby Way, Ingleby Barwick, to see if they are still interested in renting office accommodation.
The Clerk and Chairman have viewed the accommodation available and will be reporting back to the Parish Council.
RESOLVED that the Clerk arrange for Councillor Mrs Machin to view the office accommodation at Barwick Lodge.
It was suggested that the possibility of a garden room/coffee lounge and storage area, be considered on the patio area adjacent to the kitchen at the Community Hall.
RESOLVED that the matter be progressed as follows:
- Community Hall Management Committee to obtain advice/three quotes, for a garden room and storage area on the patio section at the Community Hall.
The following companies to be approached:
J.W. Henderson Builders;
D. Clarke Builders.
- Community Hall to explore funding availability;
- Pre-planning Enquiry/Planning Application;
- Formally consult Yarmside Holdings.
Chairman .. Clerk ..
Date .. Date .