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MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST. FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 25TH JANUARY 2006, COMMENCING AT 7.15 P.M.

 

 

PRESENT:

 

Chairman: Councillor Mrs I Machin;

 

Vice-Chairman: Councillor T.W. Bowman;

 

Councillors:  W. Feldon, N. Morrison and Mrs S. Rouse;

 

Clerk/Responsible Financial Officer:  Paula M. Hall;

 

Don Serginson, Thornaby and Ingleby Barwick Football Club;

Ian Hodgson, Thornaby and Ingleby Barwick Football Club;

 

2 Members of the public were present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Parish Councillors Ms J. Morrison, R. Patterson, D. Scott and from all six Ingleby Barwick Ward Councillors.

 

162. CODE OF CONDUCT – DECLARATIONS OF INTEREST.

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following item on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 7                             - Budget 2006/2007

  Ingleby Barwick Community Hall – Grant.

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following item on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 7                             - Budget 2006/2007

  Ingleby Barwick Community Hall – Grant.

 

Chairman……………………………

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Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 7                             - Budget 2006/2007

  Ingleby Barwick Community Hall – Grant.

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents Ingleby Barwick Over 50’s Group on the Community Hall’s Management Committee and is Secretary:

 

Item No. 7                             - Budget 2006/2007

  Ingleby Barwick Community Hall – Grant.

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above item.

 

No further interests were declared.

 

163. PUBLIC PARTICIPATION.

 

Ingleby Barwick Parish Council Budget 2006/2007

A resident present at the meeting informed that he had recently attended a Viewpoint meeting and is aware that Stockton-on-Tees Borough Council (S.B.C.) are uncertain of their financial position for the coming year, at present, as there may be a shortfall in government grants.  It was therefore questioned as to why the Parish Council was setting its budget at this point in time.

 

It was noted that the Parish Council is required to inform S.B.C. of its precept for the financial year 2006/2007 by no later than 31st January 2006, to ensure that this will be included in the council tax setting for the authority. 

 

164. INGLEBY BARWICK COMMUNITY WARDEN SERVICE.

The Chairman informed that a meeting of the ‘Working Party’ designated to oversee the Community Warden Service, met on Friday 20th January 2006.

The meeting was attended by Parish Councillors Mrs I. Machin and Mrs S. Rouse, as well as the Clerk Paula M. Hall.

 

Chairman……………………………

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The Report from the meeting was circulated to Parish Council Members with the Agenda for this meeting.

 

The Chairman noted that the Parish Council has a range of options available, including the following:-

 

1.                  Continue with the current style of service at the ‘plus 3%’ costing.

 

2.                  Invest in the new style of service at £18 per hour – He appreciates that this would represent a considerable cost increase for the same number of hours and double crewing, but he would point out that they expect the Enforcement Officers to patrol individually in appropriate cases, so it may be possible to adjust staffing level and/or hours of coverage to get back to a figure close to the current cost.

 

3.                  No service at all.

 

It was agreed that the Working Party recommend to the Parish Council that the Community Warden scheme be continued as it stands in 2006/2007.

 

The Parish Council is currently paying £10.82 per hour for each of the Wardens, which will increase by 3% to £11.14 from 1st April 2006.  The cost of the scheme for 2006/2007 would be as follows:

 

2 Wardens @ £11.14/hour x 5 hours/day x 365 days a year = £40,661.00

 

The Chairman reported that the Working Party has made the following recommendations, which should be implemented if the scheme continues:

 

Publicity It is felt that if the Warden Scheme is to continue a boost in publicity is required, which would include new up to date posters of the Wardens and their contact details.

 

Report The Parish Council to produce a detailed report on the scheme and its achievements over the last 12 months.  The report to be submitted to all the local magazines as well as Stockton News.

 

Quarterly Reports The Parish Council to produce a regular quarterly report on the scheme which would include details of any fixed penalty notices issued.

 

Stab Proof Vests The Parish Council to raise the possibility of the Wardens being issued with stab proof vests.

 

Chairman…………………………….

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Cycles Use of the cycles to be promoted.  The Parish Council to review

The condition of the cycles.  As and when new cycles are required Tesco

to be approached for assistance with funding.    

The Parish Council to investigate the possible storage of the cycles within Ingleby Barwick rather than the cycles being transported to Ingleby Barwick with the Wardens daily, which is cumbersome.  The possibility of outside storage being provided at the Community Hall to be progressed.

           

School Visits The Parish Council to raise the possibility of the Wardens going into the local schools to be introduced to the teachers/children and help promote the scheme.

           

Dog Fouling Patrols The Parish Council to support the continuation of the monthly anti dog fouling patrols.

 

Monthly ‘Walkabout’ with Parish Councillors The Parish Council to

support the continuation of the monthly ‘walkabout’ initiative.

 

The Chairman informed that the possibility of outside storage being provided at the Community Hall has been raised with the Hall’s Management Committee, who have no objections to the proposal, however the storage unit would need to be funded by the Parish Council.

 

The Parish Council considered all the information provided on this matter.

 

RESOLVED that the Parish Council is in support of continuing with the current style of Community Warden Service at the ‘plus 3%’ costing, which will be taken into account when setting the budget for 2006/2007.

 

RESOLVED that the Clerk make arrangements for the second ‘walkabout’ with the Community Wardens.  The walkabout to take place on Wednesday 8th February 2006 and is to be attended by Parish Councillors W. Feldon, Mrs I. Machin, and Mrs S. Rouse, as well as the Clerk Paula M. Hall.

 

165. THORNABY AND INGLEBY BARWICK FOOTBALL CLUB (T.I.B.S.) – APPLICATION FOR FUNDING.

 

The Clerk noted receipt of a letter from T.I.B.S. stating that as the Parish Council know construction of the new pavilion is progressing well and although the builder has had some problems he still expects to be complete in March 2006.  This will be just about 3 weeks behind the original plan.

 

 

Chairman…………………………….

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They are now starting to make plans for the care and maintenance of the building and the playing fields.  One of the major items that they need to address is the maintenance of the playing areas, grass cutting, fertilizing, seeding etc.

In the past this has proved to be more troublesome than you would expect.  They have tried employing a local contractor and the Council to carry this out and neither option for differing reasons proved very successful.

They have debated this at some length and come to the conclusion that the best solution is to take responsibility themselves.  One of their committee members is a trained grounds man and he has agreed to undertake to do some of the work himself and train others to assist.  They have three volunteers who also seem quite keen to help.

To enable them to carry out the work themselves they need to equip the club with the necessary equipment.  The smaller less expensive items they can borrow or buy out of club funds however they have to raise the money to purchase a suitable mowing machine.  They have looked into this and the cost would be anything from about £8,000 for a re-furbished machine if one can be located to £13,000 for a new machine.  The cost of the machine would be offset by not having to pay others to do the work the cost of which is about £3k-£4k per year.  They realise the Parish Council has been extremely generous over the years whilst they have been establishing the club but they would again request consideration of some assistance with the next phase of their development.  Anything the Parish Council could donate towards this cost would be greatly appreciated.

 

Don Serginson and Ian Hodgson representing T.I.B.S. thanked the Parish Council once again for considering their application and gave an update on progress with the project.

 

It was noted that the lawnmower, when purchased, would be stored in the BT Depot on Teesside Industrial Estate, which has security fencing and camera’s.

 

The Parish Council considered all of the information provided on the matter.

It was noted that T.I.B.S. and the football pitches project provide much needed facilities for the children of Ingleby Barwick.

 

RESOLVED that the Parish Council is in support of the application and the matter to be considered when setting the budget for 2006/2007.

 

Mr Serginson and Mr Hodgson were thanked for their attendance and left the meeting.

 

 

Chairman………………………………….

 

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166. ENVIRONMENTAL IMPROVEMENT PLANTING SCHEMES AT GRASSINGTON GREEN AND PRESELI GROVE, INGLEBY BARWICK – REQUEST FOR ASSISTANCE WITH FUNDING FROM S.B.C.

The Clerk noted the recent correspondence from S.B.C. reported to the Parish Council at its meeting on Wednesday 18th January 2006, requesting that the Parish Council consider a financial contribution towards the two planting schemes.  The Parish Council is also asked to consider contributing to environmental improvement schemes, in the future

 

It was noted that the Parish Council is in general support of the proposals.

 

RESOLVED that the Parish Council consider this matter when setting the budget for 2006/2007.

 

167. FINANCE: Budget 2006/2007.

 

The Parish Council set the budget for 2006/2007 as follows:

 

BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

General Administration                         31,440.00             Includes all general

                                                                                                administration costs

                                                                                                as calculated for

2006/2007

 

Office Equipment/Stationery                      500.00             Estimated amount based

on anticipated expenditure

in 2005/2006

 

Photocopies                                                 100.00             Estimated amount based

on anticipated expenditure

in 2005/2006

 

Office Accommodation                           3,500.00              Hire of the office/running

costs

 

Hire of Room P.C. Mtgs                             600.00              Anticipated expenditure

 

                                                            ========

Carried forward                                   36,140.00

 

Chairman…………………………….

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BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

brought forward                               36,140.00   

                                                                   

Training                                                        400.00              Anticipated expenditure

 

CLCA Subs                                                 800.00              Membership and LCR

Subscription

                                                                                               

O.V.T.V. Subs                                               25.00              Annual Membership

 

S.L.C.C. Subs                                             150.00              Annual Membership

 

Ramblers                                                       25.00             Annual Membership

 

Insurance                                                    1,750.00            Anticipated amount for

                                                                                                Parish Council-excludes

                                                                                                Community Hall payment

 

Grants                                                        6,000.00            Anticipated expenditure

 

Thornaby and I.B. F.C.                             4,000.00            Allocated funding

                                                                                                towards purchase of

lawnmower

 

Community Hall Grant                                4,000.00           Allocated funding

 

Sponsorship Garden Comp.                          25.00            Anticipated expenditure.

                                                         

Community Communication                        100.00           Anticipated expenditure.

 

Audit Fee                                                       400.00           Based on price bands

                                                                                                supplied by BDO Stoy

                                                                                                Hayward

 

Community Wardens                               40,661.00           Costs for continuation of

the Warden Service as

currently provided

                                                            ========

Carried forward                                     94,476.00  

 

Chairman…………………………….

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BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

brought forward                                     94,476.00          

 

Community Facilities                                 3,000.00            Xmas Tree             1,000

                                                                                                Tree Planting         1,000

                                                                                                Street Furniture      1,000

 

Environmental Projects                             2,000.00            Allocated Amount towards

                                                                                                Future projects

 

Miscellaneous Reserve                             2,000.00           

                                                                ==========

Total Estimated Expenditure                101,476.00                  

 

Less anticipated balance

2005/2006                                                  4,500.00

                       

                                                                ==========

Total Precept                                       £  96,976.00

                                                                ==========

 

 

The Parish Council has the following amounts in their Reserve Accounts:

 

General Administration                                            £1,235.40

Community Hall Grants 04/05 & 05/06                   £9,000.00

Accumulation Fund for Election Costs                   £3,000.00

 

RESOLVED that the Parish Council contributes a sum of £2,000 towards the two environmental planting schemes proposed by S.B.C., which has been allowed for when calculating the anticipated balance for 2005/2006.

 

RESOLVED that the Parish Council continues with the current style of Community Warden Service at the ‘plus 3%’ costing in 2006/2007.  The Clerk to inform S.B.C. accordingly.

 

 

 

Chairman………………………….

 

 

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RESOLVED that the Parish Council allocates a financial contribution of £4,000 for T.I.B.S. towards the purchase of a lawnmower by virtue of the Parish Council’s powers under section 19(3)(a) of the Local Government (Miscellaneous Provisions) Act 1976.

 

RESOLVED that the Parish Council approves the budget for 2006/2007 and the Clerk to request the Precept amount of £97,000.00 for Ingleby Barwick Parish Council from S.B.C. accordingly.

 

 

DATE OF NEXT MEETING OF INGLEBY BARWICK PARISH COUNCIL.

 

The next meeting of Ingleby Barwick Parish Council will take place on Wednesday 15th February 2006, at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

Chairman…………………………              Clerk………………………………

 

 

 

Date……………………….                          Date………………………….         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

OF

 

SPECIAL

MEETING

 

OF

 

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 25TH JANUARY 2006

 

AT

 

ST. FRANCIS OF ASSISI CHURCH CENTRE,

BARWICK WAY,

INGLEBY BARWICK.

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL