1 of 11  

 

MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST. FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 24TH JANUARY 2007, COMMENCING AT 7.15 P.M.

 

 

PRESENT:

 

Chairman: Councillor Mrs I. Machin;

 

Vice-Chairman: Councillor T.W. Bowman;

 

Councillors:  W. Feldon, N. Morrison and Mrs S. Rouse;

 

Ward Councillors:

 

Ingleby Barwick East                    K. Faulks;

A.     Larkin;

 

Clerk/Responsible Financial Officer:  Paula M. Hall;

 

No Members of the public were present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Parish Councillors Ms J. Morrison, R. Patterson and D. Scott.

Apologies for absence were also received from Ward Councillor D. Harrington (Ingleby Barwick East) and Ward Councillors K. Dixon, R. Patterson (Ingleby Barwick West).

 

159. CODE OF CONDUCT – DECLARATIONS OF INTEREST.

 

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following item on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 10 (c)                     - Budget 2007/2008

  Ingleby Barwick Community Hall – Grant.

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above item.

                       

 

Chairman………………………………………..

                                                                                                                        2 of 11

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following item on the Agenda, as he is a Member of the Replacement Organ Committee at St. Francis of Assisi Church:

 

Item No. 10 (b)                     - S137 Payments – Voluntary Organisations, Ingleby

   Barwick;

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following item on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 10 (c)                     - Budget 2007/2008

  Ingleby Barwick Community Hall – Grant.

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 10 (c)                     - Budget 2007/2008

  Ingleby Barwick Community Hall – Grant.

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she is a Member of St. Francis of Assisi Church and also represents Ingleby Barwick Over 50’s Group.

 

Item No. 10 (b)                     - S137 Payments – Voluntary Organisations, Ingleby

   Barwick;

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents Ingleby Barwick Over 50’s Group on the Community Hall’s Management Committee and is Secretary:

 

Item No. 10 (c)                     - Budget 2007/2008

  Ingleby Barwick Community Hall – Grant.

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above item.

 

Chairman………………………………………

                                                                                                                        3 of 11

 

No further interests were declared.

 

160. PUBLIC PARTICIPATION.

St. Francis of Assisi CofE Primary School, Ingleby Barwick.

It was reported that the Governing Body of St. Francis of Assisi Primary School has received complaints with regard to the lack of a safe crossing point to access the school from Village 6 The Rings.

It was noted however that there is a pedestrian underpass in the nearby vicinity which offers safe pedestrian access to the school.

 

Thornaby and Ingleby Barwick Football Club.

It was reported that the football club are short of pitches and currently hire facilities at various locations within the surrounding area, including the all-weather pitches at Thornaby Community School.  This is proving to be very costly.

The possibility of additional land for practice pitches nearer to home is being progressed, in particular the strip of unused land adjacent to the Thornaby Road site.  This land is apparently in the ownership of Stockton-on-Tees Borough Council (S.B.C.), it would be advantageous if the fence could be relocated to encompass the additional grassed area.

 

No further matters were raised.

 

161. SECONDARY SCHOOL PROVISION, INGLEBY BARWICK.

The Clerk noted that she had circulated a copy of the revised letter to the Prime Minister in respect of Secondary School provision in Ingleby Barwick, with the Agenda for the meeting.

 

Following a short discussion and minor alterations to the wording of the letter it was approved by the Parish Council.

 

RESOLVED that the letter now be forwarded to the Prime Minister with a copy sent to Dari Taylor MP Stockton South.

 

RESOLVED that the Clerk includes this matter in the next article to go to press, for public information.

 

162. INGLEBY BARWICK COMMUNITY WARDEN SERVICE.

The Clerk reported receipt of information from Stockton-on-Tees Borough Council confirming that the cost of the proposed Enforcement Service 2007/2008 will be £41,818.00. 

 

 

Chairman……………………………………….

                                                                                                                        4 of 11

 

 

A scheme tailored to meet the requirements of Ingleby Barwick in respect of both the service provided and financial constraints was outlined in the correspondence.  The information was circulated to Parish Council Members for their observation.

 

Concerns were raised in respect of monitoring the service provided.

 

The Clerk outlined the cost per household, which is as follows:

 

Cost for Scheme = £ 41,818.00

    

Cost per household £41,818 divided by 6279.50 (tax base) = £ 6.66 per annum

13p per week

 

RESOLVED that the Parish Council is in agreement to implement the proposed Enforcement Service for 2007/2008.  A Service Level Agreement to also be put in place.  

 

163. PORTABLE CCTV CAMERA.

The Clerk outlined the costs previously reported to the Parish Council in respect of a portable CCTV camera, which are as follows:

 

CCTV CAMERA

 

            Pre-build, Test Commission RDC Camera                       £ 8,363.00

            Maintenance 1 Year                                                              £    700.00

            Initial Installation of Camera                                     £    500.00

            Interface to New Hub                                                            £ 1,400.00

                                                                        Total Cost                £10,963.00 + vat

 

Cost for future Relocations                          £  250 + vat

Cost of Maintenance per annum                 £1250 + vat   (month 13 onwards)

 

Monitoring Costs                                           £7,225.00 per annum

 

RESOLVED that the Parish Council note the costs provided, however the matter not to be taken any further at this point in time.

 

 

Chairman………………………………………..

 

 

 

                                                                                                                        5 of 11

 

164. MALTBY CRICKET CLUB – REQUEST FOR FINANCIAL ASSISTANCE.

The Parish Council considered all of the information previously provided to them by the Cricket Club in their request for financial assistance.

 

RESOLVED that the Parish Council is in agreement to support the request and consideration be given to the extent of the financial assistance when setting the budget for 2007/2008 later in the meeting.

 

165. PARISH COUNCIL ADMINISTRATION.

It was noted that consideration needs to be given to administration assistance for the Clerk.

Following the Elections in May 2007, Ingleby Barwick Parish Council will increase from 8 Members to 12 Members.

 

RESOLVED that the Parish Council allow an allocation in the budget for 2007/2008 for administration assistance.

 

166. CLERKS PENSION.

It was noted that the Conditions of Service for Clerks of Local Councils 2004 – Pensions and Gratuities, states that ‘As part of the National Agreement all Local Council employees should ideally be able to participate in the Local Government Pension Scheme operated under the conditions laid down.  There is a contributory scheme, full details of which are available in the booklet by each County Council.  Employees may contract out of the scheme if they so choose.  Where Councils choose to participate in the scheme the Council are required to pass a Resolution to that effect after having displayed a Public Notice for 28 days stating this intention.  Both the National Association of Local Councils and the Society of Local Council Clerks strongly recommend that Councils adopt the LGPS; but where the Council is unable to support membership of the scheme, alternative arrangements must be put in place to provide for a gratuity at the end of the Clerks Service.  Councils and Clerks should seek advice from NALC or SLCC on the legal requirements relating to the provision of gratuities.

 

The Clerk reported that the Parish Council has a Reserve Fund for the Clerks Pension whereby they have set aside 5% of the Clerks salary in 2005/2006 and 2006/2007.

 

Reference was made to the recent press article ‘What you need to know about the pension shake-up’, which states that the Government has published its proposals for a personal accounts system to help workers save for their retirement.

 

 

Chairman………………………………………

                                                                                                                        6 of 11

 

It’s part of the overall pensions reform programme detailed in the Pensions Bill in November 2006 and in an earlier White Paper.

 

The main points to consider of the Government proposals are as follows:

 

  1. All employees between 22 and state retirement age will be automatically enrolled into a personal account, or into a suitable workplace pension scheme if one is available in the company.
  2. Employees will make a minimum contribution to their account of 4% of salary, applied to an earnings band of approx. £5,000-£33,000 a year.
  3. This will be enhanced by a minimum 3% employer contribution and a further 1% in the form of tax relief.
  4. If employers do not already run a qualifying scheme they will have to decide whether to create one or else participate in the new system.

 

RESOLVED that the Parish Council is in general support of participating in the LGPS, pending consideration of the appropriate details. The Clerk to obtain the relevant information on the matter as soon as possible and report back to the Parish Council. 

 

167. FINANCE:

 

(a) Accounts due for Payment

 

Reimbursement to Clerk for Stationery/Photocopying:

 

1st January 2006 – 30th November 2006

(list of receipts held in Parish Council accounts)                           £      193.09   

 

Cleveland Land Services – Erection of Christmas tree and

5 no. inspection visits                                                                                   £      446.50

 

(b) S137 Payments – Requests for Grant Aid from Voluntary

Organisations Active Within Ingleby Barwick.

 

Councillor W. Feldon, having declared a personal/ prejudicial interest, left the meeting room whilst the allocation of grant aid to the Church of St. Francis of Assisi was discussed.

 

Councillor Mrs S. Rouse, having declared a personal/prejudicial interest, left the meeting room whilst the allocation of grant aid to the Church of St. Francis of Assisi and Ingleby Barwick Over 50’s Group was discussed.

 

Chairman……………………………………….

                                                                                                                        7 of 11

 

List of Grant Aid Requests Received 2006/2007

 

Name of Organisation       Amount of Grant                 Grant To Be Used For

 

Church of St Francis of         £1,000.00                              To assist with the     

Assisi                                                                                     purchase of a

                                                                                                replacement organ

 

Over 50’s Group                    £ 250.00                                 Coach Outing to

                                                                                                Harewood House

 

Parish of St Therese of        No application made

Lisieux

 

2nd I.B. Rainbows                  £ 150.00                                 £90 Craft materials from

                                                                                                Baker Ross

                                                                                                £60 Trip to Crazy Corner

                                                                                               

1st I.B. Brownies                    No application made

 

2nd I.B. Brownies                   £ 300.00                                 Trips/activities/crafts

 

1st I.B. Guides                        No application made

 

2nd I.B. Guides                       £300.00                                  Visit to Pantomime

                                                                                                Purchase of Flag

                                                                                                Craft Equipment

 

I.B. Rangers                           No application made

 

St Francis Scout Group:

Beavers                                  £ 250.00                                 Outing to a place of

                                                                                                interest/education or

                                                                                                overnight stay at

RavenGill campsite, NY

 

Cubs                                       £ 250.00                                 Outing to a place of

interest/education or 

overnight stay at

RavenGill campsite, NY

 

 

Chairman……………………………………….

 

                                                                                                                        8 of 11

 

Name of Organisation       Amount of Grant                 Grant To Be Used For

 

Scouts                                    £ 250.00                                 Taking the scouts to a

                                                                                                weekend camp or

                                                                                                challenging activity

                                                                                   

I.B. Youth Club 1                    £ 150.00                                 Group attend football

                                                                                                coaching at All Saints

                                                                                                up to 3 times per week,

                                                                                                equipment required,

                                                                                                also assistance with

                                                                                                alternative venue when

                                                                                                Hall not in use due to

                                                                                                Exams etc.

 

I.B. Youth Group 2                 £  500.00                                Subsidise trips out,

                                                                                                Equipment

 

 

Total if all Approved          £3,400.00

 

 

RESOLVED  that the following grants be approved and the Clerk to arrange for

payment accordingly:

 

                        Church of St. Francis of Assisi                    £1,000.00

Over 50’s Group                                            £   250.00      

2nd I.B. Rainbows                                          £   150.00                  

                       2nd I.B. Brownies                                            £   300.00

2nd I.B. Guides                                               £   300.00                                           St. Francis Scout Group:

            Beavers                                                          £   250.00

            Cubs                                                               £   250.00

            Scouts                                                            £   250.00                                                      I.B. Youth Group 1                                              £   150.00

            I.B. Youth Group 2                                         £   500.00

 

 

 

 

 

 

Chairman……………………………………….

 

                                                                                                                        9 of 11

(c) Budget 2007/2008

 

The Parish Council set the budget for 2007/2008 as follows:

 

BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

General Administration                         36,442.63             Includes all general

                                                                                                administration costs

                                                                                                as calculated for

2007/2008

 

Chairman’s Allowance                              150.00              To Spend as Required

 

Office Equipment/Stationery                      600.00             Estimated amount based

on anticipated expenditure

in 2006/2007

 

Photocopies                                              1,000.00             Estimated amount for

                                                                                                Lease of Printer/Copier

                                                                                                Plus copies

 

Accounts Package/Training                        550.00            RBS Alpha Accounts

Package

 

Signs for Office                                             500.00            Estimated Amount

 

Office Accommodation                           3,500.00              Hire of the office/running

costs

 

Hire of Room P.C. Mtgs                             700.00              Anticipated expenditure

 

Training                                                        500.00              Anticipated expenditure

 

CLCA Subs                                                 950.00              Membership and LCR

Subscription

                                                                                               

S.L.C.C. Subs                                             200.00              Annual Membership

 

Ramblers                                                       25.00             Annual Membership

                                                            ========

Carried forward                                   45,117.63  

 

Chairman………………………………………

                                                                                                                        10 of 11

 

BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

brought forward                               45,117.63

                                                                       

Insurance                                      1,850.00              Anticipated amount

 

Grants                                                        5,000.00             Anticipated expenditure

 

Thornaby and I.B. F.C.                         4,000.00                 Allocated funding

                                                                                                towards Club Costs

 

Community Hall Grant                                4,000.00           Allocated funding

 

Sponsorship Garden Comp.                        100.00           Anticipated expenditure.

                                                        

Community Communication                        100.00           Anticipated expenditure.

 

Audit Fee                                                       500.00           Based on price bands

                                                                                                supplied by BDO Stoy

                                                                                                Hayward

 

Community Wardens                               41,818.00           Costs for Enforcement

                                                                                                Service 07/08

 

Community Facilities                                 3,000.00            Xmas Tree             1,000

                                                                                                Tree Planting         1,000

                                                                                                Street Furniture      1,000

 

 

Election Costs/Misc Reserve                   2,000.00           

                                                                ==========

Total Estimated Expenditure                107,485.63                  

 

 

It was noted that the anticipated balance for 2006/2007 is £9,000, which includes for the VAT Return 2006/2007.

 

 

 

 

Chairman………………………………………

 

                                                                                                                        11 of 11

 

The Parish Council has the following amounts in their Reserve Accounts:

 

General Administration                                            £2,545.40

Community Hall Grants 04/05 & 05/06                   £2,700.00

Community Hall Grant 06/07                                    £4,000.00

Environmental Projects                                            £2,000.00

Accumulation Fund for Election Costs                   £3,000.00

 

RESOLVED that the Parish Council approves financial assistance for Maltby Cricket Club to the sum of £6,500 this current financial year, by virtue of the Parish Council’s powers under Section 19(3)(a) of the Local Government (Miscellaneous Provisions) Act 1976. 

The grant is to assist with their Equipment Project and prevent the loss of their funding from Awards For All.  The grant to include £4,500 from the anticipated balance of the Parish Council’s Accounts for 2006/2007, as well as £2,000 from the Environmental Projects Reserve Fund, which is not expected to be taken up this financial year.

 

Precept Calculation:

 

Total Estimated Expenditure 2007/08             £ 107,485.63

 

Less Anticipated Balance 2006/07                 £     4,500.00 (reduced amount)

                                                                             ==========

 

Total                                                                     £  102,985.63

 

 

Precept 2007/2008                                          £  103,000.00      

 

RESOLVED that the Clerk submit the Parish Council’s Precept Requirement for 2007/2008 to S.B.C. requesting the sum of £ 103,000.00, accordingly.

 

DATE OF NEXT MEETING OF INGLEBY BARWICK PARISH COUNCIL.

 

The next meeting of Ingleby Barwick Parish Council will take place on Wednesday 21st February 2007, at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

Chairman…………………………              Clerk………………………………

 

 

Date……………………….                          Date………………………….

 

 

 

MINUTES

 

OF

 

SPECIAL

MEETING

 

OF

 

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 24TH JANUARY 2007

 

AT

 

ST. FRANCIS OF ASSISI CHURCH CENTRE,

BARWICK WAY,

INGLEBY BARWICK.

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL