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MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST. FRANCIS OF ASSISI CHURCH CENTRE - MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON THURSDAY 13TH NOVEMBER 2003, COMMENCING AT 7.00 P.M.

 

PRESENT:

 

Chairman:  Councillor T.W. Bowman; 

 

Vice-Chairman:  Councillor Mrs I Machin;

 

Councillors:  W. Feldon, N. Morrison and D. Scott;

  

Ward Councillor:  Mrs J. Beaumont;

 

Clerk and Treasurer:  Paula M. Hall.

 

Mr K. McAuley, Head of Leisure Services, Stockton-on-Tees Borough Council;

Ian Hodgson, Thornaby and Ingleby Barwick Football Club;

Don Serginson, Thornaby and Ingleby Barwick Football Club;

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Councillors R. Patterson, Mrs S. Rouse.

 

 

123. CODE OF CONDUCT – DECLARATIONS OF INTEREST.

 

Councillor D. Scott declared a personal/non-prejudicial interest in relation to item no. 3 on the Agenda – Thornaby and Ingleby Barwick Football Club, funding request - due to his involvement with the Thornaby Road Project.

 

Councillor Mrs Machin declared a personal/non-prejudicial interest in relation to item no. 3 on the Agenda – Thornaby and Ingleby Barwick Football Club, funding request – due to her involvement with the Thornaby Road Project.

 

Councillor W. Feldon declared a personal/non-prejudicial interest in relation to item no. 5 on the Agenda – New traffic arrangements for Ingleby Barwick, proposed closure of Lowfields Avenue extension – as he is a School Governor for St. Francis of Assisi Primary School, Lowfields Avenue, Ingleby Barwick.

 

 

Chairman…………………………..

 

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Councillors W. Feldon, Mrs Machin and N. Morrison declared a personal/non-prejudicial interest in relation to item no. 6 – Ingleby Barwick Community Hall – as they represent the Parish Council on the Community Hall’s Management Committee.

 

Councillors W. Feldon, Mrs Machin and N. Morrison declared a personal/non-prejudicial interest in relation to item no. 7 – Ingleby Barwick Community Hall, Community Wardens – as they represent the Parish Council on the Community Hall’s Management Committee.

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to item no. 6 – Ingleby Barwick Community Hall – as his wife is Treasurer on the Community Hall Management Committee.

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to item no. 7 – Ingleby Barwick Community Hall, Community Wardens – as his wife is Treasurer on the Community Hall Management Committee.

 

124. SECTION 137 PAYMENTS – THORNABY AND INGLEBY BARWICK F.C., FUNDING REQUEST.

The Chairman introduced Mr K. McAuley, Head of Leisure Services, Stockton-On-Tees Borough Council.

 

Mr McAuley began by outlining his involvement with the Thornaby Road Project and introduced Mr Hodgson and Mr Serginson who both represent Thornaby and Ingleby Barwick Football Club.

A briefing note was circulated to Parish Council members on the proposed Phases I and II developments of football facilities on the site adjacent to the entrance to Ingleby Barwick (Thornaby Road/ Barwick Way).  Copies of the design drawing and sketch plan were also received.

 

The following costing information was presented to the meeting:

 

Phase 1            Project feasibility, purchase of land, weeding, leveling, cultivation

and provision of security fencing.  (Estimated cost £54.5k)

 

Phase 1 Expenditure Costs

 

                        £35.0k            Land purchase

                        £  6.0k            Feasibility

                        £  6.5k            Land cultivation

                        £  7.0k            Security Fencing (East Elevation)

                        £54.5k

 

Chairman…………………………..

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Phase 1 Income (Projected)

 

                        £35.0k            Land purchase SBC (confirmed)

                        £  6.0k            Feasibility SBC (confirmed)

                        £  6.5k            SBC Contribution to land cultivation (confirmed)

                        £  7.0k            Security fencing            IBPC/TIBS (to be confirmed)

                        £54.5k

 

Phase II            Entrance road, car park, additional fencing and changing/social

                        Facility.  (Estimated cost £485,900)

 

Phase II Cost Plan

 

Constuction of new building            £362,000

Professional Fees                           £  46,000

Planning/Building Control               £    2,100

External Works                         £  50,000

Equipment                                         £  15,800

Contingency                                       £  10,000

                        Total Costs              £485,900

 

Proposed Funding Profile (Draft)

 

Stockton Borough Council                       £  25,000

Ingleby Barwick Parish Council            £  20,000

Thornaby Town Council             £  10,000

Club Contribution                           £  30,000

Private Sector Support/Spon            £  30,000

Sub Total                                            £115,000

Football Foundation Grant               £370,900

Total                                                    £485,900

 

Additional Information

 

(i)        Land currently being purchased by S.B.C.

(ii)               Application to Football Foundation to be submitted by S.B.C. in conjunction with Thornaby Ingleby Barwick Soccer (T.I.B.S.)

(iii)             Lease of land and building to club on 25 year contract.

 

 

 

 

Chairman……………………………

 

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It was noted that planning permission has been granted for the proposals, which includes approval for the fencing and Stockton Council are in the process of finalising the purchase of the land.

The pitches have been seeded and will be ready for the next football season.

 

Mr McAuley noted that the proposals fit in with Stockton Council’s strategy to provide sports facilities and is optimistic that the project will receive the Football Foundation grant.

 

It was noted that the application for the Football Foundation grant is to be submitted by the end of November 2003 and the project is the only scheme at present in the Stockton area.

The importance to provide the security fencing as soon as possible was highlighted.

 

The possibility of funding through various routes was discussed, with particular regard to the proportion of the project considered environmental, which could be eligible to receive funding through landfill tax. 

It was noted that the Thornaby Road project is the Stainsby Ward, and may then fit the criteria for SRB funding.

 

It was noted that the Parish Council has committed £5,000 to the project, which can be released once the land has been purchased and all legal documentation is in place.

 

It was requested that the Parish Council consider increasing the £5,000 allocated to £7,000 in order to provide the security fencing at the site.  Also, that the Parish Council give consideration to providing £20,000 funding to the project, which can be staggered over the next two years, and would support the application to the Football Foundation for a grant.

 

The Parish Council informed that they are in full support of the project, which would provide much needed facilities for Ingleby Barwick.

 

RESOLVED that the Parish Council agrees to increase this year’s grant to £7,000, payable on completion of all legalities.

Also, the Parish Council agrees to commit £20,000 funding to the project over the next two years, £10,000 allocated in 2004/05 and £10,000 in 2005/06.

The Clerk to send a letter to Mr K. McAuley and Thornaby and Ingleby Barwick F.C. accordingly.  

 

Councillor D. Scott left the meeting at this point.

 

Chairman…………………………..

 

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125. FINANCE - ACCOUNTS FOR PAYMENT.

 

RESOLVED that the following accounts be approved for payment:

 

            Ingleby Barwick Community Hall Grant                               £5,000.00

 

            Pyramid Publications - Article in Gossip 31/10/03            £     88.12

 

            BT - Telephone bill dated 19/10/03                                 £     72.38

 

            Turnocks – Festive Features for Roundabouts             £1,130.58

 

            SLCC – One day conference on ‘Quality Councils’            £     85.00

 

            Hire of Meeting Room – October 2003                                    £     54.00

 

            Ardent Financial Services – Office Costs October 2003

                                                                                                            £   243.00

 

126. NEW TRAFFIC ARRANGEMENTS FOR INGLEBY BARWICK – PROPOSED CLOSURE OF LOWFIELDS AVENUE EXTENSION.

 

The Clerk noted that she had circulated the information leaflet on the ‘New Traffic Arrangements for Ingleby Barwick’ to Parish Council members for their observation.

 

It was noted that as part of the planning permission for St. Francis of Assisi Primary School, a condition on it was that Lowfields Avenue be closed, as is proposed.

 

It was noted that, even after closure of the road, if there is a problem with traffic flows, then the situation could be re-evaluated in the future.

 

RESOLVED that the Parish Council makes no comments on the proposals at this stage.

 

127. INGLEBY BARWICK COMMUNITY HALL – VANDALISM.

The Clerk reported the letter received from Ingleby Barwick Community Hall Management Committee, thanking the Parish Council for its grant of £5,000 and noting that the suggestion of an alcohol free zone is to be discussed by the Parish Council at its next meeting.

 

Chairman…………………………

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With regard to the repair of the damaged fire doors various ideas have been discussed: either replacing the two doors with just one (ensuring the opening is wide enough for wheelchair access) and bricking up the remaining space or moving the door/s to the other side of the Hall thus ensuring a greater level of security in the Hall.  The inclusion of drop bars is also recommended.  However the moving of the door would need planning permission and the cost is obviously greater.

It is noted that discussions have taken place with the Cleveland Fire Brigade and a copy of a letter from them was enclosed for observation.  The numbers of people allowed to use the Hall at any one time will not change, i.e. 120 as stated on the Public Entertainment Licence, and fire safety should not be compromised in any way.  The Fire Brigade has also made further suggestions for vandal proofing the Hall.

The Parish Council is asked for their comments/agreement on the above proposals.

 

RESOLVED that the Clerk liaise with the Management Committee regarding the insurance claim for replacement of the fire doors.  The Clerk to send a letter to the Management Committee informing that the Parish Council is in agreement with the suggestion of replacing the two doors with just one and bricking up the remaining space, ensuring as they have noted, that the opening is wide enough for wheelchair access.

 

128. INGLEBY BARWICK COMMUNITY HALL - COMMUNITY WARDENS.

 

The Clerk noted that to date the costs for providing the Community Wardens at Ingleby Barwick Community Hall amounts to £1,056.

 

It was noted that the Community Wardens have been successful in preventing any further vandalism to the Community Hall.

 

RESOLVED that the Clerk arrange for the Community Wardens to cover the Community Hall on a Friday night from 9 p.m. until midnight, up until the end of December 2003.

 

 

 

 

Chairman…………………………………..

 

 

 

 

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129. CCTV PROPOSALS, INGLEBY BARWICK.

The Clerk noted that she has circulated the information received on the CCTV proposals to Parish Council members for their observation.

No further information to date.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chairman…………………………                        Clerk………………………………

 

 

 

Date……………………….                                   Date………………………….                              

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

OF

 

SPECIAL

MEETING

 

OF

 

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

THURSDAY 13TH NOVEMBER 2003

 

AT

 

ST. FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM,

BARWICK WAY,

INGLEBY BARWICK.

 

 

 

 

PREPARED BY

PAULA M. HALL,

CLERK TO THE PARISH COUNCIL.