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MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST. FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 10TH AUGUST 2005, COMMENCING AT 7.15 P.M.
Chairman: Councillor Mrs I Machin;
Vice-Chairman: Councillor T.W. Bowman;
Councillors: W. Feldon, Ms J. Morrison, N. Morrison and Mrs S. Rouse;
Clerk/Responsible Financial Officer: Paula M. Hall;
3 Residents of Ingleby Barwick.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from Parish Councillors R. Patterson and D. Scott and from all six Ingleby Barwick Ward Councillors.
62. PUBLIC PARTICIPATION.
No matters were raised.
63. CODE OF CONDUCT – DECLARATION OF INTERESTS.
No declarations of interest were declared.
64. FINANCE, SECTION 137 PAYMENTS:
(a) Application for funding from Ingleby Barwick Residents Network (I.B.R.N.) for the ‘Summer Time Festival’, Ingleby Barwick, to be held on Saturday 20th August 2005.
The Clerk reported receipt of a letter from IBRN applying to the Parish Council for funding to help them with the costs of delivery of a flier to advertise the Summer Time Festival. They would like to deliver 8,000 fliers in Ingleby Barwick, which would be a cost of £340.00.
They have also applied to Tees Valley Community Foundation for funding to help them with the Festival. As part of the application process they need to have 10 volunteers to help on the day (which are not members of IBRN or IBNG). They have the volunteers in place but they need to be checked by the Criminal Records Bureau, at a cost of £12 per person, therefore they would like to apply for the cost of CRB checks for the 10 volunteers.
In total they would like to apply to the Parish Council for £460.00.
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In a further letter, they ask that their request be amended. Previously they asked for funding of £340.00 for delivery of 8,000 fliers in Ingleby Barwick, however after some consideration they have decided that they should have sufficient advertising for the festival with their banners and therefore would ask the amount to go towards a ‘Programme of Events’ for on the day, this would be given out at the festival. The request for CRB checks for 10 volunteers remains the same.
RESOLVED that the Parish Council approves grant aid funding for the sum of £460.00, the Clerk to forward the cheque to IBRN accordingly.
The Clerk to note in the letter that due to the short timescale for the application to be considered, it was necessary to call a special meeting of the Parish Council, as they do not normally meet in the month of August and would ask that they bear this in mind if making future applications.
Also, clarification is required that the CRB checks which are required for the 10 volunteers, will be completed in time for the Festival, as the timescale is quite tight.
(b) Application for funding from North East Crimestoppers.
The Clerk reported receipt of a letter from North East Crimestoppers thanking the Parish Council for their generous support to their funding appeals over the years for which they are most grateful.
As with all Charities the ability to function on a day-to-day basis is crucial for survival and gradually over the last few years it has become increasingly obvious that core-funding is not so readily available. It is for this reason a new Business Plan has been submitted to the Government requesting core-funding of the whole Crimestoppers scheme.
Until this is achieved, Crimestoppers NE will continue to fundraise and finance its valuable work throughout Durham, Northumberland, Tyne and Wear and Cleveland, as one of the most successful of 31 self-funding regions of the Crimestoppers Trust. Assisted by over 5,000 volunteers the Trust encompasses the whole of the UK and has the support of the police force therein.
To give some indication of the scheme’s overall performance and effectiveness during 2004, 3,300 calls were made by members of the public to the North East Crimestoppers Office. As a result of these calls 227 persons were arrested and charged with criminal offences. 331 criminal offences were detected ranging from murder to damage. Property including drugs to the value of £173,673 was recovered.
The Parish Council is asked to give their funding request careful consideration.
RESOLVED that the Parish Council approves grant aid funding for the sum of £50.00, the Clerk to arrange payment accordingly.
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65. THORNABY AND INGLEBY BARWICK FOOTBALL CLUB (T.I.B.S.) FOOTBALL PITCHES PROJECT, THORNABY ROAD – APPLICATION FOR RELAESE OF THE ALLOCATED FUNDING COMMITTED BY THE PARISH COUNCIL 2004/05 AND 2005/06.
The Clerk reported receipt of confirmation from TIBS that the additional funding for the Thornaby Road Project has now been approved by Stockton-on-Tees Borough Council (S.B.C.).
The contract for the works has been awarded to D H Potter and site works are to commence 15th August 2005.
The scheduled completion date is late February 2006. Arrangements will be made to keep the Parish Council fully informed of progress on the Project.
TIBS would therefore like to apply for release of the Parish Council’s contribution of £20,000, towards the Project.
RESOLVED that the Parish Council approves release of the funding for the sum of £20,000. The Clerk to forward the payment to Thornaby and Ingleby Barwick F.C. accordingly.
66. LOWFIELDS AVENUE, REVIEW OF CLOSURE, AUTUMN 2005.
The Clerk noted receipt of correspondence from S.B.C. replying to the concerns raised over the Lowfields consultation, following the Parish Council’s meeting on 6th July 2005.
In response to the concerns they have moved the consultation to September/October 2005. This will allow for the following:
- More time to be given for feedback/views on the leaflet;
- An additional traffic study to be done in early September (once the schools have gone back)
The proposed strategy is now:
- Prepare the leaflet (with a gap for traffic data);
- On completion of the traffic study print the leaflet and distribute week beginning 3rd October 2005;
- Hold drop in sessions in various locations in Ingleby Barwick during the half term (this will allow time for the results of the consultation to have been analysed). The dates of these sessions will be set and included in the consultation leaflet.
The Clerk then noted receipt of the first full draft of the leaflet, which had been circulated to Parish Council members for their observation prior to the meeting.
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The Parish Council’s comments were requested by Friday 5th August 2005, however this has been extended, until Thursday 11th August 2005, as the Clerk to the Parish Council was on holiday when the leaflet was distributed.
The Clerk informed that she had received the comments submitted by Ingleby Action Group on the draft, which she had also circulated to Parish Council Members prior to the meeting.
The Parish Council considered all of the information provided.
RESOLVED that the Clerk submit the following comments on the draft leaflet, to S.B.C.:
On the diagram provided Myton Way is incorrectly labeled as Barwick Way.
The information provided is limited to the most recent events. A more detailed description is required, which includes the history of Ingleby Barwick development i.e. the Master Plan of 1978 (revised 1991).
Where we are now:
Reference is made to ‘At the time of closure it was agreed that a six-month monitoring exercise would be conducted to enable a review of the effect of the road closure followed by public consultation.’
It is noted that this matter had been raised by the Parish Council for discussion at the Parish Council Liaison Forum, which took place on 22nd April 2004, where it was confirmed to representatives of the Parish Council that following the road closure, Stockton Council would be reviewing the traffic situation and intend to hold a public meeting in six months time following a monitoring period and as part of that review process. This was confirmed as ‘largely correct’ by the Group Leader (Traffic Management), S.B.C., in his letter to the Parish Council dated 26th May 2004.
In the letter to the Parish Council from S.B.C., dated 21st July 2004, it is stated that ‘the Cabinet Member for Regeneration has agreed to hold a public meeting to consider any outstanding concerns. The meeting would be held 6 months after the removal of the temporary extension to Lowfields Avenue’.
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At the Parish Council meeting held on 16th February 2005, which was attended by the Group Leader (Traffic Management), it was confirmed that S.B.C. would hold a Public Meeting in May/June 2005, to allow newly elected Ingleby Barwick Ward Councillors to have input.
As promised a number of times, a Public Meeting should follow the public consultation exercise.
Reference is made to ‘a slight delay to the consultation’, as the delay has now been a number of months the word ‘slight’ should be removed.
Current Traffic Flow:
The information provided should be more specific with regard to where the surveys were actually done and at what time.
More detailed information could be provided at a public meeting, as well as other locations such as the local library, internet etc.
As we are aware, there is now predicted to be in the region of 8,472 dwellings on completion of development in Ingleby Barwick, an additional 572 on the 7,900 figure used for the original Traffic Impact Assessment. This is a relevant fact and should be clearly stated when referring to the number of further homes to be built, which will have an impact on the road network.
Tell Us Your Views:
This should read ‘We would like to give all residents on Ingleby Barwick the opportunity to tell us what they think of the current position’.
The proposed ‘drop-in’ sessions are a good idea to provide the opportunity for residents to access further information and to explore their views and any specific issues in more depth. However, they should not be used as a substitute for a Public Meeting.
A Public Meeting would enable S.B.C. to feedback the results of the public consultation exercise as well as any comments raised during the ‘drop-in’ sessions, followed by a debate on sensible arguments ‘for’ and ‘against’ the closure.
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Tell us what you think:
The option ‘Be kept under review until more detailed information on future traffic conditions is available’ should be removed from the leaflet.
The question ‘Do you drive a car?’ should be amended to ask ‘Do you travel in the morning (8.00am - 9.00am) and/or evening (5.00pm - 6.00pm) peak period by car.
What is the relevance of the other questions to the purpose of this consultation exercise?
DATE OF NEXT MEETING.
The next scheduled monthly meeting of Ingleby Barwick Parish Council will be held on Wednesday 21st September 2005 commencing at 7.15 p.m. in St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick.