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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 28TH JANUARY 2009, COMMENCING AT 7.30 P.M.

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

 

Councillors: T.W. Bowman, Mrs G. Corr, A. Graham, J. Myers and D. Sanderson;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

No Members of the public were present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from Town Councillors Mrs Jean Kirby, Mrs S. Larkin and Mrs J. White.

 

204. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall’s Management Committee:

 

Agenda item no. 5              -                       I.B. Community Hall Heaters.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 5              -                       I.B. Community Hall Heaters.

 

Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 5              -                       I.B. Community Hall Heaters.

 

 

Chairman……………………………..

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Councillor J. Myers declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 5              -                       I.B. Community Hall Heaters.

 

No further interests were declared.

 

205. PUBLIC PARTICIPATION.

 

No Members of the public were present at the meeting.

 

Members raised the following matters:

 

Bail Hostels

It was noted that in a recent press article reference was made to the bail hostels which have been opened in residential neighbourhoods across the country, the actual addresses of which have not been revealed.  The bail hostels have been set up in a deal between the Ministry of Justice and a private company ClearSrings.  The hostels are run by ClearSprings who are not required to consult with the local council or neighbours before opening a new hostel.  Postcodes and parliamentary constituencies where the bail hostels are located were provided in the article which included TS4, TS5, TS17 and TS18.  The Clerk to contact the MP for Stockton South Dari Taylor to ascertain further information on the matter in respect of the TS17 location.

 

Tesco Ingleby Barwick, Proposed Extension

It was noted that the public consultation exhibition is proposed to take place on Thursday 29th, Friday 30th and Saturday 31st January 2009, which has been advertised through the local press.  Members of the public will be given the opportunity to express their opinions either verbally or by written representation. 

 

Members of the Town Council met with representatives from Tesco and Teraphim Consulting on Monday 26th January 2009 to view the proposals.

It was noted that Members had raised concerns in respect of the lighting on the roundabout at the entrance into Tesco on Myton Road with representatives at the meeting.  Reference was also made to the bus shelter on Myton Road.

 

A general discussion took place on the proposed extension and the possibility or sending a letter to the Managing Director of Tesco was raised.  It was highlighted that expansion of the store should complement the existing local businesses and not harm them in any way.     

 

Chairman………………………………

                       

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Reference was made to the possibility of a police office being incorporated in the store, the suggestion of siting the modular Youth Café on the site adjacent to Romano Park and also the provision of additional secondary school places in Ingleby Barwick.

The Town Council to send a letter to the Managing Director of Tesco highlighting the above.    

 

206. INGLEBY BARWICK ENFORCEMENT SERVICE.

 

The Clerk reported receipt of information from Stockton-on-Tees Borough Council (S.B.C.) stating that the provision for the service this forthcoming financial year 2009/2010 to supply the same hours and service as the current Service Level Agreement (SLA) will be £ 44,257.48.

 

SLA 2008-09 £ 42,968.43 + 3% = £ 44,257.48

 

A breakdown of the SLA 2008-09 was also provided. 

 

The Clerk noted that she had circulated this information to Members for their observation with the agenda for the meeting.

 

The Clerk reported that the cost per household would be as follows:

 

Cost for Scheme = £ 44,257.48

 

£44,257.48 divided by 6,576.19 (tax base) = £ 6.73 per household per annum, 13p per week.

 

A general discussion took place.  Reference was made to the schedule recently provided by the Enforcement officers showing incidents and specific codes.  It was suggested that this matter be raised for discussion with the Enforcement officers at the next meeting.

 

RESOLVED that the Town Council is in agreement to continue with the Enforcement Service for 2009/2010 as per the existing Service Level Agreement.  The cost of the scheme to be included in the budget for 2009/2010.   

 

207. INGLEBY BARWICK COMMUNITY HALL HEATERS.

 

It was noted that no decision could be made on this matter at this meeting, given that the Town Council would not be quorate if the Members who had expressed an interest left the meeting room.

 

 

Chairman…………………………….

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Councillor J. Myers outlined to Members the current situation with regard to the heaters and stated that two quotations have now been received for replacing the heaters and associated works, which will cost in the region of £ 4,000.

 

The Clerk informed that the Town Council currently has £ 5,700 in Reserves for the Community Hall, as well as £ 2,000 in the budget for 2008/09 yet to be allocated.

 

RESOLVED that is matter be considered at the February meeting of the Town Council.  The Clerk to include this item on the agenda for the meeting.

 

208. FINANCE:

 

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 75,807.46                          a copy of which is held on the Town Council file.

 

The Community Hall Extension Account has a balance of £ 518.22.

 

The Clerk reported that she has requested advice from the National Association of Local Council’s (NALC) on the banking crisis as it is understood from recent press articles that Barclays, with whom the Town Council currently bank with, are one of the banks who are struggling.

Also, it is believed that only 'personal' accounts are protected up to £ 50,000 to which the Town Council would not qualify.

NALC’s advice on the matter is awaited.

 

(b) Accounts due for Payment

 

RESOLVED that the Town Council approves the following account for payment:

 

BT Telephone bill dated 19th January 2009                                   £ 91.54

 

(c) Fidelity Guarantee Cover

The Clerk informed that she had provided a copy of the proposal form received from Allianz in respect of increasing the Town Council’s Fidelity Guarantee Cover, to Town Council Members for their observation.  Reference was also made to page 25 of the new policy booklet which details the minimum standards of control, which should be put in place.

 

A general discussion took place on the matter.

 

 

Chairman……………………………..

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RESOLVED that the form be completed by the Clerk in liaison with the Chairman.  The form once fully completed to be signed by the Clerk/RFO and the Chairman.

 

(c) Budget 2009/2010.

The Town Council set the budget for 2009/2010 as follows:

 

BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

General Administration                         42,720.00             Includes all general

                                                                                                administration costs

                                                                                                as calculated for

2009/2010

 

Members Expenses                                   250.00              Estimated amount                

 

Chairman’s Allowance                               150.00              To Spend as Required

 

Office Equipment/Stationery                      500.00             Estimated amount based

on anticipated expenditure

in 2009/2010

 

Photocopies                                                 800.00             Lease of Printer/Copier

                                                                                                Plus copies

 

Office Accommodation                           4,000.00              Hire of the office/running

costs

 

Hire of Room P.C. Mtgs                             300.00              Anticipated expenditure

 

Training                                                        500.00              Anticipated expenditure

 

Alpha Accounts Training – Clerk               200.00              Estimated amount

 

CLCA Subs                                                 975.00              Membership and LCR

Subscription

                                                                                               

S.L.C.C. Subs                                             200.00              Annual Membership

                                                                ========

 

Carried forward                                   50,595.00        

 

Chairman……………………………..

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BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

brought forward                                 50,595.00

 

Ramblers                                                       40.00              Annual Membership

                                                                       

Insurance                                                  2,850.00              Anticipated amount

 

Grants                                                           500.00             Anticipated expenditure

 

S137 Payments                                        4,500.00             Anticipated expenditure

 

Maltby Cricket Club                                  2,000.00             To be held in Reserves

                                                                   

Community Hall Grant                              2,000.00             Allocation of Grant 2009/10

 

Sponsorship Garden Comp.                      400.00             Anticipated expenditure.

                                                        

Community Communication                      100.00              Anticipated expenditure.

 

Audit Fee                                                     700.00              Anticipated expenditure

 

I.B. Enforcement Service                      44,258.00             Costs for Enforcement

                                                                                                Service 2009/10

 

Community Facilities                               2,000.00              Tree Planting        £1,000

                                                                                                Noticeboard         £1,000

 

Dog Bins                                                   1,672.00              £ 1,072 to be held in Reserves                                                                                           £    600 2009/10                                                                   

Election Costs                                        10,000.00             To be held in Reserves

 

Miscellaneous Reserves                         5,000.00 

                                                                ==========

 

Total Estimated Expenditure              126,615.00  

 

 

Chairman…………………………..

 

 

 

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RESOLVED that from the dog fouling bins budget allocation 2009/2010 £ 1,072.00 be transferred to the Reserve Accounts, as this is outstanding for payment to S.B.C. pending receipt of an invoice.

 

RESOLVED that the £ 900.00 funding still outstanding for the Play Cubes Sculpture in Romano Park be allocated from the Art Projects funding 2008/09.

 

RESOLVED that the Clerk obtains quotations for a new computer system for the Town Council office, funding for which to be allocated from Miscellaneous/Reserves 2008/09.

 

RESOLVED that the Clerk purchase the following office furniture from Staples at an appropriate level of expenditure, using funding from the Office/Stationery Equipment allocation 2008/09:

 

            -           New chair for Clerk;

            -           Stacking Chairs for office.

 

Estimated Balance 2008/2009 (excluding Reserves and the above)       £ 19,000.00

 

The Clerk also noted that the estimated balance does not include the following:

 

Community Hall Grant 2008/09   £ 2,000.00     -           Pending decision at the

February meeting.

 

RESERVE ACCOUNTS (2008/2009)

 

General Administration                    £     3,925.10 (Allocated for Clerk)

I.B. Community Hall                           £     5,700.00

T.I.B.S. Football Club                        £     4,000.00            

Election Costs                                   £   12,000.00

 

TOTAL                                               £   25,625.10

 

PRECEPT CALCULATION:

 

Total Estimated Expenditure 2009/10             £ 126,615.00

 

Less Anticipated Balance 2008/09                 £   19,000.00

                                                                             ==========

Total                                                                     £ 107,615.00

 

Precept 2009/2010                                          £  107,615.00      

 

Chairman……………………………..

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RESOLVED that the Clerk submits the Town Council’s Precept Requirement for 2009/2010 to S.B.C. requesting the sum of £ 107,615.00, accordingly.

                                                                                                                                   

209. PLANNING APPLICATIONS.

 

(a) Planning Application No. 08/3625/ADV

     Proposal: Erection of 2 No. Non-illuminated Post Signs.

     Location: Beckfields, Beckfields Avenue, Ingleby Barwick.

 

The Town Council considered all of the information and plans provided in respect of planning application no. 08/3625/ADV.

 

RESOLVED that the Town Council submits the following comments to S.B.C.:

 

Ingleby Barwick Town Council objects to this application.  The existing long standing sign which is adjacent to Beckfields Avenue and the street lights in the car parking area, are of a much more traditional design.

The two proposed signs which have already been erected are therefore not in-keeping with the original design of the Beckfields shopping area.

 

(b) Planning Application No. 09/0012/FUL

Proposal: Substitution of 140 No. Retirement Apartments for 46 No. Dwellinghouses and 12 No. Apartments.

Location: Broomwood, Village 5, Ingleby Barwick.

 

The Town Council considered all of the information and plans provided in respect of planning application no. 09/0012/FUL.

 

RESOLVED that the Town Council submits the following comments to S.B.C.:

           

Ingleby Barwick Town Council would welcome the reduction in housing development density as proposed, from 50 dwellings per hectare to 40 dwellings per hectare. 

 

The Town Council is not surprised at the current lack of interest by elderly people in the former proposed sheltered retirement housing which comprised 2 large flatted blocks of 70 units each.

 

The Town Council would note the reference made in the ‘Planning Statement’ submitted as part of the application, to Core Strategy Policy 8: Housing Mix and Affordable Housing Provision – ‘the delivery of two and three bedroom bungalows’.

 

 

Chairman……………………………..

 

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The Town Council has consistently asked for more bungalows to be built in Ingleby Barwick but to no avail.  As the residents get older there will be increased demand for elderly accommodation and providing this would enable people to remain living on the estate if there were suitable properties.       

 

The Town Council is also not surprised that Ingleby Barwick has the lowest proportion of households with elderly members, the reason being that there is no suitable accommodation i.e. two and three bedroom bungalows.

 

Although the Core Strategy Development Plan Document has recently been at the Publication Stage prior to submission to the Secretary of State and does not yet therefore hold significant weight, as a mark of respect and goodwill to both Ingleby Barwick Town Council and Stockton-on-Tees Borough Council, Persimmon should implement Core Strategy Policy 8 which advocates the building of two and three bedroom bungalows.

 

It is suggested that a more equal mix of smaller, family/starter dwellings with elderly accommodation of preferably bungalows would be more appropriate.

 

The Town Council would like to see details of the Section 106 agreement relating to the part of the site that is the subject of this substitution application which is to be amended and submitted as a separate document.  Is Persimmon offering any planning gain in respect of this substitution application?

 

Concerns are raised in respect of the limited facilities which Persimmon has provided in general with regard to planning gain.

 

The Chairman thanked everyone for their attendance and closed the meeting.

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

Date…………………………..                                 Date…………………………..

 

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 28TH JANUARY 2009

 

AT

 

INGLEBY BARWICK COMMUNITY HALL

HARESFIELD WAY

INGLEBY BARWICK

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL