1 of 6         

 

MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON THURSDAY 26TH APRIL 2007, COMMENCING AT 7.30 P.M.

 

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor T.W. Bowman;

 

Councillors: W. Feldon and Mrs S. Rouse;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

No Members of the public were present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from or on behalf of Town Councillor Ross Patterson.

 

Apologies for absence were received from Ward Councillors K. Faulks, D. Harrington,

A. Larkin (Ingleby Barwick East) and Ward Councillors K. Dixon, L. Narroway, R. Patterson (Ingleby Barwick West).

 

 

229. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following item on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 8                 -           Ingleby Barwick Community Hall – Proposed Extension.

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above item.

 

 

 

Chairman…………………………………………

 

                                                                                                                                    2 of 6

 

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following item on the Agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Item No. 8                 -           Ingleby Barwick Community Hall – Proposed Extension.

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents the Town Council on the Community Hall’s Management Committee:

 

Item No. 8                 -           Ingleby Barwick Community Hall – Proposed Extension.

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she is a member of the Over 50’s Group and Secretary:

 

Item No. 8                 -           Ingleby Barwick Community Hall – Proposed Extension.

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above item.

 

No further interests were declared.

 

 

230. PUBLIC PARTICIPATION.

 

No public were present at the meeting.

 

It was noted that concerns had been raised by residents in respect of the build up of litter in the Bassleton Beck area to the rear of Thorington Gardens, which is causing a smell.  The matter has been reported to Care for Your Area who have arranged for the area to be cleared.  The matter to be monitored

 

 

 

Chairman………………………………………...

 

                                                                                                                                    3 of 6

 

231. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 18TH APRIL 2007.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 18th April 2007, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

232. INGLEBY BARWICK TOWN COUNCIL’S STANDING ORDERS /FINANCIAL REGULATIONS.

 

It was noted that the Clerk had circulated copies of the draft Standing Orders and Financial Regulations to Members with the agenda for the meeting. 

Members considered the documents in detail.

 

RESOLVED that the Standing Orders and Financial Regulations as laid before the Town Council be approved and adopted.

 

233. INGLEBY BARWICK ENFORCEMENT SERVICE 2007/08 – SERVICE LEVEL AGREEMENT.

 

It was suggested that a working group should be set up to meet with representatives of S.B.C. Enforcement Service, to discuss the matter in detail.

 

RESOLVED that this matter be considered when the new Town Council comes into office after the elections on 3rd May 2007.

 

234. ALLIANZ CORNHILL INSURANCE POLICY, RENEWAL 2007/2008.

 

The Clerk noted receipt of the Renewal Invitation from Allianz Cornhill for the Town Council’s Insurance Policy, totaling £2,214.60, which had been considered at the meeting on 18th April 2007.

 

The Clerk informed that she had spoken to Allianz Cornhill regarding a revised quotation allowing for a population of 18,000.  It was noted that this would take the policy into the next level of insurance band and would increase the policy by a considerable amount, in excess of £1,000.  It was noted that although Ingleby Barwick has a high population, in respect of the Town Council’s liabilities they have limited risks, as they do not own/maintain any play areas, skate parks etc.

 

 

Chairman………………………………………...

 

                                                                                                                                    4 of 6

 

The Clerk expressed concerns with the original quotation in respect of the considerable increase on last year’s policy.  Allianz Cornhill is prepared to give a discount on this amount by in the region of £200.

 

It was noted that to obtain a quotation from another company at this time of year can be difficult.

 

RESOLVED that the Clerk contact Jardine LLoyd Thompson Insurance Company who have recently advertised in the Local Council Review magazine, to obtain an alternative quotation.

 

235. INGLEBY BARWICK COMMUNITY HALL – PROPOSED EXTENSION.

 

It was noted that Members of the Town Council, Community Hall Management Committee, Sure Start and the Clerk had met with ROK construction on 20th April 2007.

 

ROK have now produced costings for the proposed extension totalling £76,145.75, which includes £11,399.63 for the additional car parking spaces.

 

These figures do not include for any contingencies and are exclusive of VAT.

 

It was noted that in the worst case scenario with contingencies and if VAT is applicable the project would be in the region of £95,000.

 

The Clerk informed that she is still awaiting confirmation from HM Customs and Excise on the VAT issue; however it looks likely that the VAT will only be recoverable on any contribution from Persimmon and the Town Council.

 

Final contributions have yet to be agreed between all parties; however it does look likely that the Town Council need to consider a financial contribution towards the project. 

 

It was noted that the Town Council would be in a position to contribute as they have funds set aside for Community Hall improvement works.  ROK have indicated that they would be undertaking refurbishment of the kitchen as a community project.

 

RESOLVED that the Town Council approves a financial contribution towards the project for the sum of £5,000.

 

RESOLVED that the Town Council is in agreement to co-ordinate the project as they are custodian trustees of the Community Hall.

 

 

Chairman…………………………………………

 

                                                                                                                                    5 of 6

 

RESOLVED that given the tight timescales involved and the forthcoming elections, in order to progress the matter in the interim period, the Clerk to be delegated the authority in liaison with the Chairman and Vice Chairman to act on behalf of the Town Council in progressing the matter.   

 

236. CLERK CONTRACT OF EMPLOYMENT AND PENSION.

 

The Clerk informed that the new National Agreement on terms and conditions for clerks and other officers of town, parish and community councils was implemented on 1st January 2005. 

 

NALC and the SLCC have now agreed the extent of the revisions that are necessary to the Model Contract of Employment.

As anticipated those revisions are fairly minor in nature and take account of such things as statutory changes and new case law decisions as well as some anomalies in the 2004 Agreement.  The revisions have been negotiated and agreed at national level and therefore form part of the National Agreement on Salaries and Conditions of Service of Local Council Clerks in England and Wales.  In accordance with the provisions of the National Agreement the revisions have immediate and automatic effect.

The following documents were attached to the briefing i) a copy of the Model Contract of Employment incorporating the agreed revisions and ii) a separate list indicating where the revisions have been made.

Whilst the revisions automatically become part of the National Agreement, they still need to be formally noted at a local level. 

 

In respect of clause 19.1 Pension it was noted that the Town Council are currently looking to become a member of the Local Government Pension Scheme.  This to be stipulated in the Clerks contract and revised when finalised.

 

RESOLVED that the Town Council is in support of joining the Local Government Pension Scheme and the matter to be progressed as soon as possible.

 

It was noted that the Town Council has set aside in a reserve fund each financial year since 1st April 2005, an amount equivalent to 5% of the Clerks yearly salary.

 

RESOLVED that the Clerk receives the revised model contract in its entirety including the amended clause in respect of the Pension.  The contract was laid before the Town Council and signed by the Chairman and the Clerk.

 

 

 

Chairman………………………………………….

 

                                                                                                                                    6 of 6

 

237. PLANNING APPLICATION NO. 07/1136/REM

PROPOSAL: REVISED RESERVED MATTERS APPLICATION FOR THE ERECTION OF A CHILDREN’S DAY NURSERY, COMMUNITY CENTRE (D2 USE CLASS), ASSOCIATED CAR PARKING AND ACCESS ROAD.

LOCATION: LAND OFF BLAIR AVENUE, INGLEBY BARWICK.

 

The Town Council considered all of the information and plans provided in respect of planning application no. 07/1136/REM.

 

RESOLVED that the Town Council reiterates their previous comments, which are as follows:

 

Ingleby Barwick already has a community centre which is looking to be extended.  The building would be better used as a youth centre which is desperately required. 

Who is going to pay for the running costs of the centre?

The concrete facing blockwork is not in keeping with the buildings in the surrounding area.

The centre is shown to have a flat roof which will be extremely expensive to maintain.

Concerns are again raised with regard to the amount of traffic which will be generated from the proposal, at the end of Myton Way.  This will be added to when housing on each side of Myton Way is completed.

This site would be best used to accommodate additional secondary school provision, either a building or playing fields.

 

 

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

Date………………………..                                     Date………………………

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 26TH APRIL 2007

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL