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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 21ST MARCH 2007, COMMENCING AT 7.15 P.M.

 

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice-Chairman/Deputy Town Mayor: Councillor T.W. Bowman;

 

Councillors: W. Feldon, N. Morrison, R. Patterson and Mrs S. Rouse;

 

Ward Councillors:

 

Ingleby Barwick East        K. Faulks;

                                                                       

Ingleby Barwick West       K. Dixon;

                                                R. Patterson;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

2 Members of the public were present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from or on behalf of Town Councillors

Ms J. Morrison and D. Scott.

 

Apologies for absence were also received from Ward Councillors D. Harrington,

A. Larkin (Ingleby Barwick East) and Ward Councillor L. Narroway (Ingleby Barwick West).

 

190. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following items on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No.  6 Matters Arising           -           Ingleby Barwick Community Hall - Extension;

Item No. 17 (e)                                 -           Ingleby Barwick Community Hall Accounts.

 

Chairman………………………………………..

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Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above items.

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to the following item on the agenda as the applicant is a Member of Ingleby Barwick Town Council:

 

Item No. 19 (a)                     -           Planning Application No. 07/0530/COU

Proposal: Change of Use from Stables to Living Accommodation Including Raising Height of Roof and Installation of Dormer Windows.

Location: The Stables, Ingleby Hill Farm, Ingleby Barwick.

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following items on the Agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Item No. 6 Matters Arising            -           Ingleby Barwick Community Hall - Extension;

Item No. 17 (e)                                 -           Ingleby Barwick Community Hall Accounts.

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above items.

 

Councillor W. Feldon declared a personal/non-prejudicial interest in relation to the following item on the agenda as the applicant is a Member of Ingleby Barwick Town Council:

 

Item No. 19 (a)                     -           Planning Application No. 07/0530/COU

Proposal and location as previously stated above.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents the Town Council on the Community Hall’s Management Committee:

 

Item No. 6 Matters Arising            -           Ingleby Barwick Community Hall - Extension;

Item No. 17 (e)                                 -           Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above items.

 

 

Chairman………………………………………

 

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Councillor Mrs I. Machin declared a personal/non-prejudicial interest in relation to the following item on the agenda as the applicant is a Member of Ingleby Barwick Town Council:

 

Item No. 19 (a)                     -           Planning Application No. 07/0530/COU

Proposal and location as previously stated above.

 

Councillor N. Morrison declared a personal/non-prejudicial interest in relation to the following item on the agenda as the applicant is a Member of Ingleby Barwick Town Council:

 

Item No. 19 (a)                     -           Planning Application No. 07/0530/COU

Proposal and location as previously stated.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following items on the Agenda, as she is a member of the Over 50’s Group and Secretary:

 

Item No. 6 Matters Arising            -           Ingleby Barwick Community Hall - Extension;

Item No. 17 (e)                                 -           Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above items.

 

Councillor Mrs S. Rouse declared a personal/non-prejudicial interest in relation to the following item on the agenda as the applicant is a Member of Ingleby Barwick Town Council:

 

Item No. 19 (a)                     -           Planning Application No. 07/0530/COU

Proposal and location as previously stated above.

 

No further interests were declared.

 

191. PUBLIC PARTICIPATION.

 

Town Council Status

It was questioned as to what the implications are in respect of the Council’s change of status to Town Council.

The Clerk outlined the procedure and confirmed that the Council had passed a resolution at its meeting on 21st February 2007 to change it’s status to Town Council, with a Town Mayor and Deputy Town Mayor instead of a Chair and Vice Chair.  The change of status does not have any effect on the council’s available powers or functions.

 

Chairman…………………………………………

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It was noted that the College of Arms have suggested that the change is registered with them which will incur a fee of in the region of £85.

 

Ball Games

It was noted that the playing of ball games in the street was again causing concerns amongst residents.

It was noted that the community playing field adjacent to the new Ingleby Mill Primary School at Barwick Way/Low Lane is now reinstated and should be given some publicity to encourage its use.  

 

192. MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON WEDNESDAY 21ST FEBRUARY 2007.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

Councillor T.W. Bowman stated that the reference made in the draft minutes to him having a personal/non prejudicial interest in UNITE is incorrect and was amended accordingly.

Thereafter, the Minutes of the Meeting of Ingleby Barwick Parish Council held on Wednesday 21st February 2007, having been circulated to Members, were confirmed as a correct record and signed by the Chairman, accordingly.

 

193. INGLEBY BARWICK TOWN COUNCIL – MEETING DATES.

 

The Clerk informed that she had contacted Democratic Services at Stockton-on-Tees Borough Council (S.B.C.) to ascertain the meeting dates of full Council in 2007/08. 

It was noted that if the Town Council meeting dates are kept as the third Wednesday of the month, the only meetings which overlap with full Council are 18th April 2007 and 17th October 2007.

 

RESOLVED that no changes be made to the Town Council’s meeting dates at this point in time.  The matter to be considered when the new Council is in place after 3rd May 2007.

 

194. MATTERS ARISING FROM THE MINUTES ON 21ST FEBRUARY 2007.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

The Clerk informed that T & S Stores are looking into the matter of Ingleby Barwick Land and Property Development’s electrical contractors taping into their electricity supply meter at their One-Stop Store at Greenside, in order to supply electric power to six wall lights under the canopy walk way.  It is envisaged that there should be no problem undertaking this.

 

Chairman……………………………………….

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The Clerk informed that Care For Your Area has removed the disused sign which was chained to the lamp post fronting the shopping area on Beckfields Avenue.

 

It was noted that following the meeting with the representative from Mitchell’s and Butler on 16th February 2007 with regard to maintenance of the Beckfields shopping area there had been no feedback to date.  This matter to be considered at the Town Council’s next meeting in April, after which time a follow up letter may be needed to request that the appropriate maintenance works be carried out.

 

(b) Item 30 2006/2007 Parish Council Seat Adjacent to Stonechat Close, Ingleby Barwick.

The Clerk informed that she had received a complaint from a resident in Stonechat Close regarding the amount of youths congregating on a weekend at the Town Council’s bench adjacent to Stonechat Close, which is causing a nuisance.

 

It was noted that residents in both Wheatear Lane and Stonechat Close are regularly the victims of anti social behaviour, as there are a large number of youths who congregate in that area, which increases with the better weather and lighter nights.

  

RESOLVED that the Clerk make arrangements for Councillors Mrs I. Machin and W. Feldon to meet with the Community Wardens at the seat this coming Friday night to see the problems at first hand and report back to the Town Council at the next meeting.

 

(c) Item 73(f) 2006/2007 Section 137 Payments – Sponsorship of two Ingleby Barwick Residents entering the New York Marathon to help raise funds for a Children’s Charity.

No further information received to date.

 

RESOLVED that the Town Council retains the approved donation of £50, given that no further information has been received on the matter.  This item to be removed from matters arising.

 

(d) Item 91 2006/2007 Ingleby Barwick Community Hall - Extension.

It was noted that discussions with Persimmon, ROK and Sure Start are still ongoing.

The last meeting took place on Wednesday 14th March 2007 at ROK offices, which was attended by the architect from Shuttleworth Picknett Associates and ROK’s project manager.

The architect had reproduced the main drawing of the proposed extension which was considered at the meeting.  Various points were raised including the importance of the style of finish being in-keeping with the existing building, flooring and lighting requirements etc.

 

 

Chairman……………………………………….

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The next meeting is to take place on Wednesday 28th March 2007.

Concerns were raised in respect of the joining of the new roof to the existing roof, which would need to be carefully monitored.

 

(e) Item 109 2006/2007 Tesco, Ingleby Barwick – Meeting on Thursday 9th November 2006.

 

It was noted that Cleveland Police have completed their crime prevention report on the Tesco store, Ingleby Barwick.

 

The possibility of Tesco providing CCTV at the store is still being progressed.

 

RESOLVED that the Clerk send a letter to Tesco regarding the lighting at the roundabout on Myton Way which is regularly not working and also the condition of the bus shelter.

 

(f) Item 174 2006/2007 Town Council Status – Register with College of Arms.

 

RESOLVED that the Town Council is in agreement to register their change of status with the College of Arms.  The Clerk to progress the matter in liaison with Councillor Mrs I. Machin.

 

(g) Item No. 180 2006/2007 Postwatch, Post Office Network Consultation.

 

The Clerk noted that she had circulated the Town Council’s response to the consultation prepared by Councillor R. Patterson, with the agenda for the meeting for Members observation. 

 

Councillor R. Patterson has confirmed that he has had an acknowledgement of receipt of the comments made.

 

195. INGLEBY BARWICK TOWN COUNCIL’S STANDING ORDERS.

 

The Clerk confirmed that she is now in receipt of an electronic copy of the model standing orders from CLCA.

 

RESOLVED that a working group be set up to amend the standing orders to the Town Council’s requirements.  The working group to consist of Councillors Mrs I. machin, T.W. Bowman and the Clerk.  The draft standing orders be then laid before the Town Council for consideration and adoption. 

 

 

Chairman………………………………………..

 

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196. STOCKTON-ON-TEES BOROUGH COUNCIL – MEMBER TRAINING EVENT ON PLANNING MATTERS, 7TH JULY 2007.

 

The Clerk noted receipt of a letter from S.B.C. informing that they have arranged for some planning training for Parish and Town Councils on Saturday 7th July from 9.30 am – 1.30 pm, lunch to be included.  The venue will be The Oakwood Centre, Eaglescliffe, Stockton-on-Tees.

This will cover Development Services (previously Development Control) and Spatial Planning (previously Development Plans.  A programme for the day will be provided nearer the time.

S.B.C. are looking to invite 2 representatives from each Parish and Town Council, and they would be obliged if councils could confirm that they are able to send representatives to the training, names of whom can be provided closer to the event.

 

RESOLVED that the Clerk reply to S.B.C. confirming that the Town Council will be able to send two representatives to the training event, the names of whom will be provided nearer the time.

 

197. BARLEY FIELDS PRIMARY SCHOOL, INGLEBY BARWICK – INVITATION TO TOWN COUNCIL MEMBERS TO VISIT SCHOOL.

 

The Clerk informed that the Town Council has received a letter inviting Members of the Town Council to visit Barley Fields Primary School.  This would provide the opportunity to tour the school and to speak informally to the staff and children.

 

RESOLVED that the Town Council accepts the kind invitation.  The Clerk to contact the school with the view to arranging for the Members visit to take place on Thursday 29th March 2007 at 10.00 a.m., if possible.  The Clerk to confirm details with Town Council Members once finalised.

 

198. STOCKTON-ON-TEES BOROUGH COUNCIL – CARE FOR YOUR AREA AWARDS 2007.

 

The Clerk confirmed receipt of notification of the Care for your area Awards 2007.  The Closing date for nominations being Friday 8th June 2007.

 

 

 

 

Chairman………………………………………

 

 

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It was noted that amongst the categories there are the Gardening/Floral Awards which contains the following:

 

-                      Best Shop Front

-                      Best Front Garden

-                      Best Rear Garden

-                      Best Hanging Basket

-                      Best Business Garden

-                      Best Neighbourhood Project

 

RESOLVED that the Town Council nominates the winners of the three categories of last year’s Ingleby Barwick Garden Competition for the awards, i.e. the best front garden, best back garden and best hanging baskets/containers.  The Clerk to contact the residents concerned.

 

199. A1044 LOW LANE ROAD SAFETY SCHEME.

 

The Clerk reported receipt of correspondence from Arup’s informing that they are now in a position to take the scheme to public consultation.  Two amendments to the scheme have been made as follows:

           

(i)                 Following concerns raised by Hilton Parish Council regarding traffic noise, the rumble strips have been removed from the scheme.

(ii)               The street lighting scheme has been updated and the street lighting column positions amended.  This includes the addition of street lighting columns to Hilton Lane near its junction with Low Lane as requested by Hilton Parish Council.

 

The plan and letter that they propose to send out to all residents that are directly affected by the scheme were attached for the Town Council’s information.  A summary of the comments they have received, with a response, during the first phase of consultation were also attached.  The scheme will be reviewed again and the table updated on completion of the public consultation exercise.

The public consultation exercise will run for 3 weeks commencing early March 2007.

The Town Council’s views were requested on the extent of the public consultation exercise which they are proposing to restrict to the residents and properties that are directly affected.

Any further comments from the Town Council should be forward to S.B.C.

 

The Clerk informed that the Town Council responded to Arup’s noting that as well as consulting the residents and properties directly affected by the proposals, that the residents who use Low Lane from other areas of the estate also be given the opportunity to comment. 

 

Chairman……………………………………….

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It was suggested therefore that a suitable method of consultation also take place in Tesco and possibly Ingleby Barwick Library.

 

A response has been received from Arup’s to the Town Council’s comments on the extent of the public consultation.  It is noted that the approach they are proposing to undertake for the Low Lane scheme mirrors consultation exercises that have been undertaken on other similar schemes in that only those properties that are directly affected are consulted.

Consultation with areas that are further afield is undertaken via Councillors of the Ward within which the scheme lies and/or the relevant Parish/Town Councils.  To extend the consultation to a wider area would mean contacting residents of Ingleby Barwick, Yarm and Hilton and to do so would be disproportionate to the scale of the scheme they are proposing.  For the same reason, they do not propose to undertake an exhibition for the scheme.  However, they will be quite happy to provide any of the Ward Councillors or Parish Councils with the relevant consultation material should they wish to pass on information about the scheme.

Past experience of similar consultation exercises has shown that the best and most constructive comments come from the immediate residents and to extend the consultation would not provide any benefits, especially for this scheme where they have already received extensive comments from Councillors and Ingleby Barwick Town Council during the Phase 1 consultation that has already been undertaken.

They are looking at putting the scheme on the S.B.C. website as a further consultation tool.  This will provide a link to the consultation documents from the S.B.C. Home Page and therefore they will get the scheme out to a wider audience.  It will also allow members of the public to provide responses via email.  The consultation letter will be amended to inform of this mechanism for providing comments.

It is hoped that the Town Council understands the approach to the consultation that they are proposing.

They look forward to receiving any additional comments from the Town Council after discussion at the meeting on 21st March 2007.

 

RESOLVED that the Clerk forward the following comments to Arup’s/S.B.C. on behalf of the Town Council:

 

Ingleby Barwick Town Council has considered all of the information and plans provided in respect of the proposed measures to be incorporated within the A1044 Low Lane, Barwick Way to Glaisdale Road, Road Safety Scheme, including the two amendments to the scheme as outlined in recent correspondence.

The Town Council fully support the proposals outlined for the road safety scheme.

The Town Council would however like to draw to your attention the lack of lighting on the section of Low Lane, from where the proposed lighting finishes after the Hilton Lane junction up to and including Leven Bank.

 

Chairman……………………………………….

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This stretch of carriageway, as outlined in the AIP Study incorporates two of the locations with accident clusters.  Speed is highlighted as the common factor, however it is noted from the report that a number of the accidents occurred in dark conditions.

Improved lighting, as stated in the reports accident measures table 3, can reduce the number of dark accidents.

The imminent housing development which has planning permission at the old Cross Keys Public House site will add to the traffic already using Leven Bank.  The route is also used daily by the school buses transporting hundreds of our children to Conyers Secondary School in Yarm, which have to negotiate the bank with inadequate lighting in the winter months.

The provision of additional lighting at this location therefore should be a priority.

 

200. PARISH/TOWN COUNCIL ELECTIONS MAY 2007.

 

The Clerk confirmed that nomination packs will be available from S.B.C. from Friday 23rd March 2007.

 

201. COMMUNITIES AND LOCAL GOVERNMENT, A REVISED MODEL CODE OF CONDUCT FOR LOCAL AUTHORITY MEMBERS.

 

The Clerk reported that she had circulated the revised Model Code of Conduct for Local Authority Members, to Town Council Members for their observation and comments.  No comments had been received on the information provided.

 

The Clerk noted receipt of the following:

 

-                      S.B.C.’s response to the consultation on the proposed new Code of

Conduct.

-                      The Council’s E-genda System, Topic Alerts.

-                      CIPFA Better Goverance Forum briefing note on the principal bullet points about the proposed new Code of Conduct.

-                      E-bulletin from Weightmans which includes articles on the ethical framework (the Local Government Bill and proposed code of conduct) and on the emerging code of conduct itself.

 

The Clerk also reported receipt of correspondence from S.B.C. informing that following recent discussions and information received from the Standards Board and the Department for Communities and Local Government, it has been indicated that it is the intention to publish the new code, in its final agreed format, by the end of April at the latest.

Authorities will then have from May until November 2007 within which to adopt the new Code and to ensure that their Members understand it and undertake to abide by it.

 

Chairman……………………………………….

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Failure to adopt the Code within this timescale will result in it applying automatically in any event.

There is therefore a clear need to ensure that, as soon as practically possible, the clerk and Council members are aware of the new Code and understand how it is intended to operate, whatever timescale the council has in mind for adopting it.

To assist, the Monitoring Officer, when the new Code is published, proposes to send out a pro-forma version, including the ten general principles as a preamble, which can then be customised very simply by inserting the Parish/Town Council’s details.

In addition, following its publication, a ‘Clerks’ briefing on the new provisions will be provided.

The Monitoring Officer will also be on hand to assist in providing any clarification which might be required about the Code for Councillors at a meeting of the Council before, or preferably at which the new Code is adopted.

 

202. SECONDARY SCHOOL PROVISION, INGLEBY BARWICK.

 

Councillor Mrs Machin reported receipt of the response from the Department for Education and Skills in respect of her recent letter on behalf of the Town Council.

The letter states that it is the legal duty of each local authority to make sure that sufficient school places exist to meet the needs of the population and to review the position regularly, taking action where a significant imbalance is identified.

It is noted that decisions on proposals to make changes to existing maintained school provision are handled under local decision making arrangements and neither the Prime Minister nor Government Ministers have a role in these matters.

It is suggested that the Town Council raise their concerns with S.B.C.

 

In view of the above reply from DfES it was suggested that the Town Council put a question on the matter to full Council at S.B.C.

 

Councillor Feldon confirmed that having spoken to various representatives from the Church of England they are keen to expand secondary school provision in Ingleby Barwick.

 

RESOLVED that the Clerk ascertain the procedure for submitting a question to full Council at S.B.C. and report back to the Town Council accordingly.

 

203. POTENTIAL ‘SATELLITE’ VILLAGE POLICE STATION, GREENSIDE SHOPPING AREA, INGLEBY BARWICK.

 

The Clerk noted that a reporter from the BBC Radio had carried out an interview on 15th March 2007, which had included the local developer, representatives from the Town Council and IBIS, as well as local residents.

 

Chairman……………………………………….

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Receipt was noted of the reply to Ingleby Barwick Land and Property Management Ltd., from the chief Constable of Cleveland Police.

The reply thanks the developer for their offer to build and then rent to Cleveland Police a building in the Ingleby Barwick area.

It is noted that Cleveland Police and Police Authority have invested considerably in the past year in providing new accommodation and upgrades to existing accommodation.  They continue to develop their Police Stations and contact portfolio, particularly in relation to the needs of Neighbourhood Policing, but this development does not, at present, address those requirements.  Should this situation change they will be in further contact.

 

RESOLVED that the Clerk send a letter to Cleveland Police registering the Town Council’s support for a satellite Village Police Station.

 

204. STOCKTON RENAISSANCE, EASTERN AREA PARTNERSHIP BOARD – REPORT BACK FROM MEETING HELD ON TUESDAY 27TH FEBRUARY 2007.

 

Councillor Bowman reported that an update was given on the Thornaby Footbridge Replacement scheme.  The bid to the Department of Transport ‘Access for All’ scheme was successful and funding of £250,000 has been secured for the scheme.

An overview was given on the Extended Schools Programme.  It was noted that Ruth Kelly had launched the programme in 2005.  The five elements of the Extended School Core Offer are 1) Quality child care; 2) Swift and Easy Referral; 3) A varied menu of activities including study support; 4) Parenting support including family learning; and 5) Community use of facilities.

The schools within the Borough have been divided into five clusters.  Cluster 5 covers the areas of Thornaby and Ingleby Barwick.

Members welcomed the provision provided through the Extended Schools programme, particularly in Ingleby Barwick.  A discussion took place regarding the lack of provision within Ingleby Barwick during the summer holidays.  It was noted that events within Ingleby Barwick would be widely publicised in advance.

Concerns had been raised at the meeting regarding the consultation in respect of the plans for a youth café within Central Stockton.

 

205. FINANCE:

 

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a balance of £13,925.93 a copy of which is held on the Parish Council file.

 

 

Chairman………………………………………

 

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(b) Accounts due for Payment

 

RESOLVED that the following accounts be approved for payment:

 

The Clerk noted that the monthly internet payment to Orange of £14.99 is collected by direct debit.

 

Reimbursement to Clerk for the following:

 

Mileage          1st October 2006 to 21st March 2007                                              £ 115.50   

Postage         1st October 2006 to 21st March 2007                                              £   17.60

Purchase of shredder                                                                                               £   55.98

Stationery                                                                                                                   £   16.42

(list of receipts held in Parish Council accounts)                          

                                                                                                            Total               £  220.50   

 

St. Francis of Assisi Church Centre – Use of Hall PC Mtgs

February 2007                                                                                                           £     32.50

 

Robinson’s – Rent for Office, due 5th April 2007                                                   £   220.00

 

(c) Clerks Annual Increment Rise – 1st April 2007.

 

RESOLVED that the Clerk move up one increment as per her contract of employment.  The new salary to be calculated using the pay scales as provided by NALC 2006/07 National Salary Award for Local Council Clerks, pending the issue of the new salary scales for 2007/08.

 

(d) Parish Precept Tax Base.

 

The Clerk reported receipt of correspondence from S.B.C. informing that the tax base figures supplied in December 2006 to Parish and Town Councils were gross i.e. based on a 100% collection rate.  However, the tax base figures that are included in the budget setting report which went to cabinet in February are based on a 98% collection rate.  A 2% allowance is built into the calculations for non-collection.  The Band D equivalent rates included in the cabinet report are also calculated based on this 98% collection rate.

It is noted that when the Precept request letters for 2008/09 are circulated later this year, they will make sure they clearly identify the appropriate taxbase figures that will be used in the budget report.

They are sorry for any confusion this may have caused.

 

Chairman……………………………………….

 

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It was noted that on resident’s Council tax bills for 2007/08 it shows that the Town Council has increased the charge per household by in the region of 2%, due to the difference in figures stated above.

 

RESOLVED that this matter be included in the Town Council’s next article for publication, in order to clarify the reason for the increase.

                                                                                                                                               

(e)  Ingleby Barwick Community Hall Accounts

 

Councillor R. Patterson having arrived late to the meeting and was therefore not in attendance when declaration of interests were stated, he declared a personal/prejudicial interest in relation to this item, as he represents the Town Council on the Community Hall Management Committee.

Councillor Patterson stated that he has been granted a dispensation to speak and vote on this item.

 

The Clerk noted receipt of the Treasurers report dated 2nd March 2007.

 

(f) S137 Payments to Voluntary Organisations

The Clerk reported receipt of a letter from 1st Ingleby Barwick Brownies asking if the Town Council would consider a late application on behalf of the 1st Ingleby Barwick Brownie Pack for a grant of £400.00, to be used for their annual trip to London.  It is confirmed that all the girls in the unit are resident within Ingleby Barwick.

 

RESOLVED that the Town Council approves a grant for the sum of £250.00.  The Clerk to forward the cheque to the Brownies accordingly.

 

206. COMMUNITY FACILITIES.

 

Street Furniture – Dog Bins.

 

The Clerk informed that she is awaiting the location plans of possible sites for dog bins from S.B.C.  The sites will include the locations put forward by the Town Council.

 

The Clerk confirmed that she had been advised by HM Customs and Excise that if the Town Council place the order direct for the dog bins the VAT can be reclaimed.

 

RESOLVED that the Town Council purchase 5 dog bins.  The Clerk to place the order for the bins, liaising with S.B.C. accordingly.

 

 

 

Chairman………………………………………..

 

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(b) Tree Planting

 

The Clerk reported receipt of correspondence thanking the Town Council for their contribution of £1,000 towards this year’s tree planting project.

 

It was confirmed that to supply and plant the 25 trees 14-16cm incorporating recycled compost and cages where necessary, the cost is £2,742.50.

 

Some of the trees are replacements from the previous year (4-5 approx) – the average cost is therefore just over £100 per tree (supply, materials and planting cost).

 

The Arboricultural Officer has confirmed that a full service check for the large open space on Ingleby Way is to be undertaken; however this may take a few weeks to fully assess.

Hollybush Avenue will also be checked; however, based on the cost so far there may not be any money for this at present.  If not this year the location can be earmarked for next year.

Planting works will be undertaken over the next two weeks as ‘weekend work’.

 

207. PLANNING APPLICATIONS.

 

Councillor R. Patterson stated that he is a Member of S.B.C.’s Planning Committee.  He informed that he would be involved in the discussions when the Parish Council considered this item and would be giving his view based on the information available to date.  He reserves the right to consider all of the information available at a later date and to take a different decision/have different views when S.B.C. Planning Committee considers planning applications.

 

Councillor R. Patterson also declared a personal/non-prejudicial interest in relation to Planning Application No. 07/0530/COU as the applicant is a Member of Ingleby Barwick Town Council.

 

Planning Schedule

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

(a) Planning Application No. 07/0530/COU

     Proposal: Change of Use from Stables to Living Accommodation Including

     Raising Height of Roof and Installation of Dormer Windows.

     Location: The Stables, Ingleby Hill Farm, Ingleby Barwick.

 

Chairman……………………………………….

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The Town Council considered all of the information and plans provided in respect of planning application no. 07/0530/COU.

 

RESOLVED that the Clerk informs S.B.C. that the Town Council has no comments to raise in respect of the proposal.

 

(b) Planning Application No. 07/0088/FUL

     Proposal: Erection of 1.8m High Timber Close Boarded Fence on the

     Boundary of the Old Mill and the Adopted Highway.

     Location: The Old Mill, Barwick Lane, High Leven.

 

The Town Council considered all of the information and plans provided in respect of planning application no. 07/0088/FUL.

 

RESOLVED that the Clerk informs S.B.C. that the Town Council has no comments to raise in respect of the proposal.

 

208.  REPORT FROM INGLEBY BARWICK COMMUNITY HALL MANAGEMENT COMMITTEE.

 

It was noted that everything is going okay at present.  Given the lighter nights and the better weather, there are no problems with vandalism to the Hall, which seems to have died down.  As stated earlier in the meeting talks are still progressing in respect of the proposed extension to the Hall.    

 

209.  COMMUNITY COMMUNICATION.

 

RESOLVED that the next article for publication includes the following:

 

-                      Clarification of the situation with the tax base figures provided by S.B.C.;

-                      Secondary school provision, Ingleby Barwick – letter from DfES;

-                      Police station, Ingleby Barwick;

-                      Bulbs – the colourful displays.

 

210.  CLERK’S REPORT AND CORRESPONDENCE.

(a) 1st Ingleby Barwick Brownies, Grant Aid to Voluntary Organisations – Receipt of letter.

 

(b) Ingleby Barwick Youth Club and Football Group, Grant Aid to Voluntary Organisations, Thank you letter – Receipt of letter from the Youth Service Support Officer on behalf of the young people from Ingleby Barwick Youth Club and Football Group thanking the Town Council for their generous grant. 

 

Chairman………………………………………

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The young people will benefit greatly from being able to buy resources needed to give them the opportunity to do activities they would like to participate in.

A special thank you, signed by members of the Youth Club was enclosed.

 

(c) County Durham and Cleveland County Training Partnership, E-Learning – Receipt of letter stating that the feedback from Town and Parish Councils indicates how difficult it is to access training and therefore, once again, the Training Partnership in partnership with Ivy Learning is able to offer the following e-learning libraries: Business Essentials, Health and Safety, and Workplace Legislation.  These libraries may be accessed through the internet in the workplace or at home.  Each of these libraries are available from 1st March 2007 until 28th April 2008.

Access to each library will cost £50.00 + VAT for each participant.

 

(d) Tees Valley Rural Community Council, Training Dates Spring 2007 – Receipt of list of dates of training sessions, some of which are run by the Village Halls Project, they are aimed at village hall workers but the principles apply to all community groups and can be attended by anyone.  The other sessions will cover topics useful to all voluntary and community groups.

 

(e) Stockton Renaissance, Eastern Area Partnership – Receipt of agenda and papers for the meeting on Tuesday 27th February 2007.

 

(f) Arup, Low Lane Road Safety Scheme – Receipt of correspondence.

 

(g) HM Revenue & Customs, Employer Pack 2007 – Receipt of Employer Pack 2007.

 

(h) The Ramblers’ Association – Receipt of Walk magazine, Number 14 Spring 2007.

 

(i) Stockton-on-Tees Borough Council, Parish Precept Tax Base – Receipt of correspondence.

 

(j) NALC Model Contract of Employment Revisions – Receipt of information stating that NALC and the SLCC have now agreed the extent of the revisions that are necessary to the Model Contract of Employment.

As anticipated those revisions are fairly minor in nature and take account of such things as statutory changes and new case law decisions as well as some anomalies in the 2004 Agreement.  The revisions have been negotiated and agreed at national level and therefore form part of the National Agreement on Salaries and Conditions of Service of Local Council Clerks in England and Wales.  In accordance with the provisions of the National Agreement the revisions have immediate and automatic effect.

 

Chairman……………………………………….

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The following documents were attached to the briefing i) a copy of the Model Contract of Employment incorporating the agreed revisions and ii) a separate list indicating where the revisions have been made.

Whilst the revisions automatically become part of the National Agreement, they still need to be formally noted at a local level.  How each council implements the revisions will depend upon both the contract its clerk currently has in place, as well as the councils own arrangements for dealing with staffing/personnel issues.

There are 3 possible scenarios:

 

1)     All new clerks should now receive the revised model contract in its entirety.  The same will apply to clerks who are already in post, where the 2004 Agreement has never been adopted, when future contractual negotiations take place.

2)     A Clerk who is currently employed under the 2004 model contract (with no amendments) will simply need to attach the list of revisions to his/her contract as an addendum.  The list should be signed and dated by the clerk and the chairman of full council or the chairman of the council’s personnel/staffing committee depending upon local arrangements.  The council should then send a letter to the clerk to confirm the situation and keep a copy of the revised contract for its own records.

3)     There may be instances where a clerk is currently employed under the 2004 model contract but local amendments have been made to some of the clauses therein.  In this scenario the council and clerk will need to read the existing contract in conjunction with the list of revisions and annotate the original clauses which need to be amended and strike out the revisions which do not apply.  The list (as amended) should then be attached to the contact as an addendum.  The council/clerk should thereafter follow the procedure as outlined in point 2) above.

 

Where scenarios 2) and 3) apply, it is essential that a council notes the agreed revisions to its clerks contract on a formal basis at a meeting of full council or its staffing/personnel committee whichever accords with the council’s usual practice in such matters.

 

(k) Stockton-on-Tees Borough Council, Member Training 7th July 2007Receipt of letter.

 

(l) St. Francis of Assisi Church Centre, Invoice – Receipt of invoice for use of the church hall by the Town Council for their meeting in February 2007, totaling £32.50.

 

(m) Residents Correspondence, Myton Park SchoolReceipt of copy of concerns raised by a local resident whose child attends Myton Park School. 

 

Chairman……………………………………….

 

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The resident is alarmed to hear rumours that Myton Park School may be sacrificed in order to facilitate an extension to All Saints School to allow for more children from Ingleby Barwick to attend this secondary school.  The resident is in support of All Saints being made available to all school age children on Ingleby but it is hoped that this does not come at the cost of loosing Myton Park.

 

(n) Ingleby Barwick Community Hall, Treasurers Report – Receipt of the Treasurers report dated 2nd March 2007.

 

(o) Campaign to Protect Rural England (CPRE), ‘Protect Your Green Space’ – Receipt of notification of the presentation event called ‘Protect Your Green Space’ on Saturday 3rd March 2007 at Preston Hall, Preston Park, Eaglescliffe.

 

(p) Residents letter, Tree Planting Hollybush AvenueReceipt of letter of support for the possibility of tree planting on Hollybush Avenue.

 

(q) 2nd Ingleby Barwick Rainbows, Grant Aid to Voluntary Organisations – Receipt of thank you letter from the 2nd Ingleby Barwick Rainbows for their grant cheque to the value of £150.00.

 

(r) Barley Fields Primary School, Invitation to Parish Council Members – Receipt of letter inviting members of the Town Council to visit Barley Fields school. 

 

(s) Stockton-on-Tees Borough Council, School Visits – Receipt of information notifying that a comprehensive list of school signage and restriction conditions have been forwarded to the Transportation section following a survey by one of the Senior Parking Team and both sections are now working on a schedule of visits.

A planned activity was undertaken on Ingleby Schools week commencing Monday 26th February 2007.

Supervisors utilised rear Led display screens, cameras and beacons on High profile vehicles to compliment foot work, notices and Pcn’s where appropriate.

 

(t) Friends of Local Nature Reserves – Receipt of the Minutes of the Meeting on Tuesday 6th March 2007.

 

(u) Stockton-on-Tees Borough Council, Code of Conduct – Receipt of correspondence.

 

(v) Post Office Network, Ingleby Barwick Town Council’s Response Provided by Councillor R. Patterson – Receipt of Response.

 

(w) Thornaby and Ingleby Barwick F.C. – Receipt of thank you letter for the financial assistance of £4,000 allocated in the Town Council’s budget for 2007/08.

 

Chairman……………………………………….

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(x) Stockton-on-Tees Borough Council, Tree Planting – Receipt of correspondence thanking the Town Council for their contribution of £1,000 towards this years tree planting project.

 

(y) Stockton-on-Tees Borough Council, New Code of Conduct – Receipt of correspondence informing that following recent discussions and information received from the Standards Board and the Department for Communities and Local Government, it has been indicated that it is the intention to publish the new code, in its final agreed format, by the end of April at the latest.

 

(z) Stockton-on-Tees Borough Council, Democracy Diary 2007/08 – Receipt of S.B.C.’s Democracy Diary 2007/08.

 

(a1) Ingleby Barwick Over 50’s Group – Receipt of a thank you letter for the grant aid allocated to the Over 50’s Group for the sum of £250.00.

 

(b1) Stockton Renaissance, Eastern Area Partnership Board – Receipt of agenda and papers for the meeting on 27th March 2007.

                                                                                                                                   

(c1) St. Francis of Assisi Parochial Church Council – Receipt of letter informing the Town Council that the access road to the church and centre will be closed on Monday 9th April 2007 all day (Easter Monday).  They are required by law to close the road for one day a year.

 

(d1) Maltby Cricket Club – Receipt of thank you letter for the Town Council’s financial assistance towards the Club’s practice area.

The Club will keep the Council informed of progress with the project and look forward to inviting members of the Council to inspect the finished product.

 

(e1) Department for Constitutional Affairs, Memorial Safety – Receipt of letter.

 

(f1) Stockton Renaissance, Eastern Area Partnership – Receipt of notification  that the Informal Youth Consultation Event to be held on Tuesday 20th March 2007 has been cancelled.  A re-organised event will be arranged during May.

 

(g1) Clerks & Councils ‘Direct’ – Receipt of the ‘Direct’ magazine March 2007, Issue 50.

 

(h1) Stockton-on-Tees Borough Council, Care for your Area Awards 2007 – Receipt of notification of the Care for your area Awards 2007.  Closing date for nominations Friday 8th June 2007.

 

 

Chairman………………………………………

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(i1) Society of Local Council Clerks, ‘The Clerk’ magazine March 2007 – Receipt of ‘The Clerk’ magazine, March 2007.

 

(j1) Plantscape – Receipt of the Plantscape brochure, Product catalogue 2007.

 

(k1) NALC, Local Council Review – Receipt of the ‘Local Council Review’, March 2007.      

 

(l1) Residents Complaint, Seat Adjacent to Stonechat Close – Receipt of complaint.

 

(m1) St. Francis of Assisi Church Organist – Receipt of thank you letter for the Town Council’s donation towards the replacement organ fund.

 

(n1) DfES, Secondary School Provision, Ingleby Barwick – Receipt of letter.

 

 

DATE OF NEXT MEETING OF INGLEBY BARWICK TOWN COUNCIL.

 

The next monthly meeting of the Town Council is scheduled to take place on Wednesday 18th April 2007 at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.

 

DATE OF ANNUAL PARISH MEETING:

 

It was noted that the Annual Parish Meeting is to take place between 1st March and 1st June.  Given the elections coming up on 3rd May 2007, it was suggested that the Annual Parish Meeting this year take place prior to that date.

The Clerk to check on the availability of the Church Hall for Wednesday 2nd May 2007.

 

RESOLVED that light refreshments be provided on the evening, which is to be organised by Councillor W. Feldon.

 

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

 

Date………………………..                                     Date………………………

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 21st MARCH 2007

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL