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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 21ST JANUARY 2009, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

 

Councillors: T.W. Bowman, Mrs E. Harrington, Mrs S. Larkin, J. Myers, D. Sanderson and Mrs J. White;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

PC Katrina Clarke, Community Police Officer Ingleby Barwick;

PCSO Jonathan Wardle;

 

Mr Darren Trainer, Ingleby Barwick Enforcement Officer;

 

1 Member of the public was present at the meeting.

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from Town Councillors Mrs G. Corr, A. Graham, Mrs J. Kirby and Ms A. Hailes.

 

Apologies for absence were also received from Ward Councillors K. Faulks, D. Harrington, A. Larkin (Ingleby Barwick East) and Ward Councillors K. Dixon,

L. Narroway, R. Patterson (Ingleby Barwick West).

 

183. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

The Clerk noted that she had provided Members with a copy of their current Register of Interest forms requesting that they check the information provided to ensure that it is up to date.  A blank copy of the form was also provided for their use.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall’s Management Committee:

 

Agenda item no. 7(c)         -           I.B. Community Hall Heaters.

 

 

Chairman……………………………..

 

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Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick including the Proposed

Reorganisation of Catholic Secondary Schools.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 7(c)         -           I.B. Community Hall Heaters.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick including the Proposed

Reorganisation of Catholic Secondary Schools.

 

Councillor Mrs E. Harrington declared a personal/non prejudicial interest in the following items on the agenda, as she is a school governor at Ingleby Mill Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick including the Proposed

Reorganisation of Catholic Secondary Schools.

 

Agenda item no. 10            -           Spaces for Play – Land Adjacent to Ingleby Mill

Primary School.

 

Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 7(c)         -           I.B. Community Hall Heaters.

 

 

 

Chairman……………………………..

 

 

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Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick including the Proposed

Reorganisation of Catholic Secondary Schools.

 

Councillor J. Myers declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 7(c)         -           I.B. Community Hall Heaters.

 

Councillor D. Sanderson declared a personal/non prejudicial interest in the following item on the agenda, as he owns a caravan:

 

Agenda item no. 20(b)       -           Planning Application No. 08/3573/CPE

                                                            Proposal: Site for 80 Seasonal Chalets and

Caravans.

Location: Leven Camp, Low Lane, High Leven.

 

No further interests were declared.

 

184. PUBLIC PARTICIPATION.

 

The Chairman adjourned the meeting at this point to allow public participation.

 

The following matters were raised:

 

-                      Branklyn Gardens Pedestrian Underpass, Lights not working.

-                      Beckfields Shopping Centre Car Park, Concerns were raised in respect of the lack of regular cleaning of the car park.  The Clerk to send a letter to Mitchells & Butlers Brewery who are responsible for the car park requesting that the area be cleaned.

 

No further matters were raised.

 

185. PC KATRINA CLARKE AND PCSO JONATHAN WARDLE – POLICE UPDATE.

 

The Chairman invited PC Katrina Clarke to address the meeting.

 

Chairman……………………………

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PC Clarke informed that she had officially taken over from PC K. Stockley on 3rd January 2009, previous to which she had worked as a Response Officer covering Yarm, Eaglescliffe and the surrounding area, including Ingleby Barwick.

 

Various concerns were highlighted including the increased amount of dog fouling on the estate, which continues to be a problem.  It was suggested that the Police be provided with a list of the locations of the dog bins in Ingleby Barwick.

 

RESOLVED that the Clerk requests an up to date plan from Stockton-on-Tees Borough Council (S.B.C.) showing the locations of the dog bins currently provided.  This information to be forwarded to the local police officers as well as Town Council Members, for their information.

 

It was noted that parking issues and road safety concerns at the Primary Schools is also being dealt with.  The Police have recently issued a press release regarding the ongoing problems on Lamb Lane, Ingleby Barwick in the vicinity of both Barley Fields Primary School and St. Therese of Lisieux RC Primary School.  Reference was made in the article to the commencement of construction works on Romano Park, the access to which is off Lamb Lane.  Both the Police and S.B.C.’s Parking Enforcement Officers are monitoring the area.  A letter has been issued to parents through the Schools regarding the matter.

 

Various issues were raised in respect of parking problems at Ingleby Mill Primary School including cars driving over the footpath and obstructive parking on Barwick Lane.  These are to be followed up by the local police officers.

 

It was noted that the three main priorities being dealt with are as follows:

 

·        Underage drinking

·        Drugs

·        Anti-social behaviour

 

A brief discussion took place on high visibility policing, liaison with the local pubs, shops and businesses as well as regular school visits.

 

186. INGLEBY BARWICK ENFORCEMENT SERVICE – UPDATE.

 

The Chairman invited Mr D. Trainer, Ingleby Barwick Enforcement Officer to address the meeting.

 

Mr Trainer replied to the residents concerns earlier in the meeting about the lights being out in the Branklyn Gardens Pedestrian Underpass.  It was noted that the lights have been reported and replacements are currently on order. 

 

Chairman………………………………

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It was noted that Enforcement Officers have been in attendance today at Ingleby Mill Primary School at school picking up time.  Officers were both on foot and on mobile patrol.  They will also be at the School over the next two days.

 

A discussion took place on issues which had been dealt with or were continuing to be dealt with, including graffiti in the pedestrian underpasses, obstructive parking, underage drinking etc.

 

Mr Trainer provided Members with a schedule showing the incidents which had been dealt with between 5th January 2009 and 20th January 2009.

 

The Chairman thanked PC Clarke, PCSO Wardle and Enforcement Officer D. Trainer for their attendance and they left the meeting at this point.

 

187. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 17TH DECEMBER 2008.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 17th December 2008, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

188. MATTERS ARISING FROM THE MINUTES ON 17TH DECEMBER 2008.

 

(a) Item 115 2008/2008 – Highway/Traffic Issues, Ingleby Barwick, Town Council Priorities.

A general discussion took place on the list of points previously raised with Mr Lumb, S.B.C.’s Community Engineer and consideration was given to taking forward items 3 and 4 i.e. Fountains Avenue and Ingleborough Lane being used as cut throughs to jump the queues of traffic.

 

RESOLVED that the Clerk contacts Mr Lumb to ascertain which of the Town Council’s future meetings he is available to attend to discuss items 3 and 4 of the points raised.

 

(b) Item 146 2008/2009 – Pedestrian Underpasses, Ingleby Barwick.

 

The Clerk informed that she has arranged a site meeting with S.B.C. Officers to look at cutting the bushes back further, adjacent to the Branklyn Gardens pedestrian underpass.  The meeting is to take place on Thursday 22nd January 2009 at 2.30 p.m. and is to be attended by the Clerk and the concerned resident who lives in the vicinity of the underpass.

 

Chairman………………………………

                       

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(c) Item 154(e) 2008/2009 – Ingleby Barwick Community Hall Heaters.

 

It was noted that the Community Hall Management Committee are now in receipt of quotations for provision of new storage heaters at the Community Hall.  It was suggested that this matter be discussed at the Town Council meeting scheduled to take place on Wednesday 28th January 2009 when the budget will be set for 2009/2010.

 

(c) Item 168 2008/2009 Stockton-on-Tees Borough Council, Green Exercise Scheme for People 50+.

 

The Clerk informed that an Officer from S.B.C. had met with Ingleby Barwick Over 50’s Group on Wednesday 14th January 2009 to discuss ‘Guided Walks’.  Members of the group were then taken out on a ‘Guided Walk’ on Tuesday 20th January 2009.  This is now to be a weekly event held on Tuesday mornings.

 

The Chairman invited the representative from Ingleby Barwick Over 50’s Group in attendance at the meeting to address Members.

 

It was noted that the Over 50’s Group ‘expression of interest’ in respect of funding for a croquet pitch had gone through to the next stage and they had attended a meeting on Thursday 15th January 2009.  The meeting appeared to have gone very well and things look favourable.

 

(d) Item172 2008/2008 Annual Risk Assessment and Review of the Effectiveness of the System of Internal Audit 2008/2009.

 

The Clerk informed that the Working Group would be reporting back to the Town Council at the meeting on Wednesday 18th February 2009.

 

(e) Item 173 2008/2009 Review of the Town Council’s Fidelity Guarantee Cover.

 

The Clerk reported receipt of the proposal form from Allianz in respect of increasing the Town Council’s Fidelity Guarantee Cover.

 

(f) Item 176 2008/2009 Stockton-on-Tees Borough Council, Parish Liaison Forum on Monday 15th December 2008.

 

Councillor W. Feldon informed that he had met with a representative from S.B.C. on Friday 19th December 2008 to inspect the footpaths/carriageways in Lowfields Village.

Various matters were raised during the meeting which were brought to the attention of the relevant sections in S.B.C. and dealt with accordingly.

 

Chairman……………………………….

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(g) Item 177 2008/2009 Stockton-on-Tees Borough Council, Eastern Area Partnership Board  Meeting on 16th December 2008.

 

Concerns were raised in respect of the loss of the In-Shops at Thornaby Town Centre, who were moving out of the location this month.

 

(h) Item 182(g) 2008/2009 ENTEC, A New Hospital for Hartlepool, Stockton and Parts of Easington and Sedgefield.

 

Councillor W. Feldon informed that he had attended the public exhibition held at the Swallow Hotel, Stockton in January 2009 and gave a brief report back to Members.

 

Discussion took place on the distance patients would have to travel, bus services to the proposed location, cost of parking etc.

 

189. BUILDING SCHOOLS FOR THE FUTURE/SECONDARY SCHOOL PROVISION, INGLEBY BARWICK INCLUDING THE PROPOSED REORGANISATION OF CATHOLIC SECONDARY SCHOOLS.

 

It was noted that the next meeting of BO2SS is scheduled to take place on Thursday 29th January 2009.

 

Councillor W. Feldon informed that he had recently attended a meeting with Ingleby Barwick, Yarm and Eaglescliffe Ward Councillors to discuss the situation with Secondary School provision, which had been very informative.

 

A general discussion took place on the matter.

 

190. ROMANO PARK, INGLEBY BARWICK.

 

The Clerk reported receipt of correspondence from S.B.C. advising the Town Council of the latest developments regarding the Landscape for Play at Romano Park.

 

It was noted that the contract for the development of the MUGA has been awarded to John Hellens Contracts Ltd.  The cost margins are tight, but they should be able to deliver a full scheme including all landscaping, footpath infrastructure work etc.  It is S.B.C.’s intention to manage the MUGA contract alongside the Play Practice contract.

The start date for construction of the Landscape for Play has been brought forward by two weeks to Monday 12th January 2009.  The duration of the contract has been extended by two weeks so the completion date remains the same (5th April 2009).  Installation of safety fencing, erecting the site compound and the footpath diversion will be amongst the first tasks being undertaken.

 

Chairman………………………………..

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S.B.C. will be contacting the schools, the nursing home and the Church to appraise them of the situation.

CCTV camera installation will commence on Wednesday 7th January 2009.

 

The Clerk informed that she had sent a follow up letter to Ingleby Barwick Residents Network to ascertain if the Network is still in a position to contribute funding towards the project and if so, to what amount.  No response has been received.

 

The Clerk stated that the Town Council had agreed to be the third party contributor to secure the £ 110,000 funding from Impetus Environmental Trust.  The contribution of 10% totals £ 11,000.

 

It was noted that the Town Council had received funding of £ 10,000 from Awards for All and £ 100.00 from Copeland Veterinary Surgeons towards the Play Cubes Sculpture to be incorporated in the Park.  £900.00 funding still outstanding.

 

RESOLVED that the outstanding amount for the Play Cubes of £ 900.00 be considered by the Town Council at its meeting on Wednesday 28th January 2009.  

 

The Clerk outlined the financial situation of the third party contribution and the Play Cubes Sculpture project.

 

RESOLVED that Members are in agreement with the financial situation as outlined by the Clerk and approval is given for the release of the contribution of £ 11,000 to Impetus Environmental Trust when required and in liaison with S.B.C.

 

It was noted that at the recent meeting of the Friends of the Local Nature Reserves the possibility of incorporating Barwick Pond in the Park was raised for consideration.  

 

191. SPACES FOR PLAY – LAND ADJACENT TO INGLEBY MILL PRIMARY SCHOOL.

 

The Clerk informed that a meeting had taken place with S.B.C. Officers at the proposed site on Wednesday 14th January 2009.  The meeting was attended by Town Councillors Mrs I. Machin, W. Feldon and Ward Councillors K. Dixon, K. Faulks, R. Patterson, as well as the Clerk.

 

It was noted that following discussions on site, S.B.C. Officers would be drawing up a design brief for the Landscape Architect.  Given the size of the project and the funding required, it is envisaged that the project would be implemented in phases.  Reference was made to security fencing and the provision of CCTV.

 

 

Chairman……………………………..

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It was noted that there are various streams of funding available which neither S.B.C. or the Town Council would be eligible to apply for.  BO2SS as a constituted Community Group has therefore been approached to ascertain if they would consider being involved in applying for funding for the project.  A favourable response has been received from its Members.

 

Concerns were raised in respect of parking issues.  It was suggested that these issues could be addressed when the design plans for the project are considered.

 

192. TREE PLANTING PROJECT.

 

The Clerk reported receipt of various correspondence from S.B.C., the most recent informing that the areas previously highlighted have been surveyed and most of the sites have also been 'cat scanned' to check for services.

 

They have identified suitable locations in several areas and have selected a shortlist of sites that they can plant this year.

 

They are particularly limited in numbers as the average planting cost they are working to is approximately £150 per tree.

 

They can match and add to the £1,000 committed by the Town Council however as previously mentioned they may be limited to about 20-25 trees maximum.

In view of this, however, they have managed to get a small batch of Birch trees half price so they will use some of these to help increase the overall numbers.

 

The sites selected are as follows (tree number in brackets):

 

1. Beckfields Avenue/Haresfield Way, front of Florence Court (3)

    plus large verge rear of Emmetts Garden (4)

2. Sober Hall Avenue, rear of Bus stop adjacent to Penyghent Way (1)

3. Penyghent Way, adjacent to Raydale Beck (3)

4. Roundhill Avenue, land adjacent to Preseli Grove (7)

    plus s/o Blenheim Court entrance (1) Crosswell Park entrance (1)

5. Wheatear Lane rear of no. 50 (residents request) (2)

 

Total number of trees above is 22, including the residents request at point 5.

 

They may also add some extra trees if funds permit at the following locations:

 

Lowfields Avenue adjacent to Middle Road/Thornwood Avenue as requested, however services are present (possibly 3-5 trees).

 

Chairman………………………………

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Ingleby Way Roundabout adjacent to the Myton House Farm, this is a service minefield, however there are some spaces for individual trees carefully located (possibly 3-5 trees).

 

It was noted that they have identified several locations in Ingleby Barwick within their current tree planting strategy which is still in preparation.  The sites included in previous correspondence are on this strategy however, broadly it is intended to plant large verges along main routes through Ingleby Barwick including roads such as Blair Avenue, Roundhill Avenue, Sober Hall Avenue, Lowfields Avenue etc and targeting prominent locations first.  More information on this will be forwarded to the Town Council when available.

 

Following agreement from the Town Council they can probably arrange planting works in late February/early March 2009.

 

RESOLVED that the Town Council is in agreement with the proposed sites chosen for tree planting.  The Clerk to inform S.B.C. accordingly.

 

193. COMMUNITIES AND LOCAL GOVERNMENT, COMMUNITIES IN CONTROL: REAL PEOPLE, REAL POWER ‘CODE OF RECOMMENDED PRACTICE ON LOCAL AUTHORITY PUBLICITY’ CONSULTATION. 

 

The Clerk reported receipt of the consultation document ‘Code of Recommended Practice on Local Authority Publicity’, a copy of which had been circulated to Members for their information.

 

The consultation document invites views on the content of the ‘Code of Recommended Practice on Local Authority Publicity.  Particular questions on which they welcome comments are summarised at Annex A.

 

Comments are requested by Thursday 12th March 2009.

 

RESOLVED that the Town Council’s response to the consultation be considered at the Town Council meeting scheduled to take place on Wednesday 18th February 2009.

 

194. TESCO, INGLEBY BARWICK – CONSULTATION ON PROPOSALS FOR A STORE EXTENSION.

 

The Clerk reported receipt of correspondence from Teraphim Consulting Ltd, advising that they have been appointed by Tesco Stores to implement a public consultation exhibition to platform proposals for a store extension at the Ingleby Barwick Tesco Store.

 

Chairman………………………………

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The public consultation exhibition is proposed to take place on Thursday 29th, Friday 30th and Saturday 31st January 2009 and will be advertised through the local press.  They will also write to immediate neighbours to extend a personal invitation to meet with the consultation team to answer any of their queries.

 

It was noted that Members of the Town Council have been invited to meet with the Consultants on Monday 26th January 2009 at the Tesco Store.  The Clerk has forwarded the invitation to Members.  The Consultants are to also meet with Ingleby Barwick Ward Councillors.

 

Reference was made to the importance of publicising the public consultation exhibition.

 

A general discussion took place on the matter.  It was highlighted that expansion of the store should complement the existing local businesses and not harm them in any way.  The possibility of a police office being incorporated in the store was raised for discussion.  Reference was made to access and the Town Council’s comments submitted in respect of the previous applications for an extension of the store.  It was noted that the provision of wider choice of products would be advantageous.

 

195. STOCKTON-ON-TEES BOROUGH COUNCIL’S CHILD PROTECTION POLICY.

 

This matter was raised for discussion, following the recent issues at both Haringey Council and Doncaster Council.

 

RESOLVED that the Town Council sends a letter to S.B.C.’s Corporate Director of Children, Education and Social Care with a copy to the Cabinet Member for Children and Young People, asking for reassurance from S.B.C. that the child protection and safeguarding arrangements which they have in place are sufficient and strictly adhered to.  Confirmation to also be requested that any current cases both in Ingleby Barwick and elsewhere across the Borough are carefully monitored.  The Clerk to send a letter accordingly.

 

196. CONSIDERATION TO BE GIVEN TO INVITING STOCKTON-ON-TEES BOROUGH COUNCIL’S NEW CHIEF EXECUTIVE NEIL SCHNEIDER TO A FUTURE MEETING OF THE TOWN COUNCIL.

 

RESOLVED that the Town Council invites Mr Schneider to attend a future meeting of Ingleby Barwick Town Council.  The Clerk to provide Mr Schneider with a list of meeting dates, in order for him to ascertain as to which one he would be available to attend.

 

 

Chairman………………………………

 

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197. LOCAL GOVERNMENT PENSION SCHEME – STATEMENT OF POLICY REGARDING THE EXERCISE OF DISCRETION WITH REGARD TO THE APPLICATION OF THE LOCAL GOVERNMENT PENSION SCHEME REGULATIONS.

 

The Clerk informed that the Town Council, as an employer within the fund has a statutory obligation to formulate a policy statement regarding the exercise of discretion with regard to the application of the Local Government Pension Scheme Regulations. 

 

It was noted that Members had been provided with a copy of the draft Statement of Policy which has been prepared, for their observation prior to the meeting.

 

The draft Statement of Policy was considered by the Town Council.

 

RESOLVED that the Town Council adopts the Statement of Policy laid before Members.  The Clerk to inform Mouchel Business Services who administer the Teesside Pension Fund on behalf of Middlesbrough Council, accordingly. 

 

198. STOCKTON-ON-TEES BOROUGH COUNCIL, EASTERN AREA PARTNERSHIP BOARD – REPORT BACK FROM MEETING ON 20TH JANUARY 2009.

 

Members were provided with a brief report back from the meeting.

 

Reference was made to S.B.C.’s Scrutiny Review of Neighbourhood Policing/Neighbourhood Watch/CCTV.

 

199. NALC, STEPPING STONES EVENT AT YORK ON 21ST FEBRUARY 2009.

 

The Clerk referred to the information received from NALC regarding their mini tour in 2009.  

 

It was noted that ‘The Stepping Stones: York event’ takes place in the Hospitium building on the grounds of the Yorkshire Castle Museum on Saturday 21st February 2009.  The day begins at 9.00 a.m. and ends at 4.25 p.m.

The cost per delegate (Member rate) is £ 64.00 + VAT.

 

RESOLVED that the information be noted.

 

 

 

Chairman……………………………..

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200. FINANCE:

 

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 82,857.56, a copy of which is held on the Town Council file.

 

The Community Hall Extension Account has a balance of £ 518.22.

 

(b) Accounts due for Payment

 

Monthly internet payment to Orange Broadband of £11.99 is collected by direct debit.

 

The Clerk reported that the following Account had already been paid.  It is shown on the financial statement as paid and therefore not included in the balance:

 

Siemens Financial Services Ltd lease of Photocopier

21st January to 20th April 2009                                                                    £     153.61

 

RESOLVED that the Town Council confirms its approval of the account paid.

                                                                                                                                   

RESOLVED that the Town Council approves the following accounts for payment:

 

Paula M. Hall – Remuneration January 2009;

            Paula M. Hall - Tax and N.I. Contribution January 2009;

                                                                                                                                   

            Mouchel Business Services Local Government Pension Scheme - Clerk and

Employer Contribution January 2009;

 

Robinson’s – Rent for Office, due 5th February 2009                               £   220.00

 

Ingleby Barwick Community Hall – Use of Hall for Town Council

Meeting in December 2008                                                             £     14.62

 

Clerks Manual                                                                                               £     47.00

 

(c) S137 Payments – Voluntary Organisations, Ingleby Barwick

The Clerk reported receipt of the following S137 grant applications:

 

Name of Organisation       Amount of Grant                 Grant To Be Used For

 

Church of St Francis of         £1,000.00                              Replacement Organ            

Assisi                                                                                    

 

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Name of Organisation       Amount of Grant                 Grant To Be Used For

                                                                                   

Parish of St Therese of        No application made

Lisieux

 

2nd I.B. Rainbows                  £ 250.00                                 £100 Craft materials from

                                                                                                Baker Ross

                                                                                                £40 Badges and Books

                                                                                                £20 Healthy eating and

                                                                                                food tasting evenings

                                                                                                £90 Bowling Trip with meal

                                                                                                and drink

 

1st I.B. Brownies                    No application made

 

2nd I.B. Brownies                   No application made

 

1st I.B. Guides                        £ 300.00                                 Excursions and Craft

Activities

 

2nd I.B. Guides                       £300.00                                  £120 Visit to Pantomime

                                                                                                £180 Weekend Team

Building Trip to Holme

House in the Esk Valley

 

St Francis Scout Group:

Beavers                                  £ 250.00                                 Outing to a place of

                                                                                                Interest/education or

                                                                                                Overnight stays at

RavenGill campsite, NY

 

Cubs                                       £ 250.00                                 Outing to a place of

Interest/education or

overnight stays at

RavenGill campsite, NY

 

Scouts                                    £ 250.00                                 Taking the scouts to a

                                                                                                weekend camp or

                                                                                                challenging activity

 

St. John Ambulance              No figure entered                  Flipchart/White Board,

I.B. Cadets                                                                             Paper, pens and other

Resources.

 

Chairman……………………………..

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Name of Organisation       Amount of Grant                 Grant To Be Used For

 

Over 50’s Group                    £ 250.00                                 Coach Outing to

                                                                                                Lotherton Hall and

                                                                                                Temple Newsam House

                                                                                                both near Leeds

 

I.B. Youth Group 1                 £ 150.00                                 Group attend football

                                                                                                coaching at All Saints

                                                                                                on Monday and Tuesday,

                                                                                                new footballs required,

                                                                                                also assistance with

transport costs and

                                                                                                alternative venue costs

when Hall not in use due

to exams etc.

 

I.B. Youth Group 2                 £ 350.00                                 Towards equipment,

transport for trips out.

                                                                                                           

Youthbus                                £ 150.00                                 Towards Resources.

 

The Clerk informed that the Town Council currently has a balance of £ 4,150.00 to be allocated for S137 grants. 

 

The amounts currently requested total £ 3,500.00 which does not include a specified amount for St. John Ambulance Cadets.

 

Members considered the requests received.

 

RESOLVED that St. John Ambulance Ingleby Barwick Cadets be allocated a grant of

£ 250.00.

 

RESOLVED  that the following grants be approved and the Clerk to arrange for

payment accordingly:

 

                        Church of St. Francis of Assisi                    £1,000.00

2nd I.B. Rainbows                                          £   250.00

1st I.B. Guides                                                £   300.00                  

                       2nd I.B. Guides                                                £   300.00

 

 

Chairman……………………………..

 

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                        St. Francis Scout Group:

            Beavers                                                          £   250.00

            Cubs                                                               £   250.00

            Scouts                                                            £   250.00

            St John Ambulance                                       £   250.00

            Over 50’s Group                                            £   250.00

            I.B. Youth Group 1                                         £   150.00

            I.B. Youth Group 2                                         £   350.00

            Youthbus                                                        £   150.00

 

            Total                                                               £3,750.00

 

(d) Budget 2009/2010

 

The Town Council’s budget for 2009/2010 is to be considered at the Town Council meeting scheduled to take place on Wednesday 28th January 2009.

 

The Clerk informed Members that S.B.C. have confirmed that the Town Council’s precept requirements can be provided on 29th January 2009.

 

201. PLANNING APPLICATIONS.

 

The Town Council considered the list of planning applications circulated with the Agenda for the meeting.

The Clerk referred to the Planning Applications Schedule, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications.

 

RESOLVED that the information be approved, a copy to be held on the Town Council’s file.

 

(a) Planning Application No. 08/2977/FUL

Proposal: Erection of Mixed Use Development for 75 No. Bedroom Residential Nursing Home and 816 sq.m Private Medical Centre Building and Associated Vehicular Access and Car Parking.

Location: Land North of Blair Avenue, Ingleby Barwick.

      (Changes: Revised overall site plan showing additional car parking and Day

       Nursery.  Sustainability Statement and Proposed Modus Operandi also received).

           

The Town Council considered all of the information and plans provided to them in respect of planning application no. 08/2977/FUL (Changes).

 

 

Chairman………………………………

                                                                                                                                    17 of 22

 

RESOLVED that the Town Council submits the following comments to S.B.C.:

 

This proposal will generate more traffic, adding to the already congested roads around the main centre of Ingleby Barwick at peak times. 

 

The proposed development is adjacent to All Saints Secondary School and Myton Park Primary School as well as two pedestrian crossing points, access to and from the location is therefore also a concern. 

 

All Saints Secondary School, under Building Schools for the Future, is currently proposed to be increased by 300 places, from 600 to 900.

 

This will increase pedestrian activity at the location as well as generating more traffic.  Concerns are therefore raised in respect of both the Transport Assessment and Accident statistics being out of date.

 

The proposal does not provide any facilities for commercial deliveries.

 

The Town Council’s opinion is that the land should be purchased by S.B.C. for the benefit of the Community, as the site would be best used for increasing Secondary School provision, Library facilities and a brick built youth club/café.

 

(b) Planning Application No. 08/3573/CPE

     Proposal: Site for 80 Seasonal Chalets and Caravans.

     Location: Leven Camp, Low Lane, High Leven.

 

The Town Council considered all of the information and plans provided to them in respect of planning application no. 08/3573/CPE.

 

RESOLVED that the Town Council objects to the application on the following grounds:  

 

-                      The restricted access in and out of the site is totally unsuitable for towed vehicles and will cause a danger to traffic using Leven Bank;

-                      Road safety problems in respect of the additional traffic which will be generated on Leven Bank, this has already been increased by the housing development at the old Cross Keys site;

-                      Road safety problems in respect of the additional hazard to the school buses who use Leven Bank daily;

-                      Disturbance to the wildlife;

-                      The site supposedly has a condemned toilet block;

-                      Where are the facilities?

-                      Where is the refuse etc to be disposed?

 

Chairman……………………………….

                                                                                                                                    18 of 22

 

 

202. COMMUNITY COMMUNICATION.

 

RESOLVED that the Town Council’s next article for publication includes the following:

 

-                      Proposed Extension of the Tesco Store, Ingleby Barwick, General

Information;

-                      Village 1 Maintenance Works Undertaken at the Town Council’s Request;

-                      Tree Planting Locations;

-                      Parking Problems at the Schools;

-                      Litter/Dog Fouling.

 

203. CLERKS REPORT AND CORRESPONDENCE.

 

The Town Council considered the Clerks Report and Correspondence, a copy of which had been circulated to Members with the Agenda for the meeting.

 

(a) Stockton-on-Tees Borough Council, ASB and Crime Stats by Ward for November 2008 - Receipt of correspondence regarding the ASB and Crime Stats by Ward for November 2008.

 

(b) Stockton-on-Tees Borough Council, ASB and Crime Stats by Ward for December 2008 - Receipt of correspondence regarding the ASB and Crime Stats by Ward for December 2008.

 

(c) Tees Valley Rural Community Council, Rural News Mailing – Receipt of the ‘Rural News’ Issue 4 2008.

 

(d) The Planning Inspectorate, Appeal Decision, Flower Buds of Ingleby, Unit 2, 4 Beckfields Centre, Ingleby Barwick – Receipt of notification that the appeal against S.B.C.’s decision to refuse the application for the proposed change of use from A1 (retail) to A5 (hot food takeaway) has been dismissed.

 

(e) RBS Software Solutions, Latest Alpha Release – Receipt of letter informing that RBS Software Solutions has released Alpha Version which includes some new features and bug fixes.

 

(f) Stockton-on-Tees Borough Council, Green Exercise for People 50+ - Receipt of letter from S.B.C.

 

 

Chairman…………………………….

 

 

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(g) Stockton-on-Tees Borough Council, Parish Council Precept – Receipt of letter requesting the Town Council’s precept requirements for the year 2009-2010, which is required before Friday 23rd January 2009.  For information the Town Council’s precept for 2008-2009 was £ 120,725 and the tax base was 6,338.74.   

The tax base for 2009/2010 is 6,576.19 (based on 98% collection rate).

 

(h) Stockton Renaissance, Eastern Area Partnership Meeting on Tuesday 16th December 2008 – Receipt of agenda and corresponding papers for the meeting on Tuesday 16th December 2008, 9.30 a.m. at the Five Lamps Organisation, Eldon Street, Thornaby, Stockton-on-Tees.    

 

(i) Communities and Local Government, Communities in Control: Real people, real power ‘Code of recommended practice on local authority publicity’ A consultation – Receipt of letter and consultation document.

 

(j) Stockton-on-Tees Borough Council, Standards Committee 19th December 2008Receipt of notification of the link to the agenda and items for the meeting on 19th December 2008.

Attention is drawn to the items on the proposed new member and employees codes of conduct, and the local assessment (of complaints about members) regime.

 

(k) Stockton-on-Tees Borough Council, Tree Planting – Receipt of correspondence giving an update regarding tree planting in Ingleby Barwick.

 

(l) Tesco Property Manager, Street Lighting – Receipt of letter of response to the Town Council’s concerns regarding the lights being out on Myton Road roundabout at the entrance into Tesco.

It is noted that their Maintenance Team has been asked to investigate and repair the street lights should they belong to Tesco.

 

(m) The Ramblers Association, Agenda for 67th AGM on 17th January 2009Receipt of Agenda and corresponding papers.

 

(n) Siemens, Invoice for Rental of Photocopier for the period 21st January 2009 to 20th April 2009Receipt of invoice for the sum of £ 153.61 incl. VAT @ 15%.

 

(o) Stockton-on-Tees Borough Council, Trees Rear of Regency Park, Ingleby Barwick – Receipt of correspondence.  Also, verbal notification from S.B.C. that the work carried out to the trees was under the instruction of S.B.C. officers.

 

(p) Stockton-on-Tees Borough Council, Romano Park – Receipt of correspondence advising the Town Council of the latest developments regarding the Landscape for Play at Romano Park.

 

Chairman……………………………..

                                                                                                                                    20 of 22         

 

(q) Ingleby Barwick Library, Newsletter January 2009 – Receipt of Newsletter.

 

(r) Mouchel Business Services, Teesside Pension Fund, Ill Health Monitoring Group: Data Gathering Exercise – Receipt of request for data to help the Monitoring Group test the effectiveness of the new Local Government Pension Scheme ill health provisions which took effect from 1st April 2008.

 

(s) CLCA, Training – Receipt of correspondence and information relating to free training available via County Durham & Cleveland County Training Partnership to those councils with a budget under £50,000.  This is an opportunity for smaller budgeted councils to access training. 

 

(t) The Soldiers, Sailors, Airmen and Families Association – Forces Help, Parish/Community Magazines – Receipt of letter enquiring as to whether the Town Council has a newsletter which they could submit articles to.  Any information the Town Council can provide on other local publications would also be gratefully received.  The Clerk has replied to the letter accordingly.

 

(u) Stockton-on-Tees Borough Council, Building Schools for the Future, Reorganisation of Catholic Secondary Schools – Receipt of letter and consultation paper regarding the proposed reorganisation of catholic secondary schools.

 

(v) Stockton-on-Tees Borough Council, Highway Maintenance issues raised by Councillor W. Feldon – Receipt of copy of the issues raised by Councillor W. Feldon at the site meeting with an officer from S.B.C. on 19th December 2008.  A copy is held on file. 

 

(w) Stockton-on-Tees Borough Council, Stockton News March/April 2009 Edition – Receipt of letter informing that the deadline for articles for consideration for the March/April edition of Stockton News is no later than 11.00 a.m. on Wednesday 28th January 2009.

 

(x) Allianz Insurance Plc, Proposal Form for Increasing Fidelity Guarantee – Receipt of proposal form.

 

(y) Stockton-on-Tees Borough Council, Register of Interests – Receipt of confirmation that Members are required to register if they are members of the AA etc as the association is a ‘body – one of whose principal purposes includes the influence of public opinion or policy’ as indicated in para 8 (1)(a)(ii)(cc) of the code of conduct.

The Clerk has informed Members of this requirement.

 

 

Chairman……………………………

 

                                                                                                                                    21 of 22

 

 

(z) Stockton-on-Tees Borough Council, Standards Committee 15th January 2009Receipt of notification of the link to the agenda for the meeting on 15th January 2009.

Attention is again drawn to the information on the agenda relating to the local handling of complaints about Members' conduct.

 

(a1) Stockton-on-Tees Borough Council, School Crossing Patrols – Receipt of information informing that due to staffing problems S.B.C. are currently unable to provide a school crossing patroller at Myton Park Primary School.  It is noted that there are a number of vacancies throughout the Borough as well as some long term sicknesses and what little cover they have is being used as best as possible.  A new member of staff has been recruited to operate Lamb Lane and once she is in place they will move their Senior Patroller from Lamb Lane to Myton Park to provide cover.   

 

(b1) Teraphim Consulting Ltd, Tesco Store Ingleby Barwick – Receipt of correspondence from Teraphim Consulting Ltd, advising that they have been appointed by Tesco stores to implement a public consultation exhibition to platform proposals for a store extension at the Ingleby Barwick Tesco Store.

 

(c1) CLCA, Road Safety Compliance Consultation – Receipt of correspondence informing that the Department for Transport has forwarded a consultation to NALC regarding Road Safety Compliance.  In general it does not specifically relate to parish and town councils but they thought that it may still interest many in the tier.  The consultation covers six specific areas relating to measures aimed at improving compliance levels with key road safety laws, Speed, Drink Driving, Seat Belts, Drug Driving, Careless Driving and Driver Retraining and Re-Assessment.  NALC do not intend making a formal response to the consultation but would welcome a copy of any submissions made for their information.

 

(d1) CLCA, The British Youth Council (BYC) Training Offer – Receipt of correspondence from CLCA informing that The British Youth Council (BYC) is offering high impact workshops to develop key skills in youth council meetings.  Expert training is available during council meetings with a choice of a number of different workshops including campaigning, recruitment, media and representing the views of young people to the decision makers.  Sessions are available from £60 plus trainer expenses and the BYC will provide a one and a half hour training course, an experienced trainer, a fun and engaging training session and an activity booklet.  Councils will need to book before January 30th 2009 with sessions available until 31st March 2009.  A flyer was attached along with a link to the British Youth Council training web page.

 

 

 

Chairman……………………………..

 

                                                                                                                                    22 of 22

 

(e1) Stockton-on-Tees Borough Council, Credit Crunch Event Leaflet – Receipt of correspondence informing that a public drop in session "Busting the Credit Crunch" has been organised by the Inter Agency Financial Inclusion Forum for 10th Feb, 2009,

2-7 pm in Stockton Parish Church Hall.  An advertisement leaflet was attached.

 

(f1) Stockton-on-Tees Borough Council, Council Meeting 21st January 2009Receipt of correspondence informing that the agenda and all the relevant papers for the two meetings of Council to be held on 21st January 2009 are available to view on the S.B.C. internet.  The link was provided.

 

(g1) Stockton Renaissance, Eastern Area Partnership Meeting on Tuesday 20th January 2009 – Receipt of agenda and corresponding papers for the meeting on Tuesday 20th January 2009, 5.30 p.m. at the Five Lamps Organisation, Eldon Street, Thornaby, Stockton-on-Tees.

 

(h1) Clerks & Councils ‘Direct’ Magazine – Receipt of the Direct magazine January 2009.

 

(i1) SLCC, The Clerk magazine – Receipt of the Clerk magazine January 2009.

 

(j1) NALC, LCR – Receipt of the LCR magazine January 2009.

 

RESOLVED that the Clerks Report and Correspondence be noted.

 

 

DATE OF NEXT MEETINGS OF INGLEBY BARWICK TOWN COUNCIL.

 

The next meeting of the Town Council is scheduled to take place on Wednesday 28th January 2009 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.30 p.m.

 

The next monthly Meeting of the Town Council is scheduled to take place on Wednesday 18th February 2009 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

Date…………………………..                                 Date…………………………..

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 21ST JANUARY 2009

 

AT

 

INGLEBY BARWICK COMMUNITY HALL

HARESFIELD WAY

INGLEBY BARWICK

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL