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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 19TH NOVEMBER 2008, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

 

Councillors: T.W. Bowman, A. Graham, Mrs J. Kirby, J. Myers, Mrs J. White and D. Sanderson;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

Ward Councillors:

 

Ingleby Barwick West       K. Dixon;

R. Patterson;

 

Mr S. Duffield, Ingleby Barwick Enforcement Officer;

Mr S. Heslop, Ingleby Barwick Enforcement Officer;

Mr I. Carbarry, Senior Enforcement Officer, Stockton-on-Tees Borough Council;

 

Mr K. Mathews, Parks and Greenspaces Officer, Stockton-on-Tees Borough Council;

 

PC Kevin Baldwin, Community Police Officer, Ingleby Barwick;

 

 

2 Members of the public were present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Town Councillors Mrs G. Corr, Ms A. Hailes, Mrs E. Harrington and Mrs S. Larkin.

 

Apologies for absence were also received from Ward Councillors K. Faulks, D. Harrington, A. Larkin (Ingleby Barwick East) and Ward Councillor L. Narroway (Ingleby Barwick West).

 

 

 

Chairman……………………………..

 

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132. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall’s Management Committee:

 

Agenda item no. 24 (e)      -           I.B. Community Hall, Extension Final Account and

Heaters to be discussed.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 24 (e)      -           I.B. Community Hall, Extension Final Account and

Heaters to be discussed.

 

Councillor Mrs J. Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

 

Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

 

 

Chairman……………………………..

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Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 24 (e)      -           I.B. Community Hall, Extension Final Account and

Heaters to be discussed.

 

Councillor J. Myers declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 24 (e)      -           I.B. Community Hall, Extension Final Account and

Heaters to be discussed.

 

No further interests were declared.

 

133. PUBLIC PARTICIPATION.

The Chairman adjourned the meeting at this point to allow public participation.

 

The following matters were raised:

 

Green Exercise for People 50+

A representative from Ingleby Barwick Over 50’s Group who was in attendance at the meeting informed Members that the Group were intending to make two ‘expressions of interest’ in applying for funding from the ‘Green Exercise for People 50+’ Fund.

The two projects which are as follows, were briefly outlined:

 

-                      Provision of a ‘sensory garden’

-                      Provision of a croquet pitch 

 

Possible locations were discussed including the large open space adjacent to Ingleby Barwick Community Hall.  It was noted that the land adjacent to the Community Hall is adopted by Stockton-on-Tees Borough Council (S.B.C.) and is easily accessible for the Over 50’s Group who meet at the Community Hall on a weekly basis.

 

Planning Application No. 08/2977/FUL Proposal: Erection of Mixed Use Development for 75 No. Bedroom Residential Nursing Home and 816sq.m Primary Care Trust Building and Associated Vehicular Access and Car Parking.  Location: Land North of Blair Avenue, Ingleby Barwick.

Concerns were raised in respect of the Traffic Assessment and Accident Statistics being out of date.  There is no mention of the proposed increase in size of All Saints Secondary School which is directly opposite the site.

 

Chairman……………………………..

 

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Also, the parking provision currently proposed is inadequate.  Reference was made to the PCT building which is apparently going to be for ‘private’ use.

 

Regency Park, Ingleby Barwick – Cutting back of Trees

It was noted that some of the trees adjacent to Regency Park have been cut back, it was questioned as to whether the work had been authorised.  Mr Mathews from S.B.C. informed that he would raise the matter with S.B.C.’s arboricultural officer.

 

134. INGLEBY BARWICK ENFORCEMENT SERVICE – OFFICER TO ATTEND TO GIVE UPDATE.

 

The Chairman invited the Enforcement Officers present to address the meeting.

 

Mr S. Duffield advised that he was leaving the Enforcement Service at the end of the current week to take up a position elsewhere.  The replacement Officer is currently being trained and it was noted that in the meantime the position would be covered by S.B.C. Enforcement Service.  Mr Duffield went on to introduce Mr Steven Heslop who is the new Enforcement Officer for Ingleby Barwick taking over from Ms K. Sleightholme.

 

Mr Heslop outlined the current problems which the Enforcement Service were dealing with in Ingleby Barwick, which included anti-social behaviour, graffiti, litter, broken glass etc.  Concerns in respect of the congregation of youths at the pedestrian underpasses and the Community Hall causing a nuisance, were both raised for discussion.  The locations are to be monitored by Officers.

 

A general discussion took place.

 

RESOLVED that the Town Council records its appreciation to Mr Duffield for his service as both a Community Warden and then Enforcement Officer for Ingleby Barwick.

 

The Enforcement Officers were thanked for their attendance and left the meeting at this point.

 

135. ROMANO PARK, INGLEBY BARWICK.

 

The Chairman invited Mr K. Mathews, Parks and Greenspaces Officer S.B.C. to address the meeting.

 

Mr Mathews gave a presentation to the meeting which included a slide show, updating Members on progress with Romano Park.

 

Chairman……………………………..

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Mr Mathews outlined funding for the project to date, as follows:

 

            £ 175,000      Big Lottery Funding

            £ 150,000      S.B.C.

            £ 110,000      Impetus Environmental Trust

            £ 100,000      DCSF ‘Spaces for Play’

            £   10,000       Awarded to the Town Council from ‘Awards for All’

            £   80,000       Impetus Environmental Trust, Multi Use Games Area (MUGA)

 

It was noted that planning permission for Romano Park had been granted in October 2007.  The tender process was briefly outlined and it was stated that following the presentations made in September 2008 ‘The Play Practice’ from Stirling were awarded the contract to develop the ‘Landscape for Play’.

 

Since then steady progress has been made to work on the detail of the scheme, including fencing and gates, the play equipment, contouring of the land, footpath construction, planting detail etc.

 

A section 73 application was submitted to S.B.C. planning department on 3rd November 2008.  It was noted that a section 73 is required as there are sufficient variances to the original layout that was granted full planning permission in October 2007, including alterations within the Landscape for Play area, footpath changes and the relocation of the Multi Use Games Area (MUGA).

 

It was noted that a letter and copy of the layout had been provided which the Clerk had circulated to Members prior to the meeting.

 

Mr Mathews referred to the letter and layout plan and informed that the skate park and BMX track had been retained on the plan on the land to the rear of All Saints School which is currently the subject of consideration for the Building Schools for the Future programme (BSF).  The reasons for retaining these are twofold:

 

-                      Were they removed from the plan the alterations would be considered ‘Not in the Spirit’ of the original application and would require a re-submission of a full planning application.  This would take 13 weeks to determine and would jeopardise the timetable and the project funding.

 

-                      Retaining the facilities on the plan provides the Council with greater

flexibility in the future, with the opportunity to construct the facilities without the need to apply for full planning consent again.

 

 

Chairman……………………………..

 

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Mr Mathews stated that he is aware that the wishes of the Town Council are to retain the land at the rear of All Saints School for potential school use through the BSF programme; he reiterated comments previously made by Development and Neighbourhood Services that no developments on this parcel of land will be made whilst its future use remains unresolved.  

 

The new location for the MUGA and relocation of the teen shelter were referred to.

 

The design brief for the ‘Landscape for Play’ was outlined as well as the equipment to be provided.  It was confirmed that all would be to the relevant standards and risk assessed.  The play area includes the provision of sand for the younger children.

 

Mr Mathews outlined the proposals for the perimeter fencing and the entrance.  It was noted that two types of fencing are being proposed; welded mesh for the southern and eastern boundaries and the remaining to be traditional metal bar fencing, which is more appealing to the eye.  The proposed height of the fencing is 1.8m.

 

The entrance and seating are to have a roman theme concept.

 

Reference was made to the The Play Cubes sculpture for which the Town Council had been awarded £ 10,000 funding from Awards for All.

 

It was stated that temporary access to the site would be off Lamb Lane between the Nursing Home and Barley Fields Primary School.  The footpath at the location would therefore be closed.  Agreement has been reached with the School for those residents of the Nursing Home wishing to access Tesco to use the school grounds as a cut through.  It was stated that both the School and Nursing Home have been very supportive.

 

Mr Mathews informed that pending planning approval, which is hoped will be by Christmas 2008, works will hopefully commence in January 2009 with a possible start date of the 26th January.  Completion of the works is expected by 6th April 2009 following which there will be a 10 week period for establishment. .  It is anticipated that the park will be open for use on 15th June 2009.

 

It was confirmed that the MUGA works will be carried out at the same time as the ‘Landscape for Play’ contract.

 

A discussion took place on the restriction of vehicles accessing the site during school drop off and pick up times.  It was confirmed that arrangements have been made to restrict access during these times which the School are happy with in principle.

 

Chairman…………………………….

 

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The Town Council was congratulated on securing £ 10,000 from Awards for All for the Play Sculpture which will prove to be a valuable contribution to the developments of this exciting and innovative play space.    

 

A discussion took place on the health and safety issue of using sand. 

 

Reference was also made to the safety surfacing which is to be bark, it was confirmed that a drainage scheme would be in place.

 

It was noted that a number of new trees are to be planted as part of the project.

 

The Town Council and Ward Councillors present thanked Mr Mathews, who had been involved in the project from day one, for his hard work and commitment in helping bring Romano Park to fruition.

 

The Chairman thanked Mr Mathews for his attendance at the meeting and for a very informative presentation.  Mr Mathews left the meeting at this point.    

 

The Clerk referred to the funding from Awards for All.  It was noted that an award pack had been provided containing the following:

 

  • Guidance on branding and publicising the award
  • A merchandise order form
  • An award certificate
  • An End of Grant monitoring form, which needs to be completed and returned to them by 3rd November 2009

 

The Town Council went on to consider planning application no. 08/3288/VARY Romano Park, Application to vary condition no.2 to allow the relocation of the MUGA within the park and design changes to the ‘Landscape for Play’ and remove condition no.5 of planning approval 07/1731/FUL.

 

The Town Council considered all of the information and plans provided.

 

RESOLVED that the Town Council submits the following comments to S.B.C.

 

The Town Council has no comments to raise in respect of the variation to condition no.2 and removal of condition no.5 of planning approval 07/1731/FUL. 

It is understood that the perimeter fence to the park is to be 1.8m high.  It is suggested that for security reasons, consideration be given to increasing the height of the fence.

 

 

Chairman………………………………

 

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136. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 15TH OCTOBER 2008.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 15th October 2008, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

137. MATTERS ARISING FROM THE MINUTES ON 15TH OCTOBER 2008.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

 

The Clerk noted receipt of correspondence from a resident regarding the street lights not working in Greenside shopping area car park, Beckfields shopping area car park and the roundabout adjacent to Tesco.  The Clerk informed that she had sent letters to all concerned.

 

The Clerk informed that she had contacted S.B.C. to ascertain if planning permission is required for the signs which have been erected by the brewery which owns Beckfields Public House, as well as the shutters installed by Pagebet on their premises.

 

Following investigations by S.B.C. the following has been advised:

 

The Beckfields PH (signs)

The sign adjacent to Beckfields Avenue requires advertising consent and they will be writing to the occupiers and the brewery requesting they submit a retrospective planning application for consideration.  The Town Council will be consulted on the application as part of the process.

The smaller sign within the car park adjacent to the entrance to the public house does not require advertising consent.

Page Bet (shutters)

Planning permission is not required for these changes.

 

(b) Item 108 2008/2009 – Proposed Police Accommodation, Ingleby Barwick.

 

The Clerk informed that she had not received a response to the letter which she had sent to the Chairman of the Police Authority, Councillor Dave McLuckie stating that Members of the Town Council would greatly appreciate the opportunity to meet with him informally for a general discussion on this matter.      

 

 

Chairman……………………………..

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(c) Item 115 2008/2008 – Highway/Traffic Issues, Ingleby Barwick, Town Council Priorities.

 

The Clerk noted that she had forwarded the matters raised by the Town Council at its meeting on 15th October 2008 to Mr S. Lumb, Community Engineer S.B.C. for his comments.  A response is awaited.

 

(d) Item 118 2008/2009 Stockton-on-Tees Borough Council, Public Rights of Way.

 

The Clerk reported receipt of a response from S.B.C. in respect of the lack of signage at the two possible public rights of way highlighted at the meeting on 15th October 2008.  It was confirmed that no public rights of way are recorded on the ‘Definitive Map’ at the two locations in question.

It was noted that the ‘Definitive Map’ is a legal record of all public rights of way and if a ‘way’ is shown on this map, it is conclusive evidence that the route can be used by members of the public.  However, the path which runs through Ingleby Barwick golf club is a permissive bridleway and permissive routes are used with the permission from the landowner which they would presume is the developer.

An extract of the Definitive Map was provided, which shows the public bridleway at Leven Lea and Little Maltby Farm and the public footpath at Hazel Grove.

 

(e) Item 119 2008/2009 Stockton-on-Tees Borough Council, Spaces for Play.

 

The Clerk informed that she had submitted an ‘expression of interest’ in applying for funding through Stockton’s Playbuilder programme in respect of play provision on the land adjacent to Ingleby Mill Primary School, Barwick Way, Ingleby Barwick.  The outcome of this is awaited.

 

It was noted that no application had been made in respect of Romano Park, Ingleby Barwick as the project has already been allocated funding through the programme.

 

(f) Item 120 2008/2009 – County Durham and Cleveland County Training Partnership, Training Events 2009.

 

The Clerk reported that she had forwarded the information she had received on Members training requirements for 2009 to County Durham and Cleveland County Training Partnership.

 

 

Chairman……………………………..

 

 

 

 

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(g) Item 126 2008/2009 – Local Government Pension Scheme – Policy Statement.

 

It was noted that the ‘working group’ which consists of Councillors T.W. Bowman, Mrs G. Corr and W. Feldon assisted by the Clerk, had met to consider the pro forma document which had been received from Mouchel Business Services who administer Teesside Pension Fund on behalf of Middlesbrough Council.

 

The Clerk informed that having spoken with Mouchel on the matter she is currently seeking advice from Human Resources at S.B.C.

 

138.  BUILDING SCHOOLS FOR THE FUTURE/SECONDARY SCHOOL PROVISION, INGLEBY BARWICK.

 

Ward Councillor K. Dixon (Ingleby Barwick West) declared a personal/prejudicial interest in this item as he is a Governor at All Saints Secondary School.  Councillor Dixon left the meeting room for the duration of the discussion.

 

It was noted that Ward Councillor R. Patterson and Councillor W. Feldon had recently met with Ann Lees from York Diocese.  A meeting had also taken place with the Chair of Governors at All Saints Secondary School.  All parties are aware of the public support for increased provision of secondary school places in Ingleby Barwick.

 

Reference was made to BO2SS and the signed letters of support from parents.

 

The importance of the matter being in the public domain was highlighted.

 

A discussion took place on the proposal to expand All Saints, how additional secondary school places could be achieved, the provision of ‘choice’ and building ‘communities’.

 

Ward Councillor R. Patterson left the meeting at this point.

 

139. REVIEW OF INGLEBY BARWICK ENFORCEMENT SERVICE.

 

It was noted that the Town Council would be setting the budget for 2009/2010 in January 2009, when it would also be considering continuation of the Ingleby Barwick Enforcement Service.

 

A general discussion took place on the matter.

 

The Town Council considered the suggestion that the provision of additional Police cover be investigated.

 

 

Chairman………………………………

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RESOLVED that Councillor W. Feldon raises this matter with police representatives at the Neighbourhood Policing consultation meeting on Thursday 20th November 2009.

 

140. P.C. KEVIN STOCKLEY – NOTIFICATION RECEIVED THAT PC STOCKLEY WILL NO LONGER BE ONE OF INGLEBY BARWICK’S DEDICATED POLICE OFFICERS FROM 5TH JANUARY 2009.

 

The Clerk informed that PC Stockley will be moving to CID as from 5th January 2009 and would therefore no longer be one of Ingleby Barwick’s dedicated police officers.  It was noted that the new officer PC Katrina Clark would be starting on 2nd January 2009.

 

RESOLVED that the Town Council sends a letter of thanks to PC Stockley, the Clerk to make arrangements accordingly.

 

141. ATTENDANCE OF THE WORSHIPFUL THE MAYOR OF STOCKTON-ON-TEES AT THE TOWN COUNCIL MEETING TO BE HELD ON WEDNESDAY 17TH DECEMBER 2008.

 

The Clerk noted that as previously stated, The Worshipful the Mayor of Stockton-on-Tees, Councillor John Fletcher would be attending the Town Council meeting scheduled to take place on Wednesday 17th December 2008. 

 

RESOLVED that the Clerk completes the Mayoral Engagement Form stating that the Mayor’s Consort is also invited to attend.

 

RESOLVED that the Clerk arranges for light festive refreshments to be served after the meeting at an appropriate level of expenditure.

 

142. COMMUNITIES AND LOCAL GOVERNMENT, COMMUNITIES IN CONTROL: REAL PEOPLE, REAL POWER: CODES OF CONDUCT FOR LOCAL AUTHORITY MEMBERS AND EMPLOYEES – CONSULTATION.

 

The Clerk reported receipt of the consultation document ‘Communities in Control: Real People, Real Power: Codes of Conduct for Local Authority Members and Employees’.  The deadline for comments is Wednesday 24th December 2008.

 

A general discussion took place on the matter.  Councillor Mrs J. Kirby outlined her responses to the consultation questions.

 

RESOLVED that the Town Council is in agreement with Councillor Mrs Kirby’s responses, the Clerk to submit the information to Communities and Local Government accordingly.

 

Chairman……………………………..

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Ward Councillor K. Dixon left the meeting at this point.

 

143. STOCKTON-ON-TEES BOROUGH COUNCIL, PUBLICATION OF THE CORE STRATEGY DEVELOPMENT PLAN DOCUMENT, LOCAL DEVELOPMENT FRAMEWORK - CONSULTATION.

 

The Clerk noted receipt of correspondence from S.B.C. informing that on 29 October 2008, the Council published the Core Strategy Development Plan Document.  The publication of the Core Strategy coincides with the beginning of an eight-week period during which the Council is inviting representations in relation to the ‘soundness’ of the Core Strategy.  The Core Strategy is accompanied by a Sustainability Appraisal, a Habitats Regulations Assessment, an Infrastructure Strategy and a Consultation Statement.

 

The first ‘publication’ is a new stage in the plan preparation process. This takes place when the Council reaches the point where it thinks that the best plan for the Borough has been drawn up, based on the aims and objectives of the Sustainable Community Strategy, strategies of other partners and stakeholders, and comments received from previous consultations.

                       

This is the plan that the Council intends to submit to the Secretary of State for independent examination.  However, rather than waiting until the Core Strategy is submitted before inviting comments, new Regulations state that the Council must consult before submission.

 

Regulations require the consultation period to last for at least six weeks. The Council has chosen to allow eight weeks for representations to be received.  It is hoped that the extra couple of weeks will enable Parish and Town Councils, and other organisations, to fit any discussions on the Core Strategy more easily into their programme of meetings and respond within the time allowed. The period for submitting representations ends at 5:00 pm on Monday 22 December 2008.

 

Copies of the Core Strategy and accompanying documents are available to be viewed on, or be downloaded from Stockton’s website at www.stockton.gov.uk/corestrategy. Copies, if required, can be sent out on CD.  An explanatory leaflet, which gives details about when and how comments should be submitted to the Council accompanies the Core Strategy documents, and is available on the website.  Special forms are provided to help make any representations. This will also help them in analysing representations received.

 

 

 

Chairman…………………………….

 

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Following publication and receipt of representations, the Council should only be making minor changes to the Core Strategy prior to submission to the Secretary of State.  All representations made at the publication stage will be sent to the Secretary of State, and will be considered as part of the Inspector’s examination into the ‘soundness’ of the Core Strategy.  

 

A ‘sound’ plan should be the best one for the Borough, when reasonable alternatives have been considered.  It should be based on credible evidence; be deliverable; be flexible, that is be capable of adjusting to changes in circumstances; and able to be monitored.  More details on ‘soundness’ are included in the explanatory leaflet.

 

The Clerk informed that she had circulated the information received to Town Council Members for their information and comments.

 

A general discussion took place and reference was made to the lack of reference to Ingleby Barwick in the document.

 

RESOLVED that Members forward any comments on the information provided to the Clerk by 30th November 2008.

 

144. STOCKTON-ON-TEES BROUGH COUNCIL, GREEN EXERCISE SCHEME FOR PEOPLE 50 + - BIDS INVITED FOR ADDITIONAL FUNDING TO PROVIDE OUTDOOR ACTIVITIES FOR PEOPLE AGED 50 AND OLDER.

 

The Clerk reported receipt of information from S.B.C. stating that Stockton-on-Tees TPCT Health Improvement Team have provided funding to the Leisure & Sports Development Team for two years for the development of green infrastructure and activities that will be of benefit primarily to the over 50’s.

 

Projects could be for the provision of facilities in parks and greenspaces (such as green exercise/play equipment) or for the provision of staff to manage and develop schemes that take place within the outdoor spaces in Stockton Borough.

 

The funding is primarily targeted at the over 50’s, though not exclusively.  Projects for example could be of benefit to the whole family where parents and grandparents may want to include children as part of a family activity.

 

£ 40,000 is available for this financial year (up to 31st March 2009) for the provision of outdoor opportunities for the over 50’s.

 

£ 40,000 is available for the next financial year (1st April 2009 to 31st March 2010) for the provision of outdoor opportunities for the over 50’s.

 

Chairman……………………………..

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A ‘panel’ is to be set up to assess the expressions of interest.  This will include representatives from the voluntary and community sectors.  The panel will make an initial assessment of the expressions of interest submitted by 6th December 2008.

 

Awards up to £ 10,000 can be made although there is no lower limit for an application.

 

The deadline for the completion of ‘Expression of Interest’ forms is 30th November 2008.

 

RESOLVED that the Town Council submits an ‘expression of interest’ form in applying for funding for the provision of seating.  The project to provide six seats which would be located within Romano Park and at various locations within the estate, the locations of which would need to be considered in more detail.

 

It was noted that, as stated earlier in the meeting, Ingleby Barwick Over 50’s Group intend to submit two ‘expression of interest’ forms.

 

145. STOCKTON-ON-TEES BOROUGH COUNCIL, REQUEST FOR CONTRIBUTION TOWARDS PLANTING SCHEME, MASTILES CLOSE, INGLEBY BARWICK.

 

The Clerk reported receipt of a letter stating that as the Town Council may be aware S.B.C. has finally taken freehold title transfer of the open space area to the front of 36-42 Mastiles Close, Ingleby Barwick.  This transfer has been far from straight forward, but it has now allowed the Borough Council to place the land within its grounds maintenance programme.

 

It is noted that as the Town Council will be aware from previous correspondence, one of the concerns that the residents of the area had regarding any future transfer and subsequent grass maintenance was that there was potential for youngsters to use the land nearest to their properties to play ball games.  It was therefore agreed ‘in principle’ in 2004/5, that subject to the land transferring, the Council would consider undertaking a planting scheme on the land nearest to the properties to try and alleviate such an eventuality, subject to further consultation and finance being available.  As this was an agreement that was initiated prior to a recent change in procedure, they have allocated a small amount of money to go towards such an endeavour.

 

It is anticipated that the planting works shall cost in the region of £4,000, for which S.B.C. could contribute about half.  S.B.C. would therefore be most obliged if the Town Council would consider match funding this, at a cost of approx. £2,000.  At this stage, this is an estimate and they would be happy to provide more accurate costings, on completion of the consultation.

 

Chairman…………………………….

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The Town Council considered the request for funding.

 

RESOLVED that the Clerk responds to S.B.C. informing that unfortunately the Town Council is unable to provide a contribution towards the planting scheme as it is already financially committed.

 

146. PEDESTRIAN UNDERPASSES, INGLEBY BARWICK.

 

The Clerk reported receipt of a response from S.B.C. regarding the possibility of permission being granted to paint the walls of the underpasses in Ingleby Barwick.

 

It is noted that S.B.C. are aware that there is a problem in Ingleby Barwick and the four underpasses are all treated with anti-vandal paint.  It cost in the region of £8,000 per underpass to treat the bare concrete with the anti-vandal paint finish.  This makes it relatively easy to clean.  They have to use proprietary materials to remove the unwanted graffiti.  If they were to approve the artwork, then they would have to remove the anti-vandal treatment otherwise the artwork would not adhere to the surface.  Also, their experience is that the artwork is defaced (offensive wording etc).  Therefore, they would not be able to agree to the proposals, as it would be impractical and a maintenance liability in the long term.  They do have a regular system of treatment and respond at short notice to any reports of graffiti (especially that of an offensive nature) usually within 24hours.

They would suggest another form of action to address the problem.

 

RESOLVED that the response be noted.

 

The Clerk informed that Enforcement Officers are monitoring the pedestrian underpasses on a regular basis.

 

147. BULB PLANTING PROJECT, INGLEBY BARWICK.

 

The Clerk informed that she has made arrangements for children from Whinstone Primary School, Ingleby Barwick to plant bulbs on the corner of Lowfields Avenue/Ingleby Way on Friday 21st November 2008 from 9.30 am to 11.30 am.

 

It was noted that S.B.C. had also agreed to provide an additional bag of daffodil bulbs to plant.

 

Any Members of the Town Council available would be welcome to assist.

 

 

Chairman…………………………….

 

 

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148. TREE PLANTING PROJECT.

 

The Clerk informed that she had received a suggested location for tree planting from Councillor Mrs Larkin, which was on Lowfields Avenue opposite Middle Road.  The location was forwarded to S.B.C. accordingly.

 

The Clerk noted receipt of correspondence from S.B.C.’s arboricultural officer informing that the open spaces and highway verges in Ingleby Barwick have now been surveyed with a view to planting additional trees this year.

 

At this stage they have identified potential locations that they think may be suitable and that will make a significant contribution to the visual amenity within Ingleby Barwick.  The locations were circulated to Members and are as follows:

 

1.  Ingleby Way - main open space
2.  
Blair Avenue - wide verges only
3.  Sober
Hall Avenue - wide verges only
4.  
Roundhill Avenue - wide verges only
5.  
Penyghent Way - opposite main open space, recently adopted by S.B.C.
6.  
Beckfields/Haresfield Way - open space and verge near Community Centre
7.  
Lowfields Avenue - verges near Whinstone Primary School and also further

     along
8.  
Lowfields Avenue - opposite top end of Middle Road, plus larger verges on

     Middle road
9.
Thornwood Avenue - wide verges only

 

There may be other sites to consider also however it was felt there were enough potential sites in these main areas for a possible 20+ new trees.  As before, underground services are often the main limiting factor however they may be able to use some of the larger verges if they scan them on site.  They would recommend prioritising areas with either few or no trees and where they will have the greatest benefit or viewing by the public.

 

Individual site plans will be provided for the Town Council’s next meeting in December 2008; however they would like to have some feedback or comments on the sites mentioned so far.

 

RESOLVED that the Town Council responds to S.B.C. noting the information provided.  The potential locations for tree planting which have been chosen look to be good sites and would have a significant visual impact.

 

 

Chairman…………………………….

 

                                                                                                                                    17 of 31

 

149. INGLEBY BARWICK – ‘LIVING CHRISTMAS TREE.

 

The Clerk informed that the ‘living’ Christmas Tree has now been planted and is sited at the agreed location on the left hand side of the entrance into Myton Road.  The cost for supplying and planting the tree is £ 430.26 incl. VAT.

 

RESOLVED that the Clerk makes arrangements to pay the invoice on its receipt.

 

The Clerk informed that she had requested a quotation from S.B.C. for the following:

 

To decorate the Christmas Tree with low voltage lamps fed from nearby lampost complete with feeder pillar and duct work to the foot of the tree, £ 847.51.

 

RESOLVED that the quotation be noted and no further action taken.

 

150. NEIGHBOURHOOD POLICING CONSULTATION MEETING ON THURSDAY 20TH NOVEMBER 2008.

 

The Clerk informed that the next Neighbourhood Policing consultation meeting is to take place in the Conference Room at Stockton Police Station on Thursday 20th November 2008, commencing at 6 p.m.

 

It was noted that the meeting is to be attended by Councillor W. Feldon.

 

151. STOCKTON-ON-TEES BOROUGH COUNCIL, CARE FOR YOUR AREA AWARDS 2008 ON 5TH DECEMBER 2008.

 

The Clerk informed that the Town Council had received an invitation for two representatives from Ingleby Barwick Town Council to attend the Care for your Area Awards 2008, which will take place on Friday 5th December 2008 at the Swallow Hotel, Stockton.  Guests to arrive at 11 am for an 11.30 am start. 

 

The programme is as follows:

 

11.00 – 11.30            Registration & Refreshments

11.30 – 12.15            Children’s NIB Painting Competition

12.15 -1.15                Lunch

1.15 – 2.00                Community Awards

2.00 – 2.45                Best Garden/Floral Awards

 

RESOLVED that Councillor Mrs J. Kirby and the Clerk represent the Town Council at the Awards ceremony.

 

Chairman………………………………

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152. STOCKTON-ON-TEES BOROUGH COUNCIL, PARISH LIAISON FORUM ON MONDAY 15TH DECEMBER 2008.

The next meeting of the Parish Council Liaison Forum is to take place on Monday 15th December 2008.

The meeting is to be held at the Council Chamber, Town Hall, High Street, Stockton-on-Tees commencing at 7.00 p.m.

 

The following items have been submitted by Ingleby Barwick Town Council for discussion at the meeting:

 

·        Provision of Bungalows – Stockton-on-Tees Borough Council’s Core Strategy Development Plan Document encourages the delivery of two and three bedroom bungalows.  Ingleby Barwick Town Council would agree with this and has made representations on a number of occasions to Stockton Planning Department when commenting on plans for development in Ingleby Barwick, but to no avail.

 

·        Carriageway Drainage Channels – Many of the roads in Ingleby Barwick suffer from the carriageway drainage channels being choked with weeds.  This restricts the flow of water and causes puddles to gather.  What is S.B.C.’s policy on this, as the weed spraying/removal service seems to have stopped?

 

·        Footpath – A number of footpaths in Ingleby Barwick suffer from moss and also heave due to tree roots etc.  Does S.B.C. carry out inspection of the footpaths under Health and Safety requirements and if so, at what intervals? 

 

·        Proposed Development Opposite All Saints Secondary School, Ingleby Barwick – The planning application currently under consideration for the site opposite All Saints School includes the provision of a Primary Care Trust Building.  The Town Council has however contacted the PCT and they have stated that they have no requirement for the building.  Can S.B.C. contact the developer to ascertain what the intended use of the proposed building is?  The Town Council’s opinion is that the land would be best used for the planned expansion of All Saints as well as a brick built youth club/facility.  Perhaps the developer would agree to building the youth facility and rent/lease it to S.B.C.

 

·        Tesco, Ingleby Barwick – What is the latest position with the proposed expansion of Tesco in Ingleby Barwick.  This question is raised as there is little mention of Ingleby Barwick in the Core Strategy Development Plan Document.  Expanding Tesco would create badly needed local jobs on Ingleby Barwick and make the shopping centre more sustainable.        

 

Chairman……………………………….

                                                                                                                                    19 of 31

The meeting is to be attended by Councillors T.W. Bowman, W. Feldon and Mrs I. Machin.

 

153. STOCKTON-ON-TEES BOROUGH COUNCIL, EASTERN AREA PARTNERSHIP BOARD – REPORT BACK FROM MEETING ON 28TH OCTOBER 2008.

Councillor T.W. Bowman who represents Ingleby Barwick Town Council on the Eastern Area Partnership Board gave a report back to the meeting as follows:

 

-           Thornaby Town Centre

There is uncertainty about the future of the Inshops within the redevelopment of the Town Centre.

The first two shops are now open.

Parking provision at the Town Centre has been reduced.

                        The issue of disabled car parking at the Town Centre to be raised at the

          next meeting.

 

-                      Youth Café

A progress update on the Youth Café was requested for the next   meeting.

 

-                      Neighbourhood Renewal Fund DVD

This had been produced to capture some of the success of the NRF programme.  It was commented that the DVD was excellent.

 

-                      EAP Priorities & Communities Fund Allocation

The EAP has an allocation of £ 114,359 during 2008/2011 to address their priority areas.  The funding would be used to address worklessness and employability issues.  

 

-                      Update from Eastern Area Transport Strategy (ATS) Steering Group Meeting on 14th October 2008.

The following items are relevant to Ingleby Barwick:

 

-          SIDs on Lowfields Avenue and Broom Hill Avenue

Scheme being progressed.

 -          Myton Way Speed Limit Review

                                   Subject to the results of the consultation exercise, it is anticipated

that the reduced speed limit from 40 mph to 30 mph will come into

effect during the current financial year.

 -          Puffin Crossing on Beckfields Avenue

                       Subject to ATS approval the scheme will be progressed through

the consultation stage.

 

Chairman…………………………….

                                                                                                                                    20 of 31

 

                        -          Pedestrian Facilities on Lowfields Avenue    

                                   It was explained that observations had taken place on the site

which identified that parents are crossing at Stonebridge Crescent

rather than at the east side of Lowfields Avenue.

                       It was noted that the level of use does not justify installing a formal

 controlled crossing facility and as such the scheme is no longer

 considered to be worth taking further.

 

Councillor Bowman was thanked for his report.

 

154. FINANCE:

 

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 102,899.73, a copy of which is held on the Town Council file.

 

The Community Hall Extension Account has a balance of £ 3,350.55, which includes the VAT return on the contributions from Persimmon Homes and the Town Council.

 

(b) Accounts due for Payment

 

Monthly internet payment to Orange Broadband of £11.99 is collected by direct debit.

 

The Clerk reported that the following Accounts had already been paid.  They are shown on the financial statement as paid and therefore not included in the balance:

 

BT Telephone Bill dated 19th October 2008                                                          £     88.25

 

BDO Stoy Hayward – External Audit Fees                                                            £   646.25

 

RESOLVED that the Town Council confirms its approval of the accounts paid.

 

RESOLVED that the Town Council approves the following accounts for payment:

 

Paula M. Hall – Remuneration November 2008;

            Paula M. Hall - Tax and N.I. Contribution November 2008;

 

            HBS Local Government Pension Scheme - Clerk and Employer

           Contribution November 2008;

 

Robinson’s – Rent for Office, due 5th December 2008                                        £     220.00

 

Chairman……………………………….

                                                                                                                                    21 of 31

Ingleby Barwick Community Hall – Use of Hall for Town Council

Meeting in October 2008                                                                                         £       14.62

 

Ingleby Barwick Enforcement Service 2008/2009 - Quarter 3                            £12,621.85

 

Society of Local Council Clerks - Practitioners Guide                                         £       22.00

 

Cleveland Local Councils Association - Half Year Subscriptions

for the LCR.                                                                                                               £       40.50

 

(c) Annual Return 2007/2008 – External Auditors Report

BDO Stoy Hayward LLP, Ingleby Barwick Town Council, Audit for the Year Ended 31st March 2008

 

The Clerk reported receipt of the following documents:

 

-                      Fee Note

Invoice for the sum of £550.00 plus VAT totaling £646.25

-                      Notice of Conclusion of Audit

-                      Notes Regarding the Advertisement of the Conclusion of the Audit

            -           Issues Arising from the Audit

The Clerk presented the ‘Issues Arising Report’ for the year ended 31st March 2008 to the Town Council.  The information had been circulated to Members prior to the meeting.      

It was noted that the following matters have been raised to draw items to the attention of the Town Council:

 

§         Risk Assessment

§         Fidelity Guarantee

 

These matters came to the attention of BDO Stoy Hayward LLP during the audit of the annual return for the year ended 31st March 2008.

 

The following issue has resulted in the annual return being qualified:

 

Risk Assessment

The Town Council did not undertake an adequate risk assessment during the year ended 31st March 2008.

 

Recommendation: The Council must ensure a risk assessment is carried out annually before the end of the financial year.  The risk assessment must be reviewed and minuted as evidence of the review being undertaken annually before the end of the financial year.

 

Chairman………………………………..

                                                                                                                                    22 of 31

It is noted that the Council is subject to a number of risks, only some of which can be covered by obtaining adequate insurance.  The assessment should cover all risks the Council faces.  The Council should decide which risks it faces and how it is going to reduce the impact of these risks on the Council’s ability to provide its services.

 

The Clerk informed that the Council currently manages its risks by carrying out the following:

 

·        Setting the Budget

·        Review of insurance cover

·        Completion of section 2 of the Annual Return ‘Annual Governance Statement’

 

                        The following issue has been raised to assist the Council. 

 

                        Fidelity Guarantee             

The level of fidelity guarantee cover obtained by the Council appears to be insufficient in light of the bank balances held at 31st March 2008 and the amount of precept then subsequently received in April 2008.

A local Council, under S114 of the LG Act 1972, must take security as it considers sufficient in the case of any of its officers likely to handle its money.  The Council may decide that insurance is not ‘sufficient’ for them, but in order to come to this opinion they must have reviewed the requirement annually and they must have objective grounds for such conclusion.

 

Recommendation: The Council should consider the level of insurance cover and set it at a level that will protect the Council against potential loss.  The Council should review the level of cover at least annually as circumstances may change throughout the year.

It is recommended that the amount is sufficient to cover the maximum amount of money the Council holds at any one time during the year.  A Council does not have to have Fidelity Guarantee Insurance if it considers that no security is ‘sufficient’ but there must be objective grounds for such a conclusion.  Smaller Councils may decide therefore that the cost of this insurance is disproportionate to the risk involved.  If this is so the Council should minute this decision annually.

 

The Clerk informed that the Town Council’s current Fidelity Guarantee cover is

£ 100,000.  The amount held in the Town Council’s bank accounts in April 2008 totaled £ 151,075. 

                        No further matters came to their attention.

 

Chairman……………………………..

                                                                                                                                    23 of 31

 

-                      Annual Return

 

The Annual Return was presented to the Town Council now that the audit opinion has been given.

 

RESOLVED that the Annual Return be Approved and Accepted by Ingleby Barwick Town Council.

 

RESOLVED that the Town Council undertakes a risk assessment at the same time as reviewing the effectiveness of its system of internal audit during the financial year 2008/2009.  The matter to be discussed at the December meeting of the Town Council  

when consideration is to be given to setting up a working party.

 

RESOLVED that the Clerk obtains a quotation from Allianz Insurance Plc in respect of increasing the fidelity guarantee insurance.

 

(d) National Salary Awards for Clerks – Interim Award

 

The Clerk reported receipt of correspondence in respect of the National Interim Salary Award for Local Council Clerks as applicable from 1st April 2008.

It is noted that the Employers’ Side of the National Joint Council (NJC) for Local Government Services made a final pay offer for 2008/09 of 2.45%.  No agreement has been reached and this failure to agree has been referred to arbitration by the Trade Union Side.  The Employers have acceded to this request.

Given the time that has elapsed since the award was due, and the likelihood of further delays arising from the arbitration process, the two Sides of the NJC have now decided that the Employers’ final offer should be implemented, with effect from 1 April 2008.

Both the National Association and the Society of Local Council Clerks jointly recommend that the interim award based on this decision by the National Joint Council for Local Government Services is implemented with immediate effect.  A further briefing will follow once the arbitration process referred to above is complete indicating the implications (if any) on the award affecting salaries in 2008/09.

 

RESOLVED that the Clerk be awarded the interim salary award for clerks as indicated above, applicable to her spinal column point.  The award to be backdated to 1st April 2008.

 

(e) Ingleby Barwick Community Hall Extension Final Account and Heaters to be Discussed.

The Clerk noted that as informed previously the final account for payment from Rok totaling £ 2,832.33 which also includes for the cost of white lining to the Community Hall car park, has been received.

 

Chairman………………………………

                                                                                                                                    24 of 31

 

 

It was noted that the white lining to the car park has now been completed.

 

The Clerk updated Members on the situation with the fuse board at the Community Hall.  It was noted that a response has been received from Rok stating that

further to discussions regarding the electric distribution board, they have had the board re-inspected by Wares Teesside who undertook the works and their comments are as follows:

 

‘The DB in question (No local isolation) contains both night store heaters and convector heaters and there is no means of ‘local’ isolation.  These DB’s were originally installed by others and the isolation is via 2 No MCB’s in the adjacent distribution board.

Current regulations (17th Edition BS7671) do recommend local isolation but the regulation cannot be implemented in retrospect’.

 

It was noted that the Management Committee are currently obtaining quotations for new storage heaters at the Community Hall including provision of a 3 phase fuse board.

 

One quotation has been received to date from Agelec Ltd which totals £ 3,673.97 excluding VAT.

 

RESOLVED that having considered the situation in respect of the fuse board and the response received from Rok the Town Council is in agreement to now authorise payment of the final account for the Community Hall extension which totals £ 2,832.33.

The Clerk to arrange for payment accordingly.

 

RESOLVED that provision of new storage heaters at the Community Hall be discussed when further quotations have been received.

 

157. PLANNING APPLICATIONS.

 

Planning Schedule

 

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications.

 

 

 

Chairman……………………………..

 

 

                                                                                                                                    25 of 31

 

(a) Planning Application No. 08/2977/FUL

     Proposal: Erection of Mixed Use Development for 75 No. Bedroom

     Residential Nursing Home and 816sq.m Primary Care Trust Building and

     Associated Vehicular Access and Car Parking. 

     Location: Land North of Blair Avenue, Ingleby Barwick.

 

The Town Council considered all of the information and plans provided in respect of planning application 08/2977/FUL.

 

The Clerk reported receipt of a letter from the PCT informing that they had no knowledge of the proposed development for the Primary Care Trust Building prior to the Town Council’s letter.  It was noted that the PCT have no plans for the provision of these additional facilities in Ingleby Barwick.  They have since spoken to the architect who has agreed to remove any reference to the PCT in the application.

 

RESOLVED that the Town Council submits the following comments to S.B.C.:

 

This proposal will generate more traffic, adding to the already congested roads around the main centre of Ingleby Barwick at peak times. 

The proposed development is adjacent to All Saints Secondary School and Myton Park Primary School as well as two pedestrian crossing points, access to and from the location is therefore also a concern.

All Saints Secondary School, under Building Schools for the Future, is currently proposed to be increased by 300 places, from 600 to 900.  This will also have an impact on traffic generated at the location.

Concerns are therefore raised in respect of both the Transport Assessment and Accident Statistics being out of date.

The proposal does not provide any facilities for commercial deliveries. 

The plans show only 29 parking spaces for the proposal, 4 of which are for disabled visitors.  Given that the supporting documentation suggests the provision of 47 places the parking allocation is insufficient.

 

(b) Planning Application No. 08/3024/FUL

     Proposal: Erection of 4 No. Semi-detached Dwellings and Associated

     Parking.

     Location: Land at The Vale, Low Lane, High Leven.

 

The Town Council considered all of the information and plans provided in respect of planning application no. 08/3024/FUL.

 

 

Chairman……………………………….

 

 

                                                                                                                                    26 of 31

 

RESOLVED that the Town Council submits the following comments to S.B.C.:

 

Ingleby Barwick Town Council does not support this proposal.  The land in question is designated as green wedge on the Stockton-on-Tees Local Plan – Policy EN 14(c).

Policy EN 14 states that development within the green wedges will not be permitted which detracts from the open nature of the landscape so as to threaten, by itself or cumulatively, the local identity of the areas separated by the green wedge.

This proposal would therefore contravene Policy EN 14(c).

If this proposal is allowed it would set a precedent thereby putting the green wedge at risk with the possibility of further proposals on adjacent land.

Allowing this proposal along with the dental practice already in place would strengthen any argument for further development of the green wedge.  It is believed that there is no requirement for more houses given the current climate.

The proposed three storey ‘town house’ style houses would not be in-keeping with the existing properties at this location.

Highway safety concerns are also raised in respect of additional traffic movements on the A1044.

 

158. COMMUNITY COMMUNICATION.

 

RESOLVED that the Town Council’s next article for publication includes the following:

 

-           Secondary School Provision, Ingleby Barwick;

-                      Romano Park;

-                      Bulb Planting;

-                      Tree Planting;

-                      Attendance of The Worshipful the Mayor of Stockton at the December Meeting of the Town Council;

-                      Christmas Message to Residents.

 

159. CLERKS REPORT AND CORRESPONDENCE.

 

(a) Stockton-on-Tees Borough Council, Ingleby Barwick Community Hall Non-domestic Rating Demand Notice - Receipt of the notice for 2008/2009, amount payable £ 0.00.

 

(b) The Standards Board for England, Town and Parish Standard - Receipt of the Town and Parish Standard, Issue 3, September 2008.

 

(c) Society of Local Council Clerks, SLCC County Durham and Cleveland Branch AGM - Receipt of letter with the Agenda for the meeting on Wednesday 1st October 2pm at Shotton Hall, Peterlee attached.

 

Chairman……………………………..

                                                                                                                                    27 of 31

 

(d) Stockton Renaissance, Neighbourhood Renewal Fund ‘Voices’ DVD - Receipt of letter informing the Town Council of ‘Voices’ DVD featuring local people and service deliverers talking first hand about the impact the NRF programme has had on their lives and neighbourhoods.

 

(e) Ingleby Barwick Community Hall, Invoice - Receipt of invoice for use of the Community Hall for the Town Council meeting on 24th September and Garden Competition awards on 28th September 2008.

 

(f) Ingleby Barwick Art Group, Acknowledgement of Receipt of Grant- Receipt of letter of thanks for the grant aid for the sum of £250.

 

(g) Monster Play Systems, ‘Green Playground Solutions’ brochure - Receipt of letter enclosing the ‘Green Playground solutions’ brochure.

 

(h) Society of Local Council Clerks, Courses for 2008 - Receipt of mailing on courses for 2008 in Continuity Management, Managing Finances and Project Management.

 

(I) Communities and Local Government, Communities in Control: Real People, Real Power: Codes of Conduct for Local Authority Members and Employees – Consultation - Receipt of consultation document.

 

(j) Stockton-on-Tees Borough Council, Council Meeting 15th October 2008 - Receipt of email regarding the availability of the Agenda for Council on 15th October on SBC website.

http://www.egenda.stockton.gov.uk/aksstockton/users/public/admin/kab14.pl?operation=SUBMIT&meet=33&cmte=COU&grpid=public&arc=71

 

(k) Mencap - The Voice of Learning Disability, Letter of Thanks - Receipt of letter of thanks for the Town Council’s donation of £50 to Mencap.

 

(l) Awards for All, Grant for Fabrication and Installation of Play Cubes, Romano Park - Receipt of letter from Awards for All.

 

(m) Cleveland Local Councils Association, New Briefing from NALC Chief Executive Banking Crisis - Receipt of Briefing on Banking Crisis.

 

(n) VPRA, Free IT and IT Development Help - Receipt of email regarding free IT and IT development help.

 

 

Chairman…………………………….

 

                                                                                                                                    28 of 31

 

(o) Stockton-on-Tees Borough Council, Ingleby Barwick Enforcement Service - Receipt of correspondence attaching the Operation Order for dog fouling, which is taking place between 20th October to 20th November 2008.  Along with the Enforcement Unit, Dog Wardens will be supplementing patrols and supplying leaflets and complementary bags for dog waste.  An operational review will be presented by the 25th November via email to the Town Council as well as presented to Members at a Town Council meeting where further operations can be discussed. 

 

(p) Stockton-on-Tees Borough Council Care for your Area, Harebell Close Overhanging Trees - Receipt of email acknowledging the request to cut back overhanging trees.

 

(q) Stockton Renaissance, Get Your Priorities Right Event 29th September 2008 Receipt of acknowledgement of contribution to the event on 29th September at the Destiny Centre and notes enclosed for the Area Partnership Board Workshops.

 

(r) Stockton Renaissance, Eastern Area Partnership - Receipt of agenda and papers for the meeting on Tuesday 28th October 2008.

 

(s) Stockton-on-Tees Borough Council, Parish Council Liaison Forum - Receipt of letter regarding the arranged meeting of the Parish Council Liaison Forum on Monday 15th December 2008.

 

(t) Stockton-on-Tees Borough Council, Beckfields Shopping Area, Beckfields PH (signs) and Pagebet (shutters) - Receipt of acknowledgement of referral to the Planning Enforcement Section.

 

(u) Stockton-on-Tees Borough Council, Donation to Mayor’s Annual Charity Dinner - Receipt of thanks to Town Council Members for the donation to the Mayor’s Charity Dinner.

 

(v) York Diocese, Expansion of All Saints School under section 10 education and inspections act 2006 - Receipt of correspondence.

 

(w) Stockton-on-Tees Borough Council, Standards Committee 23rd October 2008Receipt of notification that the Agenda for the meeting is available online.

 

http://egenda.stockton.gov.uk/aksstockton/users/public/admin/kab14.pl?operation=SUBMIT&meet=32&cmte=STD&grpid=public&arc=71

 

(x) Stockton-on-Tees Borough Council Care for your Area, Replacement of litter bin at seat near Tesco - Receipt of acknowledgement of request.

 

Chairman………………………………

                                                                                                                                    29 of 31

 

(y) Resident’s concerns, Greenside Shopping Area, Beckfields Shopping Area and Tesco roundabout Street Lights - Receipt of resident’s correspondence.

 

(z) NALC, National Interim Salary Award for Local Council Clerks - Receipt of National Interim Salary Award for Local Council Clerks as applicable from 1st April 2008.

 

(a1) Stockton-on-Tees Borough Council, Youth Bus - Receipt of correspondence informing that the Youth bus will be sited at the rear of the Tesco store every Tuesday from 5.00 pm to 6.30 pm commencing 28th October 2008.

 

(b1) RBS Software Solutions, Training Sessions - Receipt of letter regarding dates for training sessions.

 

(c1) Egglescliffe & Eaglescliffe Council, New Clerk to the Council - Receipt of email regarding the early retirement of Helen Rennison and notification of her replacement Mrs Carole Whitehead.

 

(d1) Expansion of All Saints School under section 10 education and inspections act 2006 - Receipt of various correspondence.

 

(e1) Stockton-on-Tees Borough Council, Area Transport Strategy Steering Groups Protocol - Receipt of questionnaire relating to the ATS Steering Group Strategy.

 

(f1) RBS Software Solutions, Price Structure Changes for April 2009 - Receipt of price changes for April 2009.

 

(g1) Stockton-on-Tees Borough Council, Care For Your Area Awards 2008 - Receipt of invitation.

 

(h1) Stockton-on-Tees Borough Council, Stockton Sparkles Christmas Festival - Receipt of mailing regarding Stockton Sparkles Christmas Festival.

 

(i1) Stockton-on-Tees Borough Council, The Old Mill, Ingleby Barwick - Receipt of response from S.B.C. Enforcement regarding concerns raised.

 

(j1)) Stockton-on-Tees Borough Council, Blocked gully adjacent to Tesco - Receipt of acknowledgement of request which has been forwarded to a highways technician for investigation.

 

 

Chairman……………………………….

 

                                                                                                                                    30 of 31

 

(k1) Stockton-on-Tees Borough Council, Barwick Way/Low Lane Roundabout lights not working - Receipt of acknowledgement of request which was forwarded to the Contractor.

 

(l1) Groundwork South Tees, River Tees Corridor - Receipt of request for contact details for information to be forwarded on the Stockton River Corridors Project.

 

(m1) Stockton-on-Tees Borough Council, Publication of the Core Strategy Development Plan Document, Local Development Framework - Receipt of correspondence.

 

(n1) Society of Local Council Clerks, Mailing – Receipt of mailing on SLCC Bookshop and Forms, Records & Registers for Local Councils.

 

(o1) Wicksteed, Teenscapes - Receipt of mailing.

 

(p1) Tees Valley Rural Community Council, Short Courses - Receipt of mailing on short courses in November ‘writing successful funding applications’.  Receipt also of guidelines for Grassroots Grants.

 

(q1) Stockton Renaissance, Eastern Area Partnership Public Transport Meeting - Receipt of letter regarding public meeting on Tuesday 2nd December 5:30pm at South Thornaby Community Centre.

 

(r1) Ramblers Association, AGM 17th Jan 2009 - Receipt of communication.

 

(s1) Stockton-on-Tees Borough Council, Green Exercise Scheme for People 50 + - Receipt of information encouraging clubs and groups to bid for additional funding to provide outdoor activities for people aged 50 and older.

                       

(t1) Ingleby Barwick Library, November Newsletter and Bookheads Review - Receipt of newsletter and bookheads review November 2008.

 

(u1) Seamer and Hilton Windfarm Action Group, Seamer Wind farm - Receipt of note of thanks for the Town Council’s support.

 

(v1) Stockton-on-Tees Borough Council, Pedestrian Underpasses - Receipt of letter regarding artwork on the underpasses.

 

(w1) Stockton-on-Tees Borough Council Care For Your Area, Vandalised Litter Bins Adjacent to Tesco - Receipt of acknowledgement of request for replacement.

 

 

Chairman………………………………

                                                                                                                                    31 of 31

 

(x1) Stockton-on-Tees Borough Council, Information on Public Rights of Ways - Receipt of response to information request.

 

(y1) Local Council Review, Magazine - Receipt of LCR November 2008.

 

(z1) Maltby Cricket Club, Invoice - Receipt of letter providing a copy of the invoice for purchase of the roller in the summer.

 

(a2) Clerks and Councils Direct, Magazine - Receipt of mailing.

 

(b2) Stockton-on-Tees Borough council, Stockton News January 2009 Edition - Receipt of letter regarding the deadline for the submission of articles on Wednesday 3rd December 2008 at 11am.

 

(c2) Stockton-on-Tees NHS, Primary Care Trust Building Ingleby Barwick - Receipt of letter.

 

(d2) Society of Local Council Clerks, Practitioners Guide - Receipt of guide and invoice for the sum of £22

 

(e2) Cleveland Local Councils Association, Invoice – Receipt of invoice totaling £40.50 in respect of the Half Year Subscriptions for the LCR.

 

(f2) Expansion of All Saints Secondary School under Section 10 Education and Inspections Act 2006 - Receipt of information.

 

(g2) Stockton-on-Tees Borough Council, Request for Contribution towards Planting Scheme, Mastiles Close, Ingleby Barwick – Receipt of letter.

 

 

DATE OF NEXT MEETING OF INGLEBY BARWICK TOWN COUNCIL.

 

The next monthly Meeting of the Town Council is scheduled to take place on Wednesday 17th December 2008 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

Date…………………………..                                 Date…………………………..

 

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 19TH NOVEMBER 2008

 

AT

 

INGLEBY BARWICK COMMUNITY HALL

HARESFIELD WAY

INGLEBY BARWICK

 

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL