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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 19TH DECEMBER 2007, COMMENCING AT 7.15 P.M.

 

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

 

Councillors: T.W. Bowman, A. Graham, Mrs E. Harrington, Mrs J. Kirby, Mrs S. Larkin and J. Myers;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

Father Sheridan, St.Therese of Lisieux R.C. Church;

3 Parishioners, St. Therese of Lisieux R.C. Church;

 

1 Member of the public was present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Town Councillors Mrs G. Corr, D. Sanderson and Mrs J. White.

 

Apologies for absence were also received from Ward Councillors K. Faulks and D. Harrington (Ingleby Barwick East).

 

160. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

 

Agenda item no. 7              -           Building Schools for the Future.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School:

 

Agenda item no. 7              -           Building Schools for the Future.

 

 

Chairman……………………………….

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Councillor Mrs J. Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School:

 

Agenda item no. 7              -           Building Schools for the Future.

 

Councillor Mrs J. Kirby declared a personal/non prejudicial interest in the following item on the agenda as she is employed by Charles Church:

 

Agenda item no. 23            -           Planning Applications, Ingleby Barwick.

                                                           

Councillor Mrs E. Harrington declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Ingleby Mill Primary School:

 

Agenda item no. 7              -           Building Schools for the Future.

 

Councillor Mrs E. Harrington declared a personal/non prejudicial interest in the following item on the agenda as she is a parishioner at St. Therese of Lisieux R.C. Church:

 

Agenda item no. 23            -           Planning Applications – Application No.

07/3296/FUL, Erection of Church and Presbytery

together with New Access Road and Associated Car

Parking. 

Land Adjacent to St. Therese of Lisieux RC Primary

School, Blair Avenue, Ingleby Barwick.

 

Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School:

 

Agenda item no. 7              -           Building Schools for the Future.

 

No further interests were declared.

 

 

161. PUBLIC PARTICIPATION.

The Chairman adjourned the meeting at this point to allow public participation.

 

 

 

Chairman………………………………..

 

 

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The following items were raised for discussion:

 

-                      Pedestrian crossing point required at Thornwood Avenue/Lowfields Avenue, as people are walking across the grass verges;

-                      Grass verge reinstatement Thornwood Avenue/Lowfields Avenue/Middle Road by CE Electric – it was noted that Stockton-on-Tees Borough Council (S.B.C.) have issued defect notices;

            -           Advertisement of North Tees and Hartlepool NHS Foundation Trust.

 

ALTERATION TO AGENDA

It was agreed to bring the following item forward on the agenda for consideration given that the Parish Priest and three parishioners were in attendance at the meeting.

 

162.  PLANNING APPLICATION NO. 07/3296/FUL, ERECTION OF CHURCH AND PRESBYTERY TOGETHER WITH NEW ACCESS ROAD AND ASSOCIATED CAR APRKING.  LAND ADJACENT TO ST.THERESE OF LISIEUX RC PRIMARY SCHOOL, BLAIR AVENUE, INGLEBY BARWICK.

 

The plans and information associated with planning application no. 07/3296/FUL were laid before the Town Council for consideration.

 

The Chairman introduced Father Sheridan who then gave a brief outline of the proposals and the benefits it would bring to the community.

 

A general discussion took place on the matter which included the intended use of the car park and building.

 

It was questioned as to whether the Church would be providing youth facilities; however it was noted that the priority at this point in time was to provide a Church.

 

It is hoped that, if approved, the project will be completed by next Christmas.

 

The possibility of sharing a building with another church/religious faith was said to be a good idea but in reality it is not practical because of various complications.

 

It was noted that the Town Council has approached the Middlesbrough Diocese to ascertain if they would grant permission for S.B.C.’s Nature Reserves Officer to undertake a nature survey of the deep water which is located on the part of the site which is adjacent to St. Francis of Assisi CofE Church.

 

The three parishioners in attendance offered their support to the proposal.

 

Chairman………………………………..

 

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The Town Council considered all of the plans and information provided in respect of planning application no. 07/3296/FUL.

 

RESOLVED that the Town Council is in support of the proposal.  The Clerk to forward the comments to S.B.C. accordingly.

  

Father Sheridan and the three parishioners were thanked for their attendance and they left the meeting at this point.

 

163. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 21ST NOVEMBER 2007.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 21st November 2007, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

164. MATTERS ARISING FROM THE MINUTES ON 21ST NOVEMBER 2007.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

It was noted that six new lights have recently been provided under the canopy fronting the shop units at Greenside.

 

The Clerk informed that she has sent a letter to The Teal Arms regarding the lights in the car park which are currently not working.  This makes the area very dark on an evening. 

 

It was noted that the Chairman, Vice Chairman, the Clerk and PC Stockley had met with Mr Brown from Browns Estate Agents on 7th December 2007 to discuss concerns in respect of Greenside shopping area.  Safety and Security at the shopping area were raised for discussion, including the possible provision of CCTV.  Mr Brown is to liaise with the Teal Arms and the other shop owners at the centre to ascertain if they would support the provision of a suitable CCTV system and whether they would be in a position to provide a financial contribution. 

 

RESOLVED that this matter be followed up in January 2008.

 

Members had a discussion on the general condition of the shopping area which is in need of some refurbishment.  There are regularly pools of water on the paved area fronting the shops which is dangerous to pedestrians when it freezes over.

 

 

Chairman………………………………..

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(b) Public Footpath between Beadnell Close and Chalfield Close.

It was noted that a site meeting had taken place with the resident which was attended by Councillor W. Feldon, Councillor D. Sanderson, PC Stockley and the Ingleby Barwick Enforcement Officer on duty.

Councillor Feldon reported that they had discussed the problems being experienced by the resident.  It was noted that the Police have identified the youths causing the problems and they are dealing with the matter.  Ingleby Barwick Enforcement are monitoring the situation and carrying out regular patrols in the area.

Councillor Feldon stated that he had spoken with the resident recently and the situation has improved.

 

165. OPEN SPACE AND RECREATIONAL FACILITIES, INGLEBY BARWICK.

The Clerk reported receipt of a letter informing that S.B.C. and its partners need the Town Council’s help to collect information, which will allow them to improve open space and recreation facilities across the Borough.  They are collecting information on all open spaces from parks to allotments and on varied recreation facilities such as sports halls and community centres. 

Their main aim is to make sure that the Borough is well equipped to provide its residents with all the benefits that open space and recreation facilities can offer.

They will use the information they collect for three purposes:

 

  • To provide proof of the Borough’s needs and help them secure funding to improve access to quality facilities and open spaces.
  • To help them plan and manage their open spaces, sports/recreational facilities and services, making sure that as far as possible these meet the different needs of local people.
  • To help them set priorities for future projects, ensuring that any funding is spent in the most effective way.

 

The information the Town Council provides them with is essential for the Council’s success in improving facilities, and it will be used in a very direct way.

It is important that they get information from across the Borough so that they can address the needs of all their residents.  Due to the Town Council’s role in the community, they have the specialised knowledge about open space and recreation facilities in the area.  They would like the Town Council to help them improve facilities across the Borough by sharing this knowledge with them.  They would appreciate it, if the Town Council could do this in two ways:

 

  • By providing some general feedback to them on the Town Council’s attitudes to local open space, sports and recreation facilities and by letting them know if any of the spaces or facilities in the area have significantly deteriorated or improved in the last two years.

 

Chairman…………………………………

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  • By encouraging Town Council Members and contacts to fill in their questionnaire, so that they can ensure that they understand the specific needs of people in the area, for open space and recreation facilities.

 

A representative would be available to attend one of the Town Council’s meetings to hear views on current provision and the Town Council’s aspirations for the future.

 

The Clerk informed that she had circulated the questionnaire to Members which needs to be filled in specifically by the Town Council.  The questionnaire for individuals to complete is to be forwarded in due course.

 

RESOLVED that Members complete the questionnaire and bring it to the Town Council meeting on 16th Janaury 2008.  The Clerk to then collectively combine the comments to form the Town Council’s response to the questionnaire. 

 

166. BUILDING SCHOOLS FOR THE FUTURE.

The Clerk informed that she had submitted the Town Council’s response to the Building Schools for the Future consultation.  James Wharton, perspective Conservative candidate for Stockton South was provided with a copy of the response.

 

Mr Wharton has responded thanking the Town Council for providing him with a copy of the comments.  He offers his support and assistance with the matter.

 

Receipt was noted of a copy of the letter sent by the Chair of the Eastern Area Partnership to Councillor Alex Cunningham, which provides the Partnership’s perspective on the ‘Future Learning’ consultation.  It notes that they have actively sought out the views of their members and their communities and listened to the schools in the Eastern Area.

Of greatest concern to the Eastern Area Partnership is the continued failure to present any option, which establishes more secondary school places in Ingleby Barwick.  They recognise that the Council cannot consult on options that might be impossible to deliver but there is a strong feeling that an open mind is needed and that there are possible solutions.  They would hope that this consultation signals the commencement of effective partnership with the local communities in Ingleby to identify a further option which addresses parent choice; safer routes to school/green travel plans; the significant demographic change (number of school age young people) and the unacceptable cost of transporting nearly 1,000 young people to Conyers and Egglescliffe each day.

The Thornaby options are obviously compromised by the strong preference of St. Patrick’s, staff, parents and the community, to preserve its independence and the need to secure the support of Middlesbrough Diocese for the proposals. 

 

Chairman……………………………….

 

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At this stage they can understand the viability issue for smaller schools and the need for both to have upgraded facilities.  Similarly to the Ingleby option above they feel that there is still work to be done in conjunction with the Diocese.

In summary, the options for the South of the Borough are not acceptable to the Partnership in their current form.  Indeed the refurbishment of Conyers and the replacement of Egglescliffe to create 1200 place schools does not correlate to population estimates.

 

There is no doubt that the scale of the potential investment in our secondary schools across Stockton can transform learning and achievement across the Borough.  They would like to see more work done to modify the proposals for the South of the Borough to recognise the issues above and match the aspirations of the Thornaby and Ingleby Barwick communities.

 

Councillor Feldon informed that he is continuing his discussions with the Church of England.  He has invited Susan Julian from York Diocese to come and look at the All Saints Secondary School site and the surrounding land on 8th January 2008 at 10 a.m.

Members of the Town Council are welcome to attend if available.

 

RESOLVED that the Clerk invites the I.B.I.S. Ward Councillors and James Wharton to attend the meeting.

 

167. FUTURE PLANS FOR INGLEBY BARWICK.

The Clerk noted receipt of one response to the Town Council consultation ‘Future Plans for Ingleby Barwick’.

 

The resident requests that the Town Council considers an adult football pitch in Ingleby Barwick.  It is noted that at present Ingleby Barwick have one football team for adults on the estate, the team historically were TIBS original 13/14 year olds.
The team, now named BECKFIELDS Football Club, has great support from the Beckfields pub.  All 'home' games are however played at Acklam Sports Ground.  It is felt that if the Team had their own pitch in Ingleby Barwick then it may encourage other adult men to join and will benefit the community as a whole.  

 

The Town Council considered the request.  It was noted that there are existing facilities available in the surrounding area including ‘All Weather’ pitches.  Unfortunately there is limited open space in Ingleby Barwick and any land available would be earmarked for the youth of the estate.

 

RESOLVED that the Clerk respond to the resident suggesting that they contact S.B.C. to ascertain the availability of any suitable pitches for hire in the surrounding area.

 

 

Chairman……………………………….

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168. INGLEBY BARWICK ENFORCEMENT SERVICE.

The Clerk informed that she has received the Service Level Agreement (S.L.A.) for Ingleby Barwick Enforcement Service from S.B.C.  The SLA was circulated to Members for their observation.

 

RESOLVED that the Town Council is in agreement with the content of the S.L.A.  The document to be signed by the Chairman and Vice Chairman of the Town Council.

 

The Clerk informed that she has received two possible dates for Members to visit Stockton’s Security Centre, either 12th or the 19th of January 2008.

 

RESOLVED that the Clerk arrange for the visit to take place on Saturday 12th January 2008 at 10.30 a.m.  The Clerk to circulate the information to Members once confirmed to ascertain who is available to attend.

 

The Clerk noted that the Town Council is carrying out a public consultation exercise to ascertain the views of residents on the Ingleby Barwick Enforcement Service prior to setting the budget for 2008/2009 in January 2008.  The article was intended to be printed in the December edition of Gossip, however due to problems with deliveries the magazine would not now be going out.

 

The article has been placed on the TS17 website; however the Clerk has also requested that the Evening Gazette/TS17 give the matter as much publicity as possible to ensure residents get the opportunity to provide feedback to the Town Council.

 

It was reported that Parish/Town Council’s in the Borough have been contacted by S.B.C. to see if they would like to provide a similar Enforcement Service in their areas.  At the Parish Council’s Liaison Forum on 18th December 2007 it was noted that there are a number of Parish/Town Council’s who have expressed an interest.

 

169. STOCKTON-ON-TEES BOROUGH COUNCIL, COUNCIL TAX FIGURES INGLEBY BARWICK.

The Clerk reported the response from S.B.C. to the Town Council’s queries on the information provided to date on the Council tax figures for Ingleby Barwick.  The answers to the questions are as follows:

 

(1) How is education financed, with particular regard to Schools (Revenue) i.e. what proportion comes from Central Government as opposed to the Council Tax?

 

Education is funded as follows:
Schools Budget £111m funded from Dedicated Schools Grant (i.e. ring fenced central gov't grant)

Chairman………………………………

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Central LA education budget - £12m (ie. known as the "LEA Budget" by DCSF) - funded from council tax and revenue support grant.

 

(2) Schools (Capital) - what are the named schemes?


All schools have devolved formula capital allocations. The amount each school receives is determined by a national formula. All other schemes are in the Children, Education and Social Care Capital programme.

 

(3) Libraries, why is this plural as Ingleby Barwick only has one which is linked to All Saints?

 

The plural was used to describe how services are separated for Accounting purposes, not to suggest that Ingleby Barwick has more than 1 school.

 

RESOLVED that the information be noted with no further action required.

 

170. INGLEBY BARWICK TOWN COUNCIL ELECTION COSTS MAY 2007.

The Clerk reported receipt of the response from S.B.C. to the Town Council’s letter requesting a breakdown of the election costs for May 1999, September 2000 and May 2003 in order that they have a comparison with the costs incurred at the May 2007 election.  A reminder was also given that the Town Council still awaits the more detailed information requested in respect of the May 2007 election i.e. clerical/management costs and postal vote staffing costs.

 

S.B.C. have informed that they are unable to provide a breakdown of the costs for May 1999, September 2000 and May 2003 as the records do not go back that far.

However, as discussed at the meeting on 17th September, Accountancy has been able to provide the copy invoice recharges to parish councils.  In respect of Ingleby Barwick the costs are listed as, staffing costs £747.10, envelopes £860.55 and ballot papers £403.00 giving a total of £2,010.65.

There are no charges listed for management and clerical fees, stationery, other printing, security, outgoing postages, return postages, advertising, other staff fees, room hire, insurance etc.  It is understood that this election was an all postal pilot scheme and they can only assume fees and charges were subsidised in the case of the pilot exercise.

As discussed at the meeting on 17th September, it is not possible to compare election costs with other years mainly due to the introduction of the Electoral Administration Act 2006 which introduced new regulations that incurred increased costs in respect of the new postal vote procedures and the increase in polling hours. 

 

 

Chairman…………………………………

 

 

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Other factors are the increase of electors in Ingleby Barwick parish from 10,484 in 2003 to 13,079 in 2007, the increase in the number of electors registered for a postal vote in Ingleby Barwick parish from 132 in 2003 to 2,831 in 2007 and the introduction of the standard election fees as agreed by the Tees Valley in 2007.

To aid the comparison they have calculated the costs of the largest and smallest parish at this election.  The largest parish with four contested wards, a total of 22,683 electors, 15 polling stations, 15 presiding officers, 26 poll clerks and 4,772 postal votes were recharged £21,498.27.  The smallest parish had 365 electors, 1 polling station, 1 presiding officer, 1 poll clerk and 73 postal votes were recharged £613.05.

May 2007 costs

As shown on the breakdown previously supplied, the total clerical management fee for the election was £40,684.07 and the total postal vote staffing costs £30,853.75.  These totals were divided by the electorate and the number of electors registered to vote by post to give a cost per elector charge.  These figures were then multiplied by the relevant figures in each parish to provide a cost.  These costs were divided by 2 and the parish were invoiced for half of the costs only.

Clerical Management

This fee is to cover strategic management, supervision and staffing costs for the full election process, together with the costs associated with the count.  The duties include preparation of all stationery and equipment for use in the polling stations, additional out of hours office cover on Election Day, training managers, ward supervisors, count managers, count supervisors and count assistants.

 

Number of staff employed 247

Hours worked 1654 + 9x5 weeks @ 50/60 hours per week management team

Fees paid £40,684.07

 

Postal Vote

Number of staff employed 65

Hours worked 947 + 9x5 weeks @ 50/60 hours per week management team

Fees paid £30,853.75

 

The Clerk noted that she had been informed by S.B.C. that the remaining balance outstanding of £8,021.28 will cost the average Band D property 2008/09, 77p per year, 7.7p per month (collect Council Tax over 10 months).

 

The Clerk also informed that she had contacted four local law firms to see where the Town Council stands in respect of the matter.

Jacksons C & PL requested copies of all correspondence for their observation.  Having considered the information they have requested a meeting with representatives of the Town Council, which will incur no costs.

 

Chairman………………………………..

 

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RESOLVED that the Clerk arrange a mutually agreeable time and date for the Chairman, Vice Chairman and the Clerk to meet with Jacksons in early January 2008.  The Town Council to respond to S.B.C. once legal advice has been sought.

 

171. TESCO, INGLEBY BARWICK – REPORT BACK FROM MEETING HELD ON 28TH NOVEMBER 2007.

It was noted that the meeting had been attended by Councillors T.W. Bowman and D. Sanderson.

A copy of the minutes of the meeting had been circulated to Members for their information.

It was noted that meetings are to be held bi-monthly.

 

172. CLEVELAND LOCAL COUNCILS ASSOCIATION AGM ANNUAL GENERAL MEETING/GENERAL MEETING ON WEDNESDAY 5TH DECEMBER 2007 – REPORT BACK.

It was noted that the meeting had been very informative.  The next meeting will hopefully take place in Ingleby Barwick and will include a presentation on Quality Councils.  The Clerk is liaising with Cleveland Local Councils Association in respect of a suitable date and venue.

 

173. STOCKTON-ON-TEES BOROUGH COUNCIL, PARISH COUNCIL LIAISON FORUM, MONDAY 17TH DECEMBER 2007 – REPORT BACK.

It was noted that the meeting had been attended by Councillor Mrs I. Machin and W. Feldon.  The following two items had been raised with S.B.C. for discussion:

 

Secondary School Provision, Ingleby Barwick – Tree planting to the rear of All Saints Secondary School (Romano Park). 

It was noted that this will not go ahead whilst options are being considered in respect of Building Schools for the Future.

 

Election Costs May 2007 – The election costs incurred by the Town Council for May 2007 have increased dramatically on those incurred in previous elections.  Can the Borough Council provide an explanation in respect of the significant variation?

Councillor Feldon stated that he had expressed the Town Councils concerns to S.B.C.

 

The following matters had also been considered at the meeting:

 

-                      Bus services being monitored

-                      Code of Conduct

 

 

Chairman…………………………………

 

 

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-                      Neighbourhood Enforcement Service, a number of other Parish Councils thinking of signing up to the Service

-                      Sustainable development in villages

-                      Local Development Framework, possibility of workshop for Town/Parish Councils

-                      Limited timescale for Town/Parish Councils to respond to consultation documents

-                      Shaw Trust, employs disabled people to do gardening

-                      Youth Café, Ingleby Barwick

-                      Recreation and Leisure survey

 

The Clerk reported receipt of correspondence from S.B.C. responding to the comments made at the Liaison meeting in respect of the current situation with youth facilities in Ingleby Barwick.  It is noted that a representative from S.B.C. had met with the Management Committee of Ingleby Barwick Community Hall on 18th December 2007.  The current situation was explained in that S.B.C. desire to increase the amount of provision for young people in the area but that in the short to medium term it was not possible to plan for a stand alone facility.  It was acknowledged that the Management Committee already makes their building available for the guides and that they have an exciting development with the Army Cadets starting very soon.  It was agreed that the Management Committee would work with young people and the Youth Service to increase provision made within the Community Hall.  In the longer term S.B.C. will work with local people, and especially the young people, to explore how a bespoke youth facility could be developed. Obviously this will be subject to resource constraints and the availability of land to site such a building. However, an officer group is looking at options and will report back when they have more information.

 

RESOLVED that the Clerk respond to S.B.C. requesting information on what is happening with the £50,000 which has been allocated to Ingleby Barwick for a youth café through the Eastern Area Partnership Board.  Interest to also be expressed in respect of the comments made that Ingleby Barwick would have a dedicated youth facility/building within the next 2/3 years.

 

174. STOCKTON RENAISSANCE, EASTERN AREA PARTNERSHIP – REPORT BACK FROM MEETINGS ON 27TH NOVEMBER 2007 AND 18TH DECEMBER 2007.

Councillor T.W. Bowman informed that the following matters had been discussed at the meeting on 27th November 2007:

 

            -           Building Schools for the Future

            -           Thornaby Town Centre Redevelopment

            -           Proposed Youth Café(s) for the Eastern Area

 

 

Chairman…………………………………

 

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Councillor Mrs Machin informed that she had attended the meeting at the Community Hall on 18th December 2007, and then followed on to the Eastern Area Partnership Board meeting, arriving late.  The main item of interest was the update on the Connect2 Project.   

 

175. STOCKTON RENAISSANCE, ANNUAL STOCKTON RENAISSANCE EVENT, WEDNESDAY 9TH JANUARY 2008, WYNYARD ROOMS, SAMSUNG.

It was noted that the event is to be attended by Councillor Mrs I. Machin and Councillor W. Feldon.

 

176. EASTERN AREA TRANSPORT STRATEGY – PROPOSALS FOR VEHICLE ACTIVATED SIGNS (VACTS), THORNABY AND INGLEBY BARWICK.

The Clerk noted receipt of correspondence from S.B.C. informing that further to the Eastern Area Transport Strategy (ATS) meeting on 22nd October 2007 S.B.C. is currently preparing a scheme for the installation of 4 Vehicle Activated Signs (VACTS) as agreed at that meeting.

It was discussed at the ATS meeting that funds could be better spent by installing a VACTS on Cunningham Drive instead of the originally proposed location on Thornaby Road at TIBs (Thornaby/Ingleby Barwick Football Club).

All 4 of the signs will display a 30mph roundel with 'SLOW DOWN' text and will be powered from existing lamp columns, the signs are 1160mm x 640mm and weigh 28kg.

The proposed locations are as follows:

THORNABY
Location
1 - Thornaby Road, Thornaby for southbound traffic in advance of the existing school zone for Bader School.
Location
2 - Cunningham Drive, Thornaby for westbound traffic located slightly to the east of Brechin Drive
INGLEBY BARWICK
Location 3 - Beckfields Avenue, Ingleby Barwick for northbound traffic in advance of the shops at the existing gateway road markings.

Location 4 - Lowfields Avenue, Ingleby Barwick for southbound traffic in advance of existing pedestrian refuge.
SPEED SURVEY INFORMATION
Speed survey information on
Lowfields Avenue suggests that vehicle speeds southbound (35.78 mph) are slightly higher than northbound (34.66 mph) and the most appropriate direction for the VACTS is thereby facing southbound traffic.

Speed survey information available for Cunningham Drive indicates westbound 85%ile speed of 35.36 mph and eastbound 85%ile speed of 34.69 mph and the most appropriate direction for the VACTS is thereby facing westbound traffic.

 

Chairman……………………………….

 

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Speed survey information on Beckfields Avenue indicates 85%ile speeds northbound and southbound are 37mph, the average speeds northbound is 33.42 mph and southbound is 33.41 mph average.

 

The Town Council’s comments were requested.  The Clerk informed that she has responded to S.B.C. confirming the Town Councils support.

177. BLAIR AVENUE, INGLEBY BARWICK – AMENDMENT TO SCHOOL TIME WAITING RESTRICTIONS.

The Clerk noted receipt of a letter from S.B.C. informing that they propose to amend the times of the waiting restrictions on Blair Avenue in the vicinity of St. Therese of Lisieux R.C. Primary School.  It is proposed to amend the times which are currently from Monday to Friday 8.30 am – 9.30 am and 2.30 pm – 4.00 pm.  The change to the restrictions is that they will start half an hour earlier in the morning i.e. 8.00 am.

The proposed amendment follows the change in start time of St Therese of Lisieux RC Primary School to 8.30 am.  This has resulted in pupils being taken to school earlier and vehicles are parked on the restrictions legally because they do not come into effect until 8.30 am.

The restrictions were implemented in 2004 as part of a school zone scheme.  It is not proposed to amend the extent of the restrictions.  A copy of the draft Cabinet Member Report was attached for information, along with a drawing.

The proposal was on the agenda for the Officers Traffic Group (OTG) on 15th November 2007, there were no objections to the proposal.

The Town Council was requested to indicate its views.  The Clerk informed that she has responded to S.B.C. confirming the Town Councils support.

 

178. INGLEBY BARWICK CHRISTMAS TREE.

The Clerk reported receipt of a query from a resident asking where the Christmas tree is to be sited this year; also concerns were raised in respect of traffic.

The query was noted.

 

Councillor Feldon informed that he had spoken with Maynard’s Nursery in respect of planting a ‘living’ Christmas tree.  The Nursery would be able to provide a 6ft tree for the cost of approximately £120, which they say would have a good chance of success.  Anything taller could not be guaranteed.

 

The Clerk informed that she is awaiting a response from S.B.C.’s Arboricultural Officer in respect of guidance for planting a ‘living’ tree.

 

179. CLERKS PENSION ARRANGEMENTS.

The Clerk noted receipt of correspondence from HBS who administer the Teesside Pension Fund on behalf of Middlesbrough Council.  Various information is requested which the Clerk will forward to HBS accordingly. 

 

Chairman………………………….

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180. FINANCE:

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 63,308.84                          a copy of which is held on the Town Council file.

 

(b) National Salary Award for Clerks

Receipt of the national salary award for clerks as applicable from 01 April 2007.  These recommendations are made jointly by the National Association and the Society of Local Council Clerks based on an agreement by the National Joint Council for Local Government Services.

The 2007/2008 settlement was as follows:

·        An increase of 2.475% on spinal column points 5 and above with effect from 1st April 2007;

·        An additional increase in spinal column point 4 to take it to £6 per hour (the cost of this additional increase is 0.025% nationally so the total cost of the offer is 2.5%).

 

RESOLVED that the Clerk be awarded the new salary award for clerks as indicated above, applicable to her spinal column point.  The award to be backdated to 1st April 2007.

 

(c) Accounts due for Payment

Monthly internet payment to Orange Broadband of £11.99 is collected by direct debit.

 

RESOLVED that the following accounts be approved:

 

Paula M. Hall – Remuneration December 2007;

            Paula M. Hall - Tax and N.I. Contribution December 2007;

Including backdated payrise to 1st April 2007.

 

Reimbursement to Clerk for the following:

 

            Stationery Costs 1st October 2007 to 30th November 2007        £       80.40

            Photocopying                                                                                    £         5.60

            No smoking signs                                                                             £         6.99         

 

            Mileage 1st April to 31st September 2007                                     

£ 143.96 deduct arithmetic error 2006/2007 £15.00                   £     128.96                            

            Postage 1st April to 31st September 2007                                     £       28.74

 

Chairman………………………………

 

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St. Francis of Assisi Church Centre – Use of Hall

for Town Council Meeting November 2007                                               £       37.50

 

SLCC Membership 2008                                                                            £     182.00

 

Ingleby Barwick Enforcement Service –

Quarter 3                                                                                                        £12,284.04   

 

(d) Thornaby and Ingleby Barwick Football Club (T.I.B.S.) – Application for Financial Support

The Clerk reported receipt of a letter applying to the Town Council for their support towards the continued development of the football club and its facilities.

Any contribution deemed appropriate to grant will be gratefully received and will contribute towards the following:

 

·        They have this season added a further two boys Under 8 year old teams, both of which represent the club in the Teesside Junior Football Alliance, and their first Girls team, which plays in the North Riding & Tees Valley Girls League at the Under 10 age group.

 

Establishing new sides costs the club a significant amount of time, effort and of course money.  Aside from the obvious costs of new strips and match balls for each team, each team receives the necessary training equipment (balls, bibs, cones etc).  Further costs they incur include additional administrative costs, such as league fees and insurances, and others such as pitch fees or ground maintenance costs.

 

·        In advance of an anticipated Football Association initiative they have this season invested in pitch side barriers.  This initiative is intended to make the playing area safer for the children by keeping (sometimes over enthusiastic!) parents and spectators a reasonable distance away from the touchlines.  This also allows the coaches to be properly heard by his or her players, without the need for raising their voices too much.

 

·        The club is also planning to advance to FA Development Club Standard this year from their existing Charter Standard.  This requires them to ensure that all of their coaches are qualified to at least FA Level One and at least two to be qualified to level Two or above.  This comes at a considerable cost.

 

The Town Council has shown tremendous support towards the football club for a number of years now, and this support has been very much appreciated.

They apologise for not having applied for the above mentioned contribution sooner in the current financial year. 

 

Chairman……………………………..

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As a club they have been concentrating a great deal of time and effort to find and vet new coaches, recruit new players, and complete all of the administrative requirements necessary to establish the three new teams described above.  They very much hope that they are not too late.

The club has provided a copy of their audited accounts to 31st May 2007.

 

A general discussion took place on the matter.

 

RESOLVED that the Clerk contact the Football Club to ascertain exactly what the funding is intended to be used for, given that the Clubs accounts show a healthy balance.

 

181. COMMUNITY FACILITIES.

Street Furniture.

Nothing further to report.

 

Tree Planting

The Clerk reported that S.B.C. is currently in the process of carrying out service checks at the proposed planting locations.  A response is awaited.

 

Bulb Planting

It was noted that the project this year was once again a success, with the planting of thousands daffodil bulbs along Myton Way.

The Clerk informed that she has sent a letter of thanks to S.B.C. and all six primary schools involved with the event.

 

182. PLANNING APPLICATIONS.

Planning Schedule

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications.

 

It was noted that the Town Council has received confirmation of the following two Appeal dates:

 

            -           Planning Application No. 07/0865/CPE

                        Proposal: Application for Certificate of Lawfulness for Caravan Site for

Up to 80 No. Caravans. 

Location: Leven Caravan Site, Low Lane, High Leven.

 

The Inquiry will take place at 10.00 am on 8th January 2008 at Stockton Town Hall, First Floor Meeting Room, High Street, Stockton-on-Tees.

 

Chairman……………………………….

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-           Planning Application No. 06/3752/OUT

Proposal: Outline application for mixed use development comprising 50

no. place children’s nursery, 75 no. bed old peoples home, 816 square

metre Primary Care Trust building together with associated means of

access and car parking.

                        Planning Application No. 07/0492/REM

Proposal: Reserved matters application for the erection of a childrens

day nursery, community centre (D2 use class), associated car parking

and access road.

Planning Application No. 07/1136/REM

Proposal: Revised Reserved matters application for the erection of a

childrens day nursery, community centre (D2 use class), associated car

parking and access road.

 

Location: Land off Blair Avenue, Ingleby Barwick.

 

The Hearing will take place at 10.00 am on 15th January 2008 at Stockton Town Hall, First Floor Meeting Room, High Street, Stockton-on-Tees.

 

183. COMMUNITY COMMUNICATION.

The Clerk reported correspondence from Insider magazine informing that the magazine is preparing to go monthly and will be relaunched in February 2008 with a new look and a lot more views from other areas.  It is requested that any articles from the Town Council be submitted by the second Friday of each month if possible.  Exclusive articles for Insider would be preferred.

 

RESOLVED that the Town Council continues to produce one monthly article which is to be distributed to all local magazines etc.

 

RESOLVED that the next article for publication includes the following:

 

-                      Building Schools for the Future, results of Town Council consultation;

-                      Town Council meeting date;

-                      Town Council contact details.

 

184. CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Stockton-on-Tees Borough Council, Code of Conduct – Receipt of guidance.

 

(b) NALC National Salary Award for Clerks 2007/2008 – Receipt of the national salary award for clerks as applicable from 01 April 2007. 

 

 

Chairman………………………………

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(c) Barclays Bank Plc – Receipt of updated terms and conditions which apply to the Town Council’s business accounts.

 

(d) Stockton-on-Tees Borough Council, Planning Application No. 07/1356/ARC –

Appeal by Charles Church North East, Proposal: Application under Section 73 to vary condition 2 (elevations and boundary treatment) and condition 12 (levels) with regard to plot 419 of planning approval 06/2100/REM for residential development of 35 no. dwellinghouses.  Location: Portus Bar, Ingleby Barwick.

The application was refused under delegated authority on 9th August 2007 for the following reasons:

 

In the opinion of the Local Planning Authority the proposed development of plot 419 would have an unacceptable impact on the amenities of the adjacent properties in Brougham Close and the proposed changes to plot 419 would also adversely impact on the level of amenity that future occupiers of plot 419 would be reasonably entitled to expect and the development would therefore be contrary to policies GP1 and HO11 of the adopted Stockton-on-Tees Local Plan.

 

Following the decision of the Council, the applicant has appealed to the Secretary of State for the Environment under Section 78 of the Town and Country Planning Act 1990.  The Secretary of State has appointed an Inspector to determine the appeal and at this stage it will be dealt with by way of written representation procedure (i.e. an exchange of written statements with the Local Planning Authority together with a visit to the site by the Inspector).

 

(e) Thornaby and Ingleby Barwick Football Club – Receipt of letter applying to the Town Council for their support towards the continued development of the football club and its facilities.

 

(f) Stockton-on-Tees Borough Council, Open Space and Recreation Facilities – Receipt of correspondence.

 

(g) Stockton-on-Tees Borough Council, Stockton News 2008, Deadline Changes – Receipt of notification of deadline changes.

 

(h) Stockton Renaissance, Eastern Area Partnership – Receipt of agenda and papers for the meeting on Tuesday 27th November 2007.

 

(i) Stockton-on-Tees Borough Council – Acknowledgement of receipt of the Town Council’s response to the Regeneration Development Plan Document Issues and Options consultation.

 

 

Chairman……………………………….

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(j) Stockton-on-Tees Borough Council, Blair Avenue, Ingleby Barwick Amendment to School Time Waiting Restrictions – Receipt of letter.

 

(k) Stockton-on-Tees Borough Council, Planning Application No. 07/1416/FUL - 

Appeal by North East Property Partnership.  Proposal: Revised Application for New Roundabout Junction and Ancillary Works onto the A174.  Location: Teesside Industrial Estate, Thornaby, Stockton-on-Tees.

The application was refused under delegated authority on 9th August for the following reasons:

 

In the opinion of the Local Planning Authority, the proposed development would have an unacceptable impact on the privacy and amenity of the occupiers of nearby properties as a result of the increased traffic noise without any clear evidence of mitigation, being contrary to Policy GP1 of the Stockton-on-Tees Local Plan.

 

In the opinion of the Local Planning Authority, it is considered that the supporting information within the planning application has not satisfactorily demonstrated that the roundabout would not impact on the free flow of traffic on the A174 Parkway extension and is therefore considered to be detrimental to traffic movement and highway safety, being contrary to Policy GP1 of the Stockton-on-Tees Local Plan.

 

Following the decision of the Council, the applicant has appealed to the Secretary of State for the Environment under Section 78 of the Town and Country Planning Act 1990.  The Secretary of State has appointed an Inspector to determine the appeal and at this stage it will be dealt with by way of written representation procedure (i.e. an exchange of written statements with the Local Planning Authority together with a visit to the site by the Inspector).

Any further comments requested by 25th December 2007.

 

(l) Stockton-on-Tees Borough Council, Proposed Locations of Vehicle Activated Signs, Thornaby and Ingleby Barwick – Receipt of correspondence.

 

(m) Society of Local Council Clerks, Membership Renewal 2008 – Receipt of membership renewal for 2008, totaling £182.00.

 

(n) County Durham and Cleveland County Training Partnership, Working With Your Council/Clerks Bursary Scheme – Receipt of letter informing that Councils with an income under £25,000 can apply for a Training Bursary.

Working With Your Council was designed and written by Elizabeth Skinner and Laurie Howes at the University of Gloucester.  It packs lots of information into an easy read non-academic format. 

 

Chairman………………………………

 

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It is designed to be studied at your own pace.  The 6 topics covered are Roles and Responsibilities, Law, Procedures, Finance, Planning and Community Action.  It is designed to improve your knowledge, confidence and skills and guides you towards the Certificate in Local Council Administration if you wish to take the next step towards Quality Status.  You will receive a Certificate of Achievement from the Society of Local Council Clerks upon completion of the assessments which are part of the course.

 

(o) Stockton Renaissance, ‘Future Learning’ Consultation – Receipt of copy of letter sent from the Chair of the Eastern Area Partnership to Councillor Alex Cunningham.

 

(p) Tesco, Ingleby Barwick, Meeting 28th November 2007Receipt of minutes of the meeting from PC Stockley.

 

(q) St. Francis of Assisi Church Centre, Invoice – Receipt of invoice for use of the church hall by the Town Council for its meeting in November 2007, totaling £ 37.50.

 

(r) Stockton-on-Tees Borough Council, Planning Application No. 07/0865/CPE -

Notification of Appeal.  Proposal: Application for Certificate of Lawfulness for Caravan Site for up to 80 No. Caravans.  Location: Leven Caravan Site, Low Lane, High Leven.

The application was refused under delegated authority on 14th May 2007 for the following reasons:

 

On the balance of probabilities the evidence submitted does not satisfy the local planning authority that, at the date of the application, the planning permission granted in 1961 is extant, therefore the land is not considered to have lawful use as a caravan site.

The applicant has appealed to the Secretary of State for the Environment under Section 78 of the Town and Country Planning Act 1990.  The Secretary of State has appointed an Inspector to determine the appeal and at this stage will be dealt with by way of Public Inquiry.

 

The Inquiry will take place at 10.00 am on 8th January 2008 at Stockton Town Hall, First Floor Meeting Room, High Street, Stockton-on-Tees.

 

Representatives from the Town Council can attend the Inquiry and at the Inspector’s discretion may be entitled to give their views.

 

(s) Friends of the Local Nature Reserves – Receipt of the following:

 

-                      Minutes of the Meeting on Tuesday 4th December 2007

-                      Local Nature Reserves Officer Update 04/12/07

-                      Barwick Pond Local Nature Reserve, Management Plan 2008-2012

 

Chairman………………………………

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(t) Ingleby Barwick Christmas Tree/Traffic Concerns, Ingleby Barwick – Receipt of query from resident as to where the Christmas Tree is to be sited this year, also concerns were raised in respect of traffic.

 

(u) Stockton-on-Tees Borough Council, Promoting Achievement; Tackling Disadvantage, Corporate Assessment 2007 – Receipt of Assessment.

 

(v) Stockton-on-Tees Borough Council, Election Costs May 2007 – Receipt of correspondence.

 

(w) Parish Council Liaison Forum, Monday 17th December 2007 – Receipt of Agenda and corresponding papers.

 

(x) Ingleby Barwick Bridge Club – Receipt of thank you letter and receipts for the grant aid from the Town Council 2007/2008.

 

(y) Stockton Renaissance, Eastern Area Partnership Meeting Tuesday 18th December 2007Receipt of agenda and papers for the meeting on Tuesday 18th December 2007.

 

(z) Stockton-on-Tees Borough Council, Council Expenditure Ingleby Barwick – Receipt of response to the Town Council’s queries.

 

(a1) Future Plans for Ingleby Barwick, Response to Consultation – Receipt of response from resident.

 

(b1) Planning Portal Event 30th January 2008Receipt of information.

 

(c1) Stockton-on-Tees Borough Council, Electoral Register 2007-2008 – Receipt of Register.

 

(d1) Stockton-on-Tees Borough Council, Canvass Results 2007 – Receipt of correspondence informing that the canvass has been completed and a copy of the final statistics by ward was attached.  S.B.C. achieved an overall response rate of 94% (91% last year) which means a more accurate register has been produced.  Although 6% non-response is an excellent improvement it still relates to 4,950 properties and they hope to continue making improvements under the rolling registration regulations.  Members are requested to encourage anyone who has not registered to do so.  

The new strategies they introduced this year have had a positive impact as this year’s registration has increased to 141,599 electors (from 139,923 last year) and the number of attainers (16 and 17 year olds) registered has increased to 1,868 (from 1,455 last year).

 

Chairman………………………………

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The Electoral Commission has introduced performance indicators for electoral registration and the success of this years canvass has improved their performance significantly

Indicator 4 asks for

a)     The number of electors on the local government register at 1 December 2007 divided by the Office of National Statistics (ONS) mid year estimate of 18 plus population multiplied by 100 (percentage)

b)     The number of attainers on the local government register at 1 December 2007 divided by the Office of National Statistics (ONS) mid year estimate of 17 year old population multiplied by 100 (percentage)

 

The results from this years canvass are;

a)   96.79% (93.44% last year)

b)   72.71% (57.28% last year)

 

If the Town Council has any suggestions to continue to improve their performance of the annual canvass within the ward/parish please let S.B.C. know and they will carry them through to next year’s project plan.

 

(e1) Ingleby Barwick Library – Receipt of Newsletter December 2007 as well as 'Bookheads' their Youth Reading Group reviews. 

 

(f1) Correspondence from James Wharton – Receipt of correspondence from James Wharton.

 

(g1) Insider Magazine – Receipt of correspondence.

 

(h1) Shaw and Sons Limited – Receipt of mailing on products.

 

(i1) Stockton-on-Tees Borough Council, Christmas and New Year Refuse Collections – Receipt of poster.

 

(j1) HM Revenue and Customs – Employer information mailing.

 

(k1) Society of Local Council Clerks, 2008 Conference Programme – Receipt of programme.

 

(l1) The Ramblers, Walk Magazine Winter 2007 – Receipt of magazine.

 

(m1) Glasdon – Product information mailing.

 

 

Chairman………………………………

 

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DATE OF NEXT MEETING OF INGLEBY BARWICK TOWN COUNCIL.

 

The next monthly meeting of the Town Council is scheduled to take place on Wednesday 16th January 2008 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick.

 

RESOLVED that the Clerk arrange a special meeting to take place on Wednesday 23rd January 2008 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick.  The Town Council to set their budget for 2008/2009 at the meeting.

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

 

Date………………………..                                     Date………………………

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 19TH DECEMBER 2007

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL