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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 18TH JULY 2007, COMMENCING AT 7.15 P.M.
Chairman/Town Mayor: Councillor Mrs I. Machin;
Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;
Councillors: T.W. Bowman, Mrs G. Corr, A. Graham, Ms A. Hailes, Mrs E. Harrington, Mrs J.P. Kirby, Mrs S. Larkin, J. Myers and Mrs J.E. White;
Ingleby Barwick East D. Harrington;
Barwick West K.
Clerk/Responsible Financial Officer: Paula M. Hall;
Don Serginson, Thornaby and Ingleby Barwick Football Club;
Representative from Thornaby and Ingleby Barwick Football Club;
James Wharton, Prospective
Parliamentary Candidate for
5 Members of the public were present at the meeting.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from Town Councillor D. Sanderson.
Apologies were also received from Ward Councillor K. Faulks (Ingleby Barwick East).
69. CODE OF CONDUCT – DECLARATION OF INTERESTS.
E. Harrington declared a personal/non-prejudicial interest in relation to the
following item on the agenda, as she is a school governor of
Item No. 8 - Proposed Park Adjacent to
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Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as his spouse is Treasurer on the Community Hall’s Management Committee:
Item No. 10 - Ingleby Barwick Community Hall Extension - Update.
Councillor W. Feldon declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as he represents the Town Council on the Community Hall’s Management Committee:
Item No. 10 - Ingleby Barwick Community Hall Extension - Update.
Councillor Mrs I. Machin declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as she represents the Town Council on the Community Hall’s Management Committee:
Item No. 10 - Ingleby Barwick Community Hall Extension - Update.
Councillor J. Myers declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as he represents the Town Council on the Community Hall’s Management Committee:
Item No. 10 - Ingleby Barwick Community Hall Extension - Update.
Councillor Mrs J.P. Kirby declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as she is employed by Charles Church:
Item No. 19 - Planning Applications, Ingleby Barwick.
No further interests were declared.
70. PUBLIC PARTICIPATION.
The Chairman adjourned the meeting at this point to allow public participation.
The following matters were raised during public participation:
- Overgrown hedge obstructing the public footpath at the entrance into Partridge Close;
- Branklyn Gardens Underpass, hedges require trimming at the location;
- James Wharton introduced himself to Town Council Members and the Ward Councillors and public in attendance at the meeting;
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- Representations were received from the newly formed Beckfields
Football Team, who require facilities and funding. The adult team is
being sponsored by the Beckfields Public House;
- Attention was drawn to the Public Awareness Raising Event, held today
at Ingleby Barwick Community Hall organised by SRCGA.
71. THORNABY AND INGLEBY BARWICK FOOTBALL
CLUB (T.I.B.S.) - INTEREST IN LAND ADJACENT TO
The Chairman introduced Mr Don Serginson who represented T.I.B.S. at the meeting.
gave a brief history of the football club and its playing/changing facility on
The club is
growing each year and currently has three pitches at the
The possibility of incorporating the land owned by Stockton-on-Tees Borough Council (S.B.C.) adjacent to the site was raised for discussion. The additional land would provide for three further pitches for the club.
T.I.B.S. has made preliminary enquiries with Stockton Planning Department on the matter with regard to the club submitting a planning application.
The Town Council’s support was requested.
A discussion took place on the matter and Members were generally supportive of the proposal, however concerns were raised in respect of parking problems, especially if further pitches were to be provided at the location.
The existing facility
is well used and the
It was noted that Thornaby Town Council has not been approached for their support.
It was confirmed that the proposal would be funded by T.I.B.S.
72. MINUTES OF THE MEETING OF
The Minutes of the Meeting of Ingleby Barwick Town Council
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73. MATTERS ARISING FROM THE MINUTES ON 20TH AND 27TH JUNE 2007.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
No further information has been received in respect of the possibility of The Teal Arms Public House charging for use of the car park, if the shops do not agree to contribute towards the car parks upkeep.
No responses have been received from the takeaways at Beckfields shopping area regarding the possibility of them providing additional litter bins at the location.
RESOLVED that consideration be given to the possibility of Members of the Town Council visiting the shopping areas to discuss litter problems and maintenance issues.
(b) Item 14 2007/2008.
The Clerk informed that all places are booked on the modules opted for.
informed that Councillor Mrs I. Machin had been unable to attend the module she
had opted for on
It was noted that the Training Partnership will be arranging a training event on ‘Chairmanship Skills’ in the coming year.
(c) Item 43 2007/2008 Ingleby Barwick Enforcement Service 2007/08.
informed that the current dedicated Enforcement Officer for Ingleby Barwick has
resigned. The position has been
advertised by S.B.C. and the closing date for applications is
The Ingleby Barwick Enforcement Service in the interim period will be covered by the S.B.C. Enforcement Team.
A general discussion took place on what Members required to be written into the Service Level Agreement.
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RESOLVED that the Clerk forward the following additional items to S.B.C. for inclusion in the Service Level Agreement:
- Publicity: Posters advertising contact telephone number of Enforcement Officer and Security Centre;
- Quarterly reports to the Town Council;
- Combined use of Enforcement Vehicle and Cycle;
- Hours of Work: General comment on flexibility i.e. seasonal
- Attendance at Ward Councillors/Police Ward Surgeries.
(d) Item 62 2007/2008 Broomwood Development Public Open Space/Play Equipment.
It was noted that a number of the new residents who have purchased properties from Miller Homes and overlook the public open space/play area, have raised concerns that they were not informed of the proposals by the developer. This is a matter for the individuals concerned to take up with their legal representatives.
(e) Item 64
The Clerk reminded Members that a presentation is to take place on the ‘Development Plan’ at Preston Hall on 19th July 2007 commencing at 7.00 p.m., prior notice of which was given at the Town Council meeting on 27th June 2007.
74. PROPOSED YOUTH CAFÉ, INGLEBY BARWICK.
It was noted
that the Eastern Area Partnership Board are to discuss Youth Café provision at
the next meeting which is to take place on
Following representations made by both the Town Council and IBIS Ward Councillors, it is hoped that some of the money will be allocated to Ingleby Barwick.
A further extension to Ingleby Barwick Community Hall was initially suggested as a possible location for siting a Youth Café however due to various reasons this was not very well supported.
The most suitable
central location for such provision would be within
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It was noted that the restrictive covenants on the land would need to be considered as to what type of building, if any, was allowable, as the three sections of the site all have different covenants.
It was suggested that a good quality modular unit would be ideal for providing a Youth Café facility, which would be portable and therefore easily moved as well as being cheaper to fund.
It was noted however that the building must be built by Spring 2008.
If funding is
allocated to Ingleby Barwick, the location of the café must be given serious
consideration to ensure the desperately needed facility is provided. If the
It was questioned as to what the modular units looked like in appearance, what facilities are provided or could be provided within one and what size are the units.
It was also questioned as to who would run the Youth Café, would it be the youth service? The facility would need to be available 7 nights per week.
Members were in
support of the facility and in agreement that
It was noted
that if funding is allocated to Ingleby Barwick at the meeting on
75. PROPOSED PARK ADJACENT TO
R. Patterson gave a brief history of the
Various options have been suggested for use of the land adjacent to the school site, which has been subject to problems with travellers.
It has been confirmed with S.B.C. Officers that the land could be used to provide a park which would be ideally situated adjacent to the school. The park could be opened and closed daily, for security.
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It was noted that provision of a park at the entrance into the estate would be an advantage and visibly improve the appearance.
It was confirmed that the land is public open space.
Residents living in the nearby vicinity are being consulted on the matter.
The Clerk noted
receipt of correspondence from S.B.C. stating that all bus contracts from
schools across the Borough are due to expire on the 21st July
2007. They have been retendered and
offered to contractors for acceptance week ending
In respect of the Conyers bus service they require capacity for 640 children (an increase of two buses). As parking and congestion are an issue they have negotiated for two of the buses to double run as it is only 10 minutes journey time at the top of the estate. The contracts have been awarded to the two current contractors for 3 years.
Six routes to
Prior to award they consulted with the school and all parents/children on the route. They received approximately 218 replies with 217 stating that the service was very reliable/reliable, 1 not reliable. 149 said there had been a major improvement to the services overall, 35 minor improvement and 7 no improvement.
Based on this they did not award to the lowest priced contractor and offered the contract to the existing operators.
They are in the process of allocating children to vehicles and then printing passes. Those children who have to pay will then be invited to apply for a concessionary seat as last year. This is usually done in August after they have managed all 2,500 entitled children and know where the spaces on the buses are.
Egglescliffe also have an additional bus this year and the same process is being followed for them.
S.B.C. are also negotiating grant funding for a dedicated bus from Ingleby Barwick to Bede College for 6th form students who have preferenced to attend there from September and they expect to have a decision soon when numbers of passengers are clearer.
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The following information has also been received in respect of the school transport being provided for children from Ingleby Barwick to travel to schools in the surrounding area:
Secondary Sch. Vehicles Total No. of Pupils (No. who Pay)
Conyers Comp 1x70 seater, 7x57 seater
1x 53 seater 522 160
Egglescliffe Comp 1x57 seater 57 2
St. Patricks’s Comp 1x57 seater, 1x13 seater 64 22
Primary School Vehicles Total No. of Pupils (No. who Pay)
Kirklevington 3x16 seater 26 2
Layfield 1x6 seater 5 0
Levendale 2x16 seater 25 3
Yarm 3x16 seater 37 7
From September 2007, as stated above, Conyers numbers are increasing to 640 (2 routes double running), Egglescliffe are increasing to 97 – 1 extra 57 seater, Kirklevington are reducing to 2x16 seaters. The others are remaining approximately the same.
Town Council Members raised concerns both in respect of the number of children currently having to be transported off the estate to schools in the surrounding area, as well as the proposed situation of double running buses.
Whilst Members are aware that following representations made by both the Town Council and IBIS Ward Councillors there has been a marked improvement to the bus service from September 2006, this does not disguise the fact however that pupils requiring transport is increasing by the year.
It is understood from the figures above that during the school year 2006/2007 there were 9 buses provided for Conyers, 1 bus for Egglescliffe and two for St. Patrick’s RC Secondary School in Thornaby.
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Members expressed concerns that this year, pupil numbers at Conyers are reportedly increasing to 640 requiring two extra buses and Egglescliffe numbers are increasing to 97 requiring 1 extra bus.
RESOLVED that the Town Council make representations to S.B.C. in respect of the number of children having to travel off the estate to Secondary Schools in the surrounding area, the environmental impact and the overall cost. The Town Council to register its concerns in respect of buses double running as this arrangement is not only unsafe but unsuitable given the route to the school where the buses have to negotiate Leven Bank. What will happen when weather conditions close the Bank? Given also, the building of dwellings at the bottom of the Bank which will soon be occupied and add to the danger in respect of traffic movements at the location, the idea of double running raises grave concerns. The following information to be requested from S.B.C.:
A general discussion took place on Secondary School provision in Ingleby Barwick.
It was noted that secondary school provision across the whole of the Borough is to be examined by S.B.C.’s Scrutiny process in 2007/08.
A consultation document is currently being produced by S.B.C. about the funding of Building Schools for the Future (B.S.F.). A public meeting is to be held in every secondary school across the Borough in the Autumn to gather the public’s views about this topic including where any new schools should be provided.
It was suggested that if All Saints Secondary School was to be extended, the two pieces of land to the rear of the school could possibly be acquired. One area is owned by S.B.C. and the other is privately owned. There is also land available on the opposite side of the road fronting the school, which could be acquired as a playing field however this is currently the subject of a number of planning applications.
The importance of encouraging people to attend the public meetings to give their views was highlighted.
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77. INGLEBY BARWICK COMMUNITY HALL EXTENSION - UPDATE.
It was noted that this item was to give Members an update on the project only.
A meeting took
Work was expected to be completed by
The contractor Rok, has agreed to undertake refurbishment of the kitchen as a Community Project, with no costs being incurred to the Town Council who are the Custodian Trustees of the Hall or the Management Committee.
Valuation of £ 26,014.43 dated
The Clerk informed that the funding for the first valuation was received from Sure Start by BACS into the Town Council’s Base Rate Tracker Account. The account has been paid through the Town Council’s existing Community Account.
Barclays Bank has now set up the second Community Account which will be specifically used for the project. Future payments will be made through this account; however the remaining funding from Sure Start will be paid into the Base Rate Tracker Account again by BACS and then transferred to the new Community Account.
The £18,000 funding allocated to the project from Persimmon and the £5,000 allocated by the Community Hall Management Committee are to be requested by the Clerk and paid into the new Community Account.
The second Valuation is expected from Rok the last week of July 2007.
78. INGLEBY BARWICK GARDEN COMPETITION 2007.
The Clerk informed that the closing date for entries was
The following entries have been received:
Tubs/Hanging Baskets - 6
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Richard Arkley from Peter Barratt’s Garden Centre will be judging the
RESOLVED that Councillors T.W. Bowman and Mrs I. Machin accompany Mr Arkley when he judges the competition.
RESOLVED that the Clerk arrange a trophy for the winning entry from each category for the presentation ceremony, which is to take place in September 2007 at Peter Barratts Garden Centre.
79. NEIGHBOURHOOD POLICING CONSULTATION MEETING
Councillor W. Feldon represented the Town Council at the meeting which was held in the conference room at Stockton Police Station. The meeting was very informative.
It was noted that crime across the Borough continues to fall, especially within Ingleby Barwick. The system of dealing with anti-social behaviour is proving to be effective.
Ingleby Barwick has two police officers and two Police Community Support Officers (PCSO’s) who work closely with the Enforcement team.
Ingleby Barwick has its own Enforcement Service which has assisted with the reduction in crime and anti-social behaviour.
It was noted that the Police state that they do not require at present a satellite police station in Ingleby Barwick. The offer by a local developer to build and then rent back to the Police a building in the area has been declined.
80. CARE FOR YOUR AREA AWARDS 2007 –
REPORT BACK FROM PRESENTATION EVENT
The Awards ceremony which was held at the Tall Trees Hotel in Yarm, was attended by Councillor W. Feldon.
It was noted that the Town Council had nominated the winners of the three categories of last year’s Ingleby Barwick Garden Competition for S.B.C.’S Care For Your Area Awards 2007.
Bill and Linda Bradley from Ingleby Barwick went on to win the Care For Your Area Front Garden Award.
It was noted that there are a wide range of categories to enter within the Awards.
RESOLVED that a full list of the categories be obtained from S.B.C. for future reference.
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The Clerk informed that the Town Council is in receipt of £70 worth of Peter Barratts vouchers which were given to them by Ingleby Barwick Guides, previously nominated by the Town Council and successful joint winners of a Community Award in respect of the bulb planting project.
It was suggested that the vouchers could be used to purchase a suitable tree or similar for planting on the estate.
81. PLANNING TRAINING
The planning training event was attended by Councillors A. Graham and Mrs I. Machin.
It was noted that the event had been very informative and representatives from various Parish/Town Council’s across the Borough had taken part in a planning exercise.
Members attending the event were provided with a copy of the training notes for reference.
RESOLVED that the Clerk provide all Town Council Members with a copy of the notes.
The meeting was attended by the Town Council’s representatives to Cleveland Local Councils Association, Councillors Mrs S. Larkin and Mrs J. White.
Councillors were given an outline of what the Association does and the role it plays within local government, giving Parish/Town Council’s support and advice.
It was noted that Councillor June Wingham is the new Chair of the Association.
The Annual General Meeting is scheduled to take place in September 2007.
Various issues were discussed at the meeting including the problems with buses in rural areas.
83. POLICE – PRIORITY PLANS FOR INGLEBY BARWICK.
The Clerk noted receipt of correspondence from PC Stockley noting that as part of Neighbourhood Policing in Cleveland Police they are required to provide Priority Plans for Ingleby Barwick, these are basically what the residents perceive as their priorities on the estate. It is noted that residents are to be canvassed in various ways in respect of their priorities.
Various comments were raised on the matter including the lack of facilities for children and young people. The need for youth facilities was highlighted as a priority.
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Speeding and on-street parking were also raised for discussion.
Speeding continues to be a problem within the estate, particularly on the main through roads and feeder roads.
The conversion of garages to provide additional living/storage space adds to the problem of on street parking causing congestion/obstruction on the estates roads and footpaths.
(a) Town Council Current Balance Sheet
The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a balance of £ 112,567.06 a copy of which is held on the Town Council file.
(b) Accounts due for Payment
The Clerk informed that the following accounts have already been paid and were noted:
RBS Software Solutions – Installation of Accounts Package
and on-site training £522.88
RESOLVED that the following accounts be approved for payment:
Paula M. Hall – Remuneration July 2007;
Paula M. Hall - Tax and N.I. Contribution July 2007;
Paula M. Hall – Remuneration August 2007;
Paula M. Hall - Tax and N.I. Contribution August 2007;
Reimbursement to Clerk – Photocopies and stationery £ 47.09
monthly internet payment to
June 2007 £ 45.50
– Rent for Office, due
– Rent for Office, due
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North East Regional Employers Organisation
Invoice for Training Course – Esther Harrington,
Sanderson, Joy White (
North East Regional Employers Organisation
Training Course – Irene Machin (
Membership 2007/2008 £ 754.03
85. COMMUNITY FACILITIES.
Street Furniture – Dog Bins.
Confirmation of the date of installation of the dog bins is awaited from S.B.C.
The Clerk informed that permission is still awaited from the developer in respect of the dog bin which is to be sited at Condercum Green.
It was noted that Ward Councillors for Ingleby Barwick East have a budget of approximately £15,000 to spend on small environmental improvement schemes, such as footpaths, verge treatments, parking bays, dog bins, lighting etc. Councillors would be pleased to receive any suggestions for consideration.
Any suggestions from Town Council Members should be forwarded to the Clerk within the next three weeks, which are to be submitted to the Ward Councillors for consideration.
It was confirmed that Ingleby Barwick West Ward has already chosen three viable schemes.
86. PLANNING APPLICATIONS.
The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
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(a) Planning Application No. 07/1731/FUL
Proposal: Creation of a Park including the Provision of Play Equipment, Multi-Use Games Facilities, Skateboard Park, BMX Track and Field Based Sports Provision. The Park will have a Constructed Mound as a Central Focal Point with Viewing Platform and a Grassed Earth Constructed Amphitheatre, New Paths, CCTV and Security Fencing where needed around Play Facilities.
The Town Council considered all of the information and plans provided in respect of planning application no. 07/1731/FUL.
RESOLVED that the Town Council submits the following comments to S.B.C. in respect of the proposal:
Ingleby Barwick Town Council supports this proposal, which is a much needed facility for Ingleby Barwick.
raised however that there may be parking issues on
It is suggested that the whole area should be fenced for security reasons, with the gates open as required to allow access.
It should be ensured that the area is well lit and covered by CCTV.
It is suggested
that the play area adjacent to
The provision of a dedicated Ranger would be advantageous.
86. COMMUNITY COMMUNICATION.
RESOLVED that the next article for publication includes the following:
- Garden Competition results 2007;
- Care For Your Area Awards 2007;
- Thornaby and Ingleby Barwick Football Club (TIBS) – Inter-Schools
- Secondary School Provision, Ingleby Barwick – School transport.
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87. CLERK’S REPORT AND CORRESPONDENCE.
The membership fees for CLCA remain unchanged from last year and are as follows:
Larger Councils £135.00
Smaller Councils £67.50
Plus 4.72p per elector
(c) Planning Application No. 07/0865/CPE, Application
for Certificate of Lawfulness for Caravan Site for up to 80 No. Caravans, Leven
On the balance of probabilities the evidence submitted does not satisfy the local planning authority that, at the date of the application, the planning permission granted in 1961 is extant, therefore the land is not considered to have a lawful use as a caravan site.
Following the decision the applicant has appealed to the Secretary of State for the Environment under Section 78 of the Town and Country Planning Act 1990. The Secretary of State has appointed an Inspector to determine the appeal and at this stage it will be dealt with by way of Informal Inquiry process and the Town Council will be notified of the time, date and venue at a later date.
(d) North East Regional Employers Organisation – Receipt of invoice for the attendance of
Cllrs Mrs E. Harrington, D. Sanderson and Mrs J. White at the training module
(e) Cleveland Local Councils Association – Receipt of Agenda for the General Meeting
on 11th July 2007 in the Town Hall, Loftus. Receipt of the Minutes from the Meeting held
(f) Berwin Leighton Paisner Solicitors, Tesco Store –
Receipt of letter
responding to the Town Council’s concerns in respect of the lighting and bus shelter
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Street lighting, or the lack of it, would therefore be a matter which should be taken up with the local highway authority. Subject to further enquiry, it is possible that the bus shelter is also on highway land. However, they will endeavour to confirm the position as soon as possible.
(g) Eastern Area Partnership Board – Receipt of the agenda and corresponding
papers for the meeting on
(h) Stockton-on-Tees Borough Council, Youth Service – Receipt of Stockton Youth Bank application forms.
(i) Stockton Renaissance, Together We Engage Event – Receipt of notification of the Event to be held on Friday 20th July 2007 at the Destiny Centre, 395 Norton Road, Stockton-on-Tees, from 9.45 am – 14.30 pm.
(j) Ingleby Barwick Community Hall, Buildings Insurance 2007/08 – Receipt of documentation from the Community Hall Management Committee confirming insurance of the building.
(n) Certificate in Local Council Administration – Receipt of correspondence from Ms Evans, previous Assistant Clerk to Thornaby Town Council.
(o) Broomwood Play Area – Receipt of correspondence.
(p) Vehicle Over ride – damage to verge, Thornwood Avenue – Receipt of notification that the verge in Thornwood Avenue opposite 25 at the junction with the path which leads to Avens Way has been subject to vehicle over ride. S.B.C. is currently looking into the possibility of blocking vehicular access by installing some wooden posts/bollards similar to those which are in situ in various other areas of Ingleby Barwick.
(q) Police, Priority Plans for Ingleby Barwick – Receipt of correspondence from PC Stockley.
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(r) Stockton-on-Tees Borough Council, Tesco Recycling – Receipt of notification following concerns raised, that this site is one which S.B.C. have been monitoring for some time now. As the residents of Ingleby Barwick are keen on recycling as much of their waste as possible S.B.C. have realised that there is a need to re-look at the way the site operates.
Due to this work it has been arranged for extra containers to be placed on site to deal with demand, these will be in place 12th July 2007 and also a plastic bottle container will be situated at the site before the end of July 2007.
(s) Clerks and Councils ‘Direct’ – Receipt of the ‘Direct’ magazine, July 2007.
(t) Society of Local Council Clerks – Receipt of the ‘Clerk’ magazine, July 2007.
(u) Urbanscape – Receipt of the Product Catalogue 2007/08.
(v) NALC – Receipt of the LCR, July 2007.
(x) St. Francis of
- Invoice for use of the Hall, June 2007, totaling £45.50;
- Confirmation of the Town Council’s 12 month booking agreement.
(y) Planning Application No. 07/1136/REM, Revised Reserved Matters Application for the Erection of a Childrens Day Nursery, Community Centre (D2 use class), Associated Car Parking and Access Road, Land Off Blair Avenue, Ingleby Barwick – Receipt of letter notifying that the application was refused under delegated authority on 8th June 2007 for the following reasons:
In the opinion of the Local Planning Authority the location of the childrens nursery building would not allow sufficient area around it to enable a satisfactory landscaping boundary treatment and would therefore be detrimental to the visual amenities of the area contrary to policy GP1 of the adopted Stockton-on-Tees Local Plan.
(z) Society of Local Council Clerks – Receipt of the following:
for the AGM on
of the Meeting on
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The next monthly meeting of the Town
Council is scheduled to take place on