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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 17TH DECEMBER 2008, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

 

Councillors: T.W. Bowman, Mrs G. Corr, A. Graham, Ms A. Hailes, Mrs J. Kirby, Mrs S. Larkin, J. Myers and D. Sanderson;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

Ward Councillors:

 

Ingleby Barwick West       R. Patterson;

 

The Worshipful the Mayor of Stockton-on-Tees Councillor John Fletcher;

 

Mr K. Bowdrey, Mayor’s Chauffeur;

 

Mr S. Heslop, Ingleby Barwick Enforcement Officer;

 

4 Members of the public were present at the meeting.

 

INTRODUCTION OF THE WORSHIPFUL THE MAYOR OF STOCKTON-ON-TEES, COUNCILLOR JOHN FLETCHER AND THE MAYORESS OF STOCKTON-ON-TEES, COUNCILLOR SUZANNE FLETCHER.

 

The Chairman opened the meeting and gave a warm welcome to The Worshipful the Mayor of Stockton-on-Tees Councillor John Fletcher.  Apologies were presented for the Mayoress of Stockton-on-Tees Councillor Suzanne Fletcher who was unable to attend the meeting.

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from Town Councillors Mrs Joy White and Mrs Esther Harrington.

 

Apologies for absence were also received from Ward Councillor D. Harrington (Ingleby Barwick East).

 

Chairman……………………………..

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160. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall’s Management Committee:

 

Agenda item no. 7(g)         -           I.B. Community Hall Heaters.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 7(g)         -           I.B. Community Hall Heaters.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

 

Councillor Mrs J. Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

 

Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 7(g)         -           I.B. Community Hall Heaters.

 

 

Chairman……………………………..

 

 

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Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School:

 

Agenda item no. 8              -           Building Schools for the Future/Secondary School

Provision, Ingleby Barwick.

 

Councillor J. Myers declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 7(g)         -           I.B. Community Hall Heaters.

 

No further interests were declared.

 

161. PUBLIC PARTICIPATION.

The Chairman adjourned the meeting at this point to allow public participation.

 

The following matters were raised:

 

-                      Concerns were raised in respect of the limited bus services on evenings

and weekends.  Reference was also made to the lack of bus services to

Teesside Retail Park.  A general discussion took place on the matter and

it was suggested that this could be raised at the next Eastern Area

Transport Strategy Steering Group meeting.

 

The Worshipful the Mayor of Stockton-on-Tees Councillor John Fletcher took the opportunity at this point to thank the Town Council for the kind invitation to attend the meeting which was much appreciated.  It was noted that during his term in office as Mayor of Stockton-on-Tees he hoped to attend various Parish/Town Council meetings and events, along with his other engagements.

 

162. INGLEBY BARWICK ENFORCEMENT SERVICE – OFFICER TO ATTEND TO GIVE UPDATE.

 

The Chairman invited Mr S. Heslop, Ingleby Barwick Enforcement Officer to address the meeting.

 

Mr Heslop informed that the new Enforcement Officer for Ingleby Barwick replacing Sean Duffield is Mr Darren Trainer.

 

It was noted that Enforcement are aware of the problems being experienced at the Community Hall and are monitoring the area and liaising with user groups.

 

Chairman…………………………….

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Beckfields shopping area which had also been a problem has now greatly improved with youths not congregating there as much.  The area is however still being monitored.

 

Dog fouling patrols are continuing and it was noted that one offender had been caught and fined today.

 

A general discussion took place on the current problems the Enforcement Officers were dealing with.  It was noted that the Ingleby Barwick Enforcement Officers work closely with the Thornaby Officers.

 

A discussion took place about the hours of work of the Enforcement Officers over the Christmas period.  

 

RESOLVED that the Clerk forwards the comments made by Members in respect of the hours of work to Stockton-on-Tees Borough Council (S.B.C.) accordingly.

 

163. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 19TH NOVEMBER 2008.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 19th November 2008, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

164. MATTERS ARISING FROM THE MINUTES ON 19TH NOVEMBER 2008.

 

(a) Item 115 2008/2008 – Highway/Traffic Issues, Ingleby Barwick, Town Council Priorities.

 

The Clerk reported receipt of correspondence from Mr S. Lumb, Community Engineer S.B.C. stating that in respect of the points raised by the Town Council, Items 1 and 2 regarding St. Francis of Assisi CofE Primary School and Barley Fields Primary School, Lowfields Avenue, Ingleby Barwick should be referred to the Traffic Management Section S.B.C.  A contact name at S.B.C. was also provided for concerns in respect of white lining maintenance issues. 

 

The Clerk noted receipt of correspondence from S.B.C. informing that they would add the areas identified in Fountains Avenue/Westwood Lane and o/s Barley Fields Primary School on Lamb Lane to their current list of road markings for repainting.

 

 

Chairman……………………………..

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Unfortunately now is not the time of the year for carrying out these works with gritting salt on the roads but the will have these and any others required done as soon as possible.

 

With regard to Items 3 and 4, which raise concerns about Fountains Avenue and Ingleborough Lane being used as ‘rat runs’ to queue jump it is suggested that a traffic calming scheme could be developed to slow vehicles down and hopefully deter them from using the routes.  

 

Mr Lumb could come along to a future Town Council meeting, or alternatively if there is a sub-committee for such things he could attend to discuss the matter.  A full consultation exercise of affected residents would need to be carried out to determine if there is public support for any scheme developed.

 

RESOLVED that Mr Lumb be invited to a future meeting of the Town Council to discuss items 3 and 4 as noted above.

 

(b) Item 126 2008/2009 – Local Government Pension Scheme – Statement of Policy Regarding the Exercise of Discretion with Regard to the Application of the Local Government Pension Scheme.

 

The Clerk reported that a draft Statement of Policy had been prepared, which has now been forwarded to Mouchel Business Services for their comments.

 

(c) Item 143 2008/2009 – Stockton-on-Tees Borough Council, Publication of the Core Strategy Development Plan Document, Local Development Framework - Consultation.

 

The Clerk informed that she had submitted the Town Council’s comments on the Core Strategy Development Plan Document to S.B.C. accordingly.  A copy of the comments is held on the Town Council’s file.

 

(d) Item 146 2008/2009 – Pedestrian Underpasses, Ingleby Barwick.

 

It was noted that groups of youths are still congregating in the vicinity of the Branklyn Gardens underpass. 

 

The Clerk informed that although the bushes have been cut back at the location to some degree, further thinning out has been requested by residents living nearby.  The Clerk is currently liaising with S.B.C. on the matter.

 

 

 

Chairman………………………………

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(e) Item 147 2008/2009 – Bulb Planting Project, Ingleby Barwick.

 

The Clerk informed that children from Whinstone Primary School, Ingleby Barwick had planted bulbs on the corner of Lowfields Avenue/Ingleby Way on Friday 21st November 2008 from 9.30 am to 11.30 am.  Councillor W. Feldon and the Clerk had both assisted.

 

(f) Item151 2008/2009 Stockton-on-Tees Borough Council, Care for your Area Awards 2008 on 5th December 2008.

 

Councillor Mrs J. Kirby informed that she had represented the Town Council at the Awards ceremony.  It was noted that the event had been very successful with St. Francis of Assisi Church receiving an award for their grounds. 

 

(g) Ingleby Barwick Community Hall Heaters.

 

It was noted that the Community Hall Management Committee are currently obtaining quotations for new storage heaters at the Community Hall.  The information will be reported to the Town Council in due course.

 

165. BUILDING SCHOOLS FOR THE FUTURE/SECONDARY SCHOOL PROVISION, INGLEBY BARWICK.

 

Reference was made to BO2SS and the signed letters of support from parents for increased secondary school provision in Ingleby Barwick.  It is anticipated that collection of the letters will be finished early in the New Year.  All involved were thanked for their support.

 

It is hoped that a meeting will take place with both Yarm and Eaglescliffe Councillors in the near future to discuss the matter.

 

A general discussion took place on the matter and the situation with the land opposite All Saints Secondary School was highlighted.  It was noted that the Town Council had raised the issue of the proposed development opposite All Saints Secondary School at the Parish Council Liaison Forum on 15th December 2008.  It was questioned as to why the proposal includes the provision of a Primary Care Trust (PCT) Building when the PCT have stated that they have no requirement for the building.  It is felt that the land would be best used for the expansion of All Saints as well as a brick built youth club/facility.  S.B.C. responded stating that many developers speculatively build property without having an end user signed up to move into the property.  Whilst on the plans the building may be annotated as a PCT building, this does not mean that only the PCT can use it.

 

Chairman……………………………..

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Such a use is classed as D1, non residential institutions and it could be used for a range of activities such as a clinic, health centre, crèche, day nursery, place of worship or non-residential educational and training.

 

Ward Councillor R. Patterson informed that both he and Ward Councillor K. Dixon had met with Officers at S.B.C. at the end of November to discuss secondary school provision.  He briefly outlined the discussion.  It was noted that S.B.C. cannot agree BSF wave 10 with Central Government until the Ingleby Barwick issue is resolved.  There will be a number of meetings throughout March 2009 to look for a solution.

 

It was noted that Neil Schneider has been appointed as S.B.C.’s Chief Executive and it is hoped that there will be an opportunity for him to visit Ingleby Barwick in the near future to have a look around the estate.

 

It was suggested that he also be invited to attend a future meeting of the Town Council.

 

The next meeting of BO2SS is to take place on Thursday 15th January 2009 at 7.30 p.m. in the Fox Covert function room.

 

166. FREEDOM OF INFORMATION ACT – ADOPTION OF THE NEW MODEL PUBLICATION SCHEME ALONG WITH COMPLETED ‘GUIDE TO INFORMATION’.

 

The Clerk informed that the Freedom of Information Act came into force at the beginning of 2005 and encourages greater openness and transparency across the whole public sector.  The Act provides individuals or organisations with the right to request information held by a public authority.  It has led to the disclosure of a significant amount of information to the public which otherwise have remained secret.

 

The Act obliges every public authority to adopt an approved Publication Scheme.  The intention of a Publication Scheme is to require authorities to make certain kinds of information routinely available to the public.

 

Approval for all existing publication schemes will expire on 31st December 2008.

 

The Information Commissioners Office (ICO) has produced a new model publication scheme that all public sector organisations must adopt from 1st January 2009.  The model scheme may be adopted without modification and such adoption requires no further approval.  Individual parish councils and parish meetings can simply adopt the scheme and complete the template without needing to submit anything to the ICO.  Once adopted the scheme will be valid until further notice.  The model scheme has been developed in conjunction with representatives from a wide range of public bodies whose assistance has been much appreciated.

 

Chairman……………………………..

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A template guide to information has been provided by ICO for parish councils to complete.  The template lists the information that local councils are expected to hold and routinely release.  It is set out in line with the classes of information in the model publication scheme.  It also has columns stating how the information can be obtained and if there is a cost involved.

 

Charges can be made to recover costs for photocopying, postage etc and where the council has other legal authority to charge.  They should be justifiable, clear and kept to a minimum.  All public authorites are expected to publicise a schedule of charges.

 

The Clerk informed that she had circulated a copy of the new model publication scheme to Town Council Members for their observation along with a draft copy of a completed guide to information.

 

The Town Council considered the information provided.

 

RESOLVED that the Town Council adopts the new Model Publication Scheme without modification.

 

RESOLVED that the Town Council approves the content of the completed guide to information and schedule of charges.

 

167. SPACES FOR PLAY – LAND ADJACENT TO INGLEBY MILL PRIMARY SCHOOL.

 

The Clerk reported receipt of a letter from S.B.C. thanking the Town Council for its response to the ‘Spaces for Play’ consultation.

 

All 37 submissions were reviewed by a ‘Playbuilder Panel’ which met on 26th November.  The panel comprised representatives from the voluntary and community sector, the North Tees Primary Care Trust, Play England and S.B.C.

 

The panel made an initial assessment of each project proposal against the criteria set out in the guidance notes, namely:

 

  • Whether it complements and enhances the Borough’s existing network of play areas;
  • Whether it is in line with some or all of the 10 principles for designing successful play spaces as outlined in ‘Design for Play’.

 

 

Chairman………………………………

 

 

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The panel considered that this project proposal meets the above criteria (or has the potential to do so), and recommended that Council Officers should do further work with the Town Council and other potential partners to develop these ideas into a more comprehensive project proposal.

 

A meeting is to be held in January 2009 to discuss project ideas in more detail.  It is likely that they will need a final list of Playbuilder schemes by late February 2009.

 

It is emphasised that at this stage there is no guarantee that the project will receive funding through Playbuilder.  Only after this next stage will it be possible to make any decisions on the proposed allocation of Playbuilder funding, and the final decision will be subject to the approval of the Department for Children Schools and Families.  It is also noted that S.B.C. is committed to using some of the Playbuilder funding allocated to the Borough to improve play provision at some of the main parks and other areas clearly lacking in local provision.

 

All the ideas and proposals will help them prepare a Borough-wide action plan for outdoor play provision.

 

The Clerk informed that a meeting has been arranged to take place at the proposed site with S.B.C. Officers on Wednesday 14th January 2009 at 2 p.m., meeting in the car park.  Members of the Town Council and Ward Councillors are invited to attend.  The Clerk informed that she has sent invitations to individual Members accordingly.

 

168. STOCKTON-ON-TEES BROUGH COUNCIL, GREEN EXERCISE SCHEME FOR PEOPLE 50 + - BIDS INVITED FOR ADDITIONAL FUNDING TO PROVIDE OUTDOOR ACTIVITIES FOR PEOPLE AGED 50 AND OLDER.

 

The Clerk informed that the Town Council’s expression of interest in applying for funding for the provision of seating has been unsuccessful. 

 

It was noted that the panel received a number of strong projects outlining how they would meet the required criteria.  The panel did recognise the value of the proposal, but unfortunately in this instance they will not be able to take the application through to the 2nd stage.

 

S.B.C. are however interested in the Town Council’s suggestion of ‘Guided Walks’ which they will look to pursue.

 

The Chairman invited the representative from Ingleby Barwick Over 50’s Group in attendance at the meeting to address Members.

 

Chairman……………………………..

 

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It was noted that the Over 50’s Group ‘expressions of interest’ had gone through to the next stage and they have been invited to attend a meeting on Thursday 15th January 2009.

 

169. TREE PLANTING PROJECT.

 

The Clerk reported that she had been informed by S.B.C.’s aboricultural officer that they have surveyed all the potential sites originally identified and have prepared plans to show possible locations for new trees, this includes several roadside verges.

 

These are however subject to underground service checks which they will follow up with 'cat scanning' to check actual planting locations.  One of the main problems they have is that most sites have services in the vicinity however the information they receive from the service providers is often inaccurate or indicative only.

 

Individual site plans will be provided for the Town Council’s January 2009 meeting.

 

170. LOWFIELDS AVENUE/BROOM HILL AVENUE – NEW VEHICLE ACTIVATED SIGN LOCATIONS.

 

The Clerk reported receipt of correspondence from S.B.C. regarding new vehicle activated sign locations.  It is noted that following agreement at the last Eastern Area Transport Strategy meeting, works to install two Vehicle Activated Signs will be commencing shortly at Lowfields Avenue and Broom Hill Avenue.  Vehicle Activated Signs (VACTS) are digital signs that display a message when they are approached by vehicles exceeding the speed limit.  VACTS have been developed to address the problem of inappropriate speed and typically display a ‘SLOW DOWN’ message with a speed limit roundel or an appropriate warning sign.

 

The orders for the installation of the posts and electrical ducting works have been raised and the works are expected to be complete within 4-6 weeks.  The Commissioning of the signs will be conducted by the VACTS supplier shortly afterwards.

 

It is noted that each sign will not be recording vehicle registration information or speed data and will not be used for prosecution purposes.

 

A copy of the information provided was circulated to Members prior to the meeting, for their observation.

 

RESOLVED that the information be noted.

 

Chairman……………………………..

 

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171. PROPOSED BUS SHELTER AND STOP INSTALLATION, INGLEBY BARWICK.

 

The Clerk reported receipt of a letter from S.B.C. informing that following the re-routing of the X6 Bus Service to provide an improved service through Ingleby Barwick, additional stops are required.  Location plans were provided.

 

The Town Council is requested to indicate its support or otherwise.

 

A copy of the information provided was circulated to Members prior to the meeting, for their observation.

 

A discussion took place on the matter.

 

RESOLVED that the Clerk submits the following comments to S.B.C.:

 

Blair Avenue, Proposed New Bus Stop and Shelter – Concerns are raised as to whether the bus stop will have a layby.  Blair Avenue is a busy road and therefore if no layby is to be provided this could cause a problem.

 

Lowfields Avenue, Proposed Bus Stops – The bus stops should be moved further North where more houses would benefit from the stops.

 

Barwick Way, Proposed Bus Stops – This location is not suitable.  The plans provided do not indicate whether laybys are to be provided.  Barwick Way is a busy 40 mph distributor road and therefore siting bus stops at the proposed location would be detrimental to the flow of traffic and cause a road safety hazard.  Concerns are also raised in respect of the lack of footpath provision on Beckfields Village side.

 

172. ANNUAL RISK ASSESSMENT AND REVIEW OF THE EFFECTIVENESS OF THE SYSTEM OF INTERNAL AUDIT 2008/2009 – CONSIDERATION TO BE GIVEN TO SETTING UP A ‘WORKING PARTY’.

 

RESOLVED that the Working Party consist of Town Councillors T.W. Bowman, W. Feldon and Mrs J. Kirby, assisted by the Clerk.

 

173. REVIEW OF THE TOWN COUNCIL’S FIDELITY GUARANTEE COVER.

 

The Clerk informed Members that she had requested a quotation from Allianz Insurance Plc in respect of increasing the fidelity guarantee insurance. 

 

 

Chairman………………………………

 

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The verbal quotation received is as follows:

 

Annual additional premiums below which would be pro rata for length of insurance left:

 

£ 150,000 cover       -           £ 332.22

 

£ 175,000 cover       -           £ 430.71

 

£ 200,000 cover       -           £ 529.20

 

It was noted that Allianz can take instruction by telephone or by letter for a Limit of Indemnity of up to £10,000.  However for a limit above £10,000 they require a proposal form to be completed and signed by the Chairman.

 

Upon receipt of the completed form they can provide a quotation for the increased cover or indeed proceed with the increase in cover to the policy and inform the Town Council of a pro rata premium from the date cover is added.

 

RESOLVED that the Town Council is in agreement to increase the fidelity guarantee cover to £ 150,000.  The Clerk to request a proposal form from Allianz which is to be completed and signed by the Clerk/Responsible Financial Officer and the Chairman accordingly.

 

174. NEIGHBOURHOOD POLICING CONSULTATION MEETING ON THURSDAY 20TH NOVEMBER 2008 – REPORT BACK FROM MEETING.

 

Councillor W. Feldon informed that he had represented the Town Council at the Neighbourhood Policing Consultation meeting on 20th November 2008.

 

Councillor Feldon gave a brief report back stating that as always, the meeting had been very informative.  It was noted that the suggestion of the provision of additional police cover had been raised with the Police representatives present.  The matter had received a favourable response from the Police who are interested in discussing the matter further.

 

RESOLVED that a Working Party be set up to look into the matter further, collect information and report back to the Town Council.  The Working Party to consist of Town Councillors W. Feldon, Mrs I. Machin and J. Myers, assisted by the Clerk.

 

It was noted that as previously reported PC Katrina Clark would be taking over from PC Stockley in January 2009 as one of Ingleby Barwick’s dedicated police officers.

 

Chairman………………………………

 

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RESOLVED that the Clerk invites PC Clark to the Town Council’s January 2009 meeting.

 

Councillor W. Feldon was thanked for his attendance at the meeting and his report back.

 

Ward Councillor R. Patterson left the meeting at this point.

 

175. CLEVELAND LOCAL COUNCILS ASSOCIATION, AGM AND GENERAL MEETING ON WEDNESDAY 3RD DECEMBER 2008 – REPORT BACK FROM MEETING.

Councillor Mrs S. Larkin and Councillor Mrs J. White represented the Town Council at the meetings.

 

Councillor Mrs Larkin gave a brief report back from the meetings.  It was noted that the Chairman, Vice-Chairman and other relevant officers/representatives had been elected at the AGM.  A presentation had been given on Community Empowerment and Local Councils including Quality Council status.  Discussion had taken place on a number of issues Parish/Town Council’s were dealing with, which were relative to all areas i.e. youth problems etc.

 

RESOLVED that the information provided on ‘Quality Council’ status be circulated to Town Council Members for their observation.

 

Councillors Mrs S. Larkin and Mrs J. White were thanked for their attendance at the meeting and the report back  

 

176. STOCKTON-ON-TEES BOROUGH COUNCIL, PARISH LIAISON FORUM ON MONDAY 15TH DECEMBER 2008 – REPORT BACK FROM MEETING.

 

Councillor T.W. Bowman and Councillor W. Feldon represented the Town Council at the meeting.

 

The Clerk informed that she had circulated the responses received from S.B.C. to the Town Council’s issues to Town Councillor Members with the agenda for the meeting.

 

The responses received were as follows:

 

Provision of Bungalows

It is important to explain that the Core Strategy Development Plan Document is not adopted.  The Planning Inspectorate has indicated that the weight that can be attached to a DPD that has not yet passed the test of soundness through public inquiry is minimal. 

 

Chairman……………………………..

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Secondly, there is the issue of the original outline planning permission that covers the remaining part of Village 6.  There were no conditions relating to dwelling mix in the outline planning permission and you cannot retrospectively apply such conditions in any current application for reserved matters.  The development brief for villages 5 and 6 states at paragraph 6 (Principles for Development): “A proportion of housing shall be built in a manner that makes them, or enables them to be made, accessible to the minimum standards as set down by the Access Committee for England”.  Although meeting this requirement could involve the provision of bungalows there is no absolute requirement for it to do so, that is to say that the developer could contend that the requirement can be met by other means, such as through the sheltered housing scheme that has been approved.

 

Carriageway Drainage Channels

S.B.C. undertakes a Borough wide weed spraying service from March – October.  Weeds are also removed manually.

 

Maintenance of Footpaths

S.B.C. carries out footpath inspections at least twice a year, and in some cases on a more regular basis.  Their intervention levels on footpaths are 20 mm.

Their Highway Inspector teams were in the area recently so any actionable defects that meet the Councils intervention levels will be picked up.  These are 20mm for footpaths and 40mm for roads.

 

Proposed Development Opposite All Saints Secondary School, Ingleby Barwick

Many developers speculatively build property without having an end user signed up to move into the property.  Whilst on the plans the building may be annotated as a PCT building this does not mean that only the PCT can use it.  Such a use is classed as D1, non residential institutions, and it could be used for a range of activities such as clinic, health centre, crèche, day nursery, place of worship or non-residential educational and training.

 

Tesco, Ingleby Barwick

Councillor Mrs G. Corr declared a personal/prejudicial interest in this matter as she is employed by Tesco.  Councillor Mrs Corr left the meeting room for the duration of the discussion in respect of Tesco.

 

Councillor Ms A. Hailes declared a personal/prejudicial interest in this matter as she is employed by Tesco.  Councillor Ms Hailes left the meeting room for the duration of the discussion in respect of Tesco.

 

As far as S.B.C. is aware, Tesco were/are intending to submit a new application for an extension to the store although there is no indication from their agents as to when this will be. 

 

Chairman……………………………..

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Tesco’s have been advised to go through the LDF process in order to try and elevate Ingleby Barwick’s position in the retail hierarchy.  As detailed in the previous applications that have been considered the extensions were judged to be out of scale with the local centre.  The Council’s position has therefore not changed since the previous applications.

 

A general discussion took place on the responses received back from S.B.C.

 

Councillor W. Feldon informed that he was meeting a representative from S.B.C. on Friday 19th December 2008 to inspect the footpaths/carriageways in Lowfields Village.

 

Councillors T.W. Bowman and W. Feldon were thanked for their attendance at the meeting and the report back.

 

177. STOCKTON-ON-TEES BOROUGH COUNCIL, EASTERN AREA PARTNERSHIP BOARD – REPORT BACK FROM MEETING ON 16TH DECEMBER 2008.

 

Councillor T.W. Bowman, the Town Council’s representative on the Eastern Area Partnership Board presented the following report to the Town Council:

 

Thornaby Town Centre

The main Mall shops should open in January 2009.

Appleby House demolition has started with major knock down next month.  Once it is cleared the car park will be enlarged, but may have a charge of 30p for 3hr max stay.

They are bringing forward the final lighting plans to cope with dark days.

The In-Shops must leave by mid January 2009.

Tristar site – they are serving notices on the owner this month; however these seem to be for tidy up only.  If a possible new user came forward then S.B.C. could apply for compulsory purchase/demolition.

The link road through the water board site is still in discussions.

The Job Centre will be holding an event on 15th January 2009, to fill the new jobs in the revamped shopping area.

 

Stockton River Corridor Project

A draft action plan has been drawn up and will be launched by April 2009.  At the moment they seem to be collecting data/advice.

Initially Victoria Bridge to the River Leven stretch is to be worked on, and will extend area to reach Tees Barrage and Yarm as a latter phase(s).

 

 

Chairman…………………………….

 

 

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Mandale Regeneration

This is on target and has won awards for it’s design etc.  When it is completed the team hope to progress to other areas, they have even mentioned Ingleby Barwick as a possible regeneration site!

 

Commissioning Sub Group Report

Two projects are ongoing.

Outreach – Out of hours support for young people across the area to help them with training/advice on job finding.  They have allocated £ 14,999 to REACT (Reaching Eastern Area Communities Together) to be enacted by The Five Lamps and the Youthy together.  110 people have been allocated to ‘Mentors’ and the programme of work is now started.  Additional funding of £ 5,071 has come from the two working groups.

Debt Advice and Support – A caseworker will offer personalised advice under the control of Stockton & District Advice & Information Service (SDAIS), who will also give technical support and indemnity insurance.  An allocation of £ 14,999 has been made to start the project.  SDAIS, Tees Credit Union and Five Lamps will give individual and group training courses to ensure that clients are better equipped to deal with any future financial problems.  The project will benefit from additional funding of £ 5,772 from the working groups.

 

Councillor T.W. Bowman was thanked for his attendance at the meeting and his report back.

 

178. NALC, STEPPING STONES EVENT AT YORK ON 21ST FEBRUARY 2009.

 

The Clerk reported receipt of information from NALC regarding their mini tour in 2009.  In a mini tour of England; parish councils, town councils principal councils, community and voluntary groups can go to a venue near them to hear and discuss how community action can make the lives of local people better in their area.  

 

The Stepping Stones: York event takes place in the beautiful Hospitium building on the grounds of the Yorkshire Castle Museum on Saturday 21st February 2009.  The day begins at 9.00 a.m. and ends at 4.25 p.m.

 

The cost per delegate (Member rate) is £ 64.00 + VAT.

 

The Clerk noted that she had circulated a copy of the draft programme for the event to Members for their observation, prior to the meeting.

 

RESOLVED that this matter be considered at the Town Council’s January 2009 meeting.

 

Chairman………………………………

 

                                                                                                                                    17 of 22

179. FINANCE:

 

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 86,522.26, a copy of which is held on the Town Council file.

 

The Community Hall Extension Account has a balance of £ 518.22.

 

(b) Accounts due for Payment

 

Monthly internet payment to Orange Broadband of £11.99 is collected by direct debit.

 

The Clerk reported that the following Account had already been paid.  It is shown on the financial statement as paid and therefore not included in the balance:

 

Stockton-on-Tees Borough Council - Supply and Plant

Christmas Tree                                                                                             £   430.26     

 

RESOLVED that the Town Council confirms its approval of the account paid.

                                                                                                                                   

RESOLVED that the Town Council approves the following accounts for payment:

 

Paula M. Hall – Remuneration December 2008;

            Paula M. Hall - Tax and N.I. Contribution December 2008;

 

            HBS Local Government Pension Scheme - Clerk and Employer

           Contribution December 2008;

 

Reimbursement to Clerk for refreshments provided

after the December 2008 Town Council meeting                         £     22.36

 

Robinson’s – Rent for Office, due 5th January 2009                                 £   220.00

 

Ingleby Barwick Community Hall – Use of Hall for Town Council

Meeting in November 2008                                                             £     14.62

 

Konica Minolta – Cost of Photocopies up to 9/12/08                               £     36.64

 

Annual Renewal of Membership of the Society of Local

Council Clerks                                                                                               £   187.00

 

 

Chairman………………………………

                                                                                                                                    18 of 22

180. PLANNING APPLICATIONS.

 

Planning Schedule

 

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications.

 

181. COMMUNITY COMMUNICATION.

 

RESOLVED that the Town Council’s next article for publication includes the following:

 

·        Secondary School Provision, Ingleby Barwick;

·        Romano Park;

·        ‘Spaces for Play’ – Land Adjacent to Ingleby Mill Primary School;

·        Attendance at Neighbourhood Policing Consultation Meeting;

·        Introduction of Ingleby Barwick’s new dedicated Police Officer;

·        New Vehicle Activated Signs – Lowfields Avenue and Broom Hill Avenue.

 

182. CLERKS REPORT AND CORRESPONDENCE.

(a) Stockton-on-Tees Borough Council, ASB and Crime Stats by Ward for October 2008 - Receipt of correspondence regarding the ASB and Crime Stats by Ward for October 2008.

 

(b) Society of Local Council Clerks, Membership 2009 - Receipt of membership renewal form for the Society of Local Council Clerks.  Membership fee £ 187.00.

 

(c) Mincoff Jacksons, Launch of Mincoff Jacksons - Receipt of information regarding the merger between Mincoffs and Jackson’s Solicitors to create a new commercial and private client law firm. The firm provides a wide range of legal services from its two existing sites, one in Tees Valley and the other in Newcastle, giving clients the choice of working from the most convenient location. They enclosed a brochure outlining Mincoff Jacksons’ services in more detail together with contact details for both offices.

 

(d) HM Revenue and Customs, Advance Warning to Send your Employer Annual Return Online for 2009/10 - Receipt of information regarding the submission of the Employer’s Annual Return Online.

 

(e) Stockton Renaissance, Eastern Area Partnership - Receipt of Agenda and corresponding papers for the Eastern Area Partnership meeting on Tuesday 18th November 5:30pm at The Five Lamps Organisation, Eldon Street, Thornaby.

 

Chairman……………………………..

                                                                                                                                    19 of 22

 

(f) Teesside Pension Fund, Various - Receipt of information regarding developments within the Local Government Pension Scheme.

 

(g) ENTEC, A New Hospital for Hartlepool, Stockton and Parts of Easington and Sedgefield - Receipt of information regarding a new hospital for Hartlepool, Stockton and parts of Easington and Sedgefield.

Entec Uk is the planning advisor to the North Tees and Hartlepool NHS Foundation Trust on the new Hospital for Hartlepool, Stockton and parts of Easington and Sedgefield.  As part of the planning application process they invite public comments about the proposed new hospital.

 

Exhibitions are being held as follows:

 

·        Hartlepool Leisure Centre - Tuesday 2nd December and Monday 5th January 2009

·        Stockton Swallow Hotel - Thursday 11th December and Tuesday 13th January 2009

·        Sedgefield Parish Hall – Thursday 4th December 2008 and Thursday 15th January 2009

·        Peterlee Leisure Centre - Tuesday 9th December and Wednesday 7th January 2009.

 

(h) Stockton-on-Tees Borough Council, Standards Committee 20th November 2008 - Receipt of correspondence regarding the Standards Committee on 20th November. The agenda for the committee meetings is available at

http://www.egenda.stockton.gov.uk/aksstockton/users/public/admin/kab71.pl

Attention is particularly drawn to the information regarding the procedures for the local handling of complaints about members’ conduct (item 6). The committee will also be considering its views on the consultation paper concerning codes of conduct for local authority members and employees (which will probably be applied to parish council employees).

 

(i) Residents Concerns, Lighting - Receipt of correspondence regarding the lights still being out at Greenside shops, Beckfields shops and Tesco roundabout. Letters have gone out to the relevant people and hopefully the lights will be working again as soon as possible.

 

(j) Stockton-on-Tees Borough Council, Council 26th November 2008 - Receipt of information regarding the agenda for the meeting of S.B.C. on 26th November 2008.   The Agenda is available at:

http://www.egenda.stockton.gov.uk/aksstockton/users/public/admin/kab14.pl?operation=SUBMIT&meet=34&cmte=COU&grpid=public&arc=71

                       

Chairman………………………………

                                                                                                                                    20 of 22

 

(k) NALC, Steeping Stones York Event 21st February - Receipt of information.

                       

(l) Seamer and Hilton Windfarm Action Group, Thank you from SHWAG - Receipt of note of thanks for the Town Council’s support by objecting in writing to Hambleton District Council (H.D.C.) concerning the Seamer Wind Farm planning application.

The application was heard by H.D.C. Planning Committee on Thursday November 13th and after a lengthy meeting with a supporting speech by the developer, and objection speeches by SHWAG members, the Planning Committee voted by 8-3 to reject the Planning Application.

 

(m) Teesside Pension Fund, Ill Health Guidance - Receipt of correspondence regarding statutory guidance from Communities and Local Government on 2008 ill health provisions. The guidance includes details of the relevant statutory provisions and an explanation of the operation of the new ill-health retirement benefit provisions as they apply from 1st April 2008. For any future referrals to the Independent Medical Practitioner you will only require obtaining one ill health certificate.

 

(n) Ward Councillors Correspondence, Stockton-on-Tees Borough Council, BSF - Receipt of correspondence.

 

(o) ICO, Freedom of information - Receipt of information regarding the new model publication scheme.

 

(p) Cleveland Local Council Association, Annual General Meeting 3rd December 2008 - Receipt of Agenda for the AGM for Cleveland Local Council Association on 3rd December in the Mandela room, Town hall, Middlesbrough.

 

(q) Cleveland Local Council Association, Minutes of the Annual General Meeting 5th December 2007 - Receipt of minutes for the AGM of Cleveland Local Council Association on 5th December 2007.

 

(r) Cleveland Local Council Association, General Meeting 3rd December 2008 - Receipt of Agenda for the meeting.

 

(s) Cleveland Local Council Association, Minutes of the Meeting of the Association on 9th July 2008 - Receipt of minutes for the meeting of Cleveland Local Council Association on 9th July 2008.

 

(t) Stockton-on-Tees Borough Council, December 08 Newsletter and Bookheads Review - Receipt of December 08 Newsletter and Bookheads Review.

 

 

Chairman……………………………….

 

                                                                                                                                    21 of 22

 

(u) Stockton-on-Tees Borough Council, Highway Matters, Ingleby Barwick - Receipt of correspondence from Steve Lumb, Community Engineer S.B.C.

 

(v) Stockton-on-Tees Borough Council, Highway Matters, Ingleby Barwick - Receipt of correspondence from S.B.C. regarding the maintenance of road markings.

 

(w) Stockton-on-Tees Borough Council, Town and Country Planning Act 1990 (amended) Appeal: Planning Application No. 08/1924/FPD 28 Springhill Grove, Revised Application for Erection of 1m High Wrought Iron Fence to Front and Side and 1m High Wrought Iron Gates Enclosing the Driveway - Receipt of notification that following refusal by S.B.C. planning department the applicant has appealed to the Secretary of State for the Environment under Section 78 of the Town and Country Planning Act 1990.

 

(x) Stockton-on-Tees Borough Council, New Vehicle Activated Sign Locations, Lowfields Avenue/Broom Hill Avenue, Ingleby Barwick - Receipt of correspondence.

                                   

(y) Countrywide Grounds Maintenance, Countrywide grounds maintenance brochure - Receipt of correspondence offering a ground maintenance service.

 

(z) Orange, VAT savings for Orange customers in January - Receipt of correspondence regarding VAT savings. The savings for the VAT cut will be passed on in January 2009.

 

(a1) Resident‘s Correspondence, Pedestrian Underpasses, Ingleby Barwick - Receipt of concerns from a resident regarding Branklyn Gardens Underpass.  The underpass is still an attraction to youths who gather in the adjacent bushes smoking and drinking.

 

(b1) Stockton-on-Tees Borough Council, Ingleby Barwick Community Hall - Receipt of correspondence confirming that the Enforcement Officers are monitoring the situation at the Community Hall.

 

(c1) Stockton-on-Tees Borough Council, Parish Council Liaison Forum Agenda - Receipt of Agenda for the meeting on the 15th December 2008, 7pm at the Council Chamber, Town Hall, High Street, Stockton-on-Tees.

 

(d1) Teesside Pension Fund, Outlook, Autumn 2008 - Receipt of mailing.

 

(e1) Society of Local Council Clerks, The Clerk magazine, November 2008 - Receipt of magazine.

 

Chairman………………………………

                                                                                                                                    22 of 22

 

(f1) The Ramblers Association, Walk Magazine Winter 2008 - Receipt of magazine.

 

(g1) Glasdon, Latest Products for Local Councils - Receipt of mailings.

 

(h1) Ingleby Barwick Community Hall, Invoice for Meeting in November 2008 – Receipt of invoice totaling £ 14.62.

 

(i1) Stockton-on-Tees Borough Council, Proposed Bus Shelter & Stop Installation, Ingleby Barwick – Receipt of correspondence.

 

(j1) Broadacres Home Improvement Agency – Receipt of letter introducing the provision of a Home Improvement Agency managed by Broadacres Housing Association and working in partnership with S.B.C.

The Agency works closely with the housing health and social care sector and is available for older people, disabled people and those who are vulnerable.  This will comprise owner occupiers and private tenants and its main aim will be to assist with all available options relating to their housing problems including practical help and guidance and free advice on repairs, improvements and adaptions.  Offering a confidential and impartial service, the agency will work with customers, the emphasis on maintaining their independence and enabling them to remain in their own home for the foreseeable future in a safe, warm and secure environment.

 

 

DATE OF NEXT MEETING OF INGLEBY BARWICK TOWN COUNCIL.

 

The next monthly Meeting of the Town Council is scheduled to take place on Wednesday 21st January 2009 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

Date…………………………..                                 Date…………………………..

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 17TH DECEMBER 2008

 

AT

 

INGLEBY BARWICK COMMUNITY HALL

HARESFIELD WAY

INGLEBY BARWICK

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL