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OF THE MEETING OF
Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;
Councillors: T.W. Bowman, Mrs G. Corr, A. Graham, Mrs E. Harrington, Mrs J. Kirby, J. Myers, Mrs J. White and D. Sanderson;
Clerk/Responsible Financial Officer: Paula M. Hall;
Ingleby Barwick West R. Patterson;
3 Members of the public were present at the meeting.
VICE-CHAIRMAN TO CHAIR THE MEETING
In the absence of the Chairman Councillor Mrs I. Machin, the Vice-Chairman Councillor W. Feldon to Chair the meeting.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from Town Councillors Ms A. Hailes, Mrs S. Larkin and Mrs I. Machin.
Apologies for absence were also received from Ward Councillors K. Faulks, D. Harrington, A. Larkin (Ingleby Barwick East) and K. Dixon, L. Narroway (Ingleby Barwick West).
Apologies for absence were also received from Mr K. Mathews, Parks and Greenspaces Officer, Stockton-on-Tees Borough Council.
107. CODE OF CONDUCT – DECLARATION OF INTERESTS.
Bowman declared a personal/non prejudicial interest in the following item on
the agenda, as he is a school governor at
Agenda item no. 11 - Building Schools for the Future.
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Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he designs the posters for the competition and the certificates for the successful gardens:
Agenda item no. 6 - Matters Arising from the Minutes on 24th
Feldon declared a personal/non prejudicial interest in the following item on
the agenda, as he is a school governor at St. Francis of
Agenda item no. 11 - Building Schools for the Future.
E. Harrington declared a personal/non prejudicial interest in the following
item on the agenda, as she is a school governor at
Agenda item no. 11 - Building Schools for the Future.
J. Kirby declared a personal/non prejudicial interest in the following item on
the agenda, as she is a school governor at
Agenda item no. 11 - Building Schools for the Future.
No further interests were declared.
ALTERATION TO SEQUENCE OF ITEMS ON THE AGENDA
requested that the following two items on the agenda be brought forward for
discussion as two representatives from
Agenda item no. 9. - Proposed Police Accommodation, Ingleby
Agenda item no.19. -
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RESOLVED that Members were in agreement to bring the above items forward on the agenda.
108. PROPOSED POLICE ACCOMMODATION, INGLEBY BARWICK.
It was noted that
Kirby informed that she had represented the Town Council at Cleveland Police’s
Chief Constables meeting on
Mr Jagpal from
Mr Jagpal confirmed that he had also attended the Chief Constables public meeting and stated that he was in agreement with Councillor Mrs Kirby’s account of the matter.
The Clerk confirmed that having approached the Chairman of the Police Authority to arrange a meeting she had received a response stating that as Cleveland police are not currently considering any other additions to its property portfolio, he can see no reason for the requested meeting, he therefore respectively declined the invitation.
A general discussion took place on the matter.
RESOLVED that the Clerk sends a formal letter to the Chairman of the Police Authority, Councillor Dave McLuckie stating that Members of the Town Council would greatly appreciate the opportunity to meet with him informally for a general discussion on this matter. Reference to be made to the support the Town Council has given to Cleveland Police Authority on a number of occasions including the merger and the police helicopter service.
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Councillor Mrs Kirby having represented the Town Council at the meeting gave a brief report to Members.
It was noted that at the beginning of the meeting members of the public attending had been invited to participate in a voting exercise to ascertain what peoples priorities are across the Borough in respect of crime.
The three main areas of concern were as follows:
During the meeting reference had been made to Government funding to combat youth crime. It was also noted that the Neighbourhood Policing Teams working in partnership with other parties such as Enforcement, Ant social behaviour officers etc, undertake operations targeting specific areas.
The Chairman thanked Councillor Mrs Kirby for her report.
110. PUBLIC PARTICIPATION.
The Chairman adjourned the meeting at this point to allow public participation.
The following matters were raised:
- Blocked gulley in footpath/cycleway near Tesco, Ingleby Barwick;
bin vandalised adjacent to the seat between the Myton pedestrian underpass and
- It was suggested that classical music be played in the pedestrian underpasses to help deter anti social behaviour.
The Clerk to report the blocked gulley and vandalised litter bin to Stockton-on-Tees Borough Council’s (S.B.C.) Care For Your Area team.
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The Clerk informed that Mr Mathews from S.B.C. was unable to attend the meeting and had sent his apologies. He had informed however that the planning application in respect of the variance in layout for the park, including Phase 1 ‘Landscape for Play’ will be submitted to S.B.C. planning department in early November 2008, this would still show the section of the park behind All Saints Secondary School.
Mr Mathews has requested a meeting with the Chair, Vice Chair and Clerk prior to the Town Council’s next monthly meeting to discuss the matter.
RESOLVED that the Clerk liaise with Mr Mathews in respect of a mutually agreeable date and time for the meeting.
The Clerk informed that she was awaiting the decision from Awards for All for the £10,000 funding towards the fabrication and installation of ‘Play Cubes’ to be incorporated in the park. It is anticipated that a decision will be made this month.
The Clerk noted
that at the meeting of Ingleby Barwick Town Council on
RESOLVED that the Clerk sends a letter to IBRN to ascertain in writing if the Network is still in a position to contribute funding towards the project and if so, to what amount.
112. MINUTES OF THE MEETING OF INGLEBY
BARWICK TOWN COUNCIL HELD ON
The Minutes of the Meeting of Ingleby Barwick Town Council
113. MATTERS ARISING FROM THE MINUTES ON
(a) Item 91 2008/2009 –
It was noted
that the presentation ceremony had taken place on
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The Vice Chairman, Councillor W. Feldon presented the winning entries with their awards which included certificates produced by Councillor T.W. Bowman.
Mr Barry Hunter from S.B.C. who judged the competition kindly provided a projector to run the slide show of garden entries. During the presentation he commented on each of the gardens.
The Clerk informed that she had organised food and refreshments for the occasion which totalled £ 69.40.
The event had been well attended and very successful. The Chairman thanked all concerned for their efforts.
114. PEDESTRIAN UNDERPASSES, INGLEBY BARWICK – CONSIDERATION TO BE GIVEN TO SPONSORSHIP SUGGESTION.
reported receipt of correspondence from a resident requesting Members views on
the possibility of the Town Council asking the local primary schools to
"sponsor" an underpass. It was
suggested that they could design some art work to be displayed inside and
have responsibility for the underpass. This
could brighten them up, give some local pride and help prevent damage, graffiti
and litter. It would also educate the
children at an early age about civic pride, anti social behaviour etc. It could be a low cost solution that involves
It was noted that following a site meeting at the location with both the Police and S.B.C., which was attended by Councillor Feldon and the Clerk, S.B.C. have made arrangements to have the bushes cut back and thinned out.
reported receipt of correspondence from S.B.C. stating that they are not aware
of any petition from residents to close off
To close off the underpass would require a legal Gating Order. To apply for this it would have to be demonstrated that there is a persistent high level of serious crime and anti-social behaviour in this area and that it is the underpass that is the cause.
S.B.C. have been informed that the statistics for this area show that there is a low level of reported incidents - this would not support a legal Gating Order, so it would not be possible to close the underpass.
A general discussion took place on the sponsorship suggestion and Members were generally in favour of pursuing the matter.
made to the pedestrian underpasses in
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Reference was also made to a graffiti artist who had been commissioned by S.B.C. to work with Billingham Youth Club and paint a wall. The contact details of the artist to be sought from S.B.C.
RESOLVED that the Clerk contacts S.B.C. to ascertain as to whether they would give permission to paint the walls of the underpasses in Ingleby Barwick.
RESOLVED that the Town Council is in general agreement to pursue sponsorship of the underpasses by the local primary schools, secondary schools and voluntary groups.
115. HIGHWAY/TRAFFIC ISSUES, INGLEBY BARWICK – TOWN COUNCIL PRIORITIES.
informed that following the attendance of Mr Steve Lumb, S.B.C.’s Community
Engineer at the Town Council meeting on
A general discussion took place.
RESOLVED that the Clerk forwards the following four issues to Mr Lumb for his comments:
1. St. Francis of
The Town Council has received a number of concerns from residents regarding safe crossing for parents and children, parking problems etc. Can this matter be investigated with the view to improving the situation?
It is suggested
that the layby on
Both the entrance
provided to the bottom of the field of
The yellow lines at the location in general require attention; can the lines be re-marked out?
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People use this
road as a cut through to queue jump
The road was painted with white lines and give ways.
There was an accident
Is it possible for the white lines to be re-marked out?
This road is also used as a cut through to jump the queues of traffic. This has been highlighted in previous years and works undertaken in the area to prevent this. It has however been brought to the attention of Town Council Members once again and it is requested that the situation be investigated to ascertain if anything further can be done to help resolve the matter.
116. INGLEBY BARWICK ENFORCEMENT SERVICE.
informed that a meeting had taken place with Mr G. Small and
The Clerk briefly outlined the issues which had been discussed at the Service review meeting which were as follows:
1. Service Level Agreement.
2. Officers dedicated to Ingleby Barwick.
3. Use of Enforcement Vehicle and Cycles.
4. Current Duties and Responsibilities of the Enforcement Officers.
5. Dog Fouling Enforcement and Awareness Patrols.
6. Contact with the residents/community of Ingleby Barwick.
7. Feedback to the Town Council.
8. Arrangements for Town Council Members to accompany Enforcement
Officers whilst on duty.
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The Town Council
were provided with Performance Schedules for both Ingleby Barwick East and West
42 – 24 hour vehicle notices
1 – Vehicle removed by owners when requested
3 – Public Assistance Distress
Responded to 130 reports of ASB from residents
7 – Verbal warnings
48 – Alcohol seizures from minors
1 – Tobacco seizure from minor
30 – AS13 forms issued for ASB (2 were for adults)
35 – Moved youths on
4 – Youths ran off
3 – Monitoring situation
1 – Police referral
4 – Assist Police at incident
13 – FPN Pedestrian littering 11 Paid, 1 Cancelled, 1 Legal Preparation
1 – FPN Leave household refuse incorrect day – Paid
1 – Operation Lunchbox school litter patrol
4 – Litter removals
1 – Fly tip which is undergoing investigation
3 – Referrals to CFYA for litter removal
7 – Street lights reported for repair
2 – Meetings with residents
The Town Council has been provided with a new landline contact number for the period 7.30 am till 12 midnight, which is (01642) 528439.
S.B.C. have been requested to provide the Town Council with a breakdown of the costs for Ingleby Barwick Enforcement Service.
S.B.C. Enforcement Service have agreed to carry out a one month operation targeting dog fouling in Ingleby Barwick. The operation will include speaking to all dog walkers with the view to educating residents who do not pick up.
It has also been agreed that Ingleby Barwick Enforcement Officers attend Town Council meetings to give regular feedback to Members.
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117. BUILDING SCHOOLS FOR THE FUTURE (BSF).
RESOLVED that this item be considered at the end of the meeting pending the arrival of Ward Councillor R. Patterson who was attending a meeting of S.B.C. this evening.
The Clerk informed that the Town Council had agreed to consider this matter at the October meeting to allow Members additional time to consider the information provided by S.B.C.
The Town Council considered the ROWIP draft.
RESOLVED that Ingleby Barwick Town Council has no comments to raise on the ROWIP draft.
The following comments were raised however about lack of signage at two possible public rights of ways.
Firstly, the footpath which runs through Ingleby Barwick golf club with gated access at the entrance.
Secondly, it was
speculated that there was a public footpath which runs adjacent to Maltby
Cricket Club on
RESOLVED that the Clerk contacts S.B.C. it ascertain if there is a designated public right of way at the two locations and if so request that signage be improved.
119. COMMUNITIES AND LOCAL GOVERNMENT, THE MAKING AND ENFORCEMENT OF BYELAWS CONSULTATION.
The Clerk reported
receipt of the above consultation document inviting views on the proposed new
procedure which will enable authorities to make certain byelaws without the
need for scrutiny by the Secretary of State and about proposals for a new
enforcement regime for byelaws. Comments
are request by
The Town Council considered all of the information provided.
RESOLVED that Ingleby Barwick Town Council has no comments to raise on the information provided.
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The Clerk reported receipt of correspondence informing that S.B.C. has secured £1.1 million funding from the Department for Children, Schools and Families (DCSF) to improve and develop play spaces across the Borough between 2008 and 2011.
To help them identify priorities for this funding, and to inform their longer-term plans for the development of play areas and play spaces, they have launched a Borough-wide consultation on outdoor play. They would very much like to hear the views of the Town Council and would be grateful for anything they could do to encourage others to feedback their ideas. They would also be very interested to hear from any Town or Parish Councils or community organisations who would like to play an active role in improving or managing a local play space.
individuals wishing to submit ideas and specific project proposals are to
complete the consultation form and return it to S.B.C. by
A copy of the guidance document referred to on the consultation form ‘Design for Play: A guide to creating successful play spaces’ can be downloaded from:
The Town Council considered the information provided.
RESOLVED that an ‘expression of interest’ in applying for
The Clerk stated that she had provided Members with a copy of Training Update Number 2. Included with the update was a list of the proposed training sessions for next year. In order to gauge the level of interest for the courses Members were asked to complete the form provided highlighting the courses they would be interested in attending.
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RESOLVED that completed forms be returned to the Clerk by no
121. BULB PLANTING PROJECT, INGLEBY BARWICK.
The Clerk informed that the bulbs would be available to plant in the coming weeks and therefore consideration needed to be given to where they would be planted and by whom.
It was suggested that the Town Council asks S.B.C. for an additional bag of daffodils to plant.
RESOLVED that the bulbs be planted on the corner of
122. TREE PLANTING PROJECT.
The Clerk noted that the Town Council has for a number of years worked in partnership with S.B.C. on an annual tree planting project. The Town Council has £ 1,000 allocated for this year’s project.
made to the hedgerow which runs adjacent to the boundary fence of
RESOLVED that Members inform the Clerk of any sites they would
like investigating for suitability of tree planting by
123. ATTENDANCE OF THE WORSHIPFUL THE
confirmed that The Worshipful the Mayor of Stockton-on-Tees, Councillor John
Fletcher would be attending the Town Council meeting scheduled to take place on
A general discussion took place on the matter and Members were in agreement to provide light festive refreshments after the meeting.
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RESOLVED that this matter be discussed at the Town Council’s November meeting to finalise arrangements.
Councillor T.W. Bowman reported
that he had attended the event on
Councillor Bowman was thanked for his attendance at the meeting.
Councillor T.W. Bowman and Councillor Mrs E. Harrington represented the Town Council at the meeting.
Councillor Bowman reported the following points of interest:
· Ingleby Barwick Traffic Congestion
This is one of the ‘Top Five’ priorities. The Borough Council’s view is that any planning application from developers should contain proposals to address the future impact of their development.
· Secondary Schools
There is no plan to replace the school buses with the footbridges! The
£ 600,000 Sustrans grant MUST be spent by 2012/2013. As yet there is no thought as to when the 300 place extension to All Saints will occur.
· Bus Services
It was noted that the grant made to Arriva and Stagecoach
to cover the cost of the ‘free’ O.A.P. bus passes is a block grant and not per
O.A.P. passenger carried. This could
explain why there are now no buses on
This is with Consultants to determine the preferred alignments and designs.
Also a robust cost estimate is being drawn up. This phase should be completed by early 2009. There will be more news at the next meeting. There remains a very large funding gap to fill.
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· School Travel Plans’
These are being chased up for All Saints, Conyers and Egglescliffe (although
not in the eastern area). They are being asked for their proposals for Ingleby
Barwick and Thornaby pupils travel method.
· Local Priorities for 2008/2009 Funding
· A New Protocol for Area Transport Strategy Steering Groups was tabled for consideration at the next Eastern Area Partnership Board meeting.
126. LOCAL GOVERNMENT PENSION SCHEME.
The Clerk informed that the Town Council, as an employer within the fund has a statutory obligation to formulate a policy statement regarding the exercise of discretion with regard to the application of the Local Government Pension Scheme Regulations.
A brief discussion took place on the matter.
A pro forma document has been received from Mouchel Business Services who administer Teesside Pension Fund on behalf of Middlesbrough Council.
RESOLVED that a working group be set up to look at formulating the Town Council’s Policy Statement. The group to include Councillors T.W. Bowman, Mrs G. Corr and W. Feldon assisted by the Clerk.
(a) Town Council Current Balance Sheet
The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 96,905.42, a copy of which is held on the Town Council file.
The Community Hall Extension Account has a balance of £ 3,350.55, which includes the VAT return on the contributions from Persimmon Homes and the Town Council.
(b) Accounts due for Payment
Monthly internet payment to Orange Broadband of £11.99 is collected by direct debit.
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The Clerk reported that the following Account has already been paid. It is shown on the financial statement as paid and therefore not included in the balance:
Siemens Financial Services Ltd - Second Quarter Rental for
Photocopier £ 156.95
RESOLVED that the Town Council confirms its approval of the account paid.
RESOLVED that the Town Council approves the following accounts for payment:
Paula M. Hall – Remuneration October 2008;
Paula M. Hall - Tax and N.I. Contribution October 2008;
HBS Local Government Pension Scheme - Clerk and Employer
Contribution October 2008;
Paula M. Hall – Reimbursement of the following:
Food and Refreshments £ 69.40
– Rent for Office, due
Ingleby Barwick Community Hall – Use of Hall for Town Council
Meetings in September 2008 £ 24.37
RESOLVED that the Clerk arranges for purchase of the following two publications from the Society of Local Council Clerks:
Member Price: £ 20.00 plus £ 2.00 shipping
Member Price: £ 45.00 plus £ 2.00 shipping
(c) Ingleby Barwick Community Hall Extension – Final Account.
The Clerk reported receipt of the final account for payment from Rok totaling
£ 2,832.33 which also includes for the cost of white lining to the Community Hall car park.
It was noted that the white lining has not yet been provided. Also, discussions are still ongoing with Rok regarding a fuse board issue which was raised earlier this year when the Hall underwent an electrical inspection.
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RESOLVED that the Clerk withholds payment of the invoice at this point in time given that the white lining has yet to be provided and also the fuse board issue has not been finalised.
128. PLANNING APPLICATIONS.
The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications.
129. COMMUNITY COMMUNICATION.
The Clerk noted that the Town Council had previously raised the following items to be included in the October article:
- Seamer Wind Farm;
- Secondary School Provision, Ingleby Barwick;
- Pedestrian Underpass issues;
- Traffic Calming – Discussions with Community Engineer;
- Attempted Burglaries – Residents to be vigilant.
RESOLVED that the Clerk also makes reference in the article to the Mayor attending the Town Council’s meeting in December.
130. CLERKS REPORT AND CORRESPONDENCE.
(a) Local Government Pension Scheme, Teesside Pension Fund, Ill Health Retirements – Receipt of information mailing.
(b) Communities and Local Government, The Making and Enforcement of Byelaws Consultation – Receipt of consultation document.
(c) Ingleby Barwick Library – Receipt of September 2008 Newsletter and Bookheads Review.
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(f) Cabinet Office of the Third Sector, National Survey of Third Sector Organisations – Receipt of survey in respect of Ingleby Barwick Community Hall.
(g) Stockton-on-Tees Borough Council, Canvass 2008 – Receipt of correspondence informing that everyone
in electoral services is currently working their way through all of the
returned registration forms updating their records to produce the Register of
Electors on 1st December. This is the register that voting
lists, poll cards etc will be produced from for the European Election to be
The response rate
is currently 68% and every household that has not responded will be visited by
a canvasser until mid October. Each canvasser has been issued with an ID badge
bearing S.B.C. logo, their full name and a photograph and a S.B.C. satchel.
They have been given an instruction not to enter anyone’s house under any
(i) Stockton-on-Tees Borough Council, Leven Bank New Lighting Columns -
Receipt of response from S.B.C. in respect of the new lighting columns on Leven Bank. It is noted that they are waiting for a new supply to be installed to the feeder pillar that controls the lights on Leven Bank. Apparently it was an oversight by the developers. The duct works are to be carried out week commencing 29th September and the supply should be installed, if the industrial action at NEDL is resolved, shortly after that.
Items on the agenda regarding the new arrangements for the local handling of misconduct allegations include the procedure for hearing cases; guidance on excluding the public and press from hearings and meetings; details relating to standards committee sanctions and information about member support.
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(l) Residents Correspondence, Pedestrian Underpasses, Ingleby Barwick – Receipt of correspondence.
(m) Ingleby Barwick Enforcement Service, Parking Issues Tanner Close, Ingleby Barwick – Receipt of information.
of Local Nature Reserves, Minutes of Meeting
- LNR Officer Update September 2008;
of Local Nature Reserves, Agenda for Meeting on
(q) Rok, Ingleby Barwick Community Hall Extension – Receipt of Final Account, Valuation No. 4 for the sum of £ 2,832.33.
(s) Department for Children, Schools and Families – Receipt of the following documents:
- Guide for People Wishing to Set up a New School Outside a Competition;
(t) Residents Correspondence, Building Schools for the Future/Secondary School Provision, Ingleby Barwick – Receipt of copies of various correspondence between a local resident and S.B.C.
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131. BUILDING SCHOOLS FOR THE FUTURE (BSF).
Councillor W. Feldon informed that he had considered the information provided in the two documents produced by the Department for Children, Schools and Families (DCSF) ‘A Guide for People Wishing to Set up a New School Outside a Competition’ and ‘Expanding a Maintained Mainstream School or Adding a Sixth Form’ and noted that they contain quite a lot of positive points which could be used to help the campaign.
It was suggested that a letter be sent to York Diocese incorporating the relevant points to support the case for increased secondary school provision in Ingleby Barwick.
The importance of parent involvement was highlighted.
Reference was made to BO2SS and the signed letters of support from parents for the campaign to increase secondary school provision in Ingleby Barwick.
Councillor Patterson outlined progress on the matter to date referring to the various correspondence which he had copied to the Town Council for the information of Members.
Councillor Patterson referred to letters he had recently received from Dari Taylor MP for Stockton South. A discussion took place on their content.
Reference was made to land availability for the provision of a new school.
It was noted that DCSF are awaiting S.B.C.’s document ‘Strategy for Change Part 2’ which is to be submitted in December 2008.
A discussion took place on the total numbers of secondary school age children in Ingleby Barwick and reference was made to the figures provided by S.B.C.
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The next monthly Meeting of the Town
Council is scheduled to take place on