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MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 23RD JANUARY 2008, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

 

Councillors: Mrs G. Corr, Mrs J. Kirby, Mrs S. Larkin and D. Sanderson;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

1 Member of the public was present at the meeting.

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from Town Councillors T.W. Bowman, A. Graham, J. Myers and Mrs J. White.

 

Apologies for absence were also received from Ward Councillors K. Dixon, L. Narroway (Ingleby Barwick West).

 

It was noted that Stockton-on-Tees Borough Council (S.B.C.) are scheduled to meet tonight and Ward Councillors would be attending that meeting.

 

206. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor W. Feldon declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as he represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 5              -           Ingleby Barwick Community Hall – Hire Agreement.

Agenda item no. 12(c)       -           Budget 2008/2009 – Community Hall Grant.

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following item on the Agenda, as he is a Member of the Replacement Organ Committee at St. Francis of Assisi Church:

 

Item No. 12 (c)                     -           S137 Payments – Voluntary Organisations, Ingleby

Barwick.

 

Chairman……………………………

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Councillor Mrs I. Machin declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as she represents the Town Council on the Community Hall’s Management Committee:

 

Agenda item no. 5              -           Ingleby Barwick Community Hall – Hire Agreement.

Agenda item no. 12(c)       -           Budget 2008/2009 – Community Hall Grant.

 

207. PUBLIC PARTICIPATION

 

The Chairman adjourned the meeting at this point to allow public participation.

 

No matters were raised for discussion.

 

208. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 19TH DECEMBER 2007.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 19th December 2007, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

209. INGLEBY BARWICK COMMUNITY HALL – HIRE AGREEMENT.

 

The Clerk noted receipt of the Hire Agreement in respect of the Town Council’s booking for their meetings to be held on the third Wednesday of every month apart from August, 7.15 p.m. to 9.30 p.m.  The Agreement will also apply to any additional meetings the Town Council may wish to hold.

 

RESOLVED that the Clerk sign the Agreement on behalf of the Town Council.

 

210. STOCKTON-ON-TEES BOROUGH COUNCIL, LOCAL DEVELOPMENT FRAMEWORK TRAINING, VILLAGE STUDY CONSULTATION.

 

The Clerk reported that  S.B.C.’s Spatial Planning Team have organised a Local Development Framework (LDF) training event for Town/Parish Councillors on Saturday 9th February 2008, from 10:00 am until approximately 1:00 - 1:30 pm in the Lecture Theatre at Stockton Central Library.  Information regarding this event, together with invitations and reply slips had been circulated to Town Council Members with the agenda for this meeting.

 

The training event has been organised following a meeting of the Parish Council Liaison Forum, where it was suggested that parish councillors would find this useful.

 

Chairman…………………………..

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The session is scheduled to last approximately one hour, and will explain the new development plan system; its component parts; the plan preparation process, and when Parish Councils can expect to be involved.

 

After a break for tea and coffee, there will be a second session to discuss the Council’s draft Village Study, which will be out for consultation at this time. Copies of the study will be circulated prior to the day. The whole event is scheduled to finish between 12:30 and 1:00 pm, and a buffet lunch will be available for those attending.

 

It was noted that the morning has been divided into two sessions, so that those who are not interested in the Village Study, but would like to attend the training, may leave at the mid-morning tea/coffee break.

 

RESOLVED that Members wishing to attend the training event reply individually to S.B.C.

 

211. STOCKTON-ON-TEES BOROUGH COUNCIL STANDARDS COMMITTEE – SUBSTITUTE PARISH REPRESENTATIVES.

 

The Clerk reported receipt of correspondence from S.B.C. noting that the Council's Appointment Panel has recommended the appointment of two full Parish representatives to the Standards Committee.  Full Council will consider this recommendation at its meeting on Wednesday 23rd January 2008.

The Panel did not, however, recommend the appointment of any substitute Parish representative  at this stage, but indicated that Town/Parish Councils should be given more time to ascertain if any of their councillors would wish to be considered for either of the two (substitute parish representatives) positions.

The substitute representatives will be trained in the same way as all members of the Committee; paid the same allowances/expenses and encouraged to attend all Committee meetings.  In particular they will be required to stand in for full parish representatives who are unable to attend any Committee meetings, particularly those dealing with misconduct allegations.  Substitute representatives will have voting rights when standing in for a full parish representative, but not otherwise.

It is requested that this information be drawn to Members attention, in order that they can determine if they would wish to submit an expression of interest in one of the two substitute parish representative posts.

The closing date will be 27 March 2008.

Those who wish to be considered should submit a curriculum vitae or written expression of interest, outlining their experience as a parish councillor, employment history and why they feel they satisfy the criteria for a parish representative on the Committee (a copy of the criteria was attached).

 

 

Chairman……………………………..

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The Appointment Panel will consider all applications and interview those shortlisted, before making a final recommendation.

 

The Clerk informed that she had circulated the information to Members with the agenda for the meeting.

 

212. STOCKTON-ON-TEES BOROUGH COUNCIL, MAYOR’S CHARITY DINNER DANCE.

 

The Clerk reported receipt of a letter from S.B.C. on behalf of the Mayor, Councillor Bill Noble, and Mayoress, Mrs Kath Noble, to request the Town Council’s support for the Mayor’s Annual Charity Dinner Dance on Friday 15 February 2008.  The event will be held at the Wynyard Rooms, Wynyard Park House, Wynyard, Billingham.  This year they are raising funds for the Great North Air Ambulance and the Royal National Lifeboat Institute, two very worthy causes. 

 

If the Town Council wish to sponsor the evening and/or donate an item for the auction or a prize for the tombola they will arrange for collection.

 

This year they have an enhanced programme, including a change of venue.  The Master of Ceremonies for the evening is award winning after dinner speaker, Alan Wright, and guests will be entertained by the widely acclaimed Musicians Unlimited. 

 

Councillor Mrs J. Kirby indicated that she would like to donate a bottle of whiskey to the event.

 

RESOLVED that the Clerk inform S.B.C. of the donation and appropriate arrangements be made for its collection/delivery.    

 

213. TEES VALLEY MUSLIM COMMUNITY CENTRE.

 

The Clerk reported receipt of correspondence in respect of the possibility of a Tees Valley Muslim Community Centre being located within or in the vicinity of Ingleby Barwick.  The Muslim Community has set up a Committee and are to meet with S.B.C. in the near future to discuss the proposal.  A list of the aims and objectives has also been provided.

 

The Clerk had distributed a copy of the correspondence to Members for their observation.

 

RESOLVED that the information be noted.   

 

 

Chairman………………………….

 

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214. ROMANO PARK, INGLEBY BARWICK.

 

The Clerk reported receipt of a letter from Mr K. Mathews, Parks and Greenspace Officer S.B.C. thanking the Town Council for the recent opportunity to attend the January meeting of the Town Council to provide an update on progress regarding the development of Romano Park.

 

Mr Mathews notes that he wishes to summarise the key areas that S.B.C. wish members of the Town Council to consider working in partnership to help progress the development and management of the new park.

 

S.B.C. has received confirmation from Impetus Waste Management that they are willing to commit £80,000 towards the construction of a Multi-Use Games Area.  Landfill Tax regulations require that a contributing third party is found who can meet 10% of the total cost of the project (£8,000).  In this case it would be rational that the Town Council consider acting as third party contributor that will guarantee the Impetus payment.

 

Attention is now being focused on how the park will be managed and developed once the first phase of construction is complete.  Issues such as opening and closing the park gates, monitoring of CCTV cameras, maintaining the new play area, extra dog waste and litter bins etc. will apply additional pressure to existing resources.  He would therefore appreciate it if consideration could be given to this issue and that representatives are nominated from the Town Council who can discuss this situation in more depth with officers from the Borough Council.

 

Finally, there are potential funding streams that would be of benefit to the development of the park that S.B.C. are ineligible to apply for.  BIG Lottery breathing Spaces and Awards For All are two examples.  In the case of such grants it is felt that the Town Council has an important role to play in fundraising for the park and he would welcome the prospect of discussing these opportunities in greater depth with representatives from the Town Council.

 

It was noted that the Town Council had previously contributed £12,000 to improve the toddlers play area and provide a Teen Shelter at the location, however this money cannot be counted as funding towards the new park.

 

Members discussed the matter and were in general agreement that another avenue for raising the £8,000 be explored at this point in time given that the Town Council already funds its own Enforcement Service which is a large part of the budget.  Also, the Town Council is currently in dispute with S.B.C. over the election costs for May 2007, with

£ 8,021.28 still outstanding to pay.  The Town Council would be happy to assist S.B.C. with raising the funding.

 

Chairman………………………….

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RESOLVED that Councillors Mrs I. Machin, W. Feldon and the Clerk arrange to meet with K. Mathews to discuss the matter in more detail.

 

215. INGLEBY BARWICK ENFORCEMENT SERVICE.

 

The Clerk reported receipt of information from S.B.C. confirming that the cost of the Ingleby Barwick Enforcement Service 2008/2009 as per the existing Service Level Agreement is £43,072. 

 

The cost per household, would be as follows:

 

Cost for Scheme = £ 43,072

    

Cost per household £43,072 divided by 6338.74 (tax base) = £ 6.79 per annum

13p per week

 

RESOLVED that the Town Council is in agreement to continue with the Enforcement Service for 2008/2009 as per the existing Service Level Agreement.  The cost of the scheme to be included in the budget for 2008/2009.    

 

216. FINANCE:

 

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 47,497.73                          a copy of which is held on the Town Council file.

 

(b) Accounts due for Payment

Monthly internet payment to Orange Broadband of £11.99 is collected by direct debit.

 

Payment already made to LexisNexis Butterworths for

Postage and Packaging of CAB 7th Edition                                              £        5.45

 

RESOLVED that the Clerks Pension payments in respect of the Local Government Pension Scheme commence on 1st January 2008.  The appropriate arrangements to be set in place.

 

RESOLVED that the following accounts be approved:

 

Paula M. Hall – Remuneration January 2008;

            Paula M. Hall - Tax and N.I. Contribution January 2008;

 

 

Chairman……………………………..

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Reimbursement to the Clerk for the following:

 

            Mileage 31st September 2007 to 31st December 2007               £       53.77                            

            Postage 31st September 2007 to 31st December 2007               £       11.22

 

St. Francis of Assisi Church Centre – Use of Hall

for Town Council Meeting December 2007                                               £       37.50

 

Ingleby Barwick Community Hall – Use of Hall

by Town Council November 2007                                                               £         6.00

 

Ingleby Barwick Community Hall Extension

Stockton-on-Tees Borough Council Alarm

Monitoring                                                                                                      £     323.13    

 

RESOLVED that the Clerk transfers £300.00 from the Community Hall Reserve Account to the Extension Account to cover the cost of the payment and return it on receipt of the VAT, along with the £400.00 additional finance transferred.

 

(c) S137 Payments – Voluntary Organisations, Ingleby Barwick

Councillor W. Feldon, having declared a personal/prejudicial interest in the first grant application to be considered as he is a Member of the Replacement Organ Committee at St. Francis of Assisi Church, made representations/gave evidence/answered questions under paragraph 12(2) of the Code of Conduct, and then left the meeting room whilst the matter was considered.

 

List of Grant Aid Requests Received 2007/2008.

 

Name of Organisation       Amount of Grant                 Grant To Be Used For

 

Church of St Francis of         £1,000.00                              To assist with the     

Assisi                                                                                     purchase of a

                                                                                                replacement organ

 

Parish of St Therese of        No application made

Lisieux

 

2nd I.B. Rainbows                  £ 150.00                                 £125 Craft materials from

                                                                                                Baker Ross

                                                                                                £15 Badges and Books

                                                                                                £10 Healthy eating and

                                                                                                food tasting evenings

 

Chairman……………………………

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Name of Organisation       Amount of Grant                 Grant To Be Used For

 

1st I.B. Brownies                    £ 400.00                                 Annual trip to London

 

2nd I.B. Brownies                   £250.00                                  Providing visits to

                                                                                                historical and local venues

 

1st I.B. Guides                        No application made

 

2nd I.B. Guides                       £320.00                                  £120 Visit to Pantomime

                                                                                                £200 To bring in a

professional external

agency to teach the girls

new skills e.g. pottery

 

I.B. Rangers                           No application made

 

St Francis Scout Group:

Beavers                                  £ 250.00                                 Outing to a place of

                                                                                                Interest/education or

                                                                                                Overnight stays at

RavenGill campsite, NY

 

Cubs                                       £ 250.00                                 Outing to a place of

Interest/education or

overnight stays at

RavenGill campsite, NY

 

Scouts                                    £ 250.00                                 Taking the scouts to a

                                                                                                weekend camp or

                                                                                                challenging activity

 

St. John Ambulance              £ 300.00                                 Uniform, training courses

                                                                                                And training equipment

 

Over 50’s Group                    £ 250.00                                 Coach Outing to

                                                                                                Keswick

 

 

 

Chairman………………………….

 

 

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Name of Organisation       Amount of Grant                 Grant To Be Used For

 

I.B. Youth Group 1                 £ 250.00                                 Group attend football

                                                                                                coaching at All Saints

                                                                                                up to 3 times per week,

                                                                                                new footballs required,

                                                                                                also assistance with

transport costs and

                                                                                                alternative venue costs

when Hall not in use due

to exams etc.

 

I.B. Youth Group 2                 £ 600.00                                 Towards equipment,

transport and trips out,

also for a healthy

eating/cooking programme

 

 

Members considered the requests received.

 

RESOLVED  that the following grants be approved and the Clerk to arrange for

payment accordingly:

 

                        Church of St. Francis of Assisi                    £1,000.00

2nd I.B. Rainbows                                          £   150.00                  

                       1st I.B. Brownies                                            £   250.00

                        2nd I.B. Brownies                                           £   250.00

2nd I.B. Guides                                               £   250.00                                           St. Francis Scout Group:

            Beavers                                                          £   250.00

            Cubs                                                               £   250.00

            Scouts                                                            £   250.00

            St John Ambulance                                       £   250.00

            Over 50’s Group                                            £   250.00

            I.B. Youth Group 1                                         £   250.00

            I.B. Youth Group 2                                         £   250.00

 

 

 

 

Chairman…………………………..

 

 

 

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(d) Budget 2008/2009.

The Town Council set the budget for 2008/2009 as follows:

 

BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

General Administration                         40,880.00             Includes all general

                                                                                                administration costs

                                                                                                as calculated for

2008/2009

 

Members Expenses                                   250.00              Estimated amount                

 

Chairman’s Allowance                               150.00              To Spend as Required

 

Office Equipment/Stationery                      500.00             Estimated amount based

on anticipated expenditure

in 2007/2008

 

Photocopies                                              1,000.00             Estimated amount for

                                                                                                Lease of Printer/Copier

                                                                                                Plus copies

 

Signs for Office                                             500.00            Estimated Amount

 

Office Accommodation                           3,500.00              Hire of the office/running

costs

 

Hire of Room P.C. Mtgs                             300.00              Anticipated expenditure

 

Training                                                        500.00              Anticipated expenditure

 

CLCA Subs                                                 950.00              Membership and LCR

Subscription

                                                                                               

S.L.C.C. Subs                                             200.00              Annual Membership

 

Ramblers                                                       25.00             Annual Membership

                                                            ========

 

Carried forward                                   48,755.00      

 

Chairman………………………………………

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BUDGET HEADING                       ESTIMATED             EXPLANATION

                                                            EXPENDITURE       OF CALCULATION

                                                                      £

 

brought forward                               48,755.00

                                                                       

Insurance                                                   2,300.00             Anticipated amount

 

Grants                                                           500.00             Anticipated expenditure

 

S137 Payments                                        4,500.00             Anticipated expenditure

 

Maltby Cricket Club                                  2,000.00             To be held in Reserves

                                                                   

Community Hall Grant                              2,000.00             To be held in Reserves

 

Sponsorship Garden Comp.                      100.00             Anticipated expenditure.

                                                        

Community Communication                      100.00              Anticipated expenditure.

 

Audit Fee                                                     600.00              Anticipated expenditure

 

I.B. Enforcement Service                      43,072.00             Costs for Enforcement

                                                                                                Service 08/09

 

Community Facilities                               6,200.00              Living Xmas Tree      200

                                                                                                Tree Planting         1,000

                                                                                                Seats                       2,000

                                                                                                Notice board           2,000

                                                                                                Dog fouling bins     1,000    

 

Art Project                                                 1,000.00              To be Progressed

 

Election Costs                                        12,000.00             To be held in Reserves

 

Miscellaneous Reserves                         2,000.00 

                                                                ==========

 

Total Estimated Expenditure              125,127.00        

 

 

Chairman…………………………..

 

 

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Outstanding Bill for Election Costs:                                    £   8,021.28

 

Estimated Balance 2007/2008 (excluding Reserves)      £12,424.00

 

Deduct Pending Election Costs from Balance                  £12,424.00

                                                                                    Minus £ 8,021.28

                                                                                                =========

                                                                        Balance         £  4,402.72

 

A discussion took place in respect of the £4,000.00 allocated to Thornaby and Ingleby Barwick Football Club in the budget for 2007/2008.  It was noted that as the Club are expanding suitable pitches are required for the teams to play on.  The availability of land is currently being progressed.

 

RESOLVED that the £4,000.00 be held in the Town Council’s Reserves for the Football Club.

 

RESOLVED that the £4,000 allocated to Ingleby Barwick Community Hall in the budget for 2007/2008 be held in the Town Council’s Reserves for the Community Hall.

 

RESERVE ACCOUNTS (2007/2008)

 

General Administration                    £     3,925.10 (Allocated for Clerk)

I.B. Community Hall                           £     5,700.00 (Currently £5,000 - £700 to be returned

 on receipt of VAT Comm. Hall)

T.I.B.S. Football Club                        £     4,000.00            

                                                        

TOTAL                                               £   13,625.10

 

PRECEPT CALCULATION:

 

Total Estimated Expenditure 2008/09             £ 125,127.00

 

Less Anticipated Balance 2007/08                 £     4,402.72

                                                                             ==========

 

Total                                                                     £  120,724.28

 

 

Precept 2008/2009                                          £  120,725.00      

 

RESOLVED that the Clerk submit the Town Council’s Precept Requirement for 2008/2009 to S.B.C. requesting the sum of £ 120,725.00, accordingly.

 

Chairman……………………………..

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DATE OF NEXT MEETING OF THE TOWN COUNCIL.

 

The next monthly meeting of the Town Council is scheduled to take place on Wednesday 20the February 2008 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

 

Date………………………..                                     Date………………………

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 23RD JANUARY 2008

 

AT

 

INGLEBY BARWICK COMMUNITY HALL

HARESFIELD WAY

INGLEBY BARWICK

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL