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MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 21ST SEPTEMBER 2005, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman: Councillor Mrs I. Machin;

 

Vice-Chairman: Councillor T.W. Bowman;

 

Parish Councillors: W. Feldon, Ms J. Morrison, N. Morrison, Mrs S. Rouse and D. Scott;

 

Ward Councillors: 

 

Ingleby Barwick East        Kevin Faulks;

                                               

Clerk/Responsible Financial Officer: Paula M. Hall;

 

6 Members of the public attended the meeting.

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Ward Councillors Andrew Larkin, David Harrington (Ingleby Barwick East) and Kenneth Dixon, Lee Narroway (Ingleby Barwick West).

 

67. PUBLIC PARTICIPATION.

The Chairman outlined the Parish Council’s policy on the 10 minutes allocation for public participation.

 

Lowfields Avenue, Ingleby Barwick – Review of Closure.

A resident attending the meeting raised the current issue in respect of the review of the closure of Lowfields Avenue and expressed concerns that the road was never intended as a through route and should remain in its current capacity as an estate road.

The importance of taking all views into account on the matter was highlighted as there are many issues to be considered, including the two primary schools and the day nursery.

Concerns were raised that if re-opened, Lowfields Avenue would be used as a main through route providing a link from Queen Elizabeth Way to Ingleby Way in both directions, which is a road safety issue.

 

Chairman……………………………

 

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Concerns were raised in respect of the overall traffic problems in Ingleby Barwick and the importance of a traffic impact assessment being carried out was reiterated.

 

The Chairman Mrs Machin informed that Stockton-on-Tees Borough Council (S.B.C.) is currently in the process of initiating a public consultation exercise in respect of Lowfields Avenue, which will entail a ‘leaflet drop’ allowing residents to make written representations, followed by public ‘drop-in session’ meetings at the end of October/early November at locations in Ingleby Barwick and finally a public meeting will be held on 25th November 2005 to discuss the findings of the consultation.     

 

68. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

The Clerk reported receipt of correspondence informing that Stockton Council’s Standards Committee approved the five applications for a dispensation from Parish Council Members in respect of Ingleby Barwick Community Hall matters, at its meeting on 26th July 2005.  The signed, dated dispensation was enclosed.

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to the following items on the Agenda, as he is a school governor at Whinstone Primary School, Ingleby Barwick:

 

Item No. 5                             -  Matters Arising: Lowfields Avenue, Ingleby Barwick –

              Review of Closure;

 

Item No. 7                             -  Stockton-on-Tees Borough Council, TRO – Lowfields

                                              Avenue/Farm Lane/Hollybush Avenue, Experimental

   Limited Waiting Order 2004.

 

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following items on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 12                          -  TVRCC, Village Halls and Rural Community Building

                                                   Development Project, Ingleby Barwick Community Hall;

 

Item No. 17 (d)                     -  Ingleby Barwick Community Hall Accounts.

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above items.

 

 

 

Chairman………………………………

 

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Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 12                          -  TVRCC, Village Halls and Rural Community Building

                                                   Development Project, Ingleby Barwick Community Hall;

 

Item No. 17 (d)                     -  Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above items.

 

Councillor W. Feldon declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as he is a school governor at St. Francis of Assisi CE Primary School, Ingleby Barwick:

 

Item No. 5                             -  Matters Arising: Lowfields Avenue, Ingleby Barwick –

              Review of Closure.

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 12                          -  TVRCC, Village Halls and Rural Community Building

                                                   Development Project, Ingleby Barwick Community Hall;

 

Item No. 17 (d)                     -  Ingleby Barwick Community Hall Accounts.

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above items.

 

Councillor Mrs S. Rouse declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as she is a school governor at St. Francis of Assisi CE Primary School, Ingleby Barwick:

 

Item No. 5                             -  Matters Arising: Lowfields Avenue, Ingleby Barwick –

              Review of Closure.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents Ingleby Barwick Over 50’s Group on the Community Hall’s Management Committee and is Secretary:

 

Item No. 12                          -  TVRCC, Village Halls and Rural Community Building

                                                   Development Project, Ingleby Barwick Community Hall;

Chairman……………………………….

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Item No. 17 (d)                     -  Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above items.

 

69. MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 6TH JULY 2005 AND MINUTES OF THE SPECIAL MEETING HELD ON 10TH AUGUST 2005.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Parish Council held on 6th July 2005 and Minutes of the Special Meeting held on 10th August 2005, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

70. MATTERS ARISING FROM THE MEETING ON 6TH JULY 2005 AND 10TH AUGUST 2005.

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

The Clerk reported that the lights under the canopies at the Beckfields shopping centre are now working.

Mr Jagpal is happy to meet with representatives from the Parish Council to discuss the areas under his ownership at the Greenside and Beckfields shopping areas.

 

No response has yet been received from Mitchells & Butlers regarding the cutting back of the tree to assist with the line of sight of the CCTV camera at Beckfields shopping area.

 

The Clerk reported that she has raised the matter of the three large advertising boards for the Beckfields Public House, with S.B.C.  The site has been inspected by the enforcement officer who has written to the Manager of the Beckfields PH and to the owners to request that an advertisement application is submitted in respect of the boards.  When the requested application is received they will write to the Parish Council for their views.

 

RESOLVED that the Clerk arrange a meeting with Mr Jagpal, which is to be attended by Councillors W. Feldon, Mrs I. Machin, Mrs S. Rouse and the Clerk.

 

(b) Item 177 2004/2005 River Tees Heritage Park Proposals – Footbridge Over the River Tees.

The Clerk reported that she has contacted CPRE to invite a representative to attend the Parish Council meeting in October or November 2005 and is awaiting a response.

The possibility of using the existing pipe bridge over the river to incorporate a footpath/cycleway crossing was raised for discussion.

 

Chairman………………………………

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RESOLVED that the Clerk progress the matter with the view to making initial enquiries with the bridge owner.

 

(c) Item 229 2004/2005 Land to the Rear of All Saints Secondary School, Ingleby Barwick.

It was noted that the availability of land at the location, which could be used for recreational facilities etc is currently being investigated by S.B.C.

A meeting will then be arranged with interested parties to consider appropriate use of the land.

 

(d) Item 12 2005/2006 Ingleby Barwick Garden Competition 2005.

The presentation ceremony for the Garden Competition took place at Peter Barratts Garden Centre on Sunday 11th September 2005.

 

The Clerk arranged trophies for the winning entry of each category and Peter Barratts kindly provided vouchers for 1st, 2nd and 3rd prize in each of the three categories.

 

Mrs Morgan who won first prize for her front and back garden and third prize for her tubs/hanging baskets donated her vouchers to Butterwick Hospice.

 

(e) Item 17 2005/2006 Trafalgar Weekend 21st – 23rd October 2005.

The Clerk informed that she has been contacted by Revd Seymour from St. Francis of Assisi Church regarding the possibility of holding a ‘Service of Commemoration’, on Sunday 23rd October 2005 and he would be happy to discuss the matter in more detail with the Parish Council.

 

RESOLVED that the Clerk arrange a meeting with Revd Seymour, which is to be attended by Councillors W. Feldon, Mrs I. Machin, Mrs S. Rouse and the Clerk.

 

(f) Item 33 2005/2006 Lowfields Avenue Extension, Ingleby Barwick – Review of Closure.

The Clerk noted receipt of the revised draft of the Lowfields Avenue Leaflet, taking on board all the comments and agreed changes from the meeting on 18th August 2005.

The Leaflet was circulated to Parish Council Members and no comments were raised.

 

(g) Item 35 2005/2006 Grass Cutting, Ingleby Barwick – Land Ownership Issues.

The Clerk noted that the matter is still being progressed by S.B.C.

 

(h) Item 50 2005/2006 Area Transport Strategies.

It was noted that the first meeting of the Steering Group overseeing the development of the Eastern Area Transport Strategy was held on 21st July 2005 at The Lecture Room, Thornaby Pavillion, Wrightson House, Thornaby.

 

Chairman………………………………

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The meeting was attended by Councillor T.W. Bowman, the Parish Council’s Eastern Area Partnership Board member and Councillor Mrs I. Machin, who represented Ingleby Barwick Parish Council.

 

The meeting opened with a short introductory presentation, followed by a series of group discussions, the purpose of which was to explore the key local transport issues and ways in which they can be addressed. 

 

The next meeting is to take place on Monday 10th October 2005.

 

(i) Item 51 2005/2006 Toddlers Play Area, Adjacent to Tesco, Ingleby Barwick.

The Clerk informed that she is awaiting confirmation from S.B.C. on the position with the vandalised gates, as to whether they can be repaired or need to be replaced.

 

(j) Item 54 2005/2006Stockton-on-Tees Borough Council, Standards Committee – Appointment of Parish Representatives.

Councillor T.W. Bowman confirmed his re-appointment, which is effective until December 2007.

 

(k) Item 64 (a) 2005/2006 Application for funding from Ingleby Barwick Residents Network (I.B.R.N.) for the ‘Summer Time Festival’, Ingleby Barwick, to be held on Saturday 20th August 2005.

The Clerk reported receipt of acknowledgement from the Residents Network for the grant aid given towards the Summer Time Festival, thanking the Parish Council for their support.

It was also noted that with regard to the CRB checks, these would not be carried out prior to the event as there is not enough time for them to be processed, this unfortunately is out of their hands, although once the festival is over they will be making the applications.

 

(l) Item 65 2005/2006 Thornaby and Ingleby Barwick Football Club (TIBS) – Thornaby Road Football Pitches Project.

The Clerk reported that she has received acknowledgement from TIBS for the funding from the Parish Council.  The Club extends their sincere thanks and will keep the Parish Council informed as the development progresses.

 

It was noted that the Club have been given permission to use Whinstone Primary School playing field at weekends.

 

 

 

Chairman……………………………..

 

 

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71. STOCKTON-ON-TEES BOROUGH COUNCIL, TRANSPORT ASSESSMENT INGLEBY BARWICK.

The Clerk noted the response received from S.B.C. regarding the Parish Council’s request for another Traffic Impact Assessment to be carried out, in view of the new estimated housing figures, which had been reported to the Parish Council at its meeting on 6th July 2005.

 

Parish Council members reiterated the importance of a Traffic Impact Assessment being carried out.

It was noted that the requirement for a further transport assessment based on the potential increase in housing densities is under review by S.B.C. and the Group Leader (Highways and Transportation Strategy) is currently liaising with the Head of Planning and Environment on this issue.

 

72. STOCKTON-ON-TEES BOROUGH COUNCIL, TRO – LOWFIELDS AVENUE/FARM LANE/HOLLYBUSH AVENUE, EXPERIMENTAL LIMITED WAITING ORDER 2004.

The Clerk noted receipt of a letter informing that the Experimental Traffic Regulation Order for the school time waiting restrictions to overcome the problem of obstructive parking on Lowfields Avenue, Farm Lane and Hollybush Avenue is due to expire on 18th October 2005.

The Parish Council is asked to consider the proposals contained within the report provided and indicate their views by 21st September 2005.  Any comments will be included in the consultation section of the report presented to Councillor Cook.

 

RESOLVED that the Clerk reply to S.B.C. informing that the Parish Council accepts the recommendation to make the experimental Traffic Regulation Order permanent as outlined in the report.

 

73. CCTV INGLEBY BARWICK – POWERCARE ELECTRICAL SERVICES.

The Clerk reported receipt of a letter from Powercare regarding the possibility of providing CCTV in Ingleby Barwick, funded through the Parish Precept.  Also, information is requested on the possibility of a piece of land being provided in Ingleby Barwick for use as a football pitch/ball games/meeting place for the children and young people.  If it is possible, Powercare have offered to provide floodlighting and labour free of charge.

 

RESOLVED that the Parish Council do not progress this proposal as the Community Warden scheme already implemented is proving to be very effective.

 

 

 

Chairman……………………………….

 

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74. INGLEBY BARWICK COMMUNITY WARDEN SERVICE – UPDATE.

It was noted that Members of the Parish Council met with representatives from S.B.C. on Thursday 15th September 2005 to discuss Ingleby Barwick Community Warden Service.

 

S.B.C. is currently reviewing Stockton’s Warden Scheme as external funding ends in March 2006.  A Report is expected to go to Cabinet on 6th October 2005 with the following three options:

 

-                      Carry on the scheme as it is;

-                      Improve to move to more challenging enforcement;

-                      Discontinue the scheme.

 

Council Members are currently being consulted on the matter.

The Parish Council will be informed of the outcome in due course

 

Ingleby Barwick Community Warden Service is running well, with three Fixed Penalty Notices issued to date.

It has been agreed that Parish Council members undertake a monthly walkabout with the Wardens and possibly a local Police Officer on a monthly basis.

 

RESOLVED that the Clerk liaise with PC Stockley regarding his shift patterns and arrange mutually agreeable dates and times for the walkabouts.

 

RESOLVED that the Parish Council produce an article on the Warden Service jointly with S.B.C. to be distributed to the local magazines for printing.

 

75. CHRISTMAS TREE/DECORATIONS, INGLEBY BARWICK.

The Clerk informed that she has been liaising with S.B.C. in respect of the Christmas tree and decorations, to be provided in Ingleby Barwick this year.

 

It was noted that the decorations provided by S.B.C. at the roundabouts along Ingleby Way and Barwick Way last year, will be supplemented this year by additional festive decorations being located on alternate lamp columns along both stretches of road.

Unfortunately, due to the amount of additional decorations being provided across Stockton Borough the Council is unable to commit this year to mounting the four decorations purchased by the Parish Council.

 

S.B.C. has again placed their order for Christmas trees with an external supplier, who will deliver, erect and remove their trees.

It is suggested that the Parish Council consider siting their tree this year at the Ingleby Barwick Community Hall site.  S.B.C. has agreed to supply the Parish Council with lights for the tree as in recent years.

 

Chairman……………………………..

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RESOLVED that the Parish Council site the Christmas tree at Ingleby Barwick Community Hall, making reference to the location being covered by CCTV when placing the Parish Council’s next report for publication in Insider magazine.  The Clerk to obtain quotes for the tree, accordingly.

 

76. NORTHUMBRIA IN BLOOM – HIGH FIVE CELEBRATIONS FOR STOCKTON.

It was noted that Stockton scooped five awards at this year’s Northumbria in Bloom Awards – including the main prize – Best Town/City.

This is the second year running that Stockton has taken the main award after impressing the judges during the spring and summer judging.

As well as beating off competition such as Gateshead and South Shields to take the Best Town/City in the Whitbread Trophy, Stockton also took another four awards.

Stockton was also presented with the Award of Merit in the Evening Chronicle Trophy, as well as the Whitworth Hall Trophy for Billingham as Most Improved Entry.

The judges also gave an award to Stockton Fire Station for the Best Fire Service Grounds and Hartburn Primary School received an Award of Merit in the Rod Leyburn Memorial Trophy for Best School Horticulture Grounds.

 

RESOLVED that the Parish Council congratulate S.B.C. on their achievements, which reflects the hard work and dedication of the Council’s Horticultural staff and the strong partnership working.  The overall appearance of Stockton Borough is to be commended, with regard to both the level of cleanliness and the floral impact including the quality of the displays.  The Clerk to send a letter to S.B.C., accordingly.

 

77. TEES VALLEY RURAL COMMUNITY COUNCIL, VILLAGE HALLS AND RURAL COMMUNITY BUILDING DEVELOPMENT PROJECT, INGLEBY BARWICK COMMUNITY HALL.

The Clerk reported receipt of a letter from the Village Halls Advisor thanking the Clerk for forwarding copies of documents relating to Ingleby Barwick Community Hall. 

 

It is noted that, in effect, the Parish Council is the owner of the building and it manages the facility through a Management Committee established in accordance with a Trust Deed.

The current arrangements appear to be working satisfactorily on a day-to-day basis.  However the current arrangements do not constitute a full repairing lease to the Management Committee despite clause 12 of the Trust Deed requiring the building to be kept in repair and sufficiently insured.  The management committee would, in his opinion, find it difficult to obtain grants towards major repairs or extensions to the building without there being a full repairing lease from the Council to the Management Committee.  Such a lease would need to be for a period of 21 years minimum with ten years left to run after application of any grant obtained from most of the grant awarding bodies.

 

Chairman……………………………..

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In the absence of a lease, the Council, as owners of the building, would have to raise any finance required for an extension or for major repairs, which may become necessary in the future.

It is entirely a matter for the Parish Council to decide how it wishes to proceed – either to maintain the current arrangements or to consider an alternative.  However, there is already a degree of frustration in the Management Committee that it is unable to secure significant funding for building alterations without a lease.

He suggests that there is an issue here worth discussing and is willing to attend a Council Meeting (or joint meeting with both the Council and the Management Committee) to explain the options and the advantages and disadvantages for both the Council and the Management Committee.

 

RESOLVED that the Clerk arrange a mutually agreeable date for the meeting with the Village Halls Advisor.  Ingleby Barwick Ward Councillors and Ingleby Barwick Management Committee to be invited to attend.  

 

 

78. STOCKTON-ON-TEES LOCAL DEVELOPMENT FRAMEWORK, SUBMISSION DRAFT STATEMENT OF COMMUNITY INVOLVEMENT.

The Clerk noted receipt of documentation notifying that the Submission Draft Statement of Community Involvement has been submitted to the Secretary of State and published for consultation in accordance with the Town and Country Planning (Local Development)(England) Regulations 2004.  It sets out how consultation on the new Local Development Framework and on significant planning applications will be carried out.  S.B.C. wrote to the Parish Council in May 2005 informing the availability of the draft Statement of Community Involvement and gave the opportunity for comments.  All comments received and the Council’s response is included in a report of pre-submission consultation, which was enclosed.

The deadline for comments on the soundness of the Submission Draft Statement of Community Involvement is Wednesday 12th October 2005.

Although a number of amendments have been made to the Draft Statement as a result of the pre-submission consultation, some public concerns have not led to changes.

 

79. NORTH EAST ASSEMBLY, VIEW: SHAPING THE NORTH EAST – REGIONAL SPATIAL STRATEGY.

The Clerk noted receipt of correspondence informing that VIEW: Shaping the North East, the Draft Regional Spatial Strategy, was endorsed by the North East Assembly on 22nd June 2005 for submission to the Secretary of State.  This document outlines policy proposals, which will influence and shape many of the key decisions to be taken in the region over the next 15-20 years.  It will determine how much development should take place in the region, what form this will take and where this should be located.

 

Chairman……………………………..

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VIEW: Shaping the North East seeks to strike the right balance between anticipating and meeting the economic, environmental and social needs of the region.  Delivering an urban and rural renaissance in the North East is at the heart of its vision.  It addresses, amongst other issues, housing needs, improvements to transport, the provision of adequate development sites to create jobs, the transformation of the region’s economy, and ways to make the most of the region’s culture and environment.

The North East Assembly, as the Regional Planning Body, has a statutory duty to produce the Regional Spatial Strategy.  They have commissioned extensive research to underpin and inform policy proposals and have worked in close partnership with a number of regional bodies and local authorities to develop their thinking so far.

A formal public consultation is now underway and concludes on Wednesday 5th October 2005.  Following consideration of the consultation responses, the Panel Secretary will advise on the appropriate matters to be discussed at any possible future Examination in Public (EiP).  This will commence on 6th March 2006 and be held at the Swallow Hotel in Gateshead. 

 

80. LOCAL WORKS, CAMPAIGN FOR THE SUSTAINABLE COMMUNITIES BILL.

The Clerk noted receipt of correspondence from Local Works, asking for the Parish Council to support the ‘Campaign to end Ghost Town Britain and promote sustainable communities, ‘The Sustainable Communities Bill’.

 

RESOLVED that the Parish Council supports the Sustainable Communities Bill, which:

 

-                      requires the government to assist councils and communities in promoting

          local sustainability in ways decided by them; and

-                      sets up a participative process whereby councils and communities can drive the way in which government uses its powers and influence to assist with the promotion of local sustainability; and

-                      notes that this Bill is therefore fully in accord with current thinking in local

government in that it impacts on central authorities and does not impose

any new duties on councils but instead enables them to influence how

government uses its resources and influence to help councils and

communities; and

-                      specifically provides that where councils themselves decide to take action to promote local sustainability that they should be given the resources to do so.

 

81. COUNTY DURHAM AND CLEVELAND COUNTY TRAINING PARTNERSHIP, TRAINING EVENTS.

The Clerk noted receipt of notification of the following training events:

 

      ‘Finance for Councils with Budgets of Under £100,000’, Half-Day Event to be

      held at County Hall, Durham on Tuesday 6th September 2005 from 12 noon

      3.00pm.

Chairman…………………………………….

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‘The Local Council’s Role in Planning Matters’, Half-Day Event to be held at

      County Hall Durham on Wednesday 14th September 2005 from 5pm-8pm.

 

‘The Local Council’s Role in Planning Matters’, Half-Day Event to be held at

      Teesdale District Council on Thursday 15th September 2005 from 5pm-8pm.

 

      ‘The Local Council’s Role in Planning Matters’, Half-Day Event to be held at

      The Bluebell, Middlesbrough on Thursday 22nd September 2005 from

5pm-8pm.

 

      ‘The Local Council’s Role in Planning Matters’, Half-Day Event to be held at

      Horden Parish Council on Wednesday 28th September 2005 from 5pm-8pm.

 

‘Code of Conduct for Members’, Half-Day Event to be held at County Hall,

 Durham on Saturday 15th October 2005 from 9.30 am – 12.30 pm.

             

Cost £27.00 plus VAT per delegate.

 

82. FINANCE:

 

(a) Parish Council Current Balance Sheet.

The Clerk/Responsible Financial Officer circulated copies of the Parish Council's current financial statement, showing a balance of £59,966.44 plus VAT return 2004/05 totals £66,847.15, a copy of which is held on the Parish Council file.

 

(b) Accounts for Payment.

 

Paid already and included on Statement:

 

Paula M. Hall – Remuneration August 2005;

            Paula M. Hall - Tax and N.I. Contribution August 2005;

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (July 2005)                                                £        14.99   

                                               

Ardent Financial Services – Parish Council office costs

for July 2005                                                                                      £       211.00

(excludes running costs i.e. gas/electric)

 

St. Francis Church Centre – Use of Hall PC Mtg

June 2005                                                                                          £         30.00

 

Chairman…………………………………

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St. Francis Church Centre – Use of Hall PC Mtg

July 2005                                                                                            £         32.50

 

Telephone Bill dated 19th July 2005                                               £       110.56

 

CLCA Half Year Costs LCR                                                            £         40.25

 

Community Wardens (1/4/05-30/6/05)                                           £  11,569.29

 

Community Wardens (1/7/05-29/9/05)                                           £  11,569.29

 

Accounts to be Paid:

 

Paula M. Hall – Remuneration September 2005;

            Paula M. Hall - Tax and N.I. Contribution September 2005;

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (August 2005)                                                      £        14.99   

           Internet Charges (September 2005)                                                £        14.99

 

            Staples – Stationery                                                                         £        41.50

            Garden Competition Trophies                                                         £        27.00

 

Ardent Financial Services – Parish Council office costs

for August 2005                                                                                             £       211.00

(excludes running costs i.e. gas/electric)

 

Ardent Financial Services – Parish Council office costs

for September 2005                                                                                     £       211.00

(excludes running costs i.e. gas/electric)

 

St. Francis Church Centre – Use of Hall PC Mtg

August 2005                                                                                                  £        13.00

 

Discount Computers – Ink Cartridges                                                        £        13.00

 

CLCA Subscription 2005/2006                                                                  £      672.03

 

Councillor T.W. Bowman Expenses                                                           £        11.00

 

BDO Stoy Hayward – External Audit                                                          £      411.25

 

Chairman……………………………

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(c) Audit for the Year Ended 31st March 2005.

The Clerk noted receipt of correspondence from BDO Stoy Hayward enclosing the following documents:

 

-                     Notice of Conclusion of Audit;

-                     Notes regarding the advertisement of the Conclusion of the Audit;

-                     Fee Note for the sum of £411.25;

-                     Annual Return.

 

There were no matters, which came to their attention, which required the issuing of a separate additional issues arising letter.

 

The Annual Return was presented to the Parish Council now that the audit opinion has been given.

 

RESOLVED that the Annual Return be Approved and Accepted by Ingleby Barwick Parish Council, accordingly.  

                                                                                                                                               

83. COMMUNITY FACILITIES.

 

(a) Street Furniture

The Clerk informed that in the budget set for 2005/2006, the amounts allocated under community facilities are as follows:

 

Tree Planting             -           £1,000.00

Christmas Tree         -           £1,000.00

Street Furniture         -           £1,000.00

 

S.B.C. have informed that the cost of a large capacity ground mounted dog bin is £381 + VAT plus an installation charge of £50, making the price in the region of £430 per bin.  The emptying of the bin would be undertaken via Care For Your Area once they had approved purchase and the proposed location.

 

The Clerk informed that she has also received information from S.B.C. on three problem areas highlighted for dog fouling.

 

RESOLVED that the matter be discussed in more detail at the next Parish Council meeting, scheduled to take place on 19th October 2005.

 

 

 

Chairman………………………………..

 

                                                                       

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(b) Bulb Planting

The Clerk confirmed that S.B.C. is going to provide Ingleby Barwick with thousands of bulbs as in recent years and they would once again ask that the Parish Council liaise with the local schools and voluntary groups to assist with the planting.

 

RESOLVED that the Clerk contact the schools and voluntary groups to make the appropriate arrangements.  Thornaby and Ingleby Barwick Football Club to also be approached for their assistance. 

 

84. PLANNING APPLICATIONS.

 

Planning Schedule.

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

85. REPORT OF ATTENDANCE AT COMMUNITY HALL MANAGEMENT COMMITTEE MEETINGS.

It was reported that the Management Committee are still chasing up a response from Persimmon in respect of the possibility of financial assistance/support for Ingleby Barwick Community Hall proposed extension.

 

86. COMMUNITY COMMUNICATION.

 

RESOLVED that the Clerk progress the joint article with S.B.C. on Ingleby Barwick Community Wardens.

 

87. CLERKS REPORT AND CORRESPONDENCE.

 

(a) Powercare Electrical Services, CCTV Ingleby Barwick – Receipt of letter regarding the possibility of providing CCTV in Ingleby Barwick, funded through the Parish Precept. 

                             

(b) Stockton-on-Tees Borough Council, Transport Assessment Ingleby Barwick – Receipt of letter replying to the Parish Council, regarding current planning applications at Ingleby Barwick and the potential impact on the road network.

 

(c) One North East Regional Development Agency, Destinations Database Questionnaire 2005/6 – Receipt of questionnaire collecting information on Ingleby Barwick for the destinations page on their website www.visitnorthumbria.com.

 

Chairman………………………….

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(d) Stockton-on-Tees Borough Council, Poster on Care For Your Area ‘Compliments & Complaints 2004/05 – Receipt of poster.

 

(e) Clerks & Councils Direct Magazine, Issue 40 July 2005 – Receipt of magazine.

 

(f) Stockton-on-Tees Borough Council, Ingleby Barwick Community Warden Service – Receipt of Invoice dated 30th June 2005 for the period 1st April 2005 to 30th June 2005, for the sum of £11, 569.29.

 

(g) Stockton-on-Tees Borough Council, Ingleby Barwick Community Warden Service – Receipt of Invoice dated 16th August 2005 for the period 1st July 2005 to 29th September 2005, for the sum of £11,569.29.

 

(h) Cleveland Local Councils Association, Local Council Review – Receipt of invoice for the half yearly subscription @ £5.75, period 1/4/0531/10/05, totaling £40.25.

 

(i) County Durham and Cleveland County Training Partnership, Training Events – Receipt of training events information.

 

(j) Society of Local Council Clerks, ‘The Clerk’ Magazine, July 2005 – Receipt of Magazine.

 

(k) Society of Local Council Clerks, Notice of Annual General Meeting – Receipt of Notice of the AGM on Sunday 9th October 2005 at 2.15 p.m. in the Main Conference Room at Stratford Moat House, Bridgefoot, Stratford upon Avon.

 

(l) Stockton-on-Tees Borough Council, Minutes – Receipt of the following Minutes:

 

            Minute Nos. 17 – 101, April – July 2005;

            Minute Nos. 102 – 124, July 2005.

 

(m) Sutcliffe Play – Receipt of information mailing on play equipment.

 

(n) Tees Valley Rural Community Council – Receipt of the following information:

-                     Newsletter June 2005;

-                     Funding News.

 

(o) Stockton Voluntary Development Agency – Receipt of information on ‘Code of Practice – Voluntary Sector Support Fund Goverance’.

 

 

Chairman…………………………..

 

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(p) Barclays Bank PLC – Receipt of mailing, informing that Barclays have recently being reviewing their savings account range and have decided to withdraw the Business Reserve Account.  During September 2005, the Parish Council’s Business Reserve Account will be converted to their recently introduced StepSaver Account.

StepSaver provides more flexibility – you can earn higher rate of interest either by depositing larger sums or by leaving your money on deposit for longer.  Unlike Business Reserve, StepSaver also offers you access to your money instantly without a charge should you need it.

 

(q) Northern Rock Foundation - Receipt of information mailing on training courses.

 

(r) Steering the Green Agenda, East Journal, July 2005 – Receipt of the ‘East Journal, July 2005 Volume 3 number 3.

 

(s) Stockton Renaissance, Eastern Area Partnership, Notification of Change to Meeting(s) – Receipt of notification that the presentation meeting – Quality of life issues (Part 1) scheduled for Tuesday 19th July 2005, was cancelled due to difficulties with keynote speakers and prior commitments. 

The business meeting scheduled for Tuesday 30th August was also cancelled, due to the fact that many of the partnership members, and chair were on vacation during this period.

The next partnership ‘presentation’ meeting – Quality of life issues (Part 1) will now take place on Thursday 29th September 2005 at 5.45 pm.

 

(t) St. Francis of Assisi Church Centre, Hire Agreement – Receipt of notification that the Parish Council’s request for an extension of the hall booking for a further twelve months has been considered by the Parochial Church Council and has been granted for the following times:-

3rd Wednesday 7.00 pm till 9.30 pm each month.

 

(u) Cleveland Local Councils Association – Receipt of the following:

 

-                     Agenda for General Meeting of CLCA due to be held on Wednesday 27th July 2005 at the Memorial Hall, Stainton commencing at 7.00 pm;

 

-                     Minutes of the Meeting of CLCA held on 20th April 2005 in the Town Hall, Yarm and Commencing at 7.10 pm.

 

(v) Tees Valley Wildlife Trust, Tees Corridor Natural Regeneration Project – Receipt of information pack on the work of the Tees Valley Wildlife Trust.  The information includes:

 

-                     PANDA’s, The People & Nature Development Awards;

 

Chairman…………………………..

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-                     Impetus Grant Fund;

-                     ‘Inside the Tees Corridor’ Magazine;

-                     Tees Corridor Project’, Newsletter 5 July 2005.              

 

(w) Stockton-on-Tees Borough Council, Deadline for Autumn 2005 Edition of Stockton News – Receipt of correspondence informing that the Autumn edition of Stockton News will be delivered to households and businesses across the Borough on Friday 7th October 2005.  The deadline for receipt of all articles for consideration was Wednesday 11th August 2005.

 

(x) Stockton-on-Tees Borough Council, Statement of Community Involvement, Pre-submission Consultation Stage – Receipt of letter thanking the Parish Council for commenting on the draft Statement of Community Involvement.  The reference numbers assigned to the comments are Pcons 028-32.  The comments will be considered in due course, following completion of the wider pre-submission public participation exercise, which ends on 8th July 2005.  The officer will be in touch at that point in time, to let the Parish Council know whether it is proposed to amend the Statement of Community Involvement to take on board the concerns, and if not, why not.

 

(y) The Ramblers’ Association, Request for Donation Towards ‘Local Footpaths Appeal’ – Receipt of mailing stating that The Ramblers’ Association has deservedly built a reputation as a strong, effective campaigning organisation since its inception 70 years ago.  Collectively, they can lay claim to some stunning and widely-celebrated successes; not least the establishment of National Parks (in 1951), National Trails (1965), and the freedom to roam over open countryside (2004).

However, their strength is by no means reserved for these high-profile campaigns.  In fact R.A. makes a huge difference every single day on countless smaller-scale, local issues.

These problems may not make national headlines, but to the people involved, they are hugely important.  Sadly, their ability to bring weight to bear in these situations is currently stretched to the limit.  Any donation to their ‘Way Ahead’ fund is welcomed.

 

(z) North East Assembly, View: Shaping the North East – Regional Spatial Strategy – Receipt of correspondence.

 

(a1) Stockton-on-Tees Borough Council, Pre-submission public consultation on the Statement of Community Involvement (Reference Pcons 028 – 32) – Receipt of letter giving an informal officer response to the comments made by the Parish Council on the Statement of Community Involvement.

 

 

Chairman…………………………..

 

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(b1) Stockton-on-Tees Borough Council, Dispensation - Ingleby Barwick Parish Council – Receipt of correspondence.

 

(c1) Tees Valley Rural Community Council, Village Halls and Rural Community Buildings Development Project, Ingleby Barwick Community Hall – Receipt of letter from the Village Halls Advisor.

 

(d1) One Voice Tees Valley, Tees Valley Briefing – Receipt of the Tees Valley Briefing, July & August 2005.

 

(e1) The National Association of Local Councils, Quality Status – Receipt of correspondence promoting ‘Quality Status’.  A guide to becoming a ‘Quality Council’ was enclosed.

 

(f1) Stockton-on-Tees Borough Council, Decriminalised Parking Enforcement – Receipt of letter informing that on 5th September 2005, responsibility for enforcing local on street parking regulations passed from the police to Stockton-on-Tees Borough Council.

Stockton-on-Tees Borough Council has recruited a number of parking attendants and has installed a capable computer system to help manage the new responsibilities.

 

(g1) Tees Valley Rural Community Council, Parish and Town Plan Grants – Receipt of mailing informing that Tees Valley Rural Community Council has been allocated a small amount of Parish and Town Plan Grant funding from Defra.  This will allow Tees Valley Rural Community Council to pay up to 5 Parish Plan grants by March 2006.  It is anticipated that the average grant will be £2,500.

 

(h1) Stockton-on-Tees Borough Council, Barwick Way Access to New SchoolReceipt of letter informing that construction works for the new roundabout and school access road will commence on 22nd August 2005.  The works are programmed to last for 16 weeks.

In order to construct the works it will be necessary to close the footpath on the western side of Barwick Way between Sober Hall Avenue and Low Lane.  To accommodate this, and prior to starting any other work, a temporary footpath will be constructed along the eastern side of Barwick Way.  This temporary footpath will be appropriately signed and maintained until the new footpath on the western side is complete.

In order to accommodate the works it is also their intention to temporarily close the existing permissive path between Barwick Way and Barwick Lane for 4 weeks between 5th September and 30th September 2005.  Notices will be posted for 2 weeks in advance.

 

 

Chairman…………………………..

 

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Works on and adjacent to the existing carriageway will be carried out under temporary signal control.  During weekdays this will be restricted to the hours of 9.15am to 3.30pm.  During weekends this restriction will not apply.

The existing northbound bus stop will be closed to the public for the duration of the works and a temporary stop will be established on Sober Hall Avenue opposite Ingleborough Lane until the new stop is available.

 

(i1) GuideStar UK, Preview Your Charity’s Entry on the GuideStar website – Receipt of letter informing that Ingleby Barwick Community Hall, along with every other charity in England and Wales, will feature on the GuideStar UK website that is launching in the autumn.  The website is a prestigious project supported by the Government and leading charities.  It is set to be the single most important source of information on the charitable sector allowing the public to access information on all 167,000 registered main charities in England and Wales free of charge.

As they have already created an entry for the Community Hall on the GuideStar UK website, a unique password has been provided to preview the information prior to the website’s public launch.

Logging into the site will let you view the entry and use the ‘Charity Profile Builder’ tool to:

-                     Expand on the Community Hall’s activities, recent achievements, and future campaigns;

-                     Upload a logo and newsletter, press releases, or other documents;

-                     Use the entry as a website in its own right.

 

(j1) County Durham and Cleveland County Training Partnership, Questionnaire – Receipt of questionnaire requesting the Parish Council’s contact details, which will be input into their ‘client’ database.

 

(k1) BDO Stoy Hayward LLP, Audit for the Year Ended 31st March 2005Receipt of letter and documents.

 

(l1) Crimestoppers North East, Receipt For Grant Aid – Receipt of letter acknowledging the Parish Council’s grant aid donation.  Crimestoppers would like to convey their grateful thanks to the Parish Council for their continued support.

 

(m1) Stockton-on-Tees Local Development Framework, Submission Draft Statement of Community Involvement – Receipt of documentation.

 

(n1) Local Works, Campaign for the Sustainable Communities Bill – Receipt of correspondence.

                                                                                               

 

Chairman…………………………..

 

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(o1) The Ramblers Association, ‘Walk’ Magazine – Receipt of ‘Walk’ magazine, Autumn 2005 edition.

 

(p1) National Association of Local Councils, ‘Local Council Review’ – Receipt of the Local Council Review, September 2005.

 

(q1) Stockton-on-Tees Borough Council, Minutes – Receipt of Minute Nos. 102-246, July – August 2005.

 

(r1) St. Francis of Assisi Church Centre, Invoice for use of Church Hall – Receipt of invoice for use of the Church Hall for the Parish Council Meeting, held on 6th July 2005, totaling £32.50.

 

(s1) St. Francis of Assisi Church Centre, Invoice for use of Church Hall – Receipt of invoice for use of the Church Hall for the Special Parish Council Meeting, held on 10th August 2005, totaling £13.00.

 

(t1) Society of Local Council Clerks – Receipt of ‘The Clerk’ magazine, September 2005.

 

(u1) Clerks & Councils ‘Direct’ – Receipt of the ‘Direct’ magazine, September 2005.

 

(v1) Stockton-on-Tees Borough Council, TRO – Lowfields Avenue/Farm Lane/Hollybush Avenue, Experimental Limited Waiting Order 2004 – Receipt of correspondence.

 

(w1) Wicksteed Leisure – Play Equipment information mailing.

 

 

 

DATE OF NEXT MEETING OF INGLEBY BARWICK PARISH COUNCIL.

 

The next meeting of Ingleby Barwick Parish Council will take place on Wednesday 19th October 2005, at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

Date………………………..                                     Date………………………

 

 

MINUTES

 

OF THE

 

 MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 21st SEPTEMBER 2005

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL