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MINUTES OF MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 21ST JANUARY 2004, COMMENCING AT 7.00 P.M.

 

PRESENT:

 

Chairman: Councillor T.W. Bowman;

 

Vice-Chairman: Councillor Mrs I. Machin;

 

Councillors: W. Feldon, Ms J. Morrison, R. Patterson and Mrs S. Rouse;

 

Ward Councillor: Mrs J. Beaumont;

 

Clerk and R.F.O.: Paula M. Hall;

   

5 Residents of Ingleby Barwick;

Debbie Shariati – Ingleby Insider.

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Councillor D. Scott.

 

163. PUBLIC PARTICIPATION.

 

Lowfields Avenue/South Stockton Link Road/Low Lane

The residents present at the meeting thanked the Parish Council for the opportunity to present their concerns in respect of the following three issues:

 

-                     Proposed closure of Lowfields Avenue;

-                     Designation of lane on Queen Elizabeth Way for buses and high occupancy vehicles;

-                     Proposed primary school adjacent to Low Lane.

 

The residents presented a report to the Parish Council, a copy of which is held on Parish Council file.  The report outlines the objections to the proposed closure of Lowfields Avenue, including concerns over traffic congestion and safety, the fact that the proposal is not co-ordinated with other traffic plans, lack of consultation with residents and the flawed process of using the Appeals Committee to deal with objections.

 

 

Chairman……………………………

 

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The report also includes concerns in respect of the proposed designation of one lane of Queen Elizabeth Way dual carriageway in each direction, for buses and cars carrying more than one passenger and briefly refers to objections to the large primary school proposals adjacent to Low Lane.  

 

The report includes the following mission statement:

 

The implications of the current Local Transport Plan and housing development plans in respect of the return of traffic congestion throughout the whole of Ingleby Barwick are extremely onerous.

With 3000 more houses planned (up to 6000 cars) and Stockton-on-Tees Borough Council (S.B.C.) planning traffic arrangements in a fragmented manner, the current plans to close Lowfields Avenue extension, and to build the large school on Low Lane should be put on hold pending proper public consultation which involves residents in providing valuable input into the decision making process.  Issues associated with the future lane restrictions planned for the South Stockton Link Road also must be reconsidered as part of the whole.

A single, robust and integrated traffic plan for Ingleby Barwick, which ensures that serious congestion does not return, safety is maintained and people can get to work on time, is the desired outcome.

 

It was noted that the support of Ingleby Barwick Parish Council and the Ward Councillor for Ingleby Barwick is needed on these issues which as currently proposed will bring frustration, stress and misery, chaos and havoc to the existing and future residents of Ingleby Barwick during their daily journeys to and from work. 

 

CCTV Ingleby Barwick

It was noted that Powercare are currently undertaking a Poll to ascertain the level of support from residents for CCTV.

It was requested that a representative from the Parish Council be in attendance when the votes are counted.

The possibility of a special Parish Council meeting to discuss the matter following the result of the Poll, was raised.

 

Lowfields Avenue/Broomhill Avenue Roundabout

Concerns were raised regarding the height of the chevrons on the above roundabout, which restrict visibility for pedestrians crossing the road.

 

RESOLVED that the Clerk report the matter to S.B.C.

 

 

 

Chairman……………………………

 

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Lowfields Avenue, Drainage Across Public Footpath

Concerns were raised with regard to drainage on the public footpath on Lowfields Avenue, to the rear of Churchfield Way.

 

RESOLVED that the Clerk forward the matter to S.B.C.

 

164. CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillors W. Feldon, Mrs Machin and N. Morrison declared a personal/non-prejudicial interest in relation to item no. 6 – Ingleby Barwick Community Hall Extension Proposals, as they represent the Parish Council on the Community Hall’s Management Committee.

 

Councillors W. Feldon, Mrs Machin and N. Morrison declared a personal/non-prejudicial interest in relation to item no. 7 – Ingleby Barwick Community Hall, Trustees Indemnity Insurance, as they represent the Parish Council on the Community Hall’s Management Committee.

 

Councillor Mrs S. Rouse declared a personal/non-prejudicial interest in relation to item no. 6 – Ingleby Barwick Community Hall Extension Proposals, as she represents the Over 50’s Group on the Community Hall Management Committee.

 

Councillor Mrs S. Rouse declared a personal/non-prejudicial interest in relation to item no. 7 – Ingleby Barwick Community Hall Trustees Indemnity Insurance, as she represents the Over 50’s Group on the Community Hall Management Committee.

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to item no. 6 – Ingleby Barwick Community Hall Extension Proposals, as his wife is Treasurer on the Community Hall Management Committee.

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to item no. 7 – Ingleby Barwick Community Hall Trustees Indemnity Insurance, as his wife is Treasurer on the Community Hall Management Committee.

 

Councillor W. Feldon declared a personal/non-prejudicial interest in relation to item no. 9(d) – Section 137 Payments, St. Francis of Assisi Church Centre, as although he is not a member of the Church his family attends Church services.

 

Councillor Mrs S. Rouse declared a prejudicial interest in relation to item no. 9(d) – Section 137 Payments, St. Francis of Assisi Church Centre, as she is a member of the Church and sits on the Parochial Church Council.

 

Councillor Mrs S. Rouse declared a prejudicial interest in relation to item no. 9(d) – Section 137 Payments – Over 50’s Group, as she is the Secretary for the Group.

 

Chairman…………………………….

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165.  MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 17TH DECEMBER 2003.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Parish Council held on 17th December 2003, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

166.  MATTERS ARISING FROM THE MINUTES OF THE MEETINGS ON 17TH DECEMBER 2003.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

 

The Clerk noted that she has contacted S.B.C. Enforcement Officer regarding the missing grate cover in the pedestrian paved area at Greenside shopping centre.  The matter is being investigated.

 

Concerns were raised with regard to the increased amount of graffiti on the Medical centre wall adjacent to Thorington Gardens.

It was noted that repair work is required to the brick pavers fronting the shops and at the entrance into the car park.

 

RESOLVED that the Clerk send a letter to Mr Jagpal, owner of the Medical Centre, with regard to having the graffiti removed.

 

RESOLVED that the Clerk send a letter to Dari Taylor M.P. outlining the problems at Greenside and Beckfields shopping centres with regard to their upkeep and maintenance.

 

(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.

No further information.

 

(c) Item 29 2003/2004 Ingleby Wood/Thornaby Plantation and S.B.C. Wildspace Group.

The Clerk informed that the footpath improvement works in Ingleby Wood are in

progress.  The section of footway between Acorn Bank and Regency Park is to be surfaced at the end of January/beginning of February and will take approximately 2 days to complete.

A date is awaited for the next meeting of the Wildspace Group.

                                                                                   

Chairman……………………………

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(d) Item 63(w) 2003/2004 Ingleby Barwick Post Office.

No further information.

 

RESOLVED that the Clerk send a letter to the post office requesting an update on the matter and also to ascertain the possibility of a post office facility being provided in Safeway.

 

(e) Item 74 2003/2004 Public Participation – Pumping Station, Barberry Close, Ingleby Barwick.

The Clerk noted that she has contacted Stockton-on-Tees Borough Council (S.B.C.) Enforcement Officer regarding the matter who has informed that a telephone call had been received from NWA advising that a planning application would be submitted, however it has not yet been received and a reminder is to be sent out.

 

(f) Item 83 2003/2004 CCTV – Ingleby Barwick.

It was noted that Powercare Electrical Services are arranging a meeting with Cleveland Police to discuss the CCTV proposals.

 

The Parish Council ‘Working Party’ is currently investigating the possibility of a Community Warden scheme and is also looking at the CCTV proposals. 

The Working Party is to report back to the Parish Council at the special meeting on Wednesday 28th January 2004.

 

(g) Item 86 2003/2004 Ingleby Barwick Community Hall – Noticeboard.

The Clerk informed that the noticeboard has been delivered.

 

Two quotations have been received for erection of the noticeboard, which are as follows:

 

J.W. Henderson Builders -                              £500 plus VAT

Stockton-on-Tees Borough Council,                    £468.69 plus VAT

 

No quotation has been received from D. Clarke Builders, although the Clerk informed that she had approached the firm for a quotation in September 2002, which totaled £1200.00 inc. VAT 

 

RESOLVED that the Clerk arrange for S.B.C. to erect the noticeboard, liaising with the Community Hall Management Committee to agree its location.

 

 

 

Chairman……………………………

 

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(h) Item 95 2003/2004 Outline Application for a Primary School and Nursery with New Access Road, Associated Car Parking and Playing Fields at Playing Fields, South of Ingleby Barwick.

 

It was noted that the planning application went to Committee on Friday 9th January 2004 and has been deferred for three weeks.

Councillor Mrs Machin reported that she had spoken at the Planning Committee meeting in her capacity as a resident of Ingleby Barwick.

 

Councillor Mrs Machin noted receipt of a S.B.C. leaflet ‘Comments, Commendations & Complaints – A new approach’, which outlines the procedure if you are not happy with the way a complaint has been handled, you can refer the complaint back to the CCCO (Commendations, Comments & Complaints Officer). 

The CCCO will request the appropriate Head of Service to review the complaint in light of your views and make the Corporate Director aware of the situation.

 

RESOLVED that Councillor Mrs Machin represent the Parish Council at the Planning Committee meeting on 30th January 2004.  The Clerk to contact S.B.C. to request permission for Councillor Mrs Machin to speak at the meeting.

 

(i) Item 104 2003/2004 – Ingleby Barwick Community Hall – Vandalism – ‘Alcohol Free Zones’.

The Clerk informed that she has sent a letter to S.B.C. to ask for an update on whether the Council adopted the Criminal Justice and Police Act 2001 and request any further comments on ‘alcohol free’ zones.

The Clerk has also sent a letter to Inspector Coates at Thornaby Police Station to

request any comments he may have on the matter.

 

(j) Item 115 2003/2004 Ingleby Barwick Coat of Arms.

The Clerk noted that she has contacted Stockton Libraries to request permission for a framed copy of the ‘Coat of Arms’ to be displayed in Ingleby Barwick Library.  The Clerk is progressing the possibility of the presentation of the framed ‘Coat of Arms’ to both Ingleby Barwick Library and Myton Park Primary School at their official opening, which is to be held on Friday 13th February 2004. 

 

(k) Item 122 (o) 2003/2004 – Society of Local Council Clerks – One Day Conference – Quality Councils, on 21st November 2003 at the Bridge Hotel Wetherby.

The Clerk noted that the second conference is to take place on Tuesday 16th March 2004 in South Kirkby.  Invitations are to be received in the near future.

Councillors T. Bowman, Mrs I. Machin, Mrs S. Rouse and the Clerk confirmed that they would be available to attend the conference.

 

Chairman…………………………..

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(l) Item 134 2003/2004 Community Wardens.

It was noted that the Working Party are progressing the matter.

A meeting has been arranged with Mr M. Batty, S.B.C. to discuss Community Wardens on Thursday 22nd January 2004.

 

(m) Item 137 2003/2004  Ingleby Barwick Roman Villa Site.

The Clerk noted that she had sent a letter to Persimmon Homes thanking them for inviting representatives from the Parish Council to attend the open day in November 2003 and for providing an open weekend for the public.  Also noting that, in view of the public interest in the site, the Parish Council would be grateful if they could consider arranging further open weekends.

The Parish Council would be grateful if they could inform them of their intentions with regard to the site and keep them informed with progress on the matter.

The Clerk has also sent a letter to Tees Archaeology.

 

Receipt was noted of a reply from Persimmon Homes informing that they too were delighted at the success of the open days and the subsequent school and academic visits.

Ever since they acquired their land interests at Ingleby Barwick they have striven to improve upon all aspects of the settlement’s development.  They have done so in the spirit of partnership with S.B.C. alongside a wide variety of third party groups, which has enabled a significant degree of consensus to be achieved.  One of the first tasks they undertook was to place the development of Ingleby Barwick on a more comprehensive and structured footing and as such they embarked and completed a new masterplanning process to tie all the relevant disciplines together under a single ‘umbrella’ framework.  It is noted that the emerging proposals were presented to the Parish Council as part of this process.  This has proved to be

hugely successful and has allowed significant advancements to be made towards delivering vital infrastructure, improving the design and character of the remaining areas of development alongside their integration with the existing settlement and its environs.

It is important that the Parish Council understand that planning permission was granted for this major development before current archaeological requirements were in place and therefore there was no requirement whatsoever on the company to undertake any archaeological investigations.

Despite this they willingly entered discussions with Tees Archaeology and English Heritage in order to deal with the archaeology responsibility.  Following the guidance in PPG16 it was decided that both preservation by record through detailed excavation and preservation in-situ would be applied to the site.  Excavation is inherently destructive and through the very process of gaining the information, the remains are disturbed and destroyed by the archaeologists themselves.  This is why the main villa building is preserved within a village green without excavation. 

 

Chairman……………………………

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The village green has been deliberately placed over the main villa building and its environs to ensure its preservation for future generations.

The village green is some 1.25 acres in area centred around the heart of the new neighbourhood and is to have as a focal point an interpretation facility (a bandstand or similar structure with seating, display panels etc).  The precise details of this are being worked up in conjunction with the appropriate bodies and they see it very much as a positive thing for everyone involved.

The evaluation and excavation of the Quarry Farm site has provided invaluable information in an area of the North East which was widely regarded until 10 or 15 years ago to have little prehistoric or rural Romano British archaeology.  In fact the current site is likely to be part of a wider prehistoric and Romano British landscape extending beneath much of the modern Ingleby Barwick settlement.  Through their positive actions this knowledge has been substantially increased for future generations.  As part of this process they have met all of the costs of excavation and have funded public open days and the production of educational packs for local schools and community groups.  They have facilitated school visits and visits by academics and have agreed to donate all of the finds to local museums for display.  As part of this process a signed contractual agreement with English Heritage has ensured their funding of post-excavation analysis and publication of works.  This continuing work enabled only by their partnering approach will hopefully form a vital part of ensuring wider understanding of the archaeological heritage of the area.

It is hoped that this explains the approach that they have taken towards this important site and informs the Parish Council of their intentions.  They are also pleased to inform the Parish Council that following the open days they have also agreed to fund the removal and reconstruction of the bathhouse that was so popular with visitors to a local museum as English Heritage did not wish to see it retained insitu on site.  One final point is that they have also recently submitted draft landscaping proposals to S.B.C. for the green itself incorporating stone from the

excavation and using it to recreate the footprint of the main villa complex for all to see whilst it rests protected beneath the green for future generations.

 

No reply has yet been received from Tees Archaeology. 

 

(n) Item 145 2003/2004 Primary Education in Ingleby Barwick.

It was noted that the matter is to be discussed by Cabinet on Thursday 29th January 2004.

 

(o) Item 150 2003/2004 Lowfields Avenue Extension, Ingleby Barwick – Appeals and Complaints Committee.

The Clerk noted that the Parish Council has received a copy of the report to the Appeals and Complaints Committee, for their information.

 

 

Chairman……………………………

 

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(p) Item 156 2003/2004 Ingleby Barwick Parish Council Office.

 

RESOLVED that the Parish Council discuss the possibility of continuing to rent the office in Barwick Lodge on a more permanent basis, at the special Parish Council meeting on 28th January 2004.

 

(q) Item 162 (a) 2003/2004 Stockton-on-Tees Borough Council, Parish Council Liaison Forum 15th January 2004.

Councillor T.W. Bowman and Mrs I. Machin represented the Parish Council at the Forum.

 

The items raised by the Parish Council for discussion at the Forum were as follows:

 

The Parish Council thanked the following officers:-

 

-                     Mr K. McAuley, Head of Leisure Services, for his work and support with the Thornaby Road Football Pitches Project.

 

-                     Mr K. Matthews, Environmental Projects Officer, for his work and support with the Ingleby Wood improvement works and the Leven Valley planting proposals.

 

-                     Mr C. Coverdale, Horticultural Services, for his work and support with the provision of planted tubs in Ingleby Barwick and the bulb-planting project.

 

-                     The Planning Enforcement Officer for their support with the maintenance issues at Greenside and Beckfields shopping centres in Ingleby Barwick.

 

The following matters were also raised:

 

-                     Toddlers Play Area, Adjacent to Safeway, Ingleby Barwick – concerns are raised with regard to the care and maintenance of the play area.

 

S.B.C. responded stating that there is a lot of vandalism around this area from the youngsters who congregate there, they have had numerous complaints from the public and the Paiggio man who say it is getting trashed on a night.  There has been fires, smashed bottles etc. even to the point of snapping lamp posts off.

The Paiggio man cleans the play area 2 to 3 times per week.

           

-                     Dog Fouling bin, Haresfield Way – the bin was taken away for repair some time ago and has not yet been returned to its position.

 

Chairman…………………………...

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S.B.C. responded noting that since the bin has been fitted it has been replaced twice and again on Friday 19th December 2003.

 

-                     New Primary School Proposals, Adjacent to Low Lane – Concerns are raised with regard to the potential traffic problems if the proposed 630-place primary school on Low Lane goes ahead.  It would have a major

      impact on traffic and without doubt cause congestion at an already

      busy access route, in and out of Ingleby Barwick.

 

S.B.C. responded informing that it is anticipated that these concerns can be addressed.  Appropriate measures are being worked up for inclusion at the detailed planning stage.  The existing Ingleby Mill Primary School Travel Plan will be used as a basis for a new Travel Plan to be developed in consultation with parents and children.  It is envisaged that waiting restrictions will be imposed on Barwick Way to prevent school parking causing congestion on this busy access route.

 

(r)  Item 162 (u) Resident letter – Street nameplates/Post Boxes.

The Clerk informed that she has sent a letter to S.B.C. regarding the possibility of signposting the cul de sacs off Marchlyn Crescent, Ingleby Barwick and also a letter to the Post Office requesting that they consider providing additional mail boxes in Ingleby Barwick.

 

167. INGLEBY BARWICK COMMUNITY HALL EXTENSION PROPOSALS.

It was noted that Councillor Mrs Machin had raised the following issues, which have been discussed at the Community Hall Management Committee meetings, at the Parish Council’s meeting on 17th December 2003:

 

1.                 In applying for planning permission, John Sheldrake, Architect, raised the question of who owns the Community Hall in relation to who would be applying for planning permission for the extension i.e. the Parish Council or the Management Committee of the Hall.

 

2.                 He also asked about car parking i.e. is it enough to say the Beckfields car park is the overflow for the Hall or should they be considering the provision of more space actually at the Hall.

 

The Clerk noted that she is awaiting advice from the Solicitors regarding the matter.

It was noted that the proposals now include for the provision of 7 no. additional car parking spaces.

 

RESOLVED that the matter be discussed at the special meeting of the Parish Council on Wednesday 28th January 2004.

 

Chairman…………………………….

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168. INGLEBY BARWICK COMMUNITY HALL – TRUSTEES INDEMNITY INSURANCE.

The Clerk noted that the following questions had been received from the Community Hall management Committee, for consideration by the Parish Council:

 

1.      On the recent Charity Commissioners form there is a new question about provision of indemnity for the Management Committee.  As several members are Parish Councillors they are covered by the Parish Council, however the rest of the Management Committee (Pauline Stainthorpe, Eve Bowman, Steve Tipper, Anne Dalton, Alison Curtis and also Norman Baker as an employee) are not.

 

2.      If it is felt necessary for this to be provided would the Parish Council pay for this or would the cost come out of the Community Hall funds?

 

The Clerk noted that she has contacted Cornhill insurance regarding the Parish Council’s ‘Officials Indemnity’ cover and has been informed that the Parish Council members who sit on the Community Hall Management Committee are only covered for repercussions on the Parish Council and would not be covered for repercussions on the Community Hall.

Cornhill do not do Trustees Indemnity and the Clerk was advised to ring Southampton Branch AON Charities.

The Clerk contacted AON who confirmed that the Parish Councillors would require Trustees Indemnity Insurance.

The Clerk informed that AON can provide Trustees Indemnity Insurance, however it is noted that the Community Hall would require the Charity Commission’s permission, if using the Charity’s funds to pay for the insurance.

 

169. ALL SAINTS SECONDARY SCHOOL, POSSIBILITY OF SETTING UP AN AFTER SCHOOL CLUB – MEETING TO BE HELD ON 10TH FEBRUARY 2004 AT 5.30 P.M. AT ALL SAINTS SECONDARY SCHOOL.

The Clerk informed that she has been contacted by PC Dimlow to invite representatives from the Parish Council to attend the meeting on 10th February 2004.

 

RESOLVED that Councillors T. Bowman, Mrs I. Machin and Mrs S. Rouse represent the Parish Council at the meeting.

 

170.  FINANCE:

(a) Ingleby Barwick Parish Council Current Balance Sheet.

The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, showing a balance of £ 76,258.41 a copy of which is held on the Parish Council file.

 

Chairman……………………………

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(b) Accounts for Payment.

 

The following Accounts were approved for payment, at the meeting:

 

Paula M. Hall – Remuneration January 2004;

            Paula M. Hall - Tax and N.I. Contribution January 2004;

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (January 2004)                                                  £    14.99   

           

            Postage (17th December 2003 to 21st January 2004)              £    10.08          

 

Call Costs (13 Aug 03 – 28 Aug 03)                      £  4.71

Removal of Home Highway Charge                       £50.00

            Telephone                                                                                          £     54.71

 

Stationery                                                                                         £     25.67

 

BT Telephone Bill for Barwick Lodge dated 19/1/04                                   £   101.44

 

Use of Church Centre for P.C. Meetings

December 2003                                                                                           £     42.00     

 

Ardent Financial Services – Parish Council office costs

for November 2003                                                                                       £    211.00

 

Ardent Financial Services – Parish Council office costs

for December 2003                                                                                       £     211.00

 

Metrosigns 2000 - Noticeboard                                                               £     702.06

 

The Clerk noted that she is awaiting a revised invoice from S.B.C. in respect of the provision of Community Wardens at Ingleby Barwick Community Hall.

 

(c) Ingleby Barwick Community Hall Accounts.

The Clerk circulated the Community Hall Treasurers report dated 15th December 2003.

 

 

 

Chairman…………………………

 

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(d) Section 137 payments – Grant Aid.

 

Councillor Mrs S. Rouse left the room when the allocation of grant aid to St. Francis of Assisi Church and the Ingleby Barwick Over 50’s group were discussed.

 

List of Grant Aid requests received 2003/2004:

 

Name of Organisation            Amount of Grant                Grant To Be Used For

 

Church of St Francis of            £1,000 or grateful                Church Centre Phase 2,        

Assisi                                     for any donation                     building work.

 

Parish of St Therese of            No application made

Lisieux

 

I.B. Mother and Toddler            Application awaited                        

Group

 

I.B. Rainbows                        £ 150.00                                    £20 Badges/Handbooks

                                                                                                £80 Craft Materials

                                                                                                £50 Bowling Trip

           

1st I.B. Brownies                    £ 200.00                                    Day Trip to London

 

2nd I.B. Brownies                    £ 300.00                                    New Brownie Pack

                                                                                                £50 Bowling Trip

                                                                                                £150 Stationery etc

                                                                                                £100 Brownie Flag

 

I.B. Guides                             £ 250.00                                  Build storage for camping                                                                                            equipment, badges and

Craft equipment, purchase

Of activity equipment from

Switzerland (World Assoc.)

 

I.B. Rangers                           No application made 

 

St Francis Scout Group:

Beavers                                  £ 250.00                                    Outing to a place of

                                                                                                Interest/education

 

Cubs                                       £ 250.00                                    Outing to a place of

Interest/education, 

Pack holiday

Chairman…………………………….

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Name of Organisation            Amount of Grant                Grant To Be Used For

 

Scouts                                    £ 250.00                                    Taking the scouts to a

                                                                                                Youth Hostel in February,

                                                                                                Challenging activity

 

Over 50’s Group            £ 200.00                                    Coach Outing to

                                                                                                Harewood House                                         

St Johns Amb. Brigade            £ 350.00                                    Uniforms

                                                                                                Graphic display panels

                                                                                                Pencils/Pens/Posters

                                                                                                Games for Potted Sports

                                                                                                Transport for away

                                                                                                Weekends

 

I.B. Youth Club                        £ 250.00                                    Rent payments for use of

                                                                                                Community Hall

                                                                                                Purchase of Equipment                   

RESOLVED  that the following grants be approved and the Clerk to arrange

payment accordingly:

 

-            Church of St Francis of Assisi             £1,000.00               

-           I.B. Rainbows                                                £   150.00                  

            -            1st I.B. Brownies                                            £   200.00                                   

            -            2nd I.B. Brownies                                            £   300.00

-            I.B. Guides                                                            £   250.00                                                St. Francis Scout Group:

-            Beavers                                                         £   250.00

-            Cubs                                                               £   250.00

-            Scouts                                                            £   250.00

-            Over 50’s Group                                         £   200.00                                                -            St Johns Amb. Brigade                                  £   350.00

 

RESOLVED that the Clerk obtain confirmation from Ingleby Barwick Youth Club regarding the proposed use of any grant aid allocation.            

 

171.  COMMUNITY FACILITIES.

 

(a) Seats/Bins, Ingleby Barwick.

No further information.

 

Chairman…………………………...

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(b) Traffic Calming.

Mr D. Mitchell, Community Engineer, S.B.C. is to attend the Parish Council meeting on 18th February 2004 to discuss traffic calming in Ingleby Barwick.

 

(c) Bulbs/Tubs.

No further information.

 

(d) Play Facilities.

No further information.

 

(e) Football Pitches.

The Clerk noted that she has received confirmation from S.B.C. that the land on Thornaby Road has now been purchased and is awaiting a copy of the relevant documentation.

 

(f) Tree Planting.

The Clerk noted that she is awaiting information from S.B.C. regarding this year’s tree planting proposals.

 

172.  PLANNING APPLICATIONS.

(a) Planning Schedule.

The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

Councillor Mrs J. Beaumont indicated any further decisions, which have been made on the list of planning applications.

                                                                                                                                   

173.  REPORTS OF ATTENDANCES AT COMMITTEES.

 

(a) Community Hall Management Committee.

It was noted that the Management Committee have been progressing the Community Hall extension proposals, which are now ready to be submitted for planning approval.

 

174.  COMMUNITY COMMUNICATION.

The Clerk noted that she has submitted the quarterly article for publication in Gossip, January 2004 edition. 

 

 

Chairman…………………………..

 

                                                                                                                        16 of 18

 

175.  CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Defra, Equine Issues – Receipt of letter from the Rt Hon Alun Michael MP, Minister for Rural Affairs and Local Environmental Quality, informing the Parish Council how they are dealing with equine issues in Government.                         

 

(b) Stockton-on-Tees Borough Council, Revised Christmas and New Year Refuse Collection Arrangements – Receipt of letter from S.B.C. informing of the revised Christmas and New Year refuse collection arrangements.

 

(c) J.W. Henderson Builders, Installation of Parish Council Noticeboard – Receipt of quotation for the installation of the noticeboard at Ingleby Barwick Community Hall, totaling £500 plus VAT = £587.50.

 

(d) Stockton-on-Tees Borough Council, Appeals & Complaints Committee – Receipt of the Agenda for the Appeals & Complaints Committee on Monday 15th December 2003, Lowfields Avenue Extension, Ingleby Barwick – Proposed Prohibition of Driving.

 

(e) Stockton News, Winter 2003-2004 – Receipt of Stockton News Magazine.

 

(f) East Journal, December 2003 Issue 3, Steering the Green Agenda – Receipt of the ‘East Journal’.

 

(g) NALC, Local Council Review January 2004 – Receipt of the ‘Local Council Review’ January 2004.

 

(h) Campaign to Protect Rural England – Receipt of letter thanking the Parish Council for their support during the time they were a member of CPRE.  A membership form to rejoin is also enclosed.

 

(i) Tees Valley Rural Community Council – Receipt of Information Update December 2003 and Local Heritage Initiative News, Issue 1 2003.

 

(j) Ingleby Barwick Community Hall – Receipt of Treasurers report dated 15th December 2003.

 

(k) HLB AV Audit Plc, Accounts and Audit Regulations 2003 – Receipt of letter and Notice informing that the audit opinion has not yet been issued in relation to the Parish Council’s statement of accounts for the year ended 31st March 2003, which is to be displayed along with a copy of the Annual Return in the Parish Council’s noticeboards.

 

Chairman…………………………...

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(l) Pyramid Publications, Gossip Magazine – Receipt of list of deadline and delivery dates for the Gossip Magazine 2004.

                                                                                                                       

(m) Stockton-on-Tees Borough Council, Installation of NoticeBoard – Receipt of letter informing that the cost to provide all necessary labour, plant and materials to erect the noticeboard at Ingleby Barwick Community Hall is £468.69 plus VAT.

 

(n) St. Francis of Assisi Church Centre – Receipt of Invoice for the sum of £42.00 for use of the Church Centre Meeting Room in December 2003.

           

(o) Stockton-on-Tees Borough Council, Stockton News Spring Edition 2004 – Receipt of letter informing that the Spring Edition of Stockton News will be delivered to households and businesses across the Borough on Friday 2nd April 2004 and the deadline for articles is Friday 6th February 2004.

 

(p) Clerks & Councils ‘Direct’ – Receipt of Clerks & Councils Direct January 2004, Issue 31.

 

(q) Clerks and Councils Direct – Receipt of Suppliers Guide & Yearbook 2004/2005.

 

(r) SMP Playgrounds – Receipt of information leaflet.

 

(s) Stockton-on-Tees Borough Council, Minutes – Receipt of Minutes November/December 2003.

 

(t) Metrosigns 2000, Noticeboard – Receipt of invoice for noticeboard, totaling £702.06

 

(u) Stockton-on-Tees Borough Council, Minutes – Receipt of Minutes January 2004.

 

(v) Allianz Cornhill, Insurance Claim – Receipt of letter confirming that they have no objection to proceeding with the repairs to the damaged property as per the estimate submitted by Farrell Fabrications Ltd as per the quote in the sum of £1,770 plus VAT, and await sight of the appropriate invoice in due course to enable the matter to be concluded accordingly.  It is noted that an excess of £75 applies under the terms of the policy.

 

(w) Ardent Mortgage Solutions, Office Costs November 2003 – Receipt of invoice for the Parish Council office costs in November 2003, totaling £211.00.  The invoice does not include the office costs in respect of gas and electric, as a bill is awaited from the previous landlord Mr Jarvis.

 

Chairman……………………………

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(x) Ardent Mortgage Solutions, Office Costs December 2003 – Receipt of invoice for the Parish Council office costs in December 2003, totaling £211.00.  The invoice does not include the office costs in respect of gas and electric, as a bill is awaited from the new landlord – Robinsons Estate Agency.

                                                                                                           

(y) Thornaby and Ingleby Barwick Football Club, Thornaby Road Project – Receipt of letter informing that the Club has instructed the contractor to proceed with the erection of the fencing on the new ground.  The Club would be grateful if the Parish Council could arrange for release of the £7,000 committed funding.

 

(z) Residents Letter, Barberry Close, Ingleby Barwick – Receipt was noted of a letter from a resident in Barberry Close, with regard to the possibility of re-positioning fencing at the location.

 

RESOLVED that the Clerk reply to the resident advising them to discuss the proposals with S.B.C. planning department.

 

DATE OF NEXT MEETING.

 

A Special Meeting of the Parish Council will be held on Wednesday 28th January 2004 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.

 

The next meeting of Ingleby Barwick Parish Council will be held on Wednesday 18th February 2004 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.

 

 

 

 

 

 

Chairman……………………………..                  Clerk……………………………..

 

 

 

Date………………………..                                              Date………………………

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

 MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 21ST JANUARY 2004

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM

BARWICK WAY

INGLEBY BARWICK

 

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL