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MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 21ST FEBRUARY 2007, COMMENCING AT 7.15 P.M.

 

 

PRESENT:

 

Chairman: Councillor Mrs I. Machin;

 

Vice-Chairman: Councillor T.W. Bowman;

 

Councillors: N. Morrison, R. Patterson and Mrs S. Rouse;

 

Ward Councillors:

 

Ingleby Barwick East        K. Faulks;

                                                D. Harrington;

                       

Ingleby Barwick West       L. Narroway;

                                                R. Patterson;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

Helen Lowrie, Unite Mediation Service

 

 

2 Members of the public were present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from or on behalf of Parish Councillors W. Feldon, Ms J. Morrison and D. Scott.

Apologies for absence were also received from Ward Councillor A. Larkin (Ingleby Barwick East) and Ward Councillor K. Dixon (Ingleby Barwick West).

 

 

 

 

 

Chairman…………………………………..

 

 

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168. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following items on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No.  7 Matters Arising           -           Ingleby Barwick Community Hall - Extension;

Item No. 12 (c)                                 -           Ingleby Barwick Community Hall Accounts.

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above items.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 7 Matters Arising            -           Ingleby Barwick Community Hall - Extension;

Item No. 12 (c)                                 -           Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above items.

 

Councillor R. Patterson declared a personal/prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 7 Matters Arising            -           Ingleby Barwick Community Hall - Extension;

Item No. 12 (c)                                 -           Ingleby Barwick Community Hall Accounts.

 

Councillor R. Patterson stated that he has been granted a dispensation to speak and vote on the above items.

 

Councillor R. Patterson stated that he is a Member of Stockton-on-Tees Borough Council’s (S.B.C.) Planning Committee.  He informed that he would be involved in the discussions when the Parish Council considered Item 20 on the agenda Planning Applications and would be giving his view based on the information available to date.  He reserves the right to consider all of the information available at a later date and to take a different decision/have different views when S.B.C. Planning Committee considers planning applications.

 

 

Chairman…………………………………..

 

 

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Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following items on the Agenda, as she is a member of the Over 50’s Group and Secretary:

 

Item No. 7 Matters Arising            -           Ingleby Barwick Community Hall - Extension;

Item No. 12 (c)                                 -           Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above items.

 

169. PUBLIC PARTICIPATION.

 

Ward Councillor D. Harrington informed that works to construct the Puffin Crossing on Ingleby Way are due to commence in March 2007. 

Plans are underway to educate both children and parents on how to use the crossing safely.  During the first two weeks of operation the crossing will be supervised.

It was noted that there are also built in safety measures incorporated into the lighting signals.

S.B.C.’s Enforcement team is closely monitoring schools and crossings throughout the Borough in respect of safety, parking etc.

 

170. UNITE COMMUNITY MEDIATION SERVICE.

The Chairman introduced Helen Lowrie, the Chief Executive of UNITE.

 

Helen gave an outline of the work undertaken by UNITE which is a mediation conciliation service.

UNITE deals with a wide range of issues including workplace conflicts, neighbourhood disputes etc. 

The cause of neighbourhood disputes can vary and include amongst other things noise disturbance and ball games.  

There have been three referrals from Ingleby Barwick this financial year which is thought to be quite low given the size of the development.

The following statistics were noted for the Stockton Borough:

 

            -           Engaged in Cases                67 (to 31-12-06)

            -           Referrals                                59

            -           Positive Outcomes               60%

            -           Beneficiaries                         284

            -           Ingleby Barwick                     3

            -           Client Satisfaction                 89%

 

It was confirmed that the service is provided free of charge.

 

Chairman……………………………………….

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Cases are followed up generally after 6 months to ascertain that problems are still resolved.

It was questioned as to whether the service is offered through GP’s, which would be followed up by UNITE.

There are normally about four marketing blitz days per year to promote the service.

 

The Chairman thanked Helen for her attendance at the meeting.

 

171. MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON WEDNESDAY 17TH JANUARY 2007 AND MINUTES OF THE SPECIAL MEETING HELD ON 24TH JANUARY 2007.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Parish Council held on Wednesday 17th January 2007 and Minutes of the Special Meeting held on 24th January 2007, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

172. PARISH COUNCIL MEETINGS – CONSIDERATION TO BE GIVEN TO CHANGE OF DATE.

 

It was noted that consideration be given to the possibility of changing the Parish Council’s meeting night, given the regular occurrence of this coinciding with full Council meetings at S.B.C.

The Clerk informed that the hall is currently available for bookings on the first Wednesday of the month which is the only alternative date.

 

RESOLVED that the Clerk contact Democratic Services at S.B.C. to ascertain the meeting dates of full Council in 2007/08.  The decision to change the Parish Council’s meeting nights if required is delegated to the Clerk in liaison with the Chairman.

 

173. MATTERS ARISING FROM THE MINUTES ON 17TH AND 24TH JANUARY 2007.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

The Clerk reported receipt of a letter noting that further to the informal meeting at All Saints School, Ingleby Barwick Land and Property Developments can confirm, as mentioned on the day of the meeting, that they will contribute 33.3% (a third) towards the cost of installation and maintenance of CCTV cameras and other equipment which may help in deterring individuals carrying out anti-social behaviour at Greenside shops.

It is hoped that the public house and other shopkeepers within the centre can contribute the balance of 67% towards the cost.

 

Chairman……………………………………….

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It is also confirmed that they are happy to attend any meetings with the Parish Council or IBIS members to solve the problems of identifying the owners of different areas of land within Lowfields Shopping Parade.

A copy of their letter dated 19th January 2007 to T & S Stores the core tenant/shop within the Lowfields Shopping Parade was attached for the Parish Council’s attention.

They are happy for the content of the above letters to be used in any publicity articles to raise the profile of the anti-social behaviour problems at Greenside and that this publicity may assist in finding the balance of 67% for the costs of CCTV etc.

 

The letter to T & S Stores is enquiring whether they would allow Ingleby Barwick Land and Property Development’s electrical contractors to tap into their electricity supply meter at their One-Stop Store at Greenside, in order to supply electric power to six wall lights under the canopy walk way.

 

It was noted that Members of the Parish Council and the Clerk had met with a representative from Mitchell’s and Butler Brewery, owners of the Beckfields Public House as well as the Assistant Manager on Friday 16th February 2007.

Various matters were raised at the meeting including the following:

 

-                      the narrow entrance to the car park where the bollards are regularly knocked down;

-                      problems with litter both in the car park and shrub beds;

-                      regular cleaning of the car park;

-                      maintenance of the shrub beds, including those overhanging the public highway on Thorington Gardens causing restricted visibility;

-                      possible replacement of trees at the front of the shops, maybe even with planted tubs;

-                      possible way in and way out of the car park was raised; however this was not thought to be practical.

 

Following the meeting Parish Council Members visited the Flower shop to discuss delivery vehicles.  Apparently deliveries to the flower shop are at about midnight and the vehicles park on Thorington Gardens due to the restricted access into the car park.

 

The Clerk informed that she has put a request into Care For Your Area to remove the disused sign which is chained to the lamp post fronting the shopping area on Beckfields Avenue.

 

It was noted that the outside of the betting shop building at Beckfields shopping area is well maintained and regularly tidied up which is a great improvement.

 

 

Chairman………………………………………..

 

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(b) Item 30 2006/2007 Parish Council Seat Adjacent to Stonechat Close, Ingleby Barwick.

 

The Clerk informed that Councillor W. Feldon and she had met with a representative from S.B.C.’s highways department on 25th January 2007 to discuss the relocation of the seat. 

It was noted that the site on Lowfields Avenue was a suitable location for a seat.

However, on viewing the existing location of the seat it was felt that this is a much more appropriate site.  The seat is obviously well used, in a prime location and would probably cause more concerns by being removed. 

 

RESOLVED that the seat be retained in its original position.  This matter to be reviewed at a later date if necessary.

 

(c) Item 73(f) 2006/2007 Section 137 Payments – Sponsorship of two Ingleby Barwick Residents entering the New York Marathon to help raise funds for a Children’s Charity.

No further information received to date.

 

(d) Item 91 2006/2007 Ingleby Barwick Community Hall - Extension.

 

It was noted that discussions with Persimmon, ROK and Sure Start are still ongoing.

The next meeting is to take place on Tuesday 6th March 2007 at 2.00 p.m. in the Community Hall.

 

(e) Item 109 2006/2007 Tesco, Ingleby Barwick – Meeting on Thursday 9th November 2006.

 

It was noted that discussions regarding improvements in security and the possible provision of CCTV are still ongoing.

 

(f) Item 111 2006/2007 Blair Avenue, Ingleby Barwick, Water Seeping Across Carraigeway.

 

Remedial works to resolve the matter have now been completed, which look to have made a great improvement.

 

It was noted that yellow lines etc are to be implemented on Blair Avenue in the vicinity of Myton Park primary school during the Easter holidays.

 

 

Chairman………………………………………..

 

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174. TOWN COUNCIL STATUS.

 

The Clerk reported receipt of a letter from the College of Arms confirming that a change of status from parish to town would not affect the Council’s right to the arms in any way. 

If the Parish Council does proceed to town status they would suggest that the change is registered with them. 

There would be a fee of about £85 for doing this and a short statement of the facts for attestation by the Clerk or the Chairman of the Council would be prepared. 

This would be engrossed into the official registers and cross-referenced to their register copy of the original grant of arms.

 

The Clerk confirmed the legal procedure to initiate the change from ‘Parish’ to ‘Town’ Council status. 

It was noted that Section 245 (6) – (9) inclusively of the Local Government Act 1972 states that ‘A Parish Council not grouped with others can acquire the status of a town council simply by passing a resolution to that effect’ (under section 245 (6)).  It then becomes a town council with a Town Mayor and Deputy Town Mayor, instead of a Chair and Vice Chair.  The change of status doesn’t have any effect on the council’s available powers or functions. 

 

RESOLVED that under section 245 (6) of the Local Government Act 1972, the Parish Council hereby changes its status to ‘Town Council’.  The Clerk to ascertain if any legal documentation is required to be completed to that effect.

 

175. PARISH COUNCIL ELECTIONS 2007.

 

The Clerk noted receipt of notification of the following two events:

 

-                      Parish Clerks Meeting on the Election process, 13th February 2007;

 

-                      Members Seminar to see the count layout and a demonstration of the

 procedures for the counting of the votes, Tuesday 6th March 2007,

4.30 pm at Thornaby Pavilion.

 

The Clerk also reported receipt of a letter from S.B.C. informing that the Borough of Stockton-on-Tees (Electoral Changes) Order 2003 will have effect at the Borough and Parish elections to be held on Thursday 3rd May 2007.

For Ingleby Barwick, that means that the parish will be divided into two parish wards, Ingleby Barwick East and Ingleby Barwick West. 

The parish ward of Ingleby Barwick West will be coterminous with the Borough ward of the same name, and the parish ward of Ingleby Barwick East will consist of the rest of the parish.  A Map was enclosed.

 

Chairman………………………………………..

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There will be six parish councilors elected for each parish ward, making twelve in total.

An election for any of the wards will only be contested if the number of validly nominated candidates for seats exceeds the number of those seats.  Where this is not the case, an election will not be contested and the validly nominated candidates will be deemed to have been elected without the necessity for a poll.  Co-option can thereafter take place in relation to any seats not filled.

The Parish elections will be ‘all out’ for all Councils in 2007.

Candidate’s packs, including nomination papers will be available from the Council’s Elections Team at Stockton during the week commencing 19th March 2007.

 

The Clerk gave a brief report back from the meeting on 13th February 2007, where the election procedures had been outlined.

It was noted that the costs, if the Parish Council do go to election may be more than anticipated.  The Parish Council currently has £5,000 set aside.

The costs for the election in 2003 were in the region of £2,000 (excluding VAT).

 

176. COMMUNITIES AND LOCAL GOVERNMENT, A REVISED MODEL CODE OF CONDUCT FOR LOCAL AUTHORITY MEMBERS.

 

The Clerk reported receipt of a letter from Communities and Local Government enclosing a consultation document which the Government is seeking views on.

The Local Government White Paper, ‘Strong and Prosperous Communities’, published in October 2006 announced the Government’s intention to put in place a clearer, simpler and more proportionate code of conduct for members of local authorities, which would include changes to the rules on personal and prejudicial interests.  This followed the discussion paper ‘Standards of Conduct in English Local Government: The Future’ in December 2005, which included the Government’s response to the recommendations of the Standards Board for England for amendments to the model code of conduct for members.

The Government is also proposing to combine the current four individual codes into one consolidated code.  The four model codes are the Local Authorities (Model Code of Conduct)(England) Order 2001, the Parish Councils (Model Code of Conduct) Order 2001, the National Park and Broads Authorities (Model Code of Conduct)(England) Order 2001 and the Police Authorities (Model Code of Conduct) Order 2001.

 

Comments are requested by Friday 9th March 2007.

 

A letter has been received from the Director of Law & Democracy at S.B.C., drawing this matter to the attention of all Parish/Town Council Clerks.

It is noted that in due course, when the proposed new code is in force, Ingleby Barwick Parish Council/Members will need to formally resolve to adopt it and to abide by its provisions.

 

Chairman……………………………………….

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RESOLVED that the documentation be circulated to Council Members for their observation and comments.  The Clerk to forward any comments raised to the Local Democracy Directorate at Communities and Local Government.

 

177. SECONDARY SCHOOL PROVISION, INGLEBY BARWICK.

The Clerk reported receipt of a letter from Dari Taylor MP Stockton South, thanking the Parish Council for copying her into the letter to the Prime Minister referencing secondary school provision in Ingleby Barwick and the Government’s Building Schools for the Future (BSF) initiative.

It is noted that she is aware that the phase of the BSF programme to which Stockton Borough Council has signed up will be specifically directed at replacing some of the oldest secondary schools within Stockton itself.  This is because the BSF programme ‘aims to ensure that secondary pupils learn in 21st century facilities’, providing school buildings in which pupils want to learn and teachers want to teach.  In time, other areas of the Borough will benefit from the biggest capital investment programme for schools ever.

It is stated that Stockton Borough Council is required to develop and manage school provision over a wide area and it is understood that Ingleby Barwick is considered alongside Thornaby, Yarm and Eaglescliffe in this regard.  There are sufficient secondary school places in that area to serve all our children.

Ingleby Barwick children, unable to secure a place at All Saints, are in the fortunate position of having Conyers or Egglescliffe as their catchment area school.  Not only are Conyers and Egglescliffe two of the best performing schools in the area, but two of the best in the country.  It is noted that, Dari can understand the importance of sustaining such excellence at these two schools – and know that neither the Local Authority nor the Government would contemplate taking any action which would damage those schools and the benefits they bring to our children.

 

A letter has also been received from the Direct Communications Unit stating that the Prime Minister has asked them to thank the Parish Council for their recent letter and to say that the views expressed have been carefully noted.

He would like to reply personally, but, as you will appreciate, he receives many thousands of letters each week and this is not possible.

The subject raised is the responsibility of the Department for Education and Skills.  Mr Blair has asked that the letter be forwarded to that Department, so that they, too, are aware of the Parish Council’s views and can reply to the detailed points raised.

 

It was noted that Ingleby Barwick Parish Council is extremely disappointed that the Borough Council and local MP continue to use the argument that Conyers and Egglescliffe are two of the best performing schools in the area/country and would not support any action being taken to harm them.  This is no justification for spending thousands of pounds bussing our children off the estate rather than making adequate secondary school provision within Ingleby Barwick.

 

Chairman………………………………………...

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Councillor R. Patterson informed that IBIS Ward Councillor’s are pushing the matter forward and have had similar replies to the above from the Borough Council, Dari Taylor MP Stockton South and DfES.

 

The importance of keeping the momentum going was highlighted.

 

It was noted that IBIS has asked for the secondary school provision across the Borough of Stockton, including Ingleby Barwick, to be examined by a Scrutiny Committee within S.B.C. during 2007/08.

 

Councillor R. Patterson to inform the Parish Council of the dates of the Scrutiny Committee meetings when known.

 

178. POTENTIAL ‘SATELITE’ VILLAGE POLICE STATION, GREENSIDE SHOPPING AREA, INGLEBY BARWICK. 

 

The Clerk reported receipt of a letter to Superintendent Brunskill from Ingleby Barwick Land and Property Management Ltd., copied to the Parish Council.  The letter states that further to their meeting with one of the local Police Officers, Ingleby Barwick Land and Property would like to confirm that they have a potential site for a ‘satellite drop-in’ police station at the rear of Greenside Shopping Parade, adjacent to Hepworth’s Chemist (rear) and The Dental Surgery (rear).  The site is in their opinion ideal and practical for a village police station as there is adequate parking, well lit with street lighting, central and is opposite/facing Whinstone Primary School. 

 

It is noted that the site is a highly profile site since all the parents visiting Whinstone Primary School i.e. dropping and picking up their children at peak times from the school, park and use the shop car park at the rear of Greenside Shopping Parade.

Ingleby Barwick Land and Property would be prepared to design and build the village police station to Cleveland Constabulary’s design specification and then lease the finished building back to Cleveland Constabulary at a competitive rent.

As far as they are aware IBIS Councillors and Ingleby Barwick Parish Council are generally in support of the concept.

Cleveland Constabulary’s comments are requested.

 

RESOLVED that the Parish Council is in support of the proposal.

 

179. STOCKTONRENAISSANCE, EASTERN AREA PARTNERSHIP BOARD – REPORT BACK FROM MEETING HELD ON TUESDAY 30TH JANUARY 2007.

 

It was noted that the Department for Transport is not yet in a position to confirm whether or not the bid for Thornaby Footbridge Replacement Scheme has been successful.

 

Chairman……………………………………….

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A verbal update was provided on progress with the redevelopment of Thornaby Town Centre.

Hoarding boards have recently been erected outside of Thornaby Centre advertising that the redevelopment would be coming soon.

Negotiations are still on going with a number of parties including the Golden Eagle and the leaseholders of the Tristar Neasham site.

It was noted that a progress update on the Eastern Area Partnership Board Community Strategy and Neighbourhood Renewal priorities for children and young people is to be presented at the next meeting to be held on Tuesday 27th February 2007.  Councillor Mrs Machin informed that she would be requesting that the Partnership Board visit the site of the new Youth Café in Stockton.

 

180. POSTWATCH, POST OFFICE NETWORK CONSULTATION.

 

The Clerk reported receipt of a letter informing that the Government is currently consulting on the future funding and structure arrangements of the post office network and to urge the Parish Council to contribute their thoughts on this important issue.  A brief was attached for comments.

 

It was noted that there is no mention of providing new proportionately sized post offices for new/expanding communities.  Ingleby Barwick’s post office being a prime example given its size and location.  The post office should be expanded and located within Ingleby Barwick’s town centre. 

 

RESOLVED that Councillor R. Patterson formulates the Parish Council’s response to the consultation.

 

181. TVRCC INVITATION TO QUALITY PARISH COUNCIL SCHEME INFORMATION EVENT.

 

It was noted that an invitation has been received from TVRCC for Members to attend a Free Quality Parish Council Scheme information event on 13th March 2007 at Sunnyfield House, Guisborough at 7pm.

 

182. STOCKTON-ON-TEES BOROUGH COUNCIL, MAYOR’S HOSPITALITY.

 

The Clerk noted receipt of an invitation for three Members of Ingleby Barwick Parish Council to join the Mayor in hospitality on Monday 19th March 2007, 6.30 pm. at the Town Hall, Stockton.

 

RESOLVED that Councillor’s T.W. Bowman, Mrs I. Machin and Mrs S. Rouse represent the Parish Council at the event.  The Clerk to reply to the Mayor accordingly.

 

Chairman……………………………………….

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183. TEES VALLEY RURAL COMMUNITY COUNCIL, THE VALUE OF RURAL COMMUNITY COUNCILS, BUILDING STRATEGIC LINKS – PRESENTATION EVENT ON 27TH MARCH 2007.

The Clerk reported receipt of an invitation for a representative of the Parish Council to attend a presentation event on 27th March 2007 (10.00am – 3.00pm) at the Blackwell Grange Hotel, Darlington.  The event will focus on the rural area of the Tees Valley.

 

RESOLVED that Councillor T.W. Bowman represents the Parish Council at the event.

 

184. FINANCE:

 

(a)  Parish Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Parish Council's current financial statement, showing a balance of £ 20,255.43 a copy of which is held on the Parish Council file.

 

The balance includes a VAT return for the sum of £3,423.74 received in the Parish Council’s accounts on 12/02/2007.

 

A cheque is still to be issued for the donation to the New York marathon runners totaling £50, which is held in the accounts and included in the current balance.

 

(b) Accounts due for Payment

 

BT Telephone Bill dated 06/02/2007 already paid                                               £     95.39

 

RESOLVED that the following accounts be approved for payment:

 

Paula M. Hall – Remuneration February 2007;

            Paula M. Hall - Tax and N.I. Contribution February 2007;

 

Paula M. Hall – Remuneration March 2007;

            Paula M. Hall - Tax and N.I. Contribution March 2007;

 

The Clerk noted that the monthly internet payment to Orange of £14.99 is collected by direct debit.

 

St. Francis of Assisi Church Centre – Use of Hall PC Mtgs

January 2007                                                                                                             £        52.00

 

Robinson’s – Rent for Office, due 5th March 2007                                                £      220.00

 

Working With Your Council – Update                                                                     £        19.50

 

Chairman……………………………………….

 

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(c) RBS Software Solutions, Alpha Accounting System

The Clerk reported receipt of information on RBS Accounting Package specifically designed for Parish/Town Councils, discussed at the Parish Council meeting on 24th January 2007.  It was noted that the Parish Council made allowance in the budget for 2007/2008 for purchase of the system.

 

The costs of the package are as follows:

 

£245.00 Initial data set-up and first year Software Maintenance Contract

£  50.00 Pay as You Go Telephone Training (price per 10 calls) 

£295.00 On-site training and installation per day

£  50.00 Annual maintenance contract – second year

All prices exclude VAT

 

The Clerk informed that Egglescliffe Parish Council has placed an order to purchase the package.  It is noted that if both Egglescliffe and Ingleby Barwick share the one day’s training it will be at the reduced cost of £200.00 per Council.

It is hoped that the new system will be in place for both Council’s for the financial year 2007/08.

 

RESOLVED that the Parish Council agrees to purchase the accounting package and share the costs of the one days training with Egglescliffe.  The Clerk to place the order accordingly.

                       

(d)  Ingleby Barwick Community Hall Accounts

Receipt of the Community Hall Management Committee’s Financial Statement dated 23rd January 2007.

 

(d) S137 Payments to Voluntary Organisations

The Clerk reported receipt of a grant aid application from 1st Ingleby Barwick Guides.

The group apologies for the late application which is due to one of their leaders taking a break from guiding which caused some delay in accessing all the information.

 

The unit would like to apply for a grant towards the unit’s expenses, including craft material, badges and hall rental.  No amount is stipulated.

 

RESOLVED that the Parish Council approves a grant for the sum of £250.00.  The Clerk to forward the cheque to the Guides accordingly.

 

 

 

Chairman……………………………………

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185. COMMUNITY FACILITIES.

 

Street Furniture – Dog Bins.

The Clerk informed that she has been advised by HM Customs and Excise that if the Parish Council place the order direct for the dog bins the VAT can be reclaimed.  It is noted therefore that there is some flexibility of increasing the number of bins to be provided from 3 to possibly 5.

 

S.B.C. has confirmed that it looks unlikely that they will be ordering any further bins this financial year.

 

In terms of locations and the sites suggested, the initial feedback from S.B.C. officers is that the sites are ok.  S.B.C. is to provide plans for each location for the Parish Council’s consideration.

 

(b) Tree Planting

The Clerk reported receipt of correspondence from S.B.C.’s Arboricultural Officer in respect of this year’s tree planting proposals.  The locations suggested by residents were included in the assessment undertaken.

20- 25 trees are to be planted this year, approximately 4-5 of these being replacements from the previous year at approximately £100 per tree would equate to £2-2,500.

 

The sites proposed for planting are as follows:

 

-                      Avens Way – Cut through to Harebell Close;

-                      Middle Road – Open space previously used as site for Place of Worship;

-                      Lowfields Green;

-                      Otter Way – Open Space;

-                      Sober Hall Avenue near Penyghent Way;

-                      Beckfields Avenue – Mound adjacent to Barwick Lodge.

 

Two locations on Hollybush Avenue are also under consideration for planting either this year or next, depending on the outcome of service checks.

 

The information provided was considered by the Parish Council.

 

RESOLVED that the Parish Council is in agreement with the proposals outlined and approves release of the £1,000 allocated funding for the project.  The Clerk to forward the cheque to S.B.C. accordingly.

 

It is noted that a site previously highlighted for the possibility of tree planting is the area of land on Ingleby Way, section between Haresfield Way and Barwick Way.  It is understood however that the site contains quite a number of services.

 

Chairman……………………………………

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RESOLVED that the Parish Council requests that a full service check is undertaken by S.B.C. to ascertain whether or not there are any suitable areas within the site for tree planting. 

 

186. PLANNING APPLICATIONS.

 

Planning Schedule

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

(a) Planning Application No. 07/0492/REM

     Proposal: Reserved Matters Application for the Erection of a Childrens Day

     Nursery, Community Centre (D2), Associated Car Parking and Access Road.

     Location: Land off Blair Avenue, Ingleby Barwick.

 

The Parish Council considered all of the information and plans provided in respect of planning application no. 07/0492/REM.

 

RESOLVED that the Clerk submit the following comments to S.B.C. in respect of the proposal:

 

Ingleby Barwick Parish Council is unable to give an informed comment on this proposal as the plans provided are out of date.

Neither the site location plan nor the proposed site layout plan shows the two schools opposite or the toucan crossing which is adjacent to the site.

Up to date plans are required which provide this information and show the existing accesses off Blair Avenue in the vicinity of the proposal.

The relevant information is requested.

 

187.  REPORT FROM INGLEBY BARWICK COMMUNITY HALL MANAGEMENT COMMITTEE.

 

It was noted that the Community Hall would be loosing Ryandales playgroup in the near future, as they are moving into Barley Fields Primary School.

The new caretaker is working well.

The Management committee are progressing the proposed extension to the hall.

 

 

Chairman………………………………….

 

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188.  COMMUNITY COMMUNICATION.

 

RESOLVED that the next article for publication includes the following:

 

-                      ‘Town Council’ status;

-                      Secondary School provision, Ingleby Barwick;

-                      Tree Planting.

 

189.  CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Inland Revenue – Receipt of P35, Employer Annual Return.

 

(b) Stockton-on-Tees Borough Council, Election Arrangements May 2007 – Receipt of notification of the following two events:

 

-                      Parish Clerks Meeting on the Election process, 13th February 2007;

 

-                      Members Seminar to see the count layout and a demonstration of the

 procedures for the counting of the votes, Tuesday 6th March 2007,

4.30 pm at Thornaby Pavilion.

 

(c) Stockton-on-Tees Borough Council, Leven Bank Yarm, Access to Cross Keys Development – Receipt of a letter from S.B.C. enclosing a drawing showing the layout of the proposed access to the Cross Keys site on Leven Bank, for the Parish Council’s information.

The works shown on the drawing have been made a condition of the planning consents for the new housing development.  As the works are on the existing highway, they will be carried out by the Council on behalf of the developer, who will fund 100% of the costs.

 

(d) Stockton-on-Tees Borough Council, Water Running Onto the Highway at Blair Avenue, Ingleby Barwick – Receipt of copies of correspondence between S.B.C. and the landowner.

 

(e) The Planning Inspectorate, Appeal Site at Hillcrest, 1 Leven Bank Road, Yarm – Receipt of Appeal decision following a site visit by an Inspector appointed by the Secretary of State for Communities and Local Government in January 2007: The appeal is dismissed.

The development proposed was a 4 bed bungalow.

 

(f) Ingleby Barwick Land and Property Management Ltd, Potential ‘Satellite’ Village Police Station at Ingleby Barwick – Receipt of letter.

 

Chairman…………………………………….

                                   

                                                                                                                                    17 of 21

 

(g) Maltby Cricket Club – Receipt of letter thanking the Parish Council for inviting a representative from the cricket club to their meeting on 17th January 2007.

 

(h) Stockton Renaissance, Eastern Area Partnership Board – Receipt of Agenda for the meeting on Tuesday 30th January 2007 and Minutes of the meeting on 19th December 2006.

 

(i) Communities and Local Government, A Revised Model Code of Conduct for Local Authority Members – Receipt of letter enclosing a consultation document which the Government are seeking views on.

 

(j) Tees Valley Rural Community Council, The Value of Rural Community Councils, Building Strategic Links – Receipt of invitation for a representative of the Parish Council to attend a presentation event on 27th March 2007 (10.00am – 3.00pm) at the Blackwell Grange Hotel, Darlington.

 

(k) Ingleby Barwick Community Hall, Treasurers Report – Receipt of the Treasurers financial report dated 23rd January 2007.

 

(l) Postwatch, Post Office Network Consultation – Receipt of letter.

 

(m) The College of Arms, London ‘Coat of Arms’ – Receipt of letter from the College of Arms.

 

(n) Stockton-on-Tees Borough Council, Parish Council Elections 3rd May 2007 Receipt of letter informing that the Borough of Stockton-on-Tees (Electoral Changes) Order 2003 will have effect at the Borough and Parish elections to be held on Thursday 3rd May 2007.

 

(o) 1st Ingleby Barwick Guides – Receipt of application for grant aid towards the units expenses, including craft material, badges and hall rental.  No amount stipulated.

 

(p) House of Commons London, Secondary School Provision, Ingleby Barwick – Receipt of letter from Dari Taylor MP Stockton South.

 

(q) Stockton-on-Tees Borough Council, Mayor’s Hospitality, Monday 19th March 2007Receipt of letter.

 

(r) Stockton Renaissance, Area Partnership Board Training Event, Engaging With Young People – Receipt of information on the course on Wednesday 14th February 2007 at the Education Centre, Junction Road, Norton.

 

 

Chairman…………………………………..

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(s) St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick – Receipt of notification that the Parochial Church Council has found it necessary to increase the Hall and Meeting Room charges with effect from 1st July 2007.  The new rate for the Parish Council from 1st July 2007 is £15.00 per hour.

 

(t) St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick – Receipt of Invoice for use of the Church Hall by the Parish Council for its meetings in January 2007, totaling £52.00.

 

(u) Ingleby Barwick Land and Property Developments, Anti-Social Behaviour at Greenside Shops, Lowfields VillageReceipt of letter.

 

(v) Phillips of Hartlepool, Glazing Joinery Aluminum – Receipt of letter introducing the company and requesting that they be considered and given the opportunity to quote for any work the Parish Council are planning.

 

(w) BT Roofing, HartlepoolReceipt of letter informing that BT Roofing is part of Phillips of Hartlepool and requesting that they be considered and given the opportunity to quote for any work the Parish Council are planning.

 

(x) Defra, Review of the Quality Town and Parish Council Scheme – Receipt of letter informing  that the Government has now published its Local Government and Public Involvement in Health Bill.  This had its First Reading in the House of Commons on 12th December 2006.  The Bill will take forward many of the commitments made in ‘Strong and Prosperous Communities’ – the recent Local Government White Paper – including the extension of the power to promote well-being.

The Bill has affected the plans for reviewing the Quality Town and Parish Council Scheme. 

If enacted, the Bill is expected to confirm the White Paper commitment to extend the power of well-being to all parish and town councils that satisfy criteria based on the Quality Parish Scheme.

Depending on the detail of the criteria – on which they intend to consult later this year – the result of the process may well be the introduction of a statutory scheme (i.e. a scheme based in legislation).  This could effectively succeed the current Quality Town and Parish Council Scheme, which does not have a statutory basis.  Around the end of 2006 they were expecting to hold a consultation to review the scheme.  As a result of the potential changes accompanying the Bill, it would not be appropriate to hold a review at the current time.

In the meantime they want to clarify some ongoing arrangements for the scheme:

 

1. Re-accreditation

The partners to the current scheme have agreed that existing accreditations should be extended until such time as the new statutory provisions come into effect. 

 

Chairman…………………………………..

                                                                                                                                    19 of 21

There will be no re-accreditation requirements and the scheme will remain open to new applicants on the basis of the current requirements.

 

2. Electoral Mandate

A number of existing Quality Councils are due for re-accreditation during 2007.  As things stand, the criteria for re-accreditation would impose additional burdens on those councils – for example, the tougher electoral mandate of 100%, compared to 80% at initial accreditation.  Extensive consultation with Town and Parish Councils has told them that the current 100% electoral mandate for re-accreditation of Quality Council is not practical.  In future the 80% mandate will apply at first and subsequent accreditations.  They want this clear in advance of the elections in May 2007.

 

(y) 10 Downing Street Direct Communications Unit, Secondary School Provision, Ingleby Barwick – Receipt of letter from the Direct Communications Unit.

 

(z) 1st Ingleby Barwick St. Francis Scout Group – Receipt of letter of thanks and acknowledgement from the Scout Group in respect of their grant aid allocation.

 

(a1) Stockton-on-Tees Borough Council, Middle Road Humped Toucan Crossing – Receipt of copies of correspondence to local residents in respect of temporary closure of Middle Road at the Toucan Crossing location on Sunday 11th February 2007, to enable works to be carried out.

 

(b1) HM Revenue & Customs – Receipt of VAT Return for the sum of £3,423.74.

 

(c1) Audit Commission, Ingleby Barwick Parish Council Appointment of External Auditor – Receipt of letter from the Audit Commission stating that they are responsible under section 2 of the Audit Commission Act 1998, for the appointment of auditors to all local councils and associated joint committees.  In 2002, following a competitive tendering process, BDO Stoy Hayward was appointed as auditor to all local councils and joint committees within County Durham and Cleveland for the financial years 2001/02 to 2005/06 inclusive.

The Commission now proposes to extend the appointment to cover 2006/07, pending a further competition in which tenders will be invited for appointment as auditors, again on a county-wide basis.  It is proposed therefore to appoint BDO Stoy Hayward as auditor to Ingleby Barwick Parish Council for the financial year 2006/07.

Following the success of the 5-year fixed-rate fees for local councils introduced in 2001/02, and consultation with stakeholders including NALC and SLCC, the Commission has approved new fees to operate from 2006/07 and will remain in operation for a five-year period.

 

(d1) St. Francis of Assisi ChurchReceipt of letter of thanks and acknowledgement from the Church for their grant aid allocation.

 

Chairman…………………………………..

                                                                                                                                    20 of 21

 

(e1) Cleveland Local Councils Association – Receipt of Minutes of the meeting held on 25th October 2006.

 

(f1) UNITE Community Mediation Service – Receipt of information.

 

(g1) RBS Software Solutions, Alpha Accounting System – Receipt of information on RBS Accounting Package specifically designed for Parish/Town Councils. 

 

(h1) The Electoral Commission, All About Parish and Town Councils – Receipt of booklet.

 

(i1) County Durham and Cleveland County Training Partnership – Receipt of notification of the following training events:

 

-                      ‘Training of Trainers’ to be held at Ceddesfeld Hall, Sedgefield on Friday 9th March 2007 from 9.30 am – 4.00 pm

 

(j1) Society of Local Council Clerks, ‘Working With Your Council’ – Receipt of notification that the 2006 updates to the pack are now available providing essential guidance on the Accounts and Audit Regulations, Planning Matters and Government Changes, cost £19.50.

 

(k1) Barclays, Business Insurance – Receipt of information mailing.

 

(l1) Timberline, Play Equipment and Outdoor BuildingsReceipt of brochure.

 

(m1) Shaws, Forms Records & Registers for Local Councils – Receipt of information mailing.

 

(n1)Wicksteed Leisure – Receipt of brochure.

 

(o1) National Organiser, St. George’s Day – Receipt of information mailing on organising events.

 

(p1) The Outdoors Show, 16th-18th March 2007 at the NEC BirminghamReceipt of mailing.

 

(q1) Stockton-on-Tees Local Development Framework, Supplementary Planning Document 3: Parking Provision for New Developments – Receipt of Adopted Version November 2006.  Sustainability Appraisal Report included.

 

 

Chairman……………………………………

 

                                                                                                                                    21 of 21

 

(r1) Society of Local Council Clerks, Larger Councils’ Conference – Receipt of notification that the conference is to take place 26th/27th April 2007 at the International Hotel, Canary Wharf, London.

 

(s1) 2nd Ingleby Barwick Guides – Receipt of letter of thanks and acknowledgement from the Guides for their grant aid allocation.

 

(t1) Tees Valley Rural Community Council – Receipt of invitation to attend a Free Quality Parish Council Scheme information event on 13th March 2007 at Sunnyfield House, Guisborough at 7pm.

 

 

DATE OF NEXT MEETINGS OF INGLEBY BARWICK PARISH COUNCIL.

 

The next monthly meeting of the Parish Council is scheduled to take place on Wednesday 21st March 2007 at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

 

Date………………………..                                     Date………………………

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 21st February 2007

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL