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MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 21ST DECEMBER 2005, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman: Councillor Mrs I. Machin;

 

Vice-Chairman: Councillor T.W. Bowman;

 

Parish Councillors: N. Morrison and Mrs S. Rouse;

 

Ward Councillors:

 

Ingleby Barwick East        Kevin Faulks;

                                                David Harrington;

 

Ingleby Barwick West       Kenneth Dixon;

 

PC Kevin Leek, Community Police Officer, Ingleby Barwick;

PCSO Glen Hartley, Ingleby Barwick;

 

Mr M. Batty, Head of Community Protection, Stockton-on-Tees Borough Council;

Mr G. Small, Enforcement Co-ordinator, Stockton-on-Tees Borough Council;

                                               

Clerk/Responsible Financial Officer: Paula M. Hall;

 

No members of the public were present at the meeting.

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Parish Councillors W. Feldon, Ms J. Morrison, D. Scott and Ward Councillor Lee Narroway (Ingleby Barwick West).

 

127. PUBLIC PARTICIPATION.

No public present.

 

 

 

 

Chairman…………………………..

 

 

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128. CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following item on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 12 (c)                     -  Ingleby Barwick Community Hall Accounts.

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 12 (c)                     -  Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents Ingleby Barwick Over 50’s Group on the Community Hall’s Management Committee and is Secretary:

 

Item No. 12 (c)                     -  Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she is a Member of the Church:

 

Item No. 12 (d)                     -  Section 137 payments

   Request for financial support St. Francis of Assisi Church.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she is the secretary of the Group:

 

Item No. 12 (d)                     -  Section 137 payments

   Request for financial support Ingleby Barwick Over 50’s

   Group.

 

No further interests were declared.

 

Chairman…………………………..

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129. INGLEBY BARWICK COMMUNITY WARDEN SERVICE.

The Chairman introduced Mr M. Batty, Head of Community Protection, Stockton-on-Tees Borough Council (S.B.C.), who had been invited to attend the meeting to discuss the Ingleby Barwick Community Warden Service.

 

Mr Batty formally introduced himself and his colleague Mr G. Small who is the Enforcement Co-ordinator at S.B.C.

 

Mr Batty outlined the information which he had provided to the Parish Council in his recent correspondence.

 

It was noted that the Parish Council is currently paying £10.82 per hour for a ‘traditional’ Community Warden Service.  If the Parish Council wishes to continue with the same style service in 2006/07 the cost would increase by 3%.

 

As the Parish Council are aware from discussions, across other parts of the Borough S.B.C. will be moving from April 2006 to a different style of service, based on employing Enforcement Officers at a significantly higher rate of pay, who will be expected to take direct on the spot enforcement action on a range of issues including litter, dog fouling and fly tipping.  They will have a higher standard of personal protective equipment, including ‘stab vests’, and will therefore look more authoritative, and will have a range of police powers, delegated by the Chief Constable under a new scheme.

 

Mr Batty has calculated an hourly rate for these officers and it comes out at just over £18 per hour (£18.06).  He has tried to keep this to a minimum, and has excluded all running costs (salaries, uniforms etc.) and overheads (supervision, admin. support).

 

The Parish Council therefore has a range of options available, including the following:-

 

1.                  Continue with the current style of service at the ‘plus 3%’ costing.

 

2.                  Invest in the new style of service at £18 per hour – He appreciates that this would represent a considerable cost increase for the same number of hours and double crewing, but he would point out that they expect the Enforcement Officers to patrol individually in appropriate cases, so it may be possible to adjust staffing level and/or hours of coverage to get back to a figure close to the current cost.

 

3.                  No service at all.

 

These are the same three options which were put to the Borough Council’s Cabinet in early November.

           

Chairman…………………………..

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Mr Batty informed that the Community Warden Service in the Borough had been running successfully for a number of years, however given the new legislation ‘Clean Neighbourhoods and Environment Act 2005’, which gives local authorities (districts and unitaries) a wide range of new powers to improve the local environment, it was now an appropriate time to review the Service.  

Mr Small outlined a number of the new powers which would be given to the  Enforcement Officers allowing them to have a much bigger impact.  

 

It was noted that the Enforcement Officer positions will be advertised internally and S.B.C. will then advertise externally if required.

There will be 22 new Enforcement Officers as opposed to 32 Community Wardens under the existing set-up.

 

Mr Batty informed that the new service would be an 80%/20% split, 80% of the service for deprived areas of the Borough and the remaining 20% for the non-deprived areas.

Ingleby Barwick would be included in the 20% and would therefore be allocated the service for a number of hours per week.

The new service would be responding to anti-social behaviour and hot spots would be targeted across the Borough.  The hot spots in Ingleby Barwick would be included in this.

There are to be five vehicles supplied under the scheme, with reduced emphasis on foot patrol.

 

It was noted by members of the Parish Council that there has been a lot of positive feedback over the two years the Ingleby Barwick Community Warden scheme has been implemented and the service is much appreciated by residents.

The Service is tailored to the requirements of Ingleby Barwick and takes into account various issues.

 

It was noted that the Ingleby Barwick Community Warden Service is supported by PC Stockley, who works closely with the Wardens.

 

The Police representatives present at the meeting offered their support for the Service, as the Wardens help is welcomed.    

 

Concerns were raised in respect of the safety issues involved with regard to the suggestion that Enforcement Officers could patrol individually.

 

Various comments were raised in support of the Ingleby Barwick Community Warden Service and in particular with regard to the Wardens engaging with youngsters.  The feeling of security which they provide was commended.

 

 

Chairman…………………………..

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Mr Batty informed that if any changes were to be made to the existing Service, it would take 2/3 months from notification for their implementation.

 

Mr Batty expressed his grateful thanks to the Parish Council for their support.

 

The Chairman thanked Mr Batty and Mr Small for their attendance at the meeting.  PC Leek and PCSO Hartley were also thanked for their input and attendance.

 

130. MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 16TH NOVEMBER 2005 AND MINUTES OF THE SPECIAL MEETING HELD ON 30TH NOVEMBER 2005.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Parish Council held on 16th November 2005 and Minutes of the Special Meeting held on 30th November 2005, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

131. MATTERS ARISING FROM THE MEETINGS ON 16TH AND 30TH NOVEMBER 2005.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

The Clerk informed that following the Parish Council’s letter to Browns Estate Agents she had been notified that the two lights which are their responsibility in the main shopping area at Greenside have been repaired and are now working.

 

No response has yet been received from the Teal Arms in respect of the car park lighting and the shrub beds which need cutting back.

 

RESOLVED that the Clerk contact Mr Jagpal regarding the required maintenance of the shrub beds to the rear of the Beckfields Medical Centre.

 

(b) Item 177 2004/2005 River Tees Heritage Park Proposals – Footbridge Over the River Tees.

The Clerk reported receipt of a letter from Northumbrian Water noting the intention to provide a combined pedestrian/cycle bridge over the River Tees to Preston Park.  However, it is advised that Northumbrian Water will not be able to allow any form of public access to their pipe bridge or the incorporation of any walkway or crossing into the existing structure.

 

 

Chairman……………………………

 

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Northumbrian Water has three strategic water mains crossing the River Tees at this location which are electrified for protection.  Northumbrian Water would insist that any structure or proposed footpath was no closer than 30 metres from the existing pipe bridge.

Northumbrian Water hopes that the Parish Council is able to produce an alternative arrangement to achieve the crossing of the Tees required.

 

(c) Item 51 2005/2006 Toddlers Play Area, Adjacent to Tesco, Ingleby Barwick.

The Clerk reported that the new gates and signs are now in place at the toddlers play area adjacent to Tesco, Ingleby Barwick.

 

(d) Item 93 2005/2006 Eastern Area Transport Strategy – Priorities.

It was noted that the Transport Strategy key priorities for action was discussed at the Eastern Area Partnership Board meeting on Tuesday 20th December 2005.

The top twelve priorities identified by stakeholders had been displayed at Tesco, Ingleby Barwick and Thornaby Library from noon on Monday 21st November 2005 for one week. 

The twelve priorities include the following:

 

-                      A cycle route should be provided between Ingleby Barwick, Eaglescliffe and Yarm.

-                      The lack of school places within Ingleby Barwick means that many children have to travel to schools in neighbouring towns and villages.

-                      There are a number of gaps in the cycle route network within the Eastern Area.

-                      Stage 4 of the former Thornaby Bypass scheme (between Queen Elizabeth Way and Thornaby Road) should be reinstated.

-                      The bus network is in decline.  A number of areas – for example Teesdale and Ingleby Barwick – are poorly served by bus, and access to Teesside Park from Thornaby is poor.

-                      More subsidies are needed to improve bus services in outlying areas.

-                      Congestion already occurs in and around Ingleby Barwick at peak times.  This situation will worsen as Villages 5 and 6 move towards completion.

-                      Road safety concerns regarding the bends on Beckfields Avenue, Ingleby Barwick, and the lack of a formal crossing facility near the shopping parade.

-                      There is a lack of high quality public transport interchange facilities across the Borough.

-                      General support for School Travel Plans.  However, these need to be backed up by the introduction of new footpaths and pedestrian crossing facilities where appropriate.

 

 

Chairman……………………………………

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-                      Concerns regarding the potential growth in through traffic in Ingleby Barwick following the full opening of the A66/South Stockton Link Interchange in 2007.

-                      Resources need to be targeted as efficiently as possible in order to further reduce the number of killed and seriously injured casualties on the Borough’s roads.

 

The Eastern Area Transport Strategy will be finalised in consultation with the Chair,  the Eastern Area Partnership Board, taking into account responses received from the public.  S.B.C. will write to the Parish Council again at this stage to inform them of the outcome.

 

(e) Item 95 2005/2006 Ingleby Mill Primary School Development, Barwick Way/Low Lane, Ingleby Barwick – Screening to Adjacent Properties.

No further information.

 

(f) Item 111 2005/2006 Stockton-on-Tees Borough Council, Stockton Borough Council Local Plan – Alteration Number One.

The Clerk informed that she had requested a copy of the Inspector’s report and Statutory Proposed Modifications Draft and Schedule of Changes, from S.B.C., which she had circulated to members of the Parish Council for their observation.

 

(g) Item 112 2005/2006 Stockton-on-Tees Borough Council, Parish Liaison Forum – Tuesday 13th December 2005 AT 7.00 p.m. in the Council Chamber, Town Hall, High Street, Stockton-on-Tees.

The Clerk reported receipt of a letter from S.B.C. informing that the Parish Council Liaison Forum on Tuesday 13th December 2005 at 7.00 p.m. in the Council Chamber, Town Hall, High Street, Stockton-on-Tees has been cancelled due to the limited number of items received.

Two items were received and will be responded to directly from the relevant officer.

Ingleby Barwick Parish Council raised the following item:

 

-                      In view of the Governments plan to expand successful secondary schools, how do Stockton-on-Tees Borough Council plan to extend All Saints Secondary School in Ingleby Barwick?

 

S.B.C. will organise a meeting in the New Year.

 

(h) Item 113 2005/2006 Secondary School Provision in Ingleby Barwick.

No further information.

 

 

Chairman…………………………………..

 

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132. BARWICK WAY, INGLEBY BARWICK – PROPOSED TRO 24 HOUR WAITING RESTRICTIONS.

The Clerk reported receipt of a letter from S.B.C. informing that it is proposed to introduce 24 hour waiting restrictions on Barwick Way.

The waiting restrictions will require a permanent Traffic Regulation Order between the roundabouts with Sober Hall Avenue and Low Lane where the new Ingleby Mill Primary School is being built.  To prevent potential obstructive parking on Barwick Way, which is one of the main distributor roads in Ingleby Barwick.

The Parish Council’s comments will be included in the consultation section of the report presented to Councillor Cook.

It was noted that the information had been circulated to Parish Council Members for their observation and the following comments have been submitted to S.B.C.:

 

Ingleby Barwick Parish Council would note that as the new Primary School is sited at this location which has high risk implications in respect of road safety, it is essential that this 24 hour waiting restriction is implemented and enforced.

 

133. LAND IN THE VICINITY OF BETTYS CLOSE FARM, INGLEBY BARWICK – CONSIDERATION TO BE GIVEN TO SUGGESTING THAT STOCKTON-ON-TEES BOROUGH COUNCIL COMPULSORY PURCHASE THE SITE.

It was requested that consideration be given to the suggestion that S.B.C. purchase this site and if needed, compulsory purchase it.  This would enable the River Tees Heritage Park/Country Park to be progressed and possibly come into fruition.  The availability of funding could also be progressed.

 

RESOLVED that the Clerk send a letter to S.B.C. requesting that they consider purchasing the land or obtain funding to do so.

 

134. STOCKTON-ON-TEES BOROUGH COUNCIL – COUNCIL MINUTE BOOKS.

The Clerk reported receipt of a letter from S.B.C. noting that the Parish Council currently receives copies of the Council Minute Book.  They are currently reviewing the distribution of the Minute book and wondered if it would be possible for the Parish Council to consider whether they still require this information and if so how would they like to receive the information.

The Parish Council is asked to indicate whether they require a hard copy of the Minute Book or an emailed copy.

It is also noted that S.B.C. is currently in the process of installing an Electronic Committee Management System which will link together all of the Council’s democratic information, including minutes and agendas of Council meetings and extensive member information.  The new system will, for the first time, make this information available on both the Council’s Intranet and Internet sites; and therefore open to access by members of the general public and will be launched in April 2006.

 

Chairman………………………………….

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RESOLVED that the Parish Council receive the Minute Books by email.  The Clerk to respond to S.B.C. accordingly.

 

135. INGLEBY BARWICK PARISH COUNCIL – OFFICE ACCOMMODATION.

The Clerk noted receipt of a letter from Robinson’s Estate Agents informing that they are arranging for the Parish Council’s new room to be re-decorated and carpeted.

It is hoped to have this completed in time for our move, which they anticipate being in the first week in January, but cannot guarantee this as it is a busy time of year for the sub-contractors concerned.

It is understood that the Parish Council will arrange its own telephone service.

With regards to the communal/service charges they have allocated the Parish Council’s share as a percentage of the total costs incurred, based upon the floor area occupied.

The room has been measured at 14.19 square metres, which is 6.90% of the total area of the building.

A separate schedule was attached detailing the costs incurred in the last twelve months, from which 6.9% comes out at approximately £350 per annum.

As previously discussed their architect has drawn up some plans showing an additional separate entrance that they hope will be approved.

If everything is acceptable to the Parish Council, they will formalise matters by having a licence drawn up.

 

The Clerk reported that she has contacted a number of local solicitors for costings to act on the Parish Council’s behalf, which are as follows:

 

            Jackson’s                               -           £175/hour plus VAT

 

            James and Baker                 -           £120/hour plus VAT

 

            Crutes                                     -           £500 plus VAT all inclusive

 

The Clerk noted that she has also been in contact with S.B.C. legal services who charge in the region of £50/hour.  It was noted however that they are quite busy at the moment.

 

RESOLVED that the Clerk progress the matter liaising with the Chairman.

 

 

 

 

 

Chairman………………………………….

 

 

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136. COUNTY DURHAM AND CLEVELAND COUNTY TRAINING PARTNERSHIP – TRAINING EVENTS.

 

Receipt of information on the following training events:

 

-                      ‘The Local Council’s Role in Planning Matters’, Half-day event to be held

             at The Bluebell, Middlesbrough on Saturday 25th February 2006 from

9.30 am – 12.30 pm.    

 

Cost £27.00 plus VAT per delegate.

 

-                      ‘Age Discrimination’, Half-day event to be held at County Hall, Durham on Tuesday 7th February 2006 from 5.00 pm – 7.30 pm

 

Cost £12.50 plus VAT per delegate.

 

RESOLVED that ‘The Local Council’s Role in Planning Matters’, half-day event at The Bluebell, Middlesbrough be attended by Parish Councillors Mrs I. Machin, T.W. Bowman, Neil Morrison and the Clerk.                                   

 

 

137. FINANCE:

 

(a) Parish Council Current Balance Sheet.

The Clerk/Responsible Financial Officer circulated copies of the Parish Council's current financial statement, showing a balance of £ 56,641.11, a copy of which is held on the Parish Council file.

 

(b) Accounts for Payment.

 

Paula M. Hall – Remuneration December 2005;

            Paula M. Hall - Tax and N.I. Contribution December 2005;

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (December 2005)                                                            £        14.99

 

 

 

Chairman……………………………………

 

 

 

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St. Francis Church Centre – Use of Hall PC Mtg

November 2005                                                                                                        £        52.00

 

Cleveland Land Services – Deliver and Erect Christmas Tree                           £       370.13

 

One Voice Tees Valley – Subscription to 31st March 2006                                 £          12.50

 

S.L.C.C. Subscription 2006                                                                                    £       134.00

 

Discount Computers -          Invoice for Ink cartridges                                          £         28.00

 

 

(c) Ingleby Barwick Community Hall Accounts.

The Tresurers report dated 7th December 2005 was circulated to Parish Council Members with the Agenda for the meeting.

 

(d) Section 137 Payments – Requests for Grant Aid from Voluntary

Organisations Active Within Ingleby Barwick.

Councillor Mrs S. Rouse, having declared a personal/prejudicial interest, left the meeting room whilst the allocation of grant aid to the Church of St. Francis of Assisi and Ingleby Barwick Over 50’s Group was discussed.

 

List of Grant Aid Requests Received 2005/2006.

 

Name of Organisation       Amount of Grant                 Grant To Be Used For

 

Church of St Francis of         £1,000.00                              To assist with the     

Assisi                                                                                     purchase of a

                                                                                                replacement organ

 

Parish of St Therese of        No application made

Lisieux

 

2nd I.B. Rainbows                  £ 150.00                                 £10 Badges, books etc

                                                                                                £50 Bowling trip

£90 Craft materials from

                                                                                                Baker Ross

                                                                                               

1st I.B. Brownies                    No application made

 

2nd I.B. Brownies                   £ 200.00                                 Trips/activities/crafts

 

 

Chairman………………………………….

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1st I.B. Guides                        £ 300.00                                 Badge work including

                                                                                                trip

                                                                                                Badges/books and craft

                                                                                                equipment

 

2nd I.B. Guides                       £350.00                                  Setting up costs for new

                                                                                                group to be held on a

                                                                                                Monday evening in the

                                                                                                soon to be finished

                                                                                                Ingleby Mill School

 

I.B. Rangers                           No application made

 

St Francis Scout Group:

Beavers                                  £ 250.00                                 Outing to a place of

                                                                                                Interest/education or

                                                                                                Overnight stay at

RavenGill campsite, NY

 

Cubs                                       £ 250.00                                 Outing to a place of

Interest/education or 

Pack holiday

 

Scouts                                    £ 250.00                                 Taking the scouts to a

                                                                                                weekend camp or

                                                                                                challenging activity

           

Over 50’s Group                    £ 250.00                                 Coach Outing to

                                                                                                Alnwick Castle                                              

St Johns Amb. Brigade        No application made as change over of leadership

 

I.B. Youth Club                       £ 500                                      Equipment and a day trip

out                  

 

 

 

 

 

Chairman…………………………………..

 

 

 

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RESOLVED  that the following grants be approved and the Clerk to arrange for

payment accordingly:

 

                        Church of St. Francis of Assisi                    £1,000.00

2nd I.B. Rainbows                                          £   150.00                  

                      2nd I.B. Brownies                                             £   200.00

1st I.B. Guides                                                £   300.00

2nd I.B. Guides                                               £   350.00                                           St. Francis Scout Group:

            Beavers                                                          £   250.00

            Cubs                                                               £   250.00

            Scouts                                                            £   250.00

          Over 50’s Group                                              £   250.00                                          

RESOLVED that the Clerk ascertain what equipment Ingleby Barwick Youth Club intend to buy with their grant if allocated and where it will be stored?

 

138. COMMUNITY FACILITIES.

 

(a) Street Furniture

It was noted that the Parish Council has indicated to S.B.C. that they will fund three additional dog bins for Ingleby Barwick, which is to be tied in with any other bins to be purchased early in the New Year. 

 

It was noted that the dog bin which was to be purchased under the Local Nature Reserve project has not received funding.

 

(b) Christmas Tree/Decorations

The Clerk informed that S.B.C. had kindly agreed to erect the chestnut paling fencing around the perimeter of the tree.

 

(c) Tree Planting

The Clerk noted that she is awaiting a response from S.B.C. regarding this year’s tree planting proposals.

 

The Clerk noted that she has been contacted by S.B.C. regarding two possible sites for environmental improvement planting schemes:

 

  1. Grassington Green/Penyghent Way – Screening to fences;
  2. Roundhill Avenue/Preseli Grove – Planting scheme.

 

 

Chairman…………………………………..

 

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The Parish Council will be formally consulted on the schemes.

 

S.B.C. would be grateful to hear whether or not the Parish Council is in a position to contribute any funding towards the work, which is expected to be carried out in February/March 2006.

 

RESOLVED that the Clerk respond to S.B.C. requesting that the Parish Council be provided with further information and costings on the schemes in order that the matter can be considered more fully.

 

(d) Bulb Planting

The Clerk informed that it had been another successful year of the bulb planting project.  Children from the six schools in Ingleby Barwick had planted bulbs on 29th, 30th November and 1st December 2005.

T.I.B.S. Football Club assisted with the planting on Saturday 3rd December 2005.

 

139. PLANNING APPLICATIONS.

 

Planning Schedule.

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

(a) Planning Application No. 05/0999/REM (Reduction in Number of Houses to 99 and Revised Site Layout).

Proposal: Reserved Matters Application for the Erection of 114 Dwellings and Associated Landscaping and Access.

Location: Hill Brook, Ingleby Barwick.

The Parish Council considered all the information and plans provided in respect of planning application no. 05/0999/REM.

 

RESOLVED that the Clerk submit the following comments to S.B.C.:

 

The Parish Council welcomes the reduction in the number of dwellings from 114 down to 99.

Concerns are raised with regard to the restricted access to the rear of a number of the town houses.

The ‘Public Open Space’ to be provided is shown to be on the corner of a junction, adjacent to the carriageway providing the main access into the development, which raises concerns in respect of safety.  Consideration should be given to relocating the amenity space to a much safer and more appropriate position.

 

Chairman………………………………….

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140. REPORT FROM COMMUNITY HALL MANAGEMENT COMMITTEE MEETINGS.

The Management Committee is still looking to progress the proposed extension.  It was noted that Mr G. Oram, Chief Executive of The Five Lamps Organisation has sent a letter to Persimmon on behalf of the Management Committee pursuing a financial commitment towards the extension.

 

141. COMMUNITY COMMUNICATION.

RESOLVED that the Clerk place an article in the next edition of Insider magazine regarding the relocation of the Parish Council’s office in Barwick Lodge.

 

142. CLERKS REPORT AND CORRESPONDENCE.

 

(a) Stockton Renaissance, Eastern Area Partnership, Presentation Meeting Tuesday 22nd November 2005 at 5.30 pm, The Youthy, Thornaby Road, Thornaby - Receipt of the agenda and corresponding papers for the meeting on Tuesday 22nd November 2005.

 

(b) Stockton-on-Tees Borough Council, Community Warden ServiceReceipt of letter from Mr M. Batty, Head of Community Protection, S.B.C.

 

(c) Stockton-on-Tees Borough Council, TRO Barwick Way, Ingleby Barwick, 24 Hour Waiting Restrictions – Receipt of letter from S.B.C.

 

(d) Stockton-on-Tees Borough Council, Parish Council Liaison Forum – Receipt of letter informing that the Parish Council Liaison Forum on Tuesday 13th December 2005 at 7.00 p.m. in the Council Chamber, Town Hall, High Street, Stockton-on-Tees has been cancelled due to the limited number of items received.

 

(e) Stockton-on-Tees Borough Council, Council Minute Books – Receipt of letter

from S.B.C.

 

(f) Northumbrian Water, River Tees Heritage Park, Combined Pedestrian/Cycle Bridge over the River Tees to Preston Park – Receipt of letter.

 

(g) Allianz Cornhill, Claim Form – Receipt of Claim Form requested following the break-in and damage caused at Ingleby Barwick Community Hall on 21st November 2005.

 

(h) Allianz Cornhill, Christmas Tree – Receipt of letter confirming that providing the Parish Council would be solely responsible for the erection and maintenance of the tree/lights that the existing Public Liability section of the policy would extend to include the legal liabilities of the Council as far as they could apply.

 

Chairman………………………………….

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It would be necessary for the tree to be erected by a competent person, with the electrical devices to be connected to a mains supply by a qualified electrician, the electrician to have their own Public Liability insurance with an Indemnity Limit of not less than £5,000,000.

Cover is in respect of legal liability only and for a claim to succeed it would be necessary for the claimant to prove negligence against the Parish Council.

They would expect the Council to inspect the tree/lights on a regular basis to ensure they remain in a safe and secure condition.

If the tree/lights are to be erected on land not owned by or under the control of the Council it is necessary for the owners of the land to have their own Public Liability insurance in respect of their own legal responsibilities.

All cover being subject to the terms, conditions and exclusions of the policy and the Limit of Indemnity of £5,000,000.

If however the tree/lights/events are not under the sole control of the Council, it would be necessary for the persons/groups responsible to arrange their own Public Liability insurance in respect of their own legal liabilities.

 

(i) Cleveland Land Services, Christmas Tree – Receipt of invoice for the transportation to and erection of the Christmas Tree at Ingleby Barwick Community Hall, which totals £315.00 plus VAT.  Further inspection visits will be invoiced accordingly.

 

(j) Stockton Renaissance, Local Area Agreement & Neighbourhood Renewal, Developing Priorities for 2006–2008 – Receipt of correspondence inviting a Parish Council representative to an event, which is being held to explore how the Local Area Agreement (LAA) and Neighbourhood Renewal programme for 2006-2008 can continue to improve and deliver more effective services to local people.

The event will take place on the 13th December 2005, between 16:00-19:30 at Samsung, The Training Centre, Wynyard Park, Wynyard.

 

(k) Stockton-on-Tees Borough Council, Refuse & Recycling Christmas and New Year Collections 2005/2006 – Receipt of poster.

 

(l) Stockton-on-Tees Borough Council, Minutes– Receipt of Minute Nos. 420-681, July – December 2005.

 

(m) Ramblers’ Association – Receipt of the ‘Walk’ magazine and ‘Walk Britain’.

 

(n) Society of Local Council Clerks, Membership Renewal 2006 – Receipt of the Membership Renewal Form for 2006.  The Parish Council’s subscription totals £134.00.

 

Chairman……………………………………

 

                                                                                                                        17 of 19

 

(o) Land Registry Durham (Southfield) Office – Receipt of letter informing that Mr David Henderson is the Register Development Officer at Durham Southfield Land Registry, the business unit responsible for land registration in our area.                   

On a national level the Land Registry is committed to achieving total registration by 2012.  As part of a programme working towards this, regional Development teams like his are contacting potential land owners to enquire as to the possibility of them seeking registration of their land through voluntary registration.

They have already successfully completed and are in the process of completing further registration projects with County Councils and Local Authorities.

 

(p) County Durham and Cleveland County Training Partnership – Receipt of information on training events.

 

(q) St. Francis of Assisi Church Centre – Receipt of invoice for use of the Church Hall by the Parish Council for their meetings in the month of November 2005, totaling £52.00.

 

(r) St. Francis of Assisi Church, Access Road to St. Francis of Assisi Car Park and Vicarage – Receipt of letter informing that on Monday 26th December 2005 the Parochial Church Council will close the above road for a period of 24 hours.  The closure will commence at 9.00 am on December 26th and end on Tuesday 27th December at 9.00 am.

 

(s) Ingleby Barwick Golf Academy, Golf Balls landing on Queen Elizabeth Way – It has been brought to the attention of the Parish Council that golf balls are landing on and adjacent to Queen Elizabeth Way.  It appears that when the upper level of the driving range is being used the fencing around the perimeter of the site is not high enough to retain the balls within the complex.

The Clerk has raised this matter with S.B.C. for further investigation.

S.B.C. has informed that the matter is being dealt with by a Highways inspector, who is aware of the situation.

                                                                                                           

(t) Blair Avenue, Ingleby Barwick – The Parish Council has raised the complaint regarding water seeping across the carriageway at Blair Avenue, Ingleby Barwick with S.B.C.

The section of carriageway affected is in the dip of the road after passing Myton Park Primary School before you get to Cradoc Grove.

The water appears to be coming from the undeveloped shrub land adjacent and at certain times can be quite extensive.

In view of the current weather conditions, which make the area a road safety hazard, S.B.C. were requested to investigate the matter and take the appropriate action as soon as possible.

 

Chairman…………………………………….

                                                                                                                        18 of 19

 

The matter is being dealt with by a Highways Inspector who is currently making investigations.

 

(u) Pedestrian Underpass, Branklyn Gardens – The Parish Council has raised the complaint regarding water seeping across the footpath/cycleway from the left hand side as you enter the pedestrian underpass from Branklyn Gardens, with S.B.C. 

In view of the current weather conditions S.B.C. were requested to investigate the matter and take the appropriate action as soon as possible.

An officer from S.B.C. has visited the site to look at the situation and noted that the water was seeping from the rear of two properties in Coleton Gardens.  Both properties have been sent a letter asking that they resolve the situation as at the time of the inspection the water had frozen and was potentially dangerous to pedestrians.  The cycleway was however clear to walk on.

The two surface water gullies in the cycleway required clearing and arrangements have been made to have this done as soon as possible.

This will hopefully allow the water to discharge a lot quicker and thus help alleviate the problem of the footpath freezing. 

 

(v) Stockton Renaissance, Eastern Area Partnership Meeting on Tuesday 20th December 2005 at 9.30 am, The Robert Atkinson Centre, Thornaby - Receipt of the agenda and corresponding papers for the meeting on Tuesday 20th December 2005.

 

(w) Stockton-on-Tees Borough Council, Minutes – Receipt of Minute No. 685, December 2005.

 

(x) Ingleby Barwick Community Hall, Accounts – Receipt of Treasurers Report dated 7th December 2005.                                                             

 

(y) Thornaby and Ingleby Barwick Football Club - Application for Funding.

Receipt of a letter from T.I.B.S. stating that as the Parish Council know construction of the new pavilion is progressing well and although the builder has had some problems he still expects to be complete in March 2006.  This will be just about 3 weeks behind the original plan.

They area now starting to make plans for the care and maintenance of the building and the playing fields.  One of the major items that they need to address is the maintenance of the playing areas, grass cutting, fertilizing, seeding etc.  In the past this has proved to be more troublesome than you would expect.  They have tried employing a local contractor and the Council to carry this out and neither option for differing reasons proved very successful.

 

 

Chairman…………………………………..

 

 

                                                                                                                        19 of 19

 

They have debated this at some length and come to the conclusion that the best solution is to take responsibility themselves.  One of their committee members is a trained grounds man and he has agreed to undertake to do some of the work himself and train others to assist.  They have three volunteers who also seem quite keen to help.

To enable them to carry out the work themselves they need to equip the club with the necessary equipment.  The smaller less expensive items they can borrow or buy out of club funds however they have to raise the money to purchase a suitable mowing machine.  They have looked into this and the cost would be anything from about £8,000 for a re-furbished machine if one can be located to £13,000 for a new machine.  The cost of the machine would be offset by not having to pay others to do the work the cost of which is about £3k-£4k per year.  They realise the Parish Council has been extremely generous over the years whilst they have been establishing the club but they would again request consideration of some assistance with the next phase of their development.  Anything the Parish Council could donate towards this cost would be greatly appreciated.

 

 

 

 

 

DATE OF NEXT MEETING OF INGLEBY BARWICK PARISH COUNCIL.

 

The next meeting of Ingleby Barwick Parish Council will take place on Wednesday 18th January 2006, at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

Date………………………..                                     Date………………………

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

 MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 21ST DECEMBER 2005

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL