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MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 20TH SEPTEMBER 2006, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman: Councillor Mrs I. Machin;

 

Vice Chairman: Councillor T.W. Bowman;

 

Councillors: W. Feldon;

 

Ward Councillors:

 

Ingleby Barwick East                    K. Faulks;

                                                            D. Harrington;

                                                            A. Larkin;

 

Ingleby Barwick West                   K. Dixon;

                                                            L. Narroway;

                                               

Clerk/Responsible Financial Officer: Paula M. Hall;

 

Colette Clare, Ingleby Barwick Residents Network;

Cheryl Thomas, Ingleby Barwick Residents Network;

 

Debbie Shariati, Insider magazine;

 

4 Members of the public were present at the meeting.

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from or on behalf of Parish Councillors Ms J. Morrison, N. Morrison, Mrs S. Rouse, D. Scott and Ross Patterson (Ingleby Barwick West).  

 

Apologies were also received from Mr Peter Brennan, who was attending in his capacity of Secretary of the Thornaby in Bloom Committee; however he has notified the Parish Council that he has recently resigned from the Committee.

 

 

Chairman…………………………………..

 

 

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56.  CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in the following item on the Agenda as he is a Member of Ingleby Barwick Parish Council:

 

Item No. 12               -           Ingleby Barwick Parish Council Office

Accommodation - Draft Lease Agreement.

 

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following items on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 13               -           Ingleby Barwick Community Hall - Extension;

Item No. 14               -           Ingleby Barwick Community Hall – Partition Wall;

Item No. 20 (d)         -           Ingleby Barwick Community Hall Accounts.

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above items.

 

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following item on the agenda:

 

Item No. 20 (b)         -           Accounts for Payment – Councillor T.W. Bowman

Reimbursement of Expenses Incurred in Connection with Ingleby Barwick Garden Competition 2006.

 

Councillor W. Feldon declared a personal/non-prejudicial interest in the following item on the Agenda as he is a Member of Ingleby Barwick Parish Council:

 

Item No. 12               -           Ingleby Barwick Parish Council Office

Accommodation - Draft Lease Agreement.

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 13               -           Ingleby Barwick Community Hall - Extension;

Item No. 14               -           Ingleby Barwick Community Hall – Partition Wall.

Item No. 20 (d)         -           Ingleby Barwick Community Hall Accounts.

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above items.

 

Chairman…………………………………..

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Councillor Mrs I. Machin declared a personal/non-prejudicial interest in the following item on the Agenda as she is a Member of Ingleby Barwick Parish Council:

 

Item No. 12               -           Ingleby Barwick Parish Council Office

Accommodation - Draft Lease Agreement.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 13               -           Ingleby Barwick Community Hall - Extension;

Item No. 14               -           Ingleby Barwick Community Hall – Partition Wall.

Item No. 20 (d)         -           Ingleby Barwick Community Hall Accounts.

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above items.

 

No further interests were declared.

 

57. PUBLIC PARTICIPATION.

 

Planning Application No. 06/2593/OUT

Proposal: Outline Application for Mixed Use Including Family Pub, Playbarn, Lodge and Childrens Nursery.

Location: Land at Low Lane, Ingleby Barwick.

 

A resident attending the meeting expressed his concerns in respect of the recently submitted outline planning application for a mixed use development adjacent to Low Lane on the site of Little Maltby Farm.  It was noted that the application is on designated Green Wedge and should be opposed.  If approved, it will generate more traffic in an already congested area. 

 

It was noted that a Special Meeting of the Parish Council is to be arranged to discuss this application, a provisional date being Wednesday 27th September 2006.  The Clerk to invite representatives to attend the meeting from both Maltby and Hilton Parish Council’s.

 

Barwick Way, Roundabout and Road Realignment Scheme

 

A resident expressed concerns in relation to the standard of finishing off by the Contractor who had undertaken the works on this scheme.  Further attention is required to the grassed areas and various other aspects of the work.

It was noted that the matter has been raised with Councillor R. Patterson.

 

Chairman…………………………………..

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The Clerk to liaise with Councillor R. Patterson on the matter in order to resolve the issues raised.

 

Public Transport

The Clerk informed that she had been contacted by a resident who had expressed concerns in respect of the X6 Service which travels along Queen Elizabeth Way.  It is noted that there is very limited Service on a Sunday and Bank Holidays.  Also, it would be useful if the time of the last bus leaving Stockton generally, could be extended. 

The Service goes through the Industrial Estate coming out near Halfords and then follows on to go up Stockton High Street.

It is questioned as to whether it would it be possible to have a bus stop in both directions near Matalan, for access to the shops and Thornaby Station, although double yellow lines are there at present.

 

Ward Councillor K. Faulks responded by informing that Parkfield (near Halfords) is having a new gating system installed ready for the new MIBUS which will take over the X6.  He informed that he had previously looked into the X6 and had it re-routed into the Rings and he would now look into the residents requests.

It was noted that many suggestions are received for bus stops and changes of time and route but it is just about impossible to get a fine balance.

The Ward Councillors and Officers at S.B.C. are working with Arriva to extend the time on the X6 Service.

 

Concerns were also raised in respect of the Service 17, as pupils from Egglescliffe Secondary School wishing to use the Service have to walk into Yarm to catch a bus.  

 

Lottery Funding

It was confirmed to a resident attending that progression of funding for both the River Tees Heritage Park and the Community Hall Extension is still ongoing.

 

Planning Application No. 06/2309/FUL.

Proposal: Erection of 2 No. 20kw, 13 Metre High Wind Turbines within Existing Car Park.

Location: Tesco Store, Myton Road, Ingleby Barwick.

 

It was confirmed to residents that this application has now been withdrawn.

 

 

 

 

Chairman…………………………………..

 

 

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58. MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON WEDNESDAY 19TH JULY 2006.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Parish Council held on Wednesday 19th July 2006, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

59. NORTHUMBRIA IN BLOOM COMPETITION – A representative to attend from Thornaby in Bloom, a sub committee of Thornaby Town Council Environment Committee.

 

The Clerk informed that unfortunately due to the resignation of the Secretary and Chairman from the Thornaby in Bloom Committee, no one is available to attend tonight’s meeting.

 

It was noted that the Parish Council working in partnership with S.B.C. undertakes an annual bulb planting project involving children from the local school’s and voluntary groups.  The benefits of this are clearly visible in the spring and very rewarding for both the children who have undertaken the planting and Ingleby Barwick as a whole.

 

It was noted that both Whinstone Primary School and St. Francis of Assisi Primary School have undertaken bulb planting exercises.

 

It was suggested that maybe the local shopping centres could be involved in any projects which may be considered. 

 

RESOLVED that the possibility of a representative from S.B.C. attending a future Parish Council meeting to discuss this matter be progressed.

 

The Chairman noted the recent article in ‘The Circuit’ newspaper regarding the achievements made by St. Francis of Assisi Church, as runner up for the ‘Best kept Grounds of a Religious Establishment’.

 

RESOLVED that the Parish Council send a letter of congratulations.

 

60. INGLEBY BARWICK ‘ROMANO’ CENTRAL PARK.

 

The Clerk noted receipt of the information leaflet which is being circulated by S.B.C. inviting residents to view and give their comments on S.B.C.’s proposals for a New Central Park in Ingleby Barwick.

 

 

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S.B.C. has produced a Masterplan that illustrates how the area of land to the rear of the All Saints Secondary School and Tesco could be developed as an area for the whole family.

 

Ideas include the following:

 

A New Play Area for a Wider Range of Ages

An Assault Course and a Multi Use Games Area

New Paths and New Planting

Viewpoints

 

The ‘Roman’ theme has been adopted to reflect Ingleby Barwick’s strong connection with it’s Roman past.

 

The development of the park will be dependant on the acquisition of external funding.  Once residents have had their say, the parks and Countryside team at S.B.C. will be using their skills and experience to seek sources of financial support for the scheme.

 

Soon there will be an exhibition set up in several locations across Ingleby Barwick where residents will have the opportunity to speak directly to officers of the council.

 

Concerns were expressed that not all residents had received a copy of the leaflet.

 

Councillor K. Dixon informed that Consultation Exhibitions are to be held in the coming weeks at Tesco, the Library and Ingleby Barwick Community Hall.  The dates of which will be advertised once they have been finalised.

 

The Chairman Councillor Mrs Machin informed that she had been approached by a neighbouring resident whose firm is interested in funding community based projects as they are very keen to be socially responsible.  It was suggested that the matter be raised with Officers at S.B.C., with regard to forming a list of possible environmental improvement schemes.

 

Colette Clare from Ingleby Barwick Residents Network addressed the Chairman and requested to read out a statement on behalf of the Residents Network.

 

Following this, a discussion took place on the initiation of the park proposals.

 

The Chairman Councillor Mrs Machin moved the meeting on stating that the matter to be discussed tonight was the proposal now produced and being consulted on by S.B.C. 

 

Chairman…………………………………..

 

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It was noted that it is extremely important to focus on what is being proposed and that it is given careful consideration to ensure a positive end result.

 

A discussion took place on the need for facilities across the age groups, including and quite importantly provision for teenagers.

 

It was suggested that there is a need for teenage areas in every village, however comments previously made by the local police officers indicate that these would be very difficult to police.

 

It was noted that the existing equipment in the toddlers play area adjacent to Tesco would be incorporated in the proposed new play area.

 

The play equipment provided would be co-ordinated with the equipment provided in the Broomwood Development.

 

It was questioned as to whether funding is available for the proposed park.

 

It was confirmed that officers at S.B.C. would be approaching outside Agencies to achieve external funding.

 

A representative from the Residents Network indicated that there is £250,000 funding available towards a suitable ‘park’ project.  It was suggested at the meeting that the information be looked into and progressed in liaison with the Residents Network.    

 

It was suggested that representatives from the Residents Network attend the IBIS Ward Surgery on 4th October 2006 at All Saints Secondary School.

 

It was agreed that the proposal is an imaginative overall plan.  However, measures would need to be put in place to ensure that the area is properly looked after.

 

It was recommended that the play area be fenced off and CCTV installed to prevent vandalism.  The possibility of a purpose built building for a Warden was also raised.

 

Photograph’s were circulated of a similar facility which has been provided at Newton Aycliffe.

 

It was reiterated that consultation would start in the next 2-3 weeks.

 

 

 

Chairman………………………………….

 

 

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61. MYTON PARK PRIMARY SCHOOL – TRAFFIC CALMING.

 

The Clerk noted that Ward Councillor L. Narroway has raised this matter following the experimental trial of the ‘pinch point’ on Blair Avenue, Ingleby Barwick.

 

Councillor Narroway informed that this matter would be discussed at the Eastern Area Transport Strategy meeting on Monday 9th October 2006.

 

It was noted that Myton Park Primary School is the only school in Ingleby Barwick which has no traffic calming/safe crossing point.  The Governing Body at the school has been pressing for a safe crossing point for quite some time, adjacent to Snowdon Grove.

 

The trial ‘pinch point’ to slow down traffic movements had no noticeable impact, which highlighted even more the necessity of a proper crossing point.

 

The mean speed limit on this stretch of road is 38 mph in a 30 mph zone, one speed of 46 mph was even recorded on a school day.

 

It was noted that a Zebra Crossing costs in the region of £10,000 and a Toucan Crossing in the region of £20,000.

 

It was questioned as to what was the situation with the proposed crossing point on Ingleby Way for Whinstone Primary School, which was the other scheme prioritised for Ingleby Barwick.

 

It was noted that this scheme would also be discussed at the Transport meeting on 9th October 2006.

 

It was reported that the pedestrian crossing point at St. Francis of Assisi Primary School has been implemented this financial year.  Also, a crossing point from the Broomwood Development across Ingleby Way will be constructed as part of a S106 agreement with the developer.

 

RESOLVED that the Parish Council supports the provision of a safe crossing point at Myton Park Primary School.  This matter to be considered following the outcome of discussions at the Transport meeting on 9th October 2006.   

 

62. INGLEBY BARWICK VISSIM MODEL – VALIDATION REPORT.

 

The Clerk noted receipt of the ‘traffic model’ validation report, which had been circulated to Parish Council members prior to the meeting for their observation.

 

Chairman……………………………………

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The model represents 2006 average delays rather than the worst case scenario.  This actually makes the model more robust when dealing with developers consulting engineers.  Faber Maunsell is currently testing the model with committed housing added in up to 2013.

 

The model can be used to test impacts of developments e.g. expansion of Tesco if they should submit an application.

 

Concerns were raised that there are currently in the region of 6,500 houses in Ingleby Barwick with an approximate total of 8,500 on completion.  The impact of the number of additional vehicles which this will generate on the road network causes great concern.

It was also noted that the number of cars per household is also increasing from 2 to 3 or even more, as children are growing up.

 

63. THE GAMBLING ACT 2005 – DRAFT STATEMENT OF LICENSING PRINCIPLES.

 

The Clerk noted receipt of correspondence from S.B.C. stating that The Gambling Act 2005 creates a new system of licensing and regulation for commercial gambling in this country.

 

Amongst other changes, it gives to Local Authorities new and extended responsibilities for licensing premises for gambling. 

 

In some cases (such as gaming machine arcades), those build on existing responsibilities.  But in other major areas, including betting, casino gaming and bingo, they transfer to Local Authorities, responsibilities that previously lay with the local licensing justices.

 

The new Act comes fully into force in September 2007.  In preparation, each licensing authority is required to develop, consult on and publish a statement of its licensing policy.  The statement must set out the principles, which the authority proposes to apply in exercising its licensing functions under the Act.

 

A copy of the first draft is out for consultation until 22nd September 2006, after which time the document will be revisited and the final version submitted for Cabinet approval.

 

The document has been circulated to Parish Council Members for their observation and comments.

 

 

Chairman……………………………..……

 

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RESOLVED that the following comments raised be submitted to S.B.C. on behalf of the Parish Council:

 

Ingleby Barwick Parish Council has no desire to see permanent gambling facilities in Stockton extended.

Where we are forced to allow gambling, we must ensure that children and vulnerable people are protected.

People should be warned that there is only one real winner in a gambling situation and that is normally the promoter.

We need a health warning as on a packet of cigarettes.

It is feared that women and children will be among the big losers with increased gambling.

We should adopt a policy of no casinos in Stockton generally and in Ingleby Barwick in particular.

 

64. NAMING AND NUMBERING FOR BROOMWOOD DEVELOPMENT.

 

The Clerk noted receipt of correspondence from S.B.C. informing that six or maybe seven street names are required for the Persimmon/Miller Homes Development at the Broomwood Site.  All of the usable names beginning with ‘Hill’ have been used for the Hillbrook Site.  The Parish Council’s suggestions are requested for this site or should S.B.C. continue with the ‘Castles and Great Homes’ theme that they are using at Village 6.

 

It is also noted that Persimmon Homes have requested Broad Oaks to be the name of the sheltered accommodation retirement flats.  The Parish Council’s comments are requested on this suggestion.

 

RESOLVED that the Parish Council is in agreement of continuation of the use of the Castles and Great Homes theme.  Also, the Parish Council has no objections to Broad Oaks as the name for the sheltered accommodation retirement flats.

 

65. INGLEBY BARWICK PARISH COUNCIL OFFICE ACCOMMODATION – LEASE AGREEMENT.

 

The Clerk reported receipt of the Lease Agreement from S.B.C. Legal Department, which is to be signed by the Chairman and Vice-Chairman of the Parish Council, witnessed by the Clerk.

 

RESOLVED that the lease agreement be signed at the meeting accordingly and the Clerk to return the documentation to S.B.C.

 

Chairman…………………………………..

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66. INGLEBY BARWICK COMMUNITY HALL – EXTENSION.

 

It was reported that the Community Hall Management Committee had met with Mr P. Bryan from Tees Valley Rural Community Council on 30th August 2006.  The Parish Clerk Paula Hall was also in attendance and prepared a report of the meeting.

 

Mr Bryan attended the meeting to advise the Management Committee of the procedures on applying to the Lottery Fund for financial support to provide the extension to the Community Hall. 

 

The Chairman, Mrs Machin outlined the three options of achieving the funding discussed at the meeting, which are as follows:

 

1.                  The application to the Lottery Fund is made by the Parish Council – this may not be looked on favourably due to the size of Ingleby Barwick and the Parish Council’s ability to raise the finance through the precept.

 

2.                  The application to the Lottery Fund is made by the Management Committee – a lease agreement would be required.  Legal advice should be taken to ascertain the implications and whether approval is needed from Yarmside Holdings.

 

3.                  The Parish Council raises the funding through the Precept.

 

It was noted that there are a number of matters which require progressing i.e. release of the £20,000 committed by Persimmon Homes, formal agreement from Yarmside Holdings for provision of the extension at the Hall (verbal permission has already been agreed), as well as up to date costings for the project etc.

 

RESOLVED that a meeting be arranged in the near future to discuss the matter with the Management Committee.

 

RSOLVED that the Clerk contact Allianz Cornhill regarding the Parish Council’s insurance policy to clarify whether Parish Council Member’s who sit on the Management Committee are covered by the indemnity aspect of the policy.

 

67. INGLEBY BARWICK COMMUNITY HALL – PARTITION WALL.

 

The Clerk reported that the operable partition wall and infill panel was installed by Building Additions on Monday 11th September 2006 at the cost of £5,580.00 plus £200 for the infill plus VAT.

An invoice is awaited for payment.

 

Chairman……………………………………

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RESOLVED that the Parish Council agrees to pay the invoice on receipt.  The Clerk to arrange payment accordingly.

 

The Clerk reported receipt of a letter from the Community Hall Management Committee thanking the Parish Council for their support.

 

68. INGLEBY BARWICK GARDEN COMPETITION 2006.

 

The Clerk informed that the results of the Garden Competition were as follows:

 

Front Garden

1st Prize         -           Linda and Bill Bradley;

2nd Prize        -           Zoe Clark;

3rd Prize         -           Karen Howard.

 

Back Garden

1st Prize         -           Mark and Jane Salisbury;

2nd Prize        -           Suzanne Hanley;

3rd Prize         -           Neil Foster.

 

Tubs/Hanging Baskets

1st Prize         -           Peter & Sandra Farrar;

2nd Prize        -           Sally Crisp;

3rd Prize         -           Linda and Bill Bradley.

 

It was noted that the presentation ceremony took place on Sunday 17th September 2006 at Peter Barratts Garden Centre, which was well attended.

 

69. STOCKTON-ON-TEES BOROUGH COUNCIL, SPONSORSHIP AND/OR RESERVATION OF THE MAYOR’S ANNUAL CHARITY DINNER 2006.

 

The Clerk noted receipt of a letter requesting the Parish Council’s support for the Mayor’s Annual Charity Dinner on 2nd November 2006.

The evening will be held at the Tall Trees Hotel and this year they are raising funds for the Butterwick Hospice and the Mary Thompson Fund.

If the Parish Council wishes to sponsor the evening and/or donate an item for the auction or a prize for the tombola they are asked to let S.B.C. know and they will arrange for collection.  One free ticket will be given for every £100 donated, and the name will be included in the sponsorship brochure displayed on each table.

 

 

 

Chairman……………………………………

 

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This year they have an enhanced programme, including a superior choice of dinner menu.  The Master of Ceremonies for the evening is Stewart McFarlane, entertainment provided by the widely acclaimed Beatlemaniacs and additional fun and games including scalextric and caricaturist.

Tickets £36.00 per person.

 

The Clerk noted that she has received verbal notification from NALC that the Parish Council is able to sponsor the charity event, however written confirmation is awaited.

 

RESOLVED that the Parish Council provisionally agrees to sponsor the event to the sum of £50.00, to be released in due course when written confirmation is received from NALC.

 

70. COUNTY DURHAM AND CLEVELAND COUNTY TRAINING PARTNERSHIP, TRAINING EVENTS.

The Clerk reported receipt of notification of the following training events:

 

-                      Inspection of Play Areas for Volunteers, Saturday 9th September 2006

9.30 am – 12.30 pm at Horden Parish Council, Peterlee.

 

-                      Speaking in Public, Half Day Event at County Hall, Durham on Saturday

 7th October 2006 from 9.30 am – 12.30 pm.  £52.50 + VAT per delegate.

 

-                      Code of Conduct for Members, Half Day Event to be held at County Hall,

 Durham on Saturday 28th October 2006 from 9.30 am – 12. 30 pm.

 £52.50 + VAT per delegate.

 

-                      Member/Officer Relationships, Half Day Event to be held at County Hall,

Durham on Saturday 11th November 2006 from 9.30 am – 12.30 pm.

£52.50 + VAT per delegate.

 

-                      The Member and the Media, Half Day Event to be held at County Hall,

 Durham on Saturday 9th December 2006 from 9.30 am – 12.30 pm.

 £52.50 + VAT per delegate.

 

-                      Inspection of Play Areas for Volunteers, Saturday 9th September 2006, Event cancelled and a revised date will be informed shortly.

 

-                      Finance for Councils with Budgets of Under £200,000, Half Day Event to be held at Hardwick in Partnership Offices, High Newham Road, Hardwick on Tuesday 26th September 2006 from 1.00 pm – 4.00 pm.  £27.00 + VAT per delegate.

 

Chairman……………………………………

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-                      Code of Conduct for Members, Half Day Event to be held at County Hall, Durham on Saturday 2nd December 2006 from 9.30 am – 12.30 pm.  £52.50 per delegate.

           

71. BASSLETON BECK – COMPLAINTS IN CONNECTION WITH FLY TIPPING, LITTER ETC.

The Clerk informed that following complaints received from residents regarding the litter and fly tipping at Bassleton Beck, the matter has been forward to S.B.C.’s Countryside Warden.

 

S.B.C. has informed that the matter is to be dealt with accordingly.

 

72. MATTERS ARISING FROM THE MINUTES ON WEDNESDAY 19TH JULY 2006.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

 

The Clerk informed that she has been liaising with the Manager of the Teal Arms who is keen to tidy up the area.  He has once again arranged to have the shrubs cut back at the entrance/exit to the car park at Greenside shopping area, as well as within the main car park.

He has moved one of his CCTV camera’s to cover the front of the pub and is also arranging for an additional camera to cover the shops, liaising with Brown’s.

 

RESOLVED that the Clerk send a letter to the Manager of the Teal Arms thanking him for his support.

 

The Clerk reported that she has sent a letter to Brown’s Estate Agents asking them to replace the damaged bins at the Greenside shopping area with something more substantial, also requesting that the broken bollard in the paved area adjacent to the One Stop shop be replaced.  No reply to date.

 

The Clerk informed that she has sent a letter to the brewery that are responsible for the maintenance at Beckfields Shopping Centre, requesting that the shrubs adjacent to Thorington Gardens be cut back, as well as the tree obstructing the view of the CCTV camera.  No response has been received to date.

 

The Clerk informed that the required maintenance work to the shrub area at the rear of the Beckfields Medical Centre has been reported to S.B.C. for appropriate action, as the shrubs are now obstructing the public footpath.

 

 

Chairman……………………………………

 

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(b) Item 212 2005/2006 Cleveland Police, Neighbourhood Policing Consultation Meetings.

It was noted that Councillors W. Feldon, Mrs I. Machin and Mrs S. Rouse represented the Parish Council at the meeting on Friday 21st July 2006.

 

A public consultation meeting is to take place in Stockton on 5th October 2006 at the Swallow Hotel, High Street Stockton, 6.30 pm – 8.30 pm.

At the meeting there will be an opportunity to meet and speak with the Chief Constable, Mr Sean Price, the District Commander, Superintendent Dave Brunskill and the Chairman of the Police Authority, Councillor Dave Mcluckie.

 

The meeting is to be attended by Parish Councillors W. Feldon and Mrs I. Machin.

 

(c) Item 23 2006/2007 Ingleby Barwick Community Hall – Replacement Door.

 

It was noted that the new door has now been installed.  The costs incurred for fitting of the door total £190.00.

 

RESOLVED that the Parish Council agrees release of the door installation cost to the sum of £190.00.  The Clerk to arrange payment accordingly.

 

The Clerk noted receipt of a letter from the Community Hall Management Committee thanking the Parish Council for their support.

 

(d) Item 30 2006/2007 Parish Council Seat Adjacent to Stonechat Close, Ingleby Barwick.

 

The Clerk informed that she has instructed S.B.C. to remove the seat and store it in their depot until a new location is agreed.

 

It was noted that the seat has not yet been removed and the Clerk has followed the matter up with S.B.C.

 

RESOLVED that Members forward any suggestions for a new location for the seat to the Clerk for investigation.

 

The Clerk informed that the seat on Beckfields Avenue has now been repaired by S.B.C.

 

 

 

Chairman…………………………………..

 

 

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(e) Item 41 2006/2007 Ingleby Gymnastics Club.

 

The Clerk stated that she has recently spoken with a representative from the Gymnastics Club who informed that they have now come to a mutually agreeable arrangement with All Saints Secondary School regarding availability and storage.

However, discussions are still ongoing regarding the rent increases.

                                                           

73. FINANCE:

 

(a)  Parish Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Parish Council's current financial statement, showing a balance of £ 93,073.02, a copy of which is held on the Parish Council file.

 

The balance includes receipt of the Community Hall Management Committee’s Building Insurance payment of £897.78

 

(b) Accounts due for Payment

 

It was noted that Councillor T.W. Bowman had declared a personal/prejudicial interest

in relation to this item earlier in the meeting as follows:

 

Item No. 20 (b)         -           Accounts for Payment – Councillor T.W. Bowman

Reimbursement of Expenses Incurred in Connection with Ingleby Barwick Garden Competition 2006.

 

However, if Councillor T.W. Bowman left the room in order that the item be considered the Parish Council would not be quorate.

 

RESOLVED that reimbursement of expenses incurred by Councillor T.W. Bowman in respect of Ingleby Barwick Garden Competition be deferred to the next meeting.

 

Paula M. Hall – Remuneration September 2006;

            Paula M. Hall - Tax and N.I. Contribution September 2006;

 

The Clerk noted that the monthly internet payment to Orange of £14.99 is collected by direct debit.

 

Robinson’s – Rent for Office, due 5th September 2006                           £      220.00

 

Robinson’s – Rent for Office, due 5th October 2006                                 £      220.00

 

 

Chairman………………………………….

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St. Francis of Assisi Church Centre – Use of Hall PC Mtgs

July 2006                                                                                                        £        45.50

 

Peter Raffle - Installation of door at Community Hall                                 £      190.00

 

Mrs H. Rennison - Internal Audit Costs 05/06                                            £        35.00

 

BDO Stoy Hayward - External Audit Costs 05/06                         £      411.25

 

PC Stockley - Cycle Trousers (Approved 19/4/2006)                              £      111.63 

 

 

(c) BDO Stoy Hayward LLP, Audit for the Year Ended 31st March 2006.

 

The Clerk noted receipt of correspondence from BDO Stoy Hayward enclosing the following documents;

 

-                      Notice of Conclusion of Audit;

-                      Notes regarding the advertisement of the Conclusion of the Audit;

-                      Fee Note for the sum of £411.25;

-                      Annual Return.

 

There were no matters, which came to their attention, which required the issuing of a separate additional issues arising letter.

 

The Annual Return was presented to the Parish Council now that the audit opinion has been given.

 

RESOLVED that the Annual Return be Approved and Accepted by Ingleby Barwick Parish Council accordingly.

 

(d)  Ingleby Barwick Community Hall Accounts

No report.

 

(e) Maltby Cricket Club – Request for Financial Assistance.

 

The clerk reported receipt of a letter from Maltby Cricket Club updating the Parish Council on current progress with their grant applications.

 

The total cost of their joint capital and equipment project is £45,000.  They have £3,000 in Club funds (including the £500 from Ingleby Barwick Parish Council) and they have approached Awards for All and The Foundation for Sport & the Arts for the balance. 

 

Chairman…………………………………..

                                                                                                                        18 of 23

Awards for All have seen fit to grant them £10,000 and they expect to hear from The Foundation by the end of October or early November.  Apparently, six to eight months is the appropriate timescale for an application to be processed.

Whilst they are delighted at the result from Awards for All they are not in a position to make any progress with their projects until such time as the Foundation produce a positive result.  The single most important aspect of their project for the benefit of the youngsters of Ingleby Barwick is the all weather practice area which has a cost of £25,000.  The £10,000 from Awards for All is specifically earmarked for that project.  The Cricket Club were wondering if the Parish Council would be prepared to set aside an amount of money in the event that their application to the Foundation was not successful.

The minimum balance required from the Foundation to complete the practice area is therefore £12,000.

 

i.e.       Cost                                        £ 25,000

            Club                                        £   3,000

            Awards for All                        £ 10,000

 

            Foundation                             £ 12,000

 

The construction project has a cost of approximately £12,500 i.e. new garage and pavilion extension.

 

In addition they feel as if they need to make their ground secure which would mean a capital spend on the main entrance and wrought iron gates in the hedge back instead of open access stiles.

 

They are currently looking at the required planning permission for a walled and wrought iron entrance and have a price of £1,000 for the four wrought iron gates required and expect the construction to cost between £5,000 to £8,000 depending upon planning.

 

In essence, they are asking the Parish Council if they would be prepared to allocate a sum of say £12,000 for the use of the cricket club either for the completion of the practice area or for the future development of the ground i.e. the security aspects and other capital projects previously mentioned to the Parish Council.  They would consider this a ‘fallback’ position to be used only in the event that they exhaust their other possibilities.  In any event they would only ask the Parish Council to top up any shortfall on the basis of actual expenditure.

The Parish Council’s comments are requested.

 

RESOLVED that the Clerk acknowledge the letter and inform the Cricket Club that the matter is under consideration.  The Clerk to also ascertain whether the Club has asked S.B.C. for any assistance.

 

Chairman……………………………………

                                                                                                                        19 of 23

 

(f) Section 137 Payments – Sponsorship of two Ingleby Barwick Residents entering the New York Marathon to help raise funds for a children’s charity.

 

It was noted that two Ingleby Barwick residents are to tackle the New York Marathon on 5th November 2006, to help raise cash for a children’s charity.

The charity ‘Get Kids Going’ provides disabled children and young adults with specially built wheelchairs so they can become more involved in sports.

 

RESOLVED that the Parish Council wish the residents well and good luck with their venture.  A donation to the charity to be considered when advice is received from NALC.

 

74. COMMUNITY FACILITIES.

 

Street Furniture – Dog Bins.

The Clerk reported that she is still awaiting notification from S.B.C. in respect of delivery/installation of the three dog bins being funded by the Parish Council.

 

75. PLANNING APPLICATIONS.

 

Planning Schedule

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

76.  REPORT FROM INGLEBY BARWICK COMMUNITY HALL MANAGEMENT COMMITTEE.

   

It was reported that Mr N. Baker has now resigned as Keyholder/Caretaker/Cleaner and the position is currently being advertised.

 

77.  COMMUNITY COMMUNICATION.

 

The Clerk informed that the previous article did not include the list of activities organised within Ingleby Barwick which was provided by S.B.C., as the list was out of date and therefore misleading.

 

 

 

Chairman……………………………………

 

 

                                                                                                                        20 of 23

 

RESOLVED that the Clerk produce an article in liaison will Councillor Feldon on Cleveland Police which would include the following items:

 

-                      Police Presentation to the Parish Council in November 2005 on the

Government’s Proposals for the Future of Cleveland Police Force – To

Include the Outcome of the Proposals:

 

-                      Report Back From the Neighbourhood Consultation Meetings held in 2006;

 

-                      Report Back from Police Meeting, 5th October 2006.

 

78.  CLERK’S REPORT AND CORRESPONDENCE.

 

(a) St. John Ambulance, Ingleby Barwick Cadets – Receipt of letter thanking the Parish Council for the grant aid of £250.00 towards the training costs of the unit.  A representative from the group will attend a future Parish Council meeting.

 

(b) Tees Valley Rural Community Council, Post Office Services – Receipt of letter outlining the threat to rural post offices.

 

(c) NALC Clerks’ Terms and Conditions Survey 2006 – Receipt of survey.

 

(d) Tees Valley Rural Community Council, Parish Council Officer – Receipt of letter from Jay Jackson introducing herself as the newly appointed Parish Council Support Officer with Tees Valley Rural Community Council.

 

(e) Stockton Renaissance, Eastern Area Partnership – Receipt of agenda and papers for the presentation meeting to be held on Tuesday 25th July 2006 at the Five Lamps Organisation.

 

(f) Stockton-on-Tees Borough Council, Stockton News – Receipt of letter informing that the deadline for the Autumn 2006 edition of Stockton News is Wednesday 9th August 2006.

 

(g) County Durham and Cleveland County Training Partnership, Training Events – Receipt of information on training events.

 

(h) Stockton-on-Tees Borough Council, Sponsorship and/or Reservation of the Mayor’s Annual Charity Dinner 2006 – Receipt of letter requesting the Parish Council’s support for the Mayor’s Annual Charity Dinner on 2nd November 2006.

 

 

Chairman…………………………………..

                                                                                                                        21 of 23

 

(i) County Durham and Cleveland County Training Partnership, Training Events – Receipt of further information on training events.

 

(j) Stockton Renaissance, Eastern Area Partnership – Receipt of notification that the meeting scheduled to take place on Tuesday 22nd August 2006 was cancelled.  The next meeting is an ‘informal’ meeting arranged for Wednesday 6th September 2006 at 2pm, which will include a bus tour of Ingleby Barwick themed around ‘the environment’.

The next business meeting is scheduled to take place on Tuesday 26th September 2006, 9.30 am at the Five Lamps Organisation.

 

(k) St. Francis of Assisi Church Centre – Receipt of notification that the Parish Council’s extension of the hall booking has been approved for a further 12 months.

 

(l) Stockton-on-Tees Borough Council, Middle Road, Ingleby Barwick, Humped Toucan Crossing – Receipt of Report updating progress with respect to surveys undertaken at the Middle Road and Lowfields Avenue humped Toucan crossing since the earlier Cabinet Member report in April.                                      

 

(m) Cleveland Police, 2006-09 Corporate Policing Strategy and 2006-07 Policing Plan – Receipt of document.

 

(n) BDO Stoy Hayward LLP, Audit for the Year Ended 31st March 2006Receipt of correspondence.

 

(o) North Yorkshire County Council (NYCC), The North Yorkshire Minerals and Waste Development Framework Adopted Statement of Community Involvement – Receipt of notification that NYCC formally adopted its Statement of Community Involvement (SCI) on 19th July 2006.

 

(p) Renew Tees Valley Limited, Green Energy and Waste Management – Receipt of promotional literature for the second Renew Tees Valley Energy and Environment Conference and Fair 2006.

The Fair takes place on Thursday 21st and Friday 22nd September 2006 at the Riverside Stadium Middlesbrough.  Cost Conference and Dinner £135.00.

 

(q) Maltby Cricket Club – Request for financial assistance.

 

(r) Stockton Renaissance, Eastern Area Partnership – Receipt of information for the ‘informal’ meeting on Wednesday 6th September 2006.

 

 

Chairman…………………………………….

 

                                                                                                                        22 of 23

 

(s) Egglescliffe Parish Council, Internal Audit Report – Receipt of report stating that the accounts were found to be kept in good order.  Invoice for the sum of £35.00.

 

(t) Stockton-on-Tees Borough Council, Eastern Area Transport Strategy, Invitation to Stakeholder Meeting – Receipt of invitation to the fourth meeting of the Eastern Area Transport Strategy, which will be held on 9th October 2006 at Bannatyne’s Health Club, Myton Road, Ingleby Barwick.  The meeting will commence at 7 pm, light refreshments will be served from 6.30 pm.

 

The meeting will commence with a presentation on progress made with respect to options identified by stakeholders at the third stakeholder meeting.  This involved stakeholders prioritising possible schemes/studies for which the £20,000 allocated to the Eastern Area to be spent in 2006/07 could be used.  The presentation will include some details of the studies undertaken, together with plans and cost estimates.  The remainder of the meeting will be based around a discussion to be led by the Chair to confirm how you wish the money to be allocated, bearing in mind the information given earlier in the presentation.

The meeting will finish no later than 9 pm.

 

(u) Stockton-on-Tees Borough Council, lease, Barwick Lodge, Ingleby Barwick – Receipt of lease agreement to be signed.

 

(v) NALC, Local Council Review – Receipt of the Local Council Review magazine September 2006.

 

(w) Defra, Rural Services Review – Receipt of Rural Services Review, Reviewing Standards 2006.

 

(x) Society of Local Council Clerks, Notice of Annual General Meeting – Receipt of notification that the AGM is to take place on Saturday 21st October 2006 at 2.15 pm in the Mariner Suite at the Holiday Inn, Armada Way, Plymouth.

 

(y) Encams, Local Environmental Quality, a town and parish council guide – Receipt of guide which provides updated information on the laws relating to litter, dog fouling, waste, fly tipping, nuisance and abandoned vehicles, flyposting, graffiti and other relevant anti social behaviour legislation. 

 

(z) The Ramblers Association, Walk Magazine – Receipt of the ‘Wallk’ magazine No. 12 Autumn 2006.

 

(a1) Tees Valley Rural Community Council, Rural News – Receipt of the Rural News September 2006.

 

Chairman………………………………….

                                                                                                                        23 of 23

 

(b1) Urbanscape – Receipt of product catalogue 2006.

 

(c1) Society of Local Council Clerks, ‘The Clerk’ – Receipt of The Clerk magazine, September 2006.

 

(d1) Clerks and Councils Direct – Receipt of magazine, September 2006.

 

(e1) Glasdon – Receipt of catalogue.

 

(f1) Charity Commission – Receipt of Ingleby Barwick Community Hall’s Annual Return 2006.

 

(g1) Stockton-on-Tees Borough Council, Naming and Numbering for Broomwood Development – Receipt of correspondence.

 

 

 

 

DATE OF NEXT MEETING OF INGLEBY BARWICK PARISH COUNCIL.

 

The next meeting of the Parish Council is scheduled to take place on Wednesday 18th October 2006 at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

 

Date………………………..                                     Date………………………

 

 

 

MINUTES

 

OF THE

 

MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 20TH SEPTEMBER 2006

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL