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MINUTES OF MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 19TH NOVEMBER 2003, COMMENCING AT 7.00 P.M.
Chairman: Councillor T.W. Bowman;
Vice-Chairman: Councillor Mrs I. Machin;
Councillors: W. Feldon, Ms J. Morrison, N. Morrison and Mrs S. Rouse;
Ward Councillor: Mrs J. Beaumont;
Clerk and Treasurer: Paula M. Hall;
PC K. Stockley, Thornaby Police Station;
Mr R. Smith, Powercare Electrical Services;
Debbie Shariati, Ingleby Insider.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from Councillors R. Patterson and D. Scott.
130. PUBLIC PARTICIPATION.
Mr Smith outlined the CCTV proposals referring to the information, which he has forward to the Parish Council.
He informed that he has had recent discussions with Stockton-on-Tees Borough Council (S.B.C.) and Cleveland Police on the matter and also noted the comments which have been made on inglebybarwick.com website.
The Parish Council expressed concerns with regard to the costings involved in the provision of the CCTV scheme.
RESOLVED that a working party be established to investigate a Community Warden scheme and prepare a report on costings etc for the Parish Council budget meeting in January 2004. Mr Smith to be invited to a working party meeting to discuss his proposals.
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131. CODE OF CONDUCT – DECLARATION OF INTERESTS.
No declarations of interest were received.
132. CODE OF CONDUCT ISSUES – POSSIBILITY OF MEETING WITH MR BOND.
The Clerk noted that she had circulated the information received from Mr Bond, S.B.C. on Code of Conduct issues, to Parish Council members for their observation.
It was noted that Mr Bond would be able to attend a Parish Council meeting to discuss any relevant issues, if required.
133. S137 POLICE FUNDING REQUEST FOR A CYCLE HELMET MOUNTED DIGITAL RECORDING SYSTEM .
The Clerk noted that she had circulated the letter received from PC Stockley, with regard to the funding request towards a cycle helmet mounted digital recording system, to Parish Council members for their information.
PC Stockley outlined the changes made on 6th October 2003, with regard to policing and noted that Ingleby Barwick now has three full time community police officers and one part time officer. He also noted that since 6th October 2003 over sixty letters have been sent to parents in Ingleby Barwick with regard to their Child’s behaviour.
PC Stockley informed that after receiving a quote of £2,500 to provide a system, he had approached a local firm to provide a similar system at a much cheaper cost, which would be more in the region of £1,200.
It was noted that a special jacket would be required informing the public that video recording was taking place.
PC Stockley noted that he would be approaching ‘Safe in Teesside’ etc with regard to the possibility of financial assistance towards the purchase of the system.
The system is to be used for a trial period to ascertain its effectiveness.
PC Stockley to approach the Parish Council again on the matter in early 2004.
134. COMMUNITY WARDENS.
The possibility of a Community Warden scheme was discussed, which is to be investigated by a Working Party as noted earlier in the meeting.
RESOLVED that the Working Party consists of Councillors T.W. Bowman, Mrs I. Machin, Mrs S. Rouse and the Clerk.
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135. MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 15TH OCTOBER 2003. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.
The Minutes of the Meeting of Ingleby Barwick Parish Council held on 15th October 2003, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.
136. MATTERS ARISING FROM THE MINUTES OF THE MEETING ON 15TH OCTOBER 2003.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
The Clerk noted that she has still had no reply from Mitchells and Butlers regarding the litter problems and maintenance requirements at the Beckfields shopping area.
Councillor Mrs Machin informed that she has also sent a letter to Mitchells and Butlers regarding the lack of maintenance etc at Beckfields shopping area and to date has had no reply.
It was noted that at the Planning training event held recently, Mr S. Barker, Head of Planning and Environment, S.B.C. had been informed of the problems with litter and maintenance at both Greenside and Beckfields shopping centers. He agreed that he would help progress the matter on behalf of the Parish Council and would appreciate a copy of all correspondence on the matter, to date
RESOLVED that the Clerk copy the correspondence accordingly.
(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.
(c) Item 29 2003/2004 Ingleby Wood/Thornaby Plantation and S.B.C. Wildspace Group.
It was noted that S.B.C. have now cleared the paths through Ingleby Wood, however S.B.C. are dealing with the problem to the rear of Thorington Gardens, where residents have cleared areas of vegetation.
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The Clerk informed that formal notification has been received of the funding from Tees Valley Wildlife Trust supported by the Landfill Tax Fund.
The Clerk noted that she has returned the letter of acceptance for the £650.00 and has informed Keith Matthews, S.B.C. so that he can arrange for commencement of the works.
(d) Item 55 2003/2004 Ingleby Barwick Community Hall – Community Wardens.
The Clerk informed that she has arranged for the Community Wardens to cover Ingleby Barwick Community Hall on a Friday night from 9 p.m. till midnight, as agreed at the meeting on 13th November 2003.
(e) Item 63(w) 2003/2004 Ingleby Barwick Post Office.
No further information.
(f) Item 74 2003/2004 Public Participation – Pumping Station, Barberry Close, Ingleby Barwick.
No further information.
(g) Item 83 2003/2004 CCTV – Ingleby Barwick.
No further information.
(h) Item 86 2003/2004 Ingleby Barwick Community Hall – Noticeboard.
The Clerk noted that she has placed an order with Metrosigns for the provision of a notice board, as purchased for the Parish Council and is currently progressing three quotations for erection of the noticeboard.
(i) Item 95 2003/2004 Outline Application for a Primary School and Nursery with New Access Road, Associated Car Parking and Playing Fields at Playing Fields, South of Ingleby Barwick.
It was noted that a consultation exercise is currently being undertaken on the proposals for primary education in Ingleby Barwick, which the Parish Council has not yet received a copy of.
Consultation meetings are to be held with parents on 24th and 25th November 2003 at 7 p.m. at Ingleby Mill Primary School, Ingleby Barwick.
RESOLVED that the Clerk send a letter to S.B.C. to expressing the Parish Council’s disappointment and concerns with regard to the consultation process in respect of primary education in Ingleby Barwick, noting that the Parish Council, who were aware of the proposals for a 630 place primary school and 78 place nursery on land adjacent to Low Lane, having been consulted in respect of the outline planning application, were then informed by an article in the local press on 31st October 2003 of the proposals to relocate Ingleby Mill Primary School.
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The plan being to close Ingleby Mill and transfer all its pupils, staff and contents to the new primary school on Low Lane, in 2005, followed by refurbishment of Ingleby Mill Primary School which would then reopen in January 2006 as a 420 place school and 39 place nursery.
(j) Item 104 2003/2004 – Ingleby Barwick Community Hall - Vandalism.
The Clerk noted the letter from Ingleby Barwick Community Hall Management Committee requesting that the Parish Council progress the suggestion of an alcohol-free zone at Ingleby Barwick Community Hall.
RESOLVED that the Clerk progress the matter and request that the shopping areas, the toddlers play area adjacent to Safeway and Ingleby Barwick Community Hall be considered for the implementation of alcohol-free zones.
(k) Item 115 2003/2004 Ingleby Barwick Coat of Arms.
It was noted that the Clerk is liaising with All Saints Secondary School, Myton Park Primary School and Councillor T.W. Bowman, with regard to presentation of the framed Coat of Arms and badges to the schools.
(l) Item 116 2003/2004 – Campaign to Amalgamate Ingleby Barwick, Thornaby and Yarm.
No further information.
(m) Item 122 (o) 2003/2004 - Society of Local Council Clerks – One Day Conference – Quality Councils, on 21st November 2003 at the Bridge Hotel Wetherby.
The Clerk noted receipt of a letter from SLCC informing that the conference on 21st November 2003 is full and a second conference is to be arranged to take place in January 2004. SLCC will hold the Parish Council’s application and will only present the cheque on confirmation of attendance at the second conference.
137. INGLEBY BARWICK ROMAN VILLA SITE.
Councillors T.W. Bowman and Mrs S. Rouse declared a personal/non prejudicial interest in this item, as they are both ordinary members of English Heritage.
The Clerk reported that a resident of Ingleby Barwick has asked that the Parish Council request Persimmons and the archaeologists be persuaded to let each school have a few of the stones from the dig. Also that a few of the stones be incorporated in the wall etc of any future public buildings, school, church etc to maintain the link with the past. It is also suggested that more public open weekends be arranged.
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The Parish Council discussed what could be done to preserve this whole site as it is of such great interest and a piece of real local history.
RESOLVED that the Clerk send a letter to Mr A. Edwards, S.B.C. and the Government Office for the North East, requesting that the whole area of this site be preserved as the Parish Council feels that this is a precious piece of local history, which could be used to promote the image of our area, to put it on the heritage map and show the extensive Roman supply networks which supported the outposts of their empire.
(a) Ingleby Barwick Parish Council Current Balance Sheet.
The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, showing a balance of £80,327.15 a copy of which is held on the Parish Council file.
(b) Accounts for Payment.
The following Accounts were approved for payment, at the meeting:
Paula M. Hall – Remuneration November 2003;
Paula M. Hall - Tax and N.I. Contribution November 2003;
Paula M. Hall – Reimbursement of Expenses/Administration Costs:
Internet Charges (October 03) £ 14.99
Internet Charges (November 03) £ 14.99
Postage (1st April to 31st October 2003) £ 29.20
Office Equipment and Stationery (11/7/03 – 6/11/03) £ 254.29
As per the list circulated to members and itemised in the accounts
(c) Ingleby Barwick Community Hall Accounts.
The Clerk circulated the accounts information dated 20th October 2003.
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139. COMMUNITY FACILITIES.
(a) Seats/Bins, Ingleby Barwick.
The Clerk reported that she had spoken with Mark Berry, S.B.C. who has informed that there are two new Enforcement Officers, one working 6.30 a.m. until 1.30 p.m. and the other working 1 p.m. until 8 p.m. Each officer also covers three and a half hours on a Saturday/Sunday.
It was noted that the five additional bins being provided by the Parish Council have been installed, however one of the bins in Village one needs to be relocated due to complaints received. S.B.C. is to find out what has happened to the missing bin on Haresfield Way.
RESOLVED that the Clerk inform S.B.C. to find a suitable location for the dog bin, somewhere in the vicinity of its original site.
(b) Traffic Calming.
RESOLVED that the Clerk arrange for Mr D. Mitchell, Community Engineer, S.B.C. to attend a Parish Council meeting in early 2004 and request an update on when the 30 mph signs are going to be painted on the road at the Village Gateways.
The Clerk informed that she has arranged for the six schools in Ingleby Barwick to help with planting the daffodil and crocus bulbs on Ingleby Way and Barwick Way, which is to take place on Friday 28th November 2003, 9.30 am until noon. Each school is to provide six children.
Also the Scouts and Guides are to assist with planting the bulbs on Saturday 29th November 2003, 9.30 a.m. until 1 p.m.
The planting is to be coordinated by S.B.C. who will also supply safety jackets and tools.
The Clerk informed that she would be assisting with the planting and any Parish Councillors available to attend would be most welcome.
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(d) Play Facilities.
RESOLVED that the Clerk contact S.B.C. with regard to the following matters which need attending to at the toddlers play area adjacent to Safeway:
- removal of grafitti from play equipment;
- section of fencing missing;
- missing seat/bin;
- possibility of cutting down the bushes just behind the teen shelter.
(e) Football Pitches.
No further information.
(f) Christmas Tree/Tree Planting.
The Clerk noted that the Christmas tree is to be delivered 24th November 2003. It is to be erected and dressed with lights by S.B.C. on the roundabout on Barwick Way at the junction with Blair Avenue/Beckfields Avenue.
RESOLVED that the Parish Council commit £1,000 towards the tree planting project partnership with S.B.C. The Clerk to contact Mr S. Hibbert, S.B.C. with regard to suggested sites and trees, however the Parish Council would like to see more established trees planted.
140. PLANNING APPLICATIONS.
(a) Planning Schedule.
The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
Councillor Mrs J. Beaumont indicated any further decisions, which have been made on the list of planning applications.
141. REPORTS OF ATTENDANCES AT COMMITTEES.
(a) Community Hall Management Committee.
No report received.
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142. COMMUNITY COMMUNICATION.
It was noted that the first copy of ‘Ingleby Insider’ is to be received by residents of Ingleby Barwick on 1st December 2003.
143. CLERK’S REPORT AND CORRESPONDENCE.
(a) One Voice Tees Valley – Receipt of letter and consultation document on the ‘Voluntary and Community Sector Infrastructure’.
(b) One Voice Tees Valley – Receipt of notification of Annual General Meeting, to take place on Friday 28th November 2003, 12.30 pm at St Mary’s Centre, Corporation Road, Middlesbrough.
(c) CPRE – Receipt of TCG News (Transport Campaign Group), Issue 27 October 2003.
(d) Stockton-on-Tees Borough Council – Receipt of Minutes September/October 2003.
(e) Stockton Renaissance, Area Board Coverage Review – Receipt of letter informing that the results of the consultation were considered at the Stockton Renaissance Partnership Board meeting on Tuesday 14th October 2003 and they agreed the following:
An amended Option 2 which will include Thorpe Thewles within a Central
Area Board, this would give us -
- all of the urban area of Stockton represented within a Central Area Board which would include the areas of Stillington, Whitton, Carlton, Thorpe Thewles & Redmarshall;
- Ingleby Barwick, Thornaby and the Hilton and Maltby Parish Council areas within the Eastern Area Board;
- the Northern Area Board to include the Northeren areas, including Billingham, up to the north of the A177;
- the new Western Area Board which would include the South Western part of the Borough including Longnewton, Eaglescliffe, Yarm and Kirklevington areas.
Area boards are generally made up of equal numbers of representatives from the public, private, community and voluntary sectors.
They will be in touch shortly to discuss Parish Council representation on the Eastern Area Board. Parish Councils, Borough Council, health, policing, education etc would all fall within the public sector representation.
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The Parish Council is asked for any suggestions on equitable representation for the different sectors including Parish Councils.
Also, any information on residents groups, neighbourhood watch, Women’s institutes etc would be helpful.
(f) Stockton-on-Tees Borough Council, The Quality Parish Council Scheme – Receipt of letter from Mr Bond informing that NALC and SLCC were involved with the preparation of the guidance published by the Office of the Deputy Prime Minister in June this year concerning the Quality Parish Council Scheme. Copies of the letter accompanying the guidance; the introductory Chapter introducing the guidance and Chapter 2 which explains what a Quality Parish Council is, were attached. Also enclosed was a copy of a ‘findings’ paper from the Joseph Rowntree Foundation outlining the community self-help experiences of three urban parishes.
(g) Stockton-on-Tees Borough Council, Standards Board Research – Receipt of letter from Mr Bond enclosing a copy of a communication from his professional association (ACSeS) regarding a piece of research being undertaken on behalf of the Standards Board. The research concerns the nature of the support given and received by County Associations in connection with their role of providing advice and guidance under the new ethical framework to town and parish councils in their areas.
The aim of the communication is to encourage the Association to maximise their input to the research, in order to make it as informative as possible.
Mr Bond is unsure whether this authority has any contact with such an Association in this context, but if it does, he encourages the Parish Council to pass on the message about supporting the Standard Board’s work.
(h) Durham Association of Parish & Town Councils – Receipt of letter providing further information and background on the setting up of the Durham County Training Partnership. Copies of the following documents were enclosed:
- a registration form for the AQA Certificate in Local Council Administration;
- a reprint of an article appearing in Local Council Review in July 2003 setting out the role of the County Training Partnership and what you need to be doing or contemplating, in obtaining and AQA qualification.
(i) The Countryside Agency – Receipt of the ‘Vital Villages Newsletter, Issue 7, October 2003.
(j) The Ramblers – Receipt of ‘Area News’ Autumn 2003 Edition.
(k) CPRE – Receipt of ‘Countryside Voice’ Autumn 2003.
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(l) NALC – Receipt of the following:
- Annual Review & Accounts 2002-2003;
- Local Council Review, November 2003.
(m) Pell Frischmann Consultants, A168/A19 Dishforth to South Tyneside Route Management Strategy – Receipt of letter reporting that the Route Management Strategy has been finalised for publication. A copy of the final RMS and Management Plan, will shortly be made available for download on the Highways Agency website.
(n) Gravity – Receipt of brochure on skateboarding/BMXing facilities.
(o) One Voice Tees Valley – Receipt of the ‘Tees Valley Briefing’ November 2003.
(p) The Local Channel – Receipt of information on websites.
(q) Stockton-on-Tees Borough Council, Parish Council Minutes – Receipt of letter and information from Mr Bond, regarding guidance on code of conduct issues.
(r) Clerks and Councils Direct – Receipt of publication November 2003.
(s) Stockton-on-Tees Borough Council, Confirmation Notice – Receipt of notice confirming the following:
- The Council of the Borough of Stockton-on-Tees (Public Footpath No.9
Ingleby Barwick, Stockton-on-Tees) Stopping Up Order 2003;
- The Council of the Borough of Stockton-on-Tees (Public Bridleway No.9,
Ingleby Barwick, Stockton-on-Tees) Diversion Order 2003;
- The Council of the Borough of Stockton-on-Tees (Public Bridleway No.6,
Ingleby Barwick, Stockton-on-Tees) Diversion Order 2003;
- The Council of the Borough of Stockton-on-Tees (Public Bridleway No.15,
Ingleby Barwick, Stockton-on-Tees) Creation Order 2003.
The Council recently confirmed the above Footpath Orders on the 3rd November 2003. In accordance with legislation the Council will be placing Confirmation Notices in the Gazette on the 11th November 2003.
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(t) Cleveland Police – Receipt of letter regarding the possibility of funding from the Parish Council to purchase a cycle mounted digital recording system for use on cycle patrols in Ingleby Barwick.
(u) Water Voice Northumbria – Receipt of letter informing that the next meeting of Water Voice Northumbria, is to be held at the Parkmore Hotel on Wednesday 26th November 2003, commencing at 10.30 am.
(v) Cleveland Local Councils Association – Receipt of letter inviting the Parish Council to attend the AGM of CLCA on Thursday 27th November 2003 commencing at 7 pm. The meeting, which will be immediately followed by the ordinary meeting, will take place in the Meeting Room of Saltburn, Marske and New Marske Parish Council Offices, Saltburn Leisure Centre, Marske Mill Lane, Saltburn by the Sea, TS12 1HJ.
DATE OF NEXT MEETING.
A Special meeting of Ingleby Barwick Parish Council will be held on Wednesday 17th December 2003 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.