1 of 12  

 

 

MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 19TH MARCH 2003, COMMENCING AT 7.00 P.M.

 

PRESENT:

 

Chairman: Councillor T.W. Bowman;

 

Councillors: W. Feldon, C.G. Frank, Mrs I. Machin and Mrs S. Rouse;

 

Ward Councillor: Mrs J. Beaumont;

 

Clerk and Treasurer: Paula M. Hall;

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Councillor M.F. Jones.

 

 

138.  PUBLIC PARTICIPATION.

No public present at the meeting.

 

Thornwood Avenue, Ingleby Barwick – ‘Kissing’ Gate.

It was noted that the ‘kissing’ gate at Thornwood Avenue has been damaged and it was suggested that paving stones or similar be laid in the narrow walkway gap where it is becoming muddy.

 

RESOLVED that the matter be reported to Stockton-On-Tees Borough Council (S.B.C.) for action.

                                                                       

139.  MINUTES OF INGLEBY BARWICK PARISH COUNCIL MEETING HELD ON 19TH FEBRUARY 2003 AND THE SPECIAL MEETING HELD ON 5TH MARCH 2003.

The Minutes of the Meeting of Ingleby Barwick Parish Council held on 19th February 2003 and Minutes of the Special Meeting held on 5th March 2003, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

 

Chairman……………………………

 

                                                                                                                        2 of 12

 

140.  CODE OF CONDUCT – MR BOND, DIRECTOR OF LAW AND DEMOCRACY, STOCKTON-ON-TEES BOROUGH COUNCIL.

The Chairman introduced Mr Bond, S.B.C.

 

Mr Bond gave a brief update on relevant issues including the recent correspondence received on Dispensations and Monitoring Officer Protocol. 

He asked Parish Council Members if they had any points to raise or receive advice on.

 

Register of Interests was discussed and also the requirement to make any changes, as and when relevant.

 

Advice was requested on issues relating to Ingleby Barwick Community Hall, which is owned by the Parish Council and administered on a day-to-day basis by the Community Hall Management Committee, on which three Parish Council Members sit, as well as a Council Member who sits in their own capacity as representative of a user group.

 

Mr Bond outlined the requirements for declaring a personal interest, after which you can still be involved in discussions.  He also outlined the requirements for declaring a prejudicial interest when a Member is expected then to leave the room.

 

Mr Bond noted that it is Members own personal responsibility to ensure compliance with the Code of Conduct and recommended that Members take guidance before an issue comes up.

 

141.  STOCKTON-ON-TEES BOROUGH COUNCIL, STANDARDS COMMITTEE/SUB-COMMITTEE, PARISH REPRESENTATIVES.

Receipt was noted of a letter from Mr Bond, Director of Law and Democracy, S.B.C. informing that one of the parent Standards Committee Parish Representatives (Mrs Mallinson) has indicated that she does not wish to continue in office beyond 18th December 2003.

It is, therefore proposed to recommend to Members that the Standards (Parish Independent Representatives) Appointments Panel be reconvened, so that it can recommend the appointment of one of the two current Substitute Representatives to the main Standards Committee.

In addition, it is also proposed to ask Members to agree that the Panel recommends the appointment of a new Substitute Representative (Substitute Representatives are always invited to and welcome at Standards Committee meetings, whether or not the Parish Representatives are in attendance).

 

Chairman…………………………..

 

                                                                                                                        3 of 12

With that in mind, he asks that, through our Council, to invite applications from amongst our Councillors.  To assist individuals who may be interested he has attached a copy of the relevant job description and appointment criteria.  Applications, containing CV details and reasons for wishing to be a Substitute Representative should be submitted to him.  This information will then be considered by the Appointments Panel in private.  Personal details of applicants will not be made public.

 

RESOLVED that the matter be dealt with after the elections due to take place on 1st May 2003.

 

142.  MATTERS ARISING FROM THE MINUTES OF THE MEETINGS ON 19TH FEBRUARY 2003 AND 5TH MARCH 2003.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

The Clerk informed that she has sent a letter to Mr Smurthwaite, Six Continents Brewery, regarding their maintenance responsibilities at Beckfields shopping centre.

No reply has been received to date.

 

Councillor Mrs Machin noted that she has not yet received a report back on ‘enforcement’ in general, from the Environment Partnership Board – Stockton Renaissance,

It was suggested that Community action was required and the possibility of a litter pick was discussed.  Councillor Mrs Machin to contact Sue Barker-Schneider at S.B.C. for advice.

 

RESOLVED that the Clerk report the pothole in Greenside car park to Six Continents Brewery for the appropriate remedial works to be carried out.

 

(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.

S.B.C. progressing the matter.

 

(c) Item 14 2002/2003 Ingleby Barwick Parish Council – Badge of Office For Chairman.

The Clerk informed that she has placed an order with A.J. Gilbert for the following:

Hall Marked Silver Gilt No.7 with Hand Enamel Painted Centre

            Mitred Ribbon (Purple)                                                                      

            Leatherette Case                                                                    

Delivery expected in 4-6 weeks.

 

Chairman………………………….

                                                                                                                        4 of 12

 

(d) Item 137 2002/2003 Ingleby Barwick Community Hall – Extension Proposals.

The Clerk noted that she had received a response from CLCA regarding advice on funding, which states as follows:

 

‘Grants for Parish Councils to provide council office space are non-existent and it is for the council to raise the funds itself, either by way of a loan or the precept.  The impression given is that should a charitable management Committee include an element of parish council accommodation in a hall extension project, that part would not be funded and could jeopardize an otherwise perfectly feasible charitable project – this is indeed the case in other areas.’

 

(e) Item 88 2002/2003 Youth Club and Facilities in Ingleby Barwick.

It was noted that Councillor Mrs Beaumont had recently reported in the Gossip magazine that she had been pleased to receive some response on the idea of a Young People’s Residents Association.  She has also met with some pupils from Ingleby Mill Primary School to discuss the matter.

Councillor Beaumont intends to call a meeting in the near future, to discuss the youth club side of the joint youth club/nursery/playgroup building/s.

 

(f) Item 115 (e) 2002/2003 Independent Internal Audits.

The Clerk noted that interested had been shown from four parish council’s, in the idea of becoming part of a cluster group to undertake internal audits.

The matter is being progressed.

 

(g) Item 116 2002/2003 Community Wardens.

No further information.

 

(h) Item128 2002/2003 Ingleby Barwick Community Hall – Request For The Provision Of A Disabled Car Parking Space In The Car Park At The Community Hall And A Dog Fouling Bin.

The Clerk noted that she had received a verbal quotation from a company called Unishield for £50 plus VAT, for marking out a disabled car parking space at the Community Hall.

 

143.  FINANCE:

 

(a)  Ingleby Barwick Parish Council Current Balance Sheet.

The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, a copy of which is held on the Parish Council file.

 

 

Chairman…………………………..

 

                                                                                                                        5 of 12

 

(b) Accounts for Payment.

The following Accounts were approved for payment:

 

Paula M. Hall – Remuneration March 2003

            Paula M. Hall - Tax and N.I. Contribution March 2003

 

Paula M. Hall – Reimbursement of Expenses:

            Stationery/Office Equipment                                                            £ 87.84

                                                                                                                        £ 56.98

            Fax                                                                                                      £   4.00        

 

Use of Church Centre for P.C. Meeting

February 2003                                                                                   £  30.00

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (March 03)                                    -           £ 13.99   

            Postage (Feb 03 – March 03)                                 -           £   4.08

            Mileage (October 02-March 03)                              -           £ 20.75

 

(c) Ingleby Barwick Community Hall Accounts.

Accounts dated 20th February 2003 were circulated.

 

It was noted that Ingleby Barwick Jazz Band are no longer a user group at the Community Hall.

 

144.  POWERCARE ELECTRICAL SERVICES, INGLEBY BARWICK CCTV SYSTEM.

 

The Clerk noted that she has received an email from Roger Smith, informing that he has spoken to several residents in Ingleby Barwick and the local police who are in favour of additional security within the area.  It has been suggested that a joint scheme be operated to incorporate a Warden scheme and a CCTV System rather than paying two separate service providers.

 

The police and surveillance centre in Stockton favour a scheme like this rather than running separate schemes, that way the CCTV can assist the Wardens.    

The Parish Council’s comments on the suggestion are requested.

 

RESOLVED that the Clerk respond on behalf of the Parish Council, informing that the costs involved are far too expensive and are not in a position at present to get involved in such a scheme.

 

Chairman……………………………

                                                                                                                                                                                                                                                            6 of 12

145.  COMMUNITY FACILITIES.

 

(a) Seats/Bins, Ingleby Barwick.

No further information.

 

(b) Bulbs/Tubs.

No further information.

 

(c) Planting of Broad Leaf Trees, Ingleby Barwick.

No response has been received from S.B.C. regarding the grass verge along Ingleby Way, which is regularly flooded.

 

The Clerk noted that she has received notification from S.B.C. confirming the total cost of planting the agreed 32 no. trees is £1575.18.

The contractor to start the work, week beginning 17th March 2003.

 

RESOLVED that the Clerk arrange for payment of the Parish Council’s contribution of £1,000 on completion of the work. 

 

(d) Play Facilities.

The Clerk noted that Mr Barry Hunter S.B.C. has informed her that the extension to the toddlers play area adjacent to Safeway is now complete and the youth shelter has been installed.  The new footpath route to the bus shelter needs to be finalized.

SMP were originally to provide the 2 self closing gates but the type that they intended to use were not satisfactory so Mr Hunter asked them to remove this item from the original order.  An order was raised with a company called Wicksteed Leisure in November 2002, to supply and fix 2 no. self closing gates and he was assured that they would be fixed on site within 4-6 weeks of the order, this has not happened and he is following the matter up.  He apologises for the delay in completing the work.  S.B.C. Play Ground Inspector has given the site a good clean and the play area is now open.

The signs and painting of the fence is still in progress.

He will keep the Parish Council informed of the progress made on the gate situation.

The site will be inspected on average between 7 & 14 working days and any minor repairs are normally undertaken within 4 weeks.  Litter collection path sweeping & the emptying of the bin will be done weekly.

He will forward a copy of the post installation inspection report in due course.

 

Concerns were raised regarding the collection of litter in the play area and also the lack of a seat.

 

Chairman……………………………

                                                                                                                        7 of 12

 

RESOLVED that the Clerk contact S.B.C. for information on the seat and the possibility of a stronger litterbin being provided with a lid.

 

(e) Football Pitches.

The Clerk noted receipt of a letter from Thornaby and Ingleby Barwick F.C. informing that they still await the working license for the Thornaby Road Development.  The latest news being that the matter is now in the hands of Secondsite’s solicitors and they hope to progress the matter in the next couple of weeks. 

The delay in receiving the license may affect the ability to have the pitches ready for next season.  Once they receive the license they will consult with the groundwork/landscape contractor to review whether it is feasible to have the pitches available.  It is suggested that they may be best getting everything ready through this summer with the aim of using the facility for the 2004/2005 season.  This will give the pitches two full growing seasons to establish.

The funding situation is as follows:

Ball Stop Fencing – the current estimated cost including VAT is £11,700, which the club believes is high and have requested some alternative quotes and will advise if they receive a more competitive offer.  The Parish Council will pay the first £5,000 and the club will pay the balance which worst case will be £6,700.

Tree Planting – the estimated cost of this is £2,000.  A grant application has been made to Tees Forest who have a scheme in conjunction with Corus.  No reply has been received yet but they are hopeful to get the full amount, however as a contingency they have allowed for the club to pay up to £500.

Groundwork, Landscaping and Drainage – a quotation has been received for £5,500 for the groundwork and landscaping and they are awaiting a quote for the drainage scheme.  Once all of this is collated they will make a grant application to Kevin McCauley at S.B.C. Leisure Services.  Kevin has advised that he will authorize a grant however no indication has been given as to how much this will be.  Once they know how much S.B.C. will donate they will review whether they can proceed with the drainage scheme as this is classed as ‘nice to have’ the landscaping being a necessity.

Access Road, Car Park & Changing Facilities  - the cost of this is estimated at £30,000.  Dave Scott has kindly offered to provide this through his company.

 

Once all the above has been paid for and they have bought new equipment e.g. goal posts, nets etc. they expect the club’s funds of approx. £11,000 will be more or less spent.  They do need to keep a reserve of approx. £2,000 for the initial costs for running the club next season.

The next stage for them would be an approach to the Football Foundation for funding for permanent changing rooms etc. but this is somewhat in the future.

 

 

Chairman…………………………..

                                                                                                                        8 of 12

 

146.  PLANNING APPLICATIONS.

(a) Planning Schedule.

The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

(b) Stockton-On-Tees Borough Council, Town and Country Planning Act 1990 (As Amended), Appeal by Hutchison 3G UK Limited, Site at Sober Hall Avenue, Ingleby Barwick – the Clerk noted receipt of the above appeal, any additional comments required by 10th April 2003.

 

It was noted that prior approval for the siting and design of the proposal was refused by S.B.C. on the grounds that:

            ‘The presence of a mast positioned within such close proximity to

            residential properties, would be visually intrusive, be a constant reminder

            of the occupiers’ concerns about their well being, and would materially

            diminish their quality of life and amenity’.

 

The Clerk noted that the Parish Council’s objections to the proposal have been forward to the Planning Inspectorate.

 

RESOLVED that the Parish Council stand by their original comments, a letter be sent to the Planning Inspectorate accordingly.

 

(c) Stockton-On-Tees Borough Council, Town and Country Planning Act 1990 (As Amended), Appeal by Hutchison 3G UK Limited, Site at Barwick Way, Land Near Myton House Farm Public House, Ingleby Barwick – the Clerk noted receipt of the above appeal, any additional comments required by 14th April 2003.

 

It was noted that prior approval for the siting and design of the proposal was refused by S.B.C. on the same grounds as stated for the site at Sober Hall Avenue above.

The Clerk noted that the Parish Council’s objections to the proposal have been forward to the Planning Inspectorate.

 

RESOLVED that the Parish Council stand by their original comments, a letter be sent to the Planning Inspectorate accordingly.

 

 

Chairman……………………………

 

                                                                                                                        9 of 12

147.  REPORTS OF ATTENDANCES AT COMMITTEES.

(a) Community Hall Management Committee.

No report received.

 

(b) Temporary Governing Body - Proposed Myton Park Community Primary School, Ingleby Barwick.

Councillor Bowman informed that applicants are being short listed for the Deputy Head and Secretary positions.

It is expected that the Head Teacher, Deputy Head and Secretary will all start in April 2003.

A portacabin is to be used on site from April 2003, for office accommodation.

 

(c) Temporary Governing Body - St. Francis of Assisi Primary School, Ingleby Barwick.

The school is now open and has had a successful start.

 

148.  COMMUNITY COMMUNICATION.

The Clerk noted that she is awaiting information from the Gossip magazine regarding the Parish Council having a regular quarterly slot in the magazine of approximately half a page.

 

149.  CLERK’S REPORT AND CORRESPONDENCE.

(a) Stockton-On-Tees Borough Council, Minutes – Receipt of Minutes January/February 2003.

 

(b) St Francis of Assisi Church Centre – Receipt of Invoice for February 2003 for the sum of £30.00.

 

(c) The Rambler’s – Receipt of ‘The Rambler’, Spring 2003.

 

(d) One Voice Tees Valley Tees Valley Briefing, March 2003.

 

(e) Stockton-On-Tees Borough Council -  Standards Committee/Sub-Committee – Receipt of letter from Mr Bond, Director of Law and Democracy, S.B.C. informing that the terms of office of the current Parish Representatives, including the Substitutes, are due to expire on 18th December 2003.

In the interests of consistency, continuity and maintaining the level of experience and expertise which has been developed, particularly as the Standards Committee/Sub-Committee will be required, at some point during this year, to take on the role of determining misconduct allegations at a local level, it is considered beneficial if the current Parish Representatives (and Substitutes) on the main Standards Committee could continue in office for another term after 18th December.

 

Chairman…………………………..

                                                                                                                        10 of 12

 

It is the intention to report to the Borough Council’s Members (13th March) to ask them to recommend this proposal to full council.

The current Parish Representative on the Standards Sub-Committee has indicated that he does not wish to continue in office after 18th December.  In light of this, and with a view to providing greater flexibility of membership of the Sub-Committee and to minimizing the potential for conflicts of interest, it is also proposed to ask Members to agree to the Sub-Committee’s Parish Representatives being drawn, with effect from 19th December, from the two Parent Committee Parish Representatives, or in their absence or when they are unable to act, from one or other of the Parish Substitute Representatives.

 

(f) Stockton-On-Tees Borough Council, Standards Committee/Sub-Committee, Parish Representatives – Receipt of letter from Mr Bond, Director of Law and Democracy, S.B.C. informing that one of the parent Standards Committee Parish Representatives (Mrs Mallinson) has indicated that she does not wish to continue in office beyond 18th December 2003.

 

(g) Stockton-On-Tees Borough Council, Monitoring Officer Protocol – Receipt of letter from Mr Bond, Director of Law and Democracy, S.B.C. informing that early last year he provided the Parish Council, along with all other Town/Parish Councils, with a draft protocol, designed to reflect the newly formed working relationship between himself, as Monitoring Officer, and the Town/Parish Councils within Stockton’s administrative area.

He has now slightly updated this protocol to record the fact that copies of approved council minutes are now kindly being provided to him.  A copy of the protocol was enclosed.

 

(h) Cleveland Local Councils Association - Receipt of letter informing that the next meeting of CLCA will take place at Middlesbrough Town Hall on Wednesday 19th March 2003 commencing at 7pm.

Receipt of the following updates:

 

-                     Office of the Deputy Prime Minister (ODPM), Announcement on

Electoral Pilots;

-                     Environment Agency, Consultation, A New Approach to the ‘Financial

Provision’ and ‘Relevant Convictions’ Tests Applied to Holders of Waste

Management Authorisations;

-                     ODPM Consultation, Review of PPG Note 21 on Tourism;

-                     Communications Request.

 

 

Chairman……………………………

                                                                                                                        11 of 12

 

Receipt of the following:

 

-                     Agenda for Meeting on 19th March 2003;

-                     Minutes of AGM on 9th October 2003;

-                     Minutes of Meeting on 9th October 2003.

Receipt of LCR, March 2003.

 

(i) CPRE – Receipt of TCG Newsletter, February 2003.

 

(j) SMP Playgrounds – Information leaflet.

 

(k) The Countryside Agency – Receipt of the Vital Villages Newsletter, February 2003.

 

(l) DEFRA, Licensing Bill – Receipt of letter.                            

 

(m) Thornaby and Ingleby Barwick F.C., Thornaby Road Development – Receipt of letter.                                                                                                   

 

(n) Stockton-On-Tees Borough Council, Register of Electors 2002-2003 – Receipt of Register for Ingleby Barwick.

 

(o) CLCA, Information of Grants – Receipt of email.

                                                           

(p) Stockton-On-Tees Borough Council, Declaration of Acceptance of Office/Undertaking to abide by the Code of Conduct and Register of Interests-Elections on 1st May 2003 – Receipt of letter from Mr Bond, Director of Law and Democracy, S.B.C.                                                                                  

 

(q) Stockton-On-Tees Borough Council, Town and Country Planning Act 1990 (As Amended), Appeal by Hutchison 3G UK Limited, Site at Sober Hall Avenue, Ingleby Barwick – Notification of the above appeal, any additional comments required by 10th April 2003.

 

(r) Stockton-On-Tees Borough Council – Receipt of the following:

 

-                     The Council of the Borough of Stockton-On-Tees (Public Footpath No.9,

Ingleby Barwick, Stockton-On-Tees) Stopping Up Order 2003;

-                     The Council of the Borough of Stockton-On-Tees (Public Bridleway No.9,

Ingleby Barwick, Stockton-On-Tees) Diversion Order 2003.

 

Chairman………………………….

                                                                                                12 of 12

 

-                     The Council of the Borough of Stockton-On-Tees (Public Bridleway No.6,

Ingleby Barwick, Stockton-On-Tees) Diversion Order 2003.

-                     The Council of the Borough of Stockton-On-Tees (Public Bridleway No.15,

Ingleby Barwick, Stockton-On-Tees) Creation Order 2003.

 

(s) Stockton-On-Tees Borough Council, District and Parish Elections 1st May 2003 Receipt of information timetable etc

 

(t) Powercare Electrical Services, CCTV Ingleby Barwick – Receipt of information regarding both the possibility of attending a Parish Council meeting and the possibility of a joint scheme incorporating both a CCTV system and Community Wardens.

 

 

 

DATE OF NEXT MEETING.

The next meeting of the Parish Council to be held on 16th April, 2003, at the St. Francis of Assisi Church Centre - Meeting Room, Barwick Way, Ingleby Barwick, commencing at 7.00 p.m.

 

 

 

Chairman……………………………….                             Date………………………..

 

 

 

Clerk…………………………………….                             Date………………………..

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES OF THE

 MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 19TH MARCH 2003

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM

BARWICK WAY

INGLEBY BARWICK

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL