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MINUTES OF MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 17TH SEPTEMBER 2003, COMMENCING AT 7.00 P.M.
Vice-Chairman: Councillor Mrs I. Machin;
Councillors: W. Feldon, Mrs S. Rouse and D. Scott;
Ward Councillor: Mrs J. Beaumont;
Clerk and Treasurer: Paula M. Hall;
VICE-CHAIRMAN OF THE PARISH COUNCIL TO CHAIR THE MEETING.
In the absence of the Chairman, the Vice-Chairman Councillor Mrs I. Machin to Chair the Meeting.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from Councillors T.W. Bowman and R. Patterson.
74. PUBLIC PARTICIPATION.
Councillor Feldon noted that he had received complaints about the recent vandalism at Greenside shopping area and requested that the Police be approached to ascertain exactly what had happened.
It was also noted that residents living in the vicinity of Barberry Close had complained about the unsightly mesh, which has been put over the pumping station roof sited at the end of the Close, to prevent vandalism. It was requested that Stockton-on-Tees Borough Council (S.B.C.) Planning Department be approached to investigate the matter.
RESOLVED that the Clerk progress the matters accordingly.
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75. CODE OF CONDUCT – DECLARATION OF INTERESTS.
No declarations of interest were received.
76. MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 16TH JULY 2003 AND MINUTES OF THE SPECIAL MEETINGS HELD ON 23RD JULY 2003 AND 20TH AUGUST 2003.
The Minutes of the Meeting of Ingleby Barwick Parish Council held on 16th July 2003 and Minutes of the Special Meetings held on 23rd July 2003 and 20th August 2003, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.
77. MATTERS ARISING FROM THE MINUTES OF THE MEETINGS ON 16TH JULY, 23RD JULY AND 20TH AUGUST 2003.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
The Clerk informed that she has reported the missing grate cover at Greenside shopping area to the Enforcement Officer at S.B.C., as the exposed drain is in the middle of the paved shopping area causing a possible hazard to pedestrians and needs repairing as soon as possible.
The Clerk informed that she has sent a letter to Browns Estate Agents requesting that consideration be given to the provision of a seat at Greenside shopping area, which the Parish Council have agreed to fund, however, if any problems arose as a direct result of the seat, the Parish Council would remove it.
Receipt was noted of a reply from Browns Estate Agents informing that unfortunately due to the vandalism being experienced at present, they cannot agree to a seat at the shopping area until the situation is under control. It is noted that they are striving to improve the area but it is one step forward and two steps back. The lighting has been replaced at substantial cost. They have had problems with the gully cover in the paved area and are taking steps to have specialist covers put on in order to prevent it happening again. It is noted that they will reassess the situation in the coming months.
It was noted that during a recent meeting with the Manager of The Beckfields public house, he had informed that the pub is now under the ownership of Mitchells and Butlers, Birmingham.
At the meeting, the manager was informed of the four loose coping stones on the wall adjacent to Thorington Gardens, which he would report for repairs to be carried out.
The general maintenance of the shopping area was discussed.
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RESOLVED that the Clerk send a letter to Mitchells and Butlers regarding the litter problems and maintenance requirements at the Beckfields shopping area.
(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.
It was noted that an outline planning application to provide youth/nursery provision in Ingleby Barwick has been received by S.B.C.
(d) Item 29 2003/2004 Ingleby Wood/Thornaby Plantation and S.B.C. Wildspace Group.
The Clerk informed that she had received notification from Keith Matthews, S.B.C. informing that the Elementis panel has approved the Parish Council’s application for the footpath, boardwalk, steps and benches at Ingleby Wood. A formal offer is to be received in the next couple of weeks. Due to shortage of funds the interpretation element has not been approved (yet), but the Parish Council should resubmit in January 2004 and they may be successful then.
(e) Item 52 2003/2004 Ingleby Barwick Garden Competition 2003.
The Clerk noted that Peter Barratts Garden Centre kindly donating prize vouchers for the three categories, as they had done for last year’s competition, for the following amounts:
1st Prize - £50;
2nd Prize - £25;
3rd Prize - £10.
Presentation of the Prizes took place at Peter Barratts Garden Centre, Yarm Road, Stockton on Sunday 17th August 2003.
The Clerk noted that she had arranged for the three trophies, for the winning entry from each category from A1 Trophies in Stockton, up to the value of £20.00.
(f) Item 55 2003/2004 Friday Night Youth Club, Ingleby Barwick Community Hall – Complaint.
The Clerk informed that she had arranged a meeting with representatives from ‘The Beckfields’, the Youth Club, local Police and Ward Councillor, to meet with representatives from the Parish Council, to discuss the matter on 10th September 2003.
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It was noted that The Beckfields public house and adjacent shops have serious problems every week with anti-social behaviour from large groups of youths. Damage to property as well as intimidation of both the shop owners and public using the area, is a regular occurrence.
It was noted that Ingleby Barwick Youth Club, which is held on a Friday evening at Ingleby Barwick Community Hall adjacent to the Beckfields shopping centre, between 6 p.m. and 9 p.m., provides a much needed facility for the 11-16 year olds. However, both the location of the Youth Club and the attraction of the shopping area as a meeting place, have been highlighted as attracting the large numbers of youths, who do not want to go to the Youth Club but cause a nuisance in the vicinity of it.
One suggestion raised is to provide a period of high visibility policing of the area, which could be achieved by Police Community Support Officers (PCSO’s).
Other suggestions were the possibility of Stockton mobile youth worker unit being seconded to the location on a Friday evening, to work with the youths and the provision of CCTV.
It was also noted that there is the need for the two extra Community beat officers, proposed for Ingleby Barwick, which are well overdue.
Increasing the number of police officers to four is a starting point in addressing a number of policing issues in Ingleby Barwick.
The Clerk informed that she had sent a letter to Chief Superintendent Tough, requesting that he provide PCSO’s at the Beckfields Shopping Centre on a Friday evening and asked for the two extra police officers for Ingleby Barwick, to be allocated as soon as possible.
The Clerk informed that she has spoken to Chief Super Tough, who has informed that from 6th October the Police would be commencing ‘policing sectors’.
Ingleby Barwick will be combined with Yarm, Eaglescliffe and Preston to form a sector.
A Sergeant will be the Sector Manager running a team of 8/10 Constables, working to priorities.
At present there are 12 PCSO’s who act as a team, by the end of October there will be 17 and by the end of this year is hoped that there are 24, which will be spilt into 4 teams of 6.
The sectors will be supported by the PCSO teams, task force etc.
There is also a new anti-social behaviour bill due to be implemented.
It is intended to meet with Ward Councillors and key residents, to help form strategic and constructive policing.
Consultation is currently being carried out – bringing people together to discuss problems.
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RESOLVED that the Clerk send a letter to the Police inviting the Sergeant, who is to be the Sector Manager for Ingleby Barwick, to the next Parish Council meeting scheduled to take place on 15th October 2003.
(g) Item 57 Myton Park Primary School and St. Francis of Assisi CE VA Primary School – LEA Nominations for the Permanent Governing Bodies.
The Clerk noted that the Parish Council had made the following nominations for consideration:
Councillor T.W. Bowman Councillor W. Feldon
The Clerk informed that she had received verbal notification from S.B.C. that Councillor Feldon is to be an LEA representative on the Governing Body for St. Francis of Assisi CE Primary School.
(h) Item 63(w) 2003/2004 Ingleby Barwick Post Office.
The Clerk noted that she has sent a letter to the Post Office requesting
Information on the possibility of a larger Post Office for Ingleby Barwick.
(i) Item 64 2003/2004 Stockton Renaissance – Area Board Review.
The Clerk noted that this item is to be discussed at the Parish Councils Liaison Forum on 18th September 2003.
Parish Council comments are required by the end of September 2003.
RESOLVED that this item be discussed at the Special meeting of the Parish Council to be held on 24th September 2003.
(j) Item 65 2003/2004 Christmas Decorations – Ingleby Barwick.
The Clerk noted that she is liaising with Richard Hayes, S.B.C., on the matter.
(k) Item 66 2003/2004 Tees Valley Partnership – Tees Valley Vision Strategic Framework.
The Clerk noted that she has forward to Parish Council’s comments to the Tees Valley Partnership, accordingly.
(l) Item 72 2003/2004 Myton Park Primary School, Ingleby Barwick – Green Travel Plan.
It was noted that the Parish Council have raised this item for discussion at the Parish Councils Liaison Forum on 18th September 2003.
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78. Ingleby Barwick Parish Council – Office Accommodation/Equipment.
The Clerk confirmed that the Parish Council’s office in Barwick Lodge is now set up and noted that the telephone contact number of (01642) 308665 has been retained for the Parish Council.
79. PRIMARY SCHOOL PROPOSALS, PLAYING FIELDS SOUTH OF INGLEBY BARWICK – CONFIRMATION OF SPECIAL PARISH COUNCIL MEETING ON 24TH SEPTEMBER 2003.
The Clerk confirmed that she has arranged a Special Parish Council meeting to be held on Wednesday 24th September 2003 at St. Francis of Assisi Church Centre, commencing at 7.00 p.m., to discuss the above matter.
The meeting is to be attended by representatives from S.B.C. Education, Planning and Engineering Departments.
80. STOCKTON-ON-TEES BOROUGH COUNCIL – PARISH COUNCIL LIAISON FORUM, THURSDAY 18TH SEPTEMBER 2003.
It was noted that the Parish Council is to be represented at the Liaison Forum by Councillors W. Feldon and Mrs I Machin.
81. TEES VALLEY STRUCTURE PLAN: FURTHER PROPOSED MODIFICATIONS.
The Clerk noted that she has circulated the Tees Valley Structure Plan: Further Proposed Modifications to Parish Council members for their observation and comments. Formal comments are required by 29th September 2003.
RESOLVED that this item be discussed at the Special Parish Council meeting on 24th September 2003.
82. CLCA ANNUAL GENERAL MEETING 2003 – NOMINATIONS FOR OFFICERSHIP.
The Clerk noted that she had received a request from CLCA regarding nominations for Officership for Chair, Vice Chair and Treasurer.
83. CCTV – INGLEBY BARWICK.
The Clerk circulated the information recently received from Powercare regarding the provision of CCTV in Ingleby Barwick.
RESOLVED that the Clerk contact Mr Batty at S.B.C. regarding his views on the matter, what funding is available, possibility of a survey to ascertain whether CCTV would be useful and any information he may have on firms for alternative quotes. Also what are the chances of S.B.C. providing CCTV at the shopping areas in Ingleby Barwick?
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84. LOWFIELDS AVENUE, INGLEBY BARWICK – PROPOSED SEVERING OF ACCESS TO SOUTH STOCKTON LINK ROAD.
The Clerk noted that she had received an email from a local resident raising concerns in respect of the proposed severing of access to South Stockton Link Road from Lowfields Avenue, which she circulated to Parish Council members for their information.
Concerns were discussed regarding traffic flows, in light of the continuing development.
RESOLVED that the Clerk express the concerns to S.B.C. and the possibility of leaving Lowfields Avenue open until traffic flows are assessed.
85. INGLEBY BARWICK COMMUNITY HALL – REQUEST FOR FUNDING.
The Clerk noted receipt of a letter from the Community Hall Management Committee regarding the possibility of obtaining funding from the Parish Council to cover the cost of replacement doors for the Community Hall.
Recently there has been increased vandalism at the Community Hall in the form of two break-ins, which considerably damaged the fire door and some fire extinguishers. They have also experienced other vandalism where windows were broken and paint was sprayed onto the letterbox and electricity meter cupboard.
They are extremely concerned about people gaining entrance into the Hall, particularly as they set off the fire extinguishers, which gives concern to the safety of user groups at the Hall.
Following discussions at the Management Meeting they have obtained three quotations for the replacement of the front door and the fire door with steel doors.
The least expensive quotation was from Farrell Fabrications at £4,455 (incl VAT).
RESOLVED that this matter be discussed at a Parish Council finance meeting, which is to be arranged to take place in early October 2003.
86. INGLEBY BARWICK COMMUNITY HALL – NOTICEBOARD.
The Clerk noted receipt of a letter from the Community Hall Management Committee
Stating that following a Management Meeting on Monday 21st July 2003, it was agreed that they write to the Parish Council regarding the possibility of another notice board being erected for the Community Hall’s use.
Alternatively they would be pleased if some space could be made available on the present notice board for the Community Hall timetable, agenda for meetings and possibly copies of minutes.
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RESOLVED that the Parish Council purchase and erect a notice board at the Community Hall for use of the Management Committee.
The Clerk to place an order with Metrosigns for the provision of a notice board, as purchased for the Parish Council.
(a) Ingleby Barwick Parish Council Current Balance Sheet.
The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, showing a balance of £ 92,324.76, a copy of which is held on the Parish Council file.
(b) Accounts for Payment.
The following Accounts were approved for payment, at the meeting:
Paula M. Hall – Remuneration August 2003;
Paula M. Hall - Tax and N.I. Contribution August 2003;
Paula M. Hall – Remuneration September 2003;
Paula M. Hall - Tax and N.I. Contribution September 2003;
Paula M. Hall – Reimbursement of Expenses/Administration Costs:
Internet Charges (August 03) £ 14.99
Internet Charges (Sept 03) £ 14.99
A1 Trophies – I.B. Garden Competition £ 20.00
Allied Carpets – Supply and lay Carpet to Office £ 98.80
Office World – Furniture £ 210.88
Comet – Fax Machine £ 80.95
BT Service Charge – September 2003 £ 15.88
PTS – Decorating Office £ 50.00
Internal Audit of Parish Council’s Accounts £ 22.12
CLCA Documents (approved for payment on 18/6/03) £ 96.00
Councillor T.W. Bowman Expenses Claim:
- Mileage £10.13
- Printing £ 6.90 £ 17.03
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Use of Church Centre for P.C. Meetings
July 2003 £ 54.00
Use of Church Centre for P.C. Meetings
August 2003 £ 12.00
The Clerk informed that she had altered the insurance policy to cover the office equipment at Barwick Lodge and added the Chairman’s Badge of Office. There are no further costs involved for this years policy cover.
(c) Ingleby Barwick Community Hall Accounts.
The Clerk circulated the account information dated 21st July 2003.
88. COMMUNITY FACILITIES.
(a) Seats/Bins, Ingleby Barwick.
No further information to date.
(b) Traffic Calming.
RESOLVED that the Clerk contact Mr Mitchell, Community Engineer, S.B.C. regarding attending a future Parish Council meeting to discuss further traffic calming measures in Ingleby Barwick and to investigate the possibility of providing signs, which flash the speed you are currently traveling at.
The Clerk noted that she has received notification from Mr C. Coverdale, S.B.C. informing that S.B.C. have ordered 4000 daffodils and 2000 crocus bulbs, which they will be taking delivery of in mid October, for planting in early November 2003.
It is suggested that the Parish Council approach the local schools and voluntary organisations within Ingleby Barwick to ascertain if they would be interested in being involved in the bulb planting project.
RESOLVED that the Clerk progress the matter accordingly.
It was noted that S.B.C. are currently putting together some proposals for environmental schemes to be implemented using Landfill Tax funding.
RESOLVED that the Clerk contact S.B.C. with regard to the possibility of a blue bell planting scheme along the Leven Valley, to be included in the proposals.
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(d) Play Facilities.
Concerns were raised regarding the graffiti on the play equipment at the toddlers play area adjacent to Safeway, as well as the need for replacement of the missing seat and provision of a stronger litterbin.
RESOLVED that the clerk raise the matter with S.B.C.
(e) Football Pitches.
Councillor Mrs Machin informed that she would be attending a progress meeting on Friday 19th September 2003, to discuss the football pitches project on Thornaby Road.
89. PLANNING APPLICATIONS.
(a) Planning Schedule.
The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
Councillor Mrs J. Beaumont indicated any further decisions, which have been made on the list of planning applications.
Proposal: Outline Application for the Erection of 350 No. Apartments and New Leisure and Business Centre for Hotel, Including New Means of Access (Demolition of Existing Nightclub/Leisure Complex/Function Rooms).
Location: Tall Trees Hotel, Green Lane, Yarm.
Receipt was noted of the above planning application.
90. REPORTS OF ATTENDANCES AT COMMITTEES.
(a) Community Hall Management Committee.
It was noted that the next meeting is to take place on Tuesday 23rd September 2003.
91. ODPM – CONSULTATION PAPER ON INDEMNITIES FOR RELEVANT AUTHORITY MEMBERS AND OFFICERS.
This matter to be discussed at the Special Meeting of the Parish Council on 24th September 2003.
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92. COMMUNITY COMMUNICATION.
RESOLVED that the Parish Council finance an half-page information article in the October issue of the Gossip magazine. The article to include the following:
- Ingleby Barwick Parish Council’s Office;
- Bulb Planting;
- Play Area;
- Dog Bins.
93. CLERK’S REPORT AND CORRESPONDENCE.
(a) St. Francis of Assisi Church Centre – Invoice for use of meeting room July 2003.
(b) St. Francis of Assisi Church Centre – Invoice for use of meeting room August 2003.
(c) Stockton-on-Tees Borough Council – Minutes July 2003.
(d) Cleveland Police – Receipt of Stockton Borough Community Safety Booklet 2003.
(e) Stockton-on-Tees Borough Council – Receipt of ‘Licensing Times’, July 2003.
(f) Leeson Designs Ltd. – Receipt of letter and information on Signs/Noticeboards.
(g) Tees Valley Rural Community Council – Receipt of Information Update August 2003.
(h) Ingleby Barwick Community Hall – Receipt of accounts information dated 21-7-03.
(i) Residents Letter – Receipt of letter from Mr & Mrs Cutts, entrants in the Ingleby Barwick Garden Competition 2003, congratulating the winners of the Competition and thanking the Parish Council for the experience.
(j) One Voice Tees Valley – Receipt of Tees Valley Briefing August 2003.
(k) Green Agenda – Receipt of ‘East’ – Environmental and Sustainable Transport, August 2003, Issue 1.
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(l) TurfTrax – Receipt of information mailing on Sports field remediation and construction.
(m) The Countryside Agency – Receipt of Vital Villages Newsletter, North East Region, Issue 6, July 2003.
(n) Ingleby Barwick Community Hall – Receipt of Audited Accounts for Year Ended 31st March 2003.
(o) University of Teesside – Receipt of leaflet, ‘Youth Work and Community Development MSc’.
(p) CPRE – Receipt of ‘Rural Matters’ Issue 28, July 2003 and ‘Planning Update’ July 2003.
(q) Society of Local Council Clerks – Receipt of ‘The Clerk’, August 2003.
(r) The Ramblers – Receipt of ‘The Rambler’, August 2003.
(s) Stockton-on-Tees Borough Council, Local Government (Miscellaneous Provisions) Act 1982, Application for Grant of a Public Entertainment Licence, The Yorkshire Dragoon, High Lane, Maltby – Receipt of letter informing that at their meeting on 12 August 2003, the Licensing Committee considered an application for the grant of a public entertainment licence in respect of the above premises.
Members had consideration of the report which included the Parish Council’s comments and after due deliberation, they decided to grant the licence until 4 April 2004 subject to the additional conditions that all doors and windows are to be kept closed during the entertainment and that subjective assessments are carried out by the licensee both internally and externally to assess the level of noise emanating from the premises.
The Parish Council is thanked for its time and efforts.
(t) Orange Personal Communications – Receipt of letter noting the Parish Council’s comments in relation to the proposed Orange installation, Ingleby Way, Ingleby Barwick – Cell No. CLV0063.
(u) Defra – Receipt of letter informing of publication of the ‘Rural Services Standard 2003’ on 14th July 2003. This is the second review of the rural services standard and meets the commitments set out in the 2000 Rural White Paper to review and revise the rural services standard annually with advice from the Countryside Agency, the Rural Affairs Forum for England and the Cabinet Committee on Rural Renewal.
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(v) The Standards Board for England – Receipt of the booklet, ‘Standards Committee Determinations’ – Guidance for monitoring officers and Standards Committees.
(w) CPRE – Membership Renewal 2003/04, £25.00.
(x) The Local Channel – Receipt of letter introducing ‘The Local Channel’.
(y) PTS – Invoice for £50, Decorating Parish Council Office at Barwick Lodge.
(z) BT – Service Charges for September 2003 - £15.88.
(a1) Hutchison 3G Uk Ltd (Trading as ‘3’): Proposed Erection of Telecommunications Base Station on Land Adjacent to Teesside Industrial Estate - Receipt of letter noting the Parish Council’s comments in relation to the proposed installation.
(b1) Office of the Deputy Prime Minister – Consultation Paper on Indemnities for Relevant Authority Members and Officers – Receipt of information.
(c1) HLB AV Audit Plc – Receipt of Annual Return for Year Ended 31st March 2003.
(d1) NALC – Receipt of Local Council Review September 2003.
(e1) Stockton-on-Tees Borough Council – Minutes June/July 2003.
(f1) Ingleby Barwick Community Hall – Receipt of letter regarding funding for the Community Hall.
(g1) Ingleby Barwick Community Hall – Receipt of letter regarding provision of a Noticeboard at the Community Hall.
(h1) Cleveland Local Councils Association, Annual General Meeting 2003 – Nominations for Officerships – Receipt of letter.
(i1) Tees Valley Joint Strategy Unit – Tees Valley Structure Plan: Further Proposed Modifications.
(j1) North East Community Forests – Receipt of Letter informing that NECF Land Services are fully operational and are available to carry out work in the Tees Valley.
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DATE OF NEXT MEETING.
A Special meeting of Ingleby Barwick Parish Council will be held on Wednesday 24th September 2003 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.
The next meeting of Ingleby Barwick Parish Council will be held on Wednesday 15h October 2003 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.