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MINUTES OF MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 17TH MARCH 2004, COMMENCING AT 7.00 P.M.

 

PRESENT:

 

Chairman: Councillor T.W. Bowman;

 

Vice-Chairman: Councillor Mrs I. Machin;

 

Councillors: W. Feldon, Ms J. Morrison, N. Morrison and Mrs S. Rouse;

 

Ward Councillor: Mrs J. Beaumont;

 

Clerk and Treasurer: Paula M. Hall;

 

Mr R. Daniels, Tees Archaeology;

 

Mrs P. Stainthorpe, Chair, Ingleby Barwick Community Hall Management Committee;

 

Reverend Watson, St. Francis of Assisi Church;

 

6 Residents of Ingleby Barwick.

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Councillor D. Scott.

 

197. PUBLIC PARTICIPATION.

 

Traffic Issues, Ingleby Barwick.

The residents present at the meeting expressed their concerns/disappointment at the lack of a response from Stockton-on-Tees Borough Council (S.B.C.) to the Parish Council’s letter requesting a public consultation meeting.

The residents outlined their concerns to the Parish Council in respect of S.B.C.’s proposals for Lowfields Avenue Extension, South Stockton Link Road and the new school site, Low Lane, and their impact on traffic in Ingleby Barwick.

It was noted that Ingleby Barwick currently has in the region of 6000 houses, with a further 2000 still to be built.  The need for facilities was highlighted.

 

 

Chairman…………………………..

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It was noted that S.B.C. has instructed Consulting Engineers Faber Maunsell to review the proposal for a high occupancy vehicle lane on South Stockton Link Road (Queen Elizabeth Way), the results of which are awaited.

 

198. CODE OF CONDUCT – DECLARATION OF INTERESTS.

The Clerk noted receipt of Dispensation for Members of Ingleby Barwick Parish Council, noting the following:

 

Stockton-on–Tees Borough Council

Standards Committee

10th March 2004 (at 4.30 p.m.)

 

Dispensation – Ingleby Barwick Parish Council

 

Pursuant to, and in accordance with the Relevant Authorities (Standards Committee) (Dispensations) Regulations 2002, the Committee agreed that (having regard to the provisions in the Regulations, the application (including a subsequent email on 1st March 2004) and all related circumstances), a dispensation should be granted to the following Parish Councillors to fully participate and vote in respect of all items relating to the Ingleby Barwick Community Hall/Management Committee within the context of repairs;  maintenance; security measures; the proposed extension; trustees indemnity insurance; minor work; finances or accounts and grant aid matters, at all meetings of the Parish Council held during the period from 11th March 2004 until the date of the local government elections to be held in May 2005:-

 

T.W. Bowman, W. Feldon, Mrs I. Machin, N. Morrison, Miss J. Morrison and Mrs S. Rouse.

 

Declarations of Interest

 

Councillor T.W. Bowman declared a personal/non-prejudicial interest in relation to the following items on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 12                – Ingleby Barwick Community Hall – Shutters;

Item No. 13(d)   -  Ingleby Barwick Community Hall Accounts;

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above items.

 

 

 

Chairman……………………………

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Councillor W. Feldon declared a personal/non-prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 12                – Ingleby Barwick Community Hall – Shutters;

Item No. 13(d)   -  Ingleby Barwick Community Hall Accounts;

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above items.

 

 

Councillor Mrs I. Machin declared a personal/non-prejudicial interest in relation to the following items on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 12                – Ingleby Barwick Community Hall – Shutters;

Item No. 13(d)   -  Ingleby Barwick Community Hall Accounts;

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above items.

 

 

Councillor N. Morrison declared a personal/non-prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 12                – Ingleby Barwick Community Hall – Shutters;

Item No. 13(d)   -  Ingleby Barwick Community Hall Accounts;

 

Councillor N. Morrison stated that he has been granted a dispensation to speak and vote on the above items.

 

 

Councillor Miss J. Morrison declared a personal/non-prejudicial interest in relation to the following items on the Agenda, as she is the daughter of Councillor N. Morrison:

 

Item No. 12                – Ingleby Barwick Community Hall – Shutters;

Item No. 13(d)   -  Ingleby Barwick Community Hall Accounts;

 

Councillor Miss J. Morrison stated that he has been granted a dispensation to speak and vote on the above items.

 

 

Chairman……………………………

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Councillor Mrs S. Rouse declared a personal/non-prejudicial interest in relation to the following items on the Agenda, as she represents Ingleby Barwick Over 50’s Group on the Community Hall’s Management Committee and is Secretary:

 

Item No. 12                – Ingleby Barwick Community Hall – Shutters;

Item No. 13(d)   -  Ingleby Barwick Community Hall Accounts;

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above items.

 

 

199. QUARRY FARM ROMANO-BRITISH SITE, INGLEBY BARWICK.

The Chairman introduced Mr R. Daniels, Tees Archaeology.

 

Mr Daniels informed that he has been involved with the archaeological site at Ingleby Barwick for a number of years.

He circulated a plan of the whole site with the area to be preserved highlighted.

It was noted that there had been intense negotiations with the Developer and agreement reached on the best-case scenario on how to proceed.  Following the guidance in PPG16 it was decided that both preservation by record through detailed excavation and preservation insitu would be applied to this site.  The results of the excavation will be documented and the reports will be available to all.

Mr Daniels noted that it is important to now consider where we go from here, when the excavated material and the story it tells become available.

 

Various suggestions were raised including information panels on site, leaflets, booklets, educational packs, electronic media such as CD-ROMs and websites, computer model of site etc.

 

It was suggested that the site could be linked into any proposals for Preston Hall and the report being carried out by Cassella, as it would be a desirable place of local interest for people to walk to and enjoy.

Mr Daniels highlighted the opportunity to look at this site in particular, ‘as a package’ and how it fits into other things.

 

It was noted that the village green has been deliberately placed over the main villa building and its environs to ensure its preservation for future generations.

The village green is some 1.25 acres in area centred around the heart of the new neighbourhood and is to have as a focal point an interpretation facility (a bandstand or similar structure with seating, display panels etc).  The precise details of this are being worked up in conjunction with the appropriate bodies.

 

 

Chairman……………………………

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It was noted that the stone bathhouse has been removed and numbered, with the potential to reconstruct.

 

Various ideas were raised including the possibility of building a ‘lived in house’, reconstructed using the uncovered artifacts.

It was noted that as big imaginative package as possible needs pulling together and sources of funding investigated.

 

Councillor Mrs Beaumont informed that she would arrange a meeting in the near future to progress the matter.

 

Mr Daniels was thanked for his attendance at the meeting.

 

200.  MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 18TH FEBRUARY 2004.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Parish Council held on 18th February 2004, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

201. TRAFFIC ISSUES, INGLEBY BARWICK.

The Clerk informed that she has sent a letter to the Head of Engineering and Transportation, S.B.C. informing that the Parish Council has been asked by residents of Ingleby Barwick to request that S.B.C. call a public consultation meeting in Ingleby Barwick, to discuss the following three issues:

 

-                     Lowfields Avenue Extension, Ingleby Barwick,

Proposed Prohibition of Driving;

 

-                     South Stockton Link Road (Queen Elizabeth Way),

Proposed lane restriction for buses and high occupancy

vehicles;

 

-                     Playing Fields, South of Ingleby Barwick, Adjacent to Low Lane,

Proposed 630 Place Primary School and 39 Place Nursery with New Access Road, Associated Car Parking and Playing Fields.

 

The Clerk informed that no reply has been received from S.B.C. to date, although it is noted that a reply is expected in the near future.

 

 

Chairman……………………………

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It was again noted that S.B.C. has instructed Consulting Engineers Faber Maunsell to review the proposal for a high occupancy vehicle lane on South Stockton Link Road (Queen Elizabeth Way), the outcome and results of which is awaited.

 

Reverend Watson made comments in support of the proposed prohibition of driving, Lowfields Avenue extension, highlighting that the closure is a planning condition for St. Francis of Assisi CofE Primary School.

 

Concerns were raised by residents with regard to the impact on traffic if the closure is implemented.

 

RESOLVED that the Clerk request a response from S.B.C. as soon as possible.

 

202. INGLEBY BARWICK PARISH COUNCIL MEETING ACCOMMODATION.

The Clerk informed that she has contacted All Saints Secondary School regarding the possibility of the Parish Council hiring a classroom for meetings, who have confirmed that one is available on a Wednesday evening.

 

It was also noted that the main hall in St. Francis of Assisi Church Centre is available from 7.30 p.m. on a Wednesday evening.

 

RESOLVED that in view of the increased attendance at meetings, the Parish Council change the time of their meetings to 7.30 p.m. and use the main hall in the Church Centre.  The Clerk to agree this in writing with the Hall booking secretary accordingly.

 

203. STOCKTON-ON-TEES BOROUGH COUNCIL, REVIEW OF PARISH BOUNDARIES.

The Clerk noted receipt of a letter from S.B.C. stating that they approached the Parish Council some time ago to consult upon a review of parish boundaries, which they proposed to undertake in December 2000.  Subsequently, this initiative was delayed due to the review of ward boundaries, which was completed in 2003.

S.B.C. have previously distributed copies of the Boundary Commission report and recommendations relating to the review of ward boundaries in Stockton, to all of their parish/town councils.  This is relevant in as much as any proposed changes to parish boundaries will need to reflect the ward boundary changes contained in that document to ensure that boundaries are coterminous.

S.B.C. are now proposing to resume the review of parish boundaries within the Borough and would be grateful if the Parish Council could consider this matter and inform them if there are any issues relating to our parish boundary, which we would like to address as part of this review.

 

 

Chairman……………………………

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S.B.C. have on record the views of the Parish Council to their initial consultation exercise which suggest arrangements to ward the parish – as the Parish Council will be aware the boundary commission has recommended warding of the parish area (with boundaries reflecting the proposed ward boundaries).

If the Parish Council has any other issues they would like S.B.C. to consider in relation to the parish boundary, they should be forward to S.B.C. by 19th April 2004.

 

RESOLVED that the Clerk reply to S.B.C. informing that the Parish Council has no other issues it would like considering.  Also noting, that the Parish Council is aware that the implementation date for the boundary review is May 2005, however they would like clarification if possible on whether there is to be Town/Parish Council elections in May 2005, as well as the Borough Council elections.

 

204. STOCKTON-ON-TEES BOROUGH COUNCIL, CRIME AND DISORDER AUDIT.

The Clerk noted receipt of a letter from S.B.C. informing that a representative from Community Safety visited the Parish Council in the summer of 2001 to present the findings of their Crime and Disorder Audit and that the responses to this were used to develop the Community Safety Plan that covers 2002-2005.  The last Audit can be viewed on the saferstockton.com Website.

The Crime and Disorder Magazine is produced every three years and that time has come around again.  The magazine will be delivered to every door in the Borough in the last week of July.

It is felt that it is vital that they get the views of as many residents as possible so that their next Community Safety Plan that will be produced in April 2005 reflects the concerns and aspirations of the residents of our Borough and it is hoped that the Parish Council will help them with this aim.

A representative from Community Safety would like to attend a Parish Council meeting in August, September or the beginning of October 2004.

 

RESOLVED that a representative from Community Safety be invited to attend the Parish Council meeting, scheduled to take place on Wednesday 15th September 2004.

 

205. INGLEBY BARWICK COMMUNITY WARDENS.

The Clerk noted receipt of a letter from S.B.C. informing that they are in the process of recruiting two Wardens to do the bulk of the Ingleby Barwick work, to be supplemented by other staff in order to provide 7 day coverage and they are aiming to start the service on 19th April 2004.

It is proposed to invoice the Parish Council quarterly and they will accommodate the Parish Council’s preferences for frequency of liaison meetings to resolve any issues relating to the service and to collect any feedback.

 

Chairman…………………………...

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It was noted that a recent press release stated that £280,000 European funding has been secured for Community Safety/Wardens, including South Thornaby area.

 

RESOLVED that the Clerk contact S.B.C. regarding the matter and investigate the availability of any funding for Ingleby Barwick.

 

RESOLVED that the Clerk invite Doug Carhart, Head of Security Services, S.B.C. and Ingleby Barwick Community Wardens to attend the Parish Council meeting on 21st April 2004.

 

206. MATTERS ARISING FROM THE MINUTES OF THE MEETINGS ON 18TH FEBRUARY 2004.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

The Clerk informed that a meeting had been arranged at Beckfields shopping centre on Thursday 26th February 2004 at 10.00 am, to look at the area at the side of the Medical Centre, adjacent to Thorington Gardens and investigate possible solutions to the problems being experienced at the location.

Representatives of the Parish Council, local residents, the Police, representatives from S.B.C. Highways and Anti-Social Behaviour Team, a local doctor and a publican attended the meeting.

 

It was suggested that one solution would be to close the public footpath running adjacent to the Medical Centre to deter groups of youths from congregating at the location, however this was not a feasible option.

 

The provision of additional lighting was also raised, which would possibly help deter the youths from congregating in the vicinity, however residents nearby felt that the area was already well lit.

 

It was noted that removal of the graffiti from the Medical Centre wall would improve the visual appearance of the area and this was raised with the owner of the property, who confirmed that the matter would be dealt with.

 

A decision was made to hold a regular surgery at the Beckfields Pub possibly on a Monday afternoon, starting in the near future.  The Community Safety Officer, the police and S.B.C.’s Anti-Social Behaviour Team would all be there to collect information from residents etc.  It was suggested that this could be linked with Ingleby Barwick Community Wardens aswell.

 

The anti-social behaviour team and police outlined the procedure for implementation of Ant-Social Behaviour Contracts and Orders.

 

Chairman…………………………………

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(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.

No further information.

 

(c) Item 29 2003/2004 Ingleby Wood/Thornaby Plantation and S.B.C. Wildspace Group.

The Clerk noted that Ingleby Wood Project is now complete; the Clerk is liaising with S.B.C. to apply for release of the grant from Tees Valley Wildlife Trust.

 

(d) Item 63(w) 2003/2004 Ingleby Barwick Post Office.

The Clerk noted receipt of a letter of acknowledgement from the Post Office in respect of the Parish Council’s suggestions with regard to increasing the size of Ingleby Barwick Post Office and also the possibility of more post boxes in Ingleby Barwick.  A detailed response will be forward to the Parish Council in the near future.

 

(e) Item 74 2003/2004 Public Participation – Pumping Station, Barberry Close, Ingleby Barwick.

No further information.

 

RESOLVED that the Clerk contact S.B.C. regarding an update on the matter.

 

(f) Item 83 2003/2004 CCTV – Ingleby Barwick.

The Clerk informed that she had responded to MP Dari Taylor with regard to the queries on the CCTV proposals.

                                                                       

(g) Item 95 2003/2004 Outline Application for a Primary School and Nursery with New Access Road, Associated Car Parking and Playing Fields at Playing Fields, South of Ingleby Barwick.

It was noted that S.B.C. Planning Committee was minded to approve the application, which was then forward to Government Office North East as it is a Departure from the Local Plan.  GONE has not ‘called in’ the application and it is now approved.

 

(h) Item 104 2003/2004 – Ingleby Barwick Community Hall – Vandalism – ‘Alcohol Free Zones’.

The Clerk noted that Inspector Coates would attend the Parish Council meeting on 21st April 2004 to discuss ‘Alcohol Free Zones’ in Ingleby Barwick.

 

(i) Item 115 2003/2004 Ingleby Barwick Coat of Arms.

The Chairman informed that Myton Park Primary School were presented with a framed copy of the Coat of Arms at their family assembly on 11th March 2004.

The children were each given a badge and a leaflet about the Coat of Arms.

 

 

Chairman…………………………..

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(j) Item 122 (o) 2003/2004 – Society of Local Council Clerks – One Day Conference – Quality Councils, on 16th March 2004 at South Kirkby. Pontefract.

The Clerk noted that Councillors T. Bowman, Mrs I. Machin, Mrs S. Rouse and herself attended the conference.

The conference covered ‘The Quality Council initiative’, Future Changes Within Our Profession, Partnership Working with Town and Parish Clerks and Legal Pitfalls Affecting Clerks.

 

(k) Item 145 2003/2004 Primary Education in Ingleby Barwick.

No further information to date.

 

(l) Item 169 2003/2004 All Saints Secondary School, Provision of Youth Facilities/Centre.

It was noted that the next meeting is scheduled to take place at 7.00 pm on 25th March 2004.

 

(m) Item 177 2003/2004 Ingleby Barwick Community Hall – Extension Proposals.

The Clerk informed that the planning application has been submitted to S.B.C.

 

(n) Item 196 (b) 2003/2004 County Durham and Cleveland County Training Partnership, AQA Certificate in Local Council Administration, 25th March 2004 at the Dolphin Centre, Darlington, from 6.00 pm to 8.30 pm.

The Clerk to attend this training/information session.

 

(o) Item 196 (k) 2003/2004 County Durham and Cleveland County Training Partnership, Saturday 20th March 2004, 10.00 am to 1.30 pm at Durham County Cricket Club, Chester-le-Street – The Quality Council Initiative. 

Councillor T.W. Bowman and the Clerk to attend this training/information session.

 

(p) Item 196 (k) Accounts and Finance Training Day to be held at Shotton Hall Conference & Banqueting Centre, Peterlee, Co. Durham on Friday 26th March 2004 9.00 am to 5.00 pm.

The Clerk to attend this training session.

 

207. INGLEBY BARWICK COMMUNITY HALL – SHUTTERS.

The suggestion of shutters being provided at Ingleby Barwick Community Hall was discussed.

The Chair of the Management Committee Mrs Pauline Stainthorpe presented a brief report to the meeting, outlining her experience of security and safety, working in a similar single storey building.  A copy of the report is held on the Parish Council file for information. 

 

Chairman………………………………

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It was noted that various solutions have been tried with varying degrees of success however, based on the experiences noted she would recommend electrically operated roller shutters to all windows which would protect against breakage of glass and also unauthorised entrance.

 

RESOLVED that the matter be discussed at the Parish Council meeting in April 2004, which is to be attended by Inspector Coates Cleveland Police.

 

208.  FINANCE:

(a) Ingleby Barwick Parish Council Current Balance Sheet.

The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, showing a balance of £59,333.47 a copy of which is held on the Parish Council file.

 

(b) Accounts for Payment.

The following Accounts were approved for payment, at the meeting:

 

Paula M. Hall – Remuneration March 2004;

            Paula M. Hall - Tax and N.I. Contribution March 2004;

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (March 2004)                                                 £    14.99   

            Stationery – HP Colour Cartridge                                                        £     29.99

Staples – Filing Cabinet and Stationery                                           £   153.82                                                                       

Use of Church Centre for P.C. Meetings

February 2004                                                                                           £      30.00        

                                                                       

Ardent Financial Services – Parish Council office costs

for February 2004                                                                                       £    211.00

(excludes running costs i.e. gas/electric)

 

Ardent Financial Services – Parish Council office costs

for March 2004                                                                                       £    211.00

(excludes running costsi.e. gas/electric)

 

S.B.C. Community Wardens costs 1/11/03-19/1204                                  £    620.40

CLCA Subscription LCR                                                                            £      33.50

‘Working With Your Council’ – Clerks Training Course                                   £    165.00

HLB AV Audit – External Audit                                                                        £    370.13

 

 

Chairman………………………….

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(c) Annual Return 2002/03 – External Auditors Report.

Receipt of letter from HLB AV Audit informing that the audit is now complete and the following documents were enclosed:

 

-                     Annual Return

-                     Notice of Conclusion of Audit

-                     Fee Note

-                     Issues Arising from the Audit

 

Issues Arising from the Audit

Section 1 of the Annual Return does not add up by £1. We have assumed this is a rounding error and have taken no further action in this respect.

 

The Annual Return was presented to the Parish Council.

 

RESOLVED that the Annual Return be approved and accepted by the Parish Council.

 

(d) Ingleby Barwick Community Hall Accounts.

The Clerk circulated the Community Hall Treasurers report dated 16 February           2004.

 

(d) Section 137 Payments.

(i) Ingleby Barwick Youth Club Group

The Clerk informed that she had received confirmation from the Youth Group that the Group has not received any funding towards the costs of hiring Ingleby Barwick Community Hall in previous years, however the Group has received £500.00 this year from Stockton Council.

The Group has therefore requested grant aid from the Parish Council of £250.00 towards the purchase of two digital cameras, which will be used in producing the Youth Club newsletter and photographs for t-shirts.                                                                                                                 

RESOLVED that the Parish Council approves grant aid for the sum of £250.00, the Clerk to arrange for payment accordingly.

 

(ii) Police Funding Request

The Clerk noted receipt of a letter from PC Kevin Stockley, enquiring as to whether the Parish Council would fund dedicated cycle clothing for his cycle patrols in Ingleby Barwick.

It is noted that as the Parish Council are aware, he obtained the CCTV recording facility on permanent loan from Visual Security Systems saving £1500.00.  He has provided his own cycle and equipment from his own expense. 

 

Chairman…………………………

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He believes that cycle patrols have been very effective in Ingleby Barwick, but the equipment that he wears is not intended or suitable for cycle patrols.  The main reason being that the heat generated even in winter makes prolonged patrols uncomfortable.  He is aware of the hot weather approaching and would like to be equipped with suitable equipment.  He has obtained a quote from KIT Equipment for a full outfit, which is £420.00 inclusive of VAT.  This equipment is not available from Cleveland Police and needs to be sourced independently.

PC Stockley asks that the Parish Council consider funding the equipment and that they look favourably on his request.

 

RESOLVED that the Parish Council approves the funding and the Clerk to liaise with PC Stockley regarding purchase of the equipment. 

The possibility of ‘Ingleby Barwick’ being incorporated on the equipment be progressed.

 

209. COMMUNITY FACILITIES.

 

(a) Seats/Bins, Ingleby Barwick.

No further information to report.

 

(b) Traffic Calming.

No further information.

 

(c) Bulb Planting.

It was noted that Ingleby Way and Barwick Way are looking much more colourful, as the daffodils are appearing.

 

(d) Play Facilities.

No further information.

 

(e) Football Pitches.

It was noted that the security fence to the Thornaby Road football pitches project is being erected.

 

(f) Tree Planting.

It was noted that this years tree planting is nearing completion.

 

RESOLVED that the Clerk arrange payment of the Parish Councils contribution of £1000 towards the tree planting, on receipt of confirmation from S.B.C. of completion of the works.

 

 

Chairman…………………………..

 

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210.  PLANNING APPLICATIONS.

 

Planning Schedule.

The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

(a) Planning Application No. 04/0623/REM – Reserved matters application for residential development comprising 24 no. four storey flats, 30 no. three storey flats and 68 no. dwelling houses and associated roads, parking and landscaping at Broom Park (southern part), Village 5, Ingleby Barwick.

 

RESOLVED that the Clerk inform S.B.C. Planning that the Parish Council objects to this application and does not support the proposal to build 3 and 4 storey flats. 

The Clerk to note the Parish Councils comments on the size of the houses, the need for bungalows to be built on this new development to provide a better variety of housing and the possibility of the increased volume of traffic generated causing problems at Sandgate/Myton Way link roundabout.

 

(b)Planning Application No. 04/0548/REV – Retrospective application for change     of use to private gypsy site and retention of 1 no. residential caravan, 2 no. stable blocks, 9 no. floodlights, external walling and gates, LPG tank and shed at The Old Filling Station, Low Lane, High Leven.

 

RESOLVED that the Clerk inform S.B.C. Planning that this is a retrospective application, to grant permission is to encourage this practice, which is not the way it should be done.  The comments from neighbouring properties should be given careful consideration.  Is there a guarantee that no more caravans would be parked on this site?

                                                                                                           

211.  REPORTS OF ATTENDANCES AT COMMITTEES.

 

(a) Community Hall Management Committee.

No further information.

 

212.  COMMUNITY COMMUNICATION.

The Clerk to arrange for the Parish Council's quarterly article to be printed in the April edition of Gossip magazine.

 

 

Chairman…………………………………

 

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213. CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Ingleby Barwick Community Hall – Receipt of letter from the Chair of the Community Hall Management Committee regarding the recent vandalism at the Community Hall.  It is felt that discussion needs to take place on whether shutters should again be considered as suggested by the Police.

 

(b) Ingleby Barwick Community Hall – Receipt of letter from the Treasurer, Community Hall Management Committee, informing that the cost of replacement windows at the Hall, due to the vandalism, will be £680.00 plus VAT.  The cost of boarding up for this incident is £170.00 plus VAT.  Consideration of shutters at the Hall is suggested.

 

(c) Ingleby Barwick Community Hall – Receipt of letter informing that at the last Community Hall Management Committee meeting it was agreed that they would obtain further quotations for shutters at the Hall.  It is understood that planning permission is required to have shutters installed as well as a drawing showing the elevations of the building and also measurements of shutters.  There is also a fee to pay for planning permission.

The Management Committee would like to ask the Parish Council the following:

 

1.      Is the Parish Council in agreement with shutters being installed at the

     Community Hall?

2.      Is the Parish Council willing to pay for the cost of the shutters? They are likely to cost in the region of £11,000, which is obviously beyond the reserves of the Community Hall.

 

The Management Committee would be pleased to have answers to the above questions before committing funds towards the planning fee and also the production of a drawing.

 

(d) Farrell Fabrications Ltd – Quotation for shutters at Ingleby Barwick Community Hall, as follows:

           

(i)                 All heavy duty double skinned domestic roller shutters, these shutters are heavy duty and cosmetically better looking but only come in either white or brown:

 

Electric £9,403.00 plus VAT            Manual £7,410.00 plus VAT

 

 

 

Chairman……………………………..

 

                                                                                                                        16 of 19

 

(ii)               All heavy duty powder coated roller shutters:

 

Electric £9,895.00 plus VAT            Manual £7,735.00 plus VAT

                                                           

(e) Apollo Window Blinds – Quotation for shutters at Ingleby Barwick Community Hall, as follows:

 

                        Seceuroshield Security Shutters

 

                        Option A – 3800 Medium to High Security Level            £12,652.00

                        Option B – 3801 High Security, Insurance/Police Approved

                                                                                                                        £15,191.00

           

                        All prices exclude VAT.  The above shutters are all electrically

Operated from a group command position.

                        Colours available white – cream – brown.

 

(f) Metalcraft Steel Fabrications –Quotation for shutters at Ingleby Barwick Community Hall, as follows:

 

                        Electrically operated roller shutters to all windows and doors.

                        All shutters to be galvanized with powder coat finish to covers, guide

                        channels and bottom rail.

 

                        £6,390.00 plus VAT – Includes 2 no., 6 monthly free services and

adjustments as required.

 

(g) County Durham and Cleveland County Training Partnership – Receipt of letter informing of 3 events being held in April throughout the CTP area for Clerks and Elected members on the Quality Parish Council Scheme, the event relevant to Ingleby Barwick is as follows:

 

-                     13th April 2004, 10 am to 1 pm at ‘The Bluebell, M’bro

£10.80 plus VAT per delegate.

           

It is also noted that CTP is now in a position to deliver ‘meetings skills’ training to elected members using the National Training Strategy video ‘What’s on the Agenda’.

Used with a workbook, the video acts as a trigger for group discussions, role-play sessions and training exercises.  The overall programme provides training in meeting procedures, helping elected members to understand how they need to behave and act in order to represent their electors legally, efficiently and effectively.

 

Chairman…………………………

 

                                                                                                                        17 of 19

 

The training can be delivered in-house at a cost of £40, £45 or £50 depending on the size of the Council at a time to suit you.  The fee does not include room hire or refreshments (if required), which will need to be provided by the Council.

A provisional booking form is enclosed.

Alternatively, if only one or two elected members wish to attend, the CTP will endeavour to provide training at a District level, a provisional booking form is attached.

 

(h) Stockton-on-Tees Borough Council, Crime and Disorder Audit – Receipt of letter informing that a representative from Community Safety visited the Parish Council in the summer of 2001 to present the findings of their Crime and Disorder Audit and that the responses to this were used to develop the Community Safety Plan that covers 2002-2005.

 

(i) HLB AV Audit, Ingleby Barwick Parish Council Audit for the Year Ended 31st March 2003 – Receipt of letter from HLB AV Audit informing that the audit is now complete.

 

(j) Stockton-on-Tees Borough Council, Review of Parish Boundaries – Receipt of a letter from S.B.C. regarding a review of parish boundaries.

 

(k) Stockton-on-Tees Borough Council, Town and Country Planning Act 1990 (As Amended), Appeal by the Applicant, 15 Cribyn Close, Ingleby Barwick –

Receipt of letter from S.B.C. informing that a planning application had been submitted to the Council, to raise roof ridge in order to convert loft space to provide an additional bedroom and bathroom at 15 Cribyn Close, Ingleby Barwick.  The application was refused under Delegated Authority and the applicant has now appealed to the Secretary of State for the Environment under Section 78 of the Town and Country Planning Act 1990.  Any further comments from the Parish Council should be sent to the Planning Inspectorate by 29th March 2004.

 

(l) Stockton-on-Tees Borough Council, Planning Application No. 04/0623/REM – Receipt of planning application no. 04/0623/REM.

 

(m) Stockton-on-Tees Borough Council, Planning Application No. 04/0548/REV – Receipt of Retrospective application no. 04/0548/REV.

 

(n) Tees Valley Joint Strategy Unit, Tees Valley Delegated Grants – Receipt of information on grants available for projects that link to job creation.

 

(o) The Ramblers Association – Receipt of the magazine ‘Walk’, Spring 2004.

 

 

Chairman…………………………

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(p) The Green Agenda Team – Receipt of ‘East’ Journal, Volume 2 March 2004.

 

(q) Record Playground Equipment Ltd – Receipt of information mailing.

 

(r) Stockton-on-Tees Borough Council, Parish & Town Council Contact Details – Request for information update.

 

(s) ODPM The Standards Board for England, Local Investigation and Determination of Misconduct Allegations – Consultation by the ODPM on Regulations Under Section 66 of the Local Government Act 2000 – Consultation by The Standards Board for England on Guidance to Monitoring Officers on Local Investigations – Receipt of the Consultation Documents, comments by 18th May 2004.

 

(t) RoSPA Playground Safety – Receipt of information leaflet on Children’s Playgrounds Annual Inspections 2004.

 

(u) NALC Local Council Review – Receipt of the LCR March 2004.

 

(v) Government Office for the North East, Trees Woodland Forests…and People – Receipt of the first ‘Regional Forest Strategy’ for the North East of England – draft copy – comments requested by 31st May 2004.

 

(w) Clerks & Councils Direct – Receipt of Issue 32, March 2004.

 

(x) SMP Playgrounds – Receipt of information mailing.

 

(y) CLCA – Receipt of Invoice No. 04/11, for the half year subscription for the LCR @ £5.50 less previous overcharge of £5.00 – Invoice Total £33.50.

 

(z) St. Francis of Assisi Church Centre – Invoice for Use of Meeting Room in February 2004, totaling £30.00.

 

(a1) GBH Engineering Ltd, Skatepark Provision – Receipt of information mailing on skatepark provision.

 

(b1) North East Regional Employers’ Organisation – Receipt of confirmation bookings for CTP launch day at Durham County Cricket Club on 20/03/2004 and AQA Kick Start Session on 25/3/2004 at The Dolphin Centre, Darlington.

 

 

Chairman…………………………

 

 

                                                                                                                        19 of 19

 

(c1) Ingleby Barwick Community Hall – Receipt of Treasurers report dated 16th February 2004.

 

(d1) Stockton-on-Tees Borough Council, Invoice for Community Wardens – Receipt of invoice for the Community Warden Service provided at Ingleby Barwick Community Hall November/December 2003.

 

(e1) Stockton-on-Tees Borough Council, Ingleby Barwick Community Wardens – Receipt of letter from S.B.C.

 

(f1) Stockton-on-Tees Borough Council, Ingleby Wood Project – Receipt of costing information for the Ingleby Wood Project.

 

(g1) One Voice Tees Valley – Receipt of letter from Bernard Storey, Director, informing that he will be leaving OVTV at the end of March 2004 after 20 years.  He is taking the opportunity to job share with his partner Sue Featherstone, working with Loftus Development Trust.  Norman Harrison has been appointed as temporary co-ordinator while a fundamental review of OVTV is carried out.  It is anticipated that a new Director will be appointed in the Summer.  Mr Storey thanks everyone for their support.

 

(h1) CLCA Subscriptions to NALC – Receipt of letter.  

 

 

DATE OF NEXT MEETING.

 

The next meeting of Ingleby Barwick Parish Council will be held on Wednesday 21st April 2004 at 7.30 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.

 

 

 

 

 

 

 

Chairman……………………………..                  Clerk……………………………..

 

 

 

Date………………………..                                              Date………………………

 

 

 

 

MINUTES

 

OF THE

 

 MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 17TH MARCH 2004

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM

BARWICK WAY

INGLEBY BARWICK

 

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL