1 of 12
MINUTES OF MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 17TH DECEMBER 2003, COMMENCING AT 7.00 P.M.
Chairman: Councillor T.W. Bowman;
Vice-Chairman: Councillor Mrs I. Machin;
Councillors: W. Feldon, Ms J. Morrison, N. Morrison and D. Scott;
Ward Councillor: Mrs J. Beaumont;
Clerk and Treasurer: Paula M. Hall.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from Councillors R. Patterson and Mrs S. Rouse.
151. PUBLIC PARTICIPATION.
No public present at the meeting.
152. CODE OF CONDUCT – DECLARATION OF INTERESTS.
No declarations of interest were received.
153. MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 13TH NOVEMBER 2003, MINUTES OF THE MEETING ON 19TH NOVEMBER 2003 AND MINUTES OF THE SPECIAL MEETING ON 3RD DECEMBER 2003. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.
The Minutes of the Special Meeting of Ingleby Barwick Parish Council held on 13th November 2003, Minutes of the Meeting on 19th November 2003 and Minutes of the Special Meeting on 3rd December 2003, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.
2 of 12
The Clerk informed that she now administers the Parish Council section on the Website and inputs the minutes of the Parish Council meetings, following approval by the Parish Council.
155. MATTERS ARISING FROM THE MINUTES OF THE MEETINGS ON 13TH NOVEMBER 2003, 19TH NOVEMBER 2003 AND 3RD DECEMBER 2003.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
The Clerk noted receipt of a letter from Stockton-on-Tees Borough Council informing that following the concerns expressed by the Parish Council regarding the condition of the above shopping centres, the Enforcement Officer has inspected the sites on 18th November 2003 and would advise the following:
Beckfields shopping centre – Waste materials including discarded food based waste, drinks cans, sweet papers, plastic bottles, wooden forks, empty food containers, cigarette ends etc littered the site. Whilst the condition of the area would not merit consideration under the Town & Country Planning Act Section 215 at this
moment in time a letter has been sent to the owner of the site requesting that he arrange for the waste materials to be removed.
Greenside shopping centre – The site appeared to be clean and tidy, with the exception of the broken fence enclosing the external seating area attached to the Teal Arms PH. The public house has recently changed ownership and a letter has been sent to the new owners requesting the fence either be removed or repaired. It is noted however, that under current planning legislation the Enforcement Officer has no powers to force the owner to remove or repair the fence but can only request that they do so.
It was noted that the grate in the paved area fronting the shops at Greenside had not been mentioned in the inspection report and to date has not yet been repaired.
RESOLVED that the Clerk contact the Enforcement Officer regarding the matter.
(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.
3 of 12
(c) Item 29 2003/2004 Ingleby Wood/Thornaby Plantation and S.B.C. Wildspace Group.
The Clerk informed that the footpath improvement works in Ingleby Wood are now in
(d) Item 63(w) 2003/2004 Ingleby Barwick Post Office.
No further information.
(e) Item 74 2003/2004 Public Participation – Pumping Station, Barberry Close, Ingleby Barwick.
No further information.
(f) Item 83 2003/2004 CCTV – Ingleby Barwick.
The Clerk noted receipt of an email from Powercare regarding the Parish Council’s decision on the CCTV proposals.
It was noted that the Parish Council has not made a decision on the matter.
(g) Item 86 2003/2004 Ingleby Barwick Community Hall – Noticeboard.
The Clerk informed that delivery of the noticeboard is expected in the next 2/3 days.
The Clerk noted that she has requested a quotation to erect the noticeboard from building firms J.W. Henderson and D. Clarke, and also Stockton-on-Tees Borough Council.
A quotation of £500 plus VAT has been received from J.W. Henderson Builders.
(h) Item 95 2003/2004 Outline Application for a Primary School and Nursery with New Access Road, Associated Car Parking and Playing Fields at Playing Fields, South of Ingleby Barwick.
The Clerk noted that she has sent a letter to Councillor Alex Cunningham, Cabinet Member for Education and also to Councillor Marjorie Simpson, Cabinet Member for Stockton South, expressing the Parish Council’s disappointment and concerns with regard to the consultation process in respect of primary education in Ingleby Barwick.
(i) Item 104 2003/2004 – Ingleby Barwick Community Hall - Vandalism.
The Clerk informed that the Parish Council had requested advice and comments from S.B.C. and the Police, in May 2002, in respect of possible implementation of ‘alcohol free’ zones at the shopping centres in Ingleby Barwick.
4 of 12
S.B.C. replied stating that the Council has Byelaws to cover drinking in public places. The Byelaws only cover certain designated areas and do not cover Ingleby Barwick. The Council must approve any extension to the Byelaws to cover other areas.
In order for Ingleby Barwick to be designated you must show that there is a ‘need’
For it to be designated. This would probably be by way of a consultation exercise/survey, which would be carried out for say six months with Police assistance. If it can be shown that the area needs to be designated, then Police assurance must be obtained that they will patrol the area, as they would be responsible for enforcement action. Experience has shown that Police resources are concentrated in town centre locations rather that estate locations.
Byelaws cannot be introduced on privately owned areas unless the owners give consent.
It was noted that the Council were considering whether or not to adopt the Criminal Justice and Police Act 2001, the provisions of which give the Police the power to confiscate ‘opened’ alcohol.
The Police replied giving their support to the initiative as it would give them more flexibility in how they deal with young persons.
RESOLVED that the Clerk send a letter to S.B.C. to ask for an update on whether the Council adopted the Criminal Justice and Police Act 2001 and request any further comments on ‘alcohol free’ zones.
The Clerk to also send a letter to Inspector Coates at Thornaby Police Station to
request any comments he may have on the matter.
(j) Item 115 2003/2004 Ingleby Barwick Coat of Arms.
The Clerk noted that Ingleby Barwick Library and Myton Park Primary School are to have an official opening ceremony early in 2004.
RESOLVED that the Clerk request permission from Stockton Libraries for a framed copy of the ‘Coat of Arms’ to be displayed in Ingleby Barwick Library. The Clerk to progress the possibility of the presentation of the framed ‘Coat of Arms’ to both Ingleby Barwick Library and Myton Park Primary School at their official opening.
(k) Item 122 (o) 2003/2004 – Society of Local Council Clerks – One Day Conference – Quality Councils, on 21st November 2003 at the Bridge Hotel Wetherby.
The Clerk noted that the Parish Council has not yet received a date for the second conference.
5 of 12
(l) Item 134 2003/2004 Community Wardens.
It was noted that the Working Party are progressing the matter.
(m) Item 137 2003/2004 Ingleby Barwick Roman Villa Site.
The Clerk informed that she has not yet had a reply from Mr A. Edwards, S.B.C. and the Government Office for the North East, on the Parish Council’s request that the whole area of this site be preserved.
RESOLVED that the Clerk send a letter to Persimmon Homes thanking them for inviting representatives from the Parish Council to attend the open day in November 2003 and for providing an open weekend for the public. Also noting that, in view of the public interest in the site, the Parish Council would be grateful if they could consider arranging further open weekends.
The Clerk to inform Persimmon Homes that Ingleby Barwick Parish Council strongly feel that the whole site should be preserved in view of its archaeological importance, which could be used to promote the image of our area, to put it on the heritage map and show the extensive Roman supply networks which supported the outposts of their empire.
The Parish Council would be grateful if they could inform them of their intentions with regard to the site and keep them informed with progress on the matter.
RESOLVED that the Clerk also send a letter to Tees Archaeology.
(n) Item 145 2003/2004 Primary Education in Ingleby Barwick.
It was noted that the outline planning application for a Primary School and Nursery with New Access Road, Associated Car Parking and Playing Fields at Playing Fields, South of Ingleby Barwick, is expected to go before Stockton Planning Committee in early January 2004.
(o) Item 150 2003/2004 Lowfields Avenue Extension, Ingleby Barwick – Appeals and Complaints Committee.
The Clerk noted that she had forward the Parish Council’s comments to S.B.C. informing that the Parish Council do not object to the closure of Lowfields Avenue, however they do have concerns about the traffic flows and suggest a temporary closure of the road in order to assess and evaluate the traffic, before finalising a permanent closure.
A reply has been received from S.B.C. stating that in effect, any Prohibition of Driving can be revoked so even a permanent closure can be undone at a cost.
The school has to provide the turning facility within 3 months of closure as a planning requirement.
6 of 12
A copy of the report to the Appeals and Complaints Committee is to be forward to the Parish Council for their observation.
It is noted that the traffic concerns of objectors has been answered in the report including ‘concern over traffic flows.
156. INGLEBY BARWICK PARISH COUNCIL OFFICE.
The Clerk noted that Barwick Lodge is now owned by Robinson’s Estate Agency.
The Clerk informed that Barwick Lodge had been broken into in the early hours of Saturday morning of 6th December 2003 and during the burglary the Parish Council’s office door was smashed beyond repair. Luckily the Parish Council’s office was not burgled, however the Clerk, after liaising with the Chairman of the Parish Council, has had to have the door and lock replaced at the cost of £135.00.
It was noted that Ardent Financial Services are arranging a meeting with their new landlord Robinson’s Estate Agency, to discuss the matter with regard to the Buildings Insurance cover on Barwick Lodge amongst other issues.
(a) Ingleby Barwick Parish Council Current Balance Sheet.
The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, showing a balance of £ 77,927.71 a copy of which is held on the Parish Council file.
(b) Accounts for Payment.
The following Accounts were approved for payment, at the meeting:
Paula M. Hall – Remuneration December 2003;
Paula M. Hall - Tax and N.I. Contribution December 2003;
Paula M. Hall – Reimbursement of Expenses/Administration Costs:
Internet Charges (December 03) £ 14.99
Postage (1st November to 17th December 2003) £ 5.80
D & E Lloyd Locksmiths – Office Door £ 135.00
Use of Church Centre for P.C. Meetings
November 2003 £ 42.00
Society of Local Council Clerks Subscription 2004 £ 97.00
7 of 12
The Clerk noted receipt of an invoice from S.B.C for provision of the Community Wardens at Ingleby Barwick Community Hall, for the sum of £1,240.80.
A revised invoice is awaited from S.B.C. due to an error on the invoice.
(c) Internal Audits
The Clerk noted receipt of an email from Egglescliffe Parish Council informing that the following recommendations on ‘internal audits’, have been approved by the Council:
1. A minimum of two hours be paid to the person carrying out the internal audit to cover mileage and writing up of report etc.
2. The internal audit to be carried out once per year when the Annual Returns are received from the External auditor so that the Return can be completed at the same time.
3. A further letter to be sent out to parish & town councils after April 2004 to see if there is any further interest from other councils who may wish to join in this cluster group.
Egglescliffe Parish Council would be grateful if Ingleby Barwick Parish Council could consider the recommendations and inform them if they are in agreement.
RESOLVED that the Clerk reply to Egglescliffe Parish Council informing them that the Parish Council are in agreement.
(d) Ingleby Barwick Community Hall Accounts.
The Clerk circulated the Community Hall Treasurers report dated 17th November 2003.
It was noted that the insurance claim form for the fire doors has been completed and submitted to Allianz Cornhill insurance company.
158. COMMUNITY FACILITIES.
(a) Seats/Bins, Ingleby Barwick.
No further information.
(b) Traffic Calming.
RESOLVED that the Clerk arrange for Mr D. Mitchell, Community Engineer, S.B.C. to attend the Parish Council meeting in February 2004 to discuss traffic calming in Ingleby Barwick and request an update on when the 30 mph signs are going to be painted on the road at the Village Gateways.
8 of 12
The Clerk informed that the bulb-planting project had been very success with involvement from the schools in Ingleby Barwick and the Ingleby Barwick Scout and Guide Groups.
It was noted that Councillor Mrs Machin and the Clerk had met with Mr K. Matthews S.B.C. and representatives from the Cleveland Wildflower Ark, to look at the possibility of planting along the Leven Valley and also the Ingleby Wood area.
Cleveland Wildflower Ark is to carry out a survey and submit planting proposals for consideration.
(d) Play Facilities.
The Clerk noted that she has been informed by S.B.C. that the removal of the graffiti and the missing section of fence at the toddlers play area adjacent to Safeway, are being dealt with by the Play Ground Inspector.
A replacement seat and bin have been requested and the sign for the play area is on order.
S.B.C. Grounds Maintenance are organising for the bushes/hedges just behind the teen shelter to be cut down.
(e) Football Pitches.
No further information.
(f) Christmas Tree/Tree Planting.
It was noted that the Christmas tree has been erected and has been dressed with lights provided by S.B.C.
The festive features on the roundabouts have also been erected.
Arrangements have been made for storage of the roundabout features after Christmas, at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick.
The Clerk noted that she is awaiting information from S.B.C. regarding tree planting.
159. PLANNING APPLICATIONS.
(a) Planning Schedule.
The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
Councillor Mrs J. Beaumont indicated any further decisions, which have been made on the list of planning applications.
9 of 12
160. REPORTS OF ATTENDANCES AT COMMITTEES.
(a) Community Hall Management Committee.
Councillor Mrs Machin raised the following issues, which have been discussed at the Community Hall Management Committee meetings:
1. In applying for planning permission, John Sheldrake, Architect, raised the question of who owns the Community Hall in relation to who would be applying for planning permission for the extension i.e. the Parish Council or the Management Committee of the Hall.
2. He also asked about car parking i.e. is it enough to say the Beckfields car park is the overflow for the Hall or should they be considering the provision of more space actually at the Hall.
3. On the recent Charity Commissioners form there is a new question about provision of indemnity for the Management Committee. As several members are Parish Councillors they are covered by the Parish Council, however the rest of the Management Committee (Pauline Stainthorpe, Eve Bowman, Steve Tipper, Anne Dalton, Alison Curtis and also Norman Baker as an employee) are not.
4. If it is felt necessary for this to be provided would the Parish Council pay for this or would the cost come out of the Community Hall funds?
RESOLVED that the Clerk include the items on the agenda for the Parish Council meeting on 21st January 2004, for discussion.
161. COMMUNITY COMMUNICATION.
The Clerk noted that the next quarterly article for publication in Gossip is due for the January 2004 edition.
RESOLVED that the Clerk prepare a report, which should include the following:
- Congratulate Ingleby Mill Primary School, St. Therese of Lisieux Primary School and Whinstone Primary School for their achievements in reaching the final of the Stockton Road Safety competition, which was won by Ingleby Mill Primary School;
- Daffodil and crocus planting along Ingleby Way and Barwick Way;
10 of 12
- Ingleby Wood improvement project and planting proposals along the Leven Valley;
- The archaeological excavation at ‘The Forum’, Ingleby Barwick.
162. CLERK’S REPORT AND CORRESPONDENCE.
(a) Stockton-on-Tees Borough Council, Parish Council Liaison Forum – Receipt of letter informing of the dates of future meetings.
(b) The Planning Inspectorate, Appeals by Hutchison 3G Uk Ltd – Receipt of the Inspector’s decision on Appeals by Hutchison 3G.
The Appeal for the erection of a 10m streetworks monopole on Barwick Way, Land Near Myton House Farm Public House, Ingleby Barwick was allowed and approval granted subject to a condition.
The Appeal for the erection of a 10m streetworks monopole at Sober Hall Avenue, Ingleby Barwick was dismissed.
(c) Ingleby Barwick Community Hall – Receipt of accounts dated 17th November 2003.
(d) Stockton-on-Tees Borough Council – Receipt of minutes September-November 2003.
(e) Society of Local Council Clerks, Quality Parish Regional Conference at Wetherby – Receipt of letter notifying the Parish Council that the conference to be held on 21st November had been a ‘sell out’ and that an alternative date is to be given by 12th December 2003 for the delegates unable to be accommodated at the conference. The Parish Council’s cheque to be held by SLCC, not presented, awaiting confirmation of attendance of the second conference.
(f) Thornaby and Ingleby Barwick F.C. – Receipt of letter thanking the Parish Council for their support and committed funding towards the Thornaby Road Project.
(g) Society of Local Council Clerks – Receipt of ‘The Clerk’ November 2003, including membership renewal at the cost of £97.00 per year.
(h) Shaw’s Product Information – Receipt of information circular.
(i) Garrick Outdoor – Receipt of information brochure.
11 of 12
(j) The Army Presentation Team – Receipt of invitation to a reception and briefing by the Army Presentation Team on the recent changes in the Army, to be held at The Officer’s Mess, 201 (Northern) Field Hospital (Volunteers), Territorial Army Centre, Norton Road, Stockton-on-Tees on Tuesday 13th January 2004 at 6.30 pm.
(k) Stockton-on-Tees Borough Council, Beckfields and Greenside shopping centres, Ingleby Barwick – Receipt of letter from the Enforcement Officer at S.B.C.
(l) County Durham and Cleveland County Training Partnership, New Equality Legislation Evening Briefing – Receipt of invitation to the briefing on 11th December 2003 at County Hall Durham, 6pm – 8.30 pm.
(m) The Countryside Agency, Results of Representation on a Map of Op Registered Common Land and Open Country (North East England) – Receipt of letter notifying that the two areas highlighted by the Parish Council had been assessed and having considered the representations very carefully, the Countryside Agency has concluded that the land indicated is not open country and has not been shown as such on the provisional map.
(n) The Countryside Agency, Provisional Map Issue for North East England – Receipt of a copy of the provisional map covering Ingleby Barwick, showing changes made to the draft map as a result of public consultation.
(o) One Voice Tees Valley – Receipt of the Annual Review 2002-2003.
(p) One Voice Tees Valley – Receipt of ‘Tees Valley Briefing’ December 2003.
(q) Stockton-on-Tees Borough Council, Invoice for Community Wardens – Receipt of Invoice for the sum of £1,240.80, for provision of the Community Wardens at Ingleby Barwick Community Hall on 10,11,17,18,24,25 October 03 and 31 Oct & 1 Nov 03.
(r) Stockton-on-Tees Borough Council, Parish Council Precept 04/05 – Receipt of letter requesting notification of the Parish Council’s precept by 31st January 2004, Taxbase 5564.66.
(s) Cleveland Police – Receipt of 2002-2003 Cleveland Police Authority and Chief Constable’s Annual Report.
(t) The Ramblers – Receipt of ‘Walk’ winter 2003 mailing.
(u) Resident letter – Receipt of letter regarding various matters in Ingleby Barwick.
12 of 12
RESOLVED that the Clerk send a letter to S.B.C. regarding the possibility of signposting the cul de sacs off Marchlyn Crescent, Ingleby Barwick and also send a letter to the Post Office requesting that they consider providing additional mail boxes in Ingleby Barwick.
DATE OF NEXT MEETING.
The next meeting of Ingleby Barwick Parish Council will be held on Wednesday 21st January 2004 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.