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MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 16TH JUNE 2004, COMMENCING AT 7.45 P.M.

 

PRESENT:

 

Chairman: Councillor T.W. Bowman;

 

Vice-Chairman: Councillor Mrs I. Machin;

 

Councillors: W. Feldon, Ms J. Morrison, N. Morrison and Mrs S. Rouse;

 

Clerk and Treasurer: Paula M. Hall;

 

1 Resident of Ingleby Barwick.

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Ward Councillor Mrs J. Beaumont.

 

23. PUBLIC PARTICIPATION.

 

Copse Lane, Ingleby Barwick.

The resident attending the meeting expressed concerns regarding the increased number of parents parking on Copse Lane due to the further restrictions to parking on the roads around Whinstone Primary School.  The cars are restricting visibility at the footpath/cycleway crossing and thereby increasing the risk of an accident. 

The resident noted and circulated correspondence on the matter from MP Dari Taylor who has raised the matter with Stockton-on-Tees Borough Council (S.B.C.).

The correspondence to be copied for the Parish Council’s file and the matter to be included in the discussion on traffic calming later in the meeting.

 

24. CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following items on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 11                -  Ingleby Barwick Community Hall

Item No. 14(d)   -  Ingleby Barwick Community Hall Accounts

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above items.

 

Chairman…………………………..

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Councillor W. Feldon declared a personal/prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 11                -  Ingleby Barwick Community Hall

Item No. 14(d)   -  Ingleby Barwick Community Hall Accounts

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above items.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 11                -  Ingleby Barwick Community Hall

Item No. 14(d)   -  Ingleby Barwick Community Hall Accounts

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above items.

 

Councillor N. Morrison declared a personal/prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 11                -  Ingleby Barwick Community Hall

Item No. 14(d)   -  Ingleby Barwick Community Hall Accounts

 

Councillor N. Morrison stated that he has been granted a dispensation to speak and vote on the above items.

 

Councillor Miss J. Morrison declared a personal/prejudicial interest in relation to the following items on the Agenda, as she is the daughter of Councillor N. Morrison:

 

Item No. 11                -  Ingleby Barwick Community Hall

Item No. 14(d)   -  Ingleby Barwick Community Hall Accounts

 

Councillor Miss J. Morrison stated that he has been granted a dispensation to speak and vote on the above items.

 

 

 

 

Chairman…………………………..

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Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents Ingleby Barwick Over 50’s Group on the Community Hall’s Management Committee and is Secretary:

 

Item No. 11                -  Ingleby Barwick Community Hall

Item No. 14(d)   -  Ingleby Barwick Community Hall Accounts

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above items.

 

25. INGLEBY BARWICK COMMUNITY WARDENS.

It was noted that there has been a lot of positive feedback on the Ingleby Barwick Community Warden Service.

The Wardens have now collected the cycles and safety equipment, kindly donated by Ingleby Insider and Bannatyne’s Health Club.  An article and picture of the Wardens with their cycles is to appear in Ingleby Insider’s summer edition.

The cycles are stored at Stockton Security Centre and transported to Ingleby Barwick on the minibus with the Wardens, on a daily basis.

It was noted that following the resignation of one of the Wardens, Mark Cotterill is the new member of the Ingleby Barwick team.

 

26.  MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 27TH MAY 2004.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Annual Meeting of Ingleby Barwick Parish Council held on 27th May 2004, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

27. MATTERS ARISING FROM THE MINUTES OF THE MEETING ON 27TH MAY 2004.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

No matters were raised.

                                                                                   

(b) Item 29 2003/2004 S.B.C. Friends of Local Nature Reserve Group.

It was noted that Councillors T.W. Bowman, Mrs I. Machin, Mrs S. Rouse and the Clerk will be representing the Parish Council at the LNR’s launch event which has been arranged to take place on Tuesday 29th June 2004, at Preston Hall, commencing at 10 am, which will include a guided walk at Quarry Woods.

 

 

Chairman…………………………..

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(c) Item 63(w) 2003/2004 Ingleby Barwick Post Office.

No further information.

 

(d) Item 145 2003/2004 Primary Education in Ingleby Barwick.

No further information.

 

(e) Item 169 2003/2004 All Saints Secondary School, Provision of Youth Facilities/Centre.

No further information.

 

(f) Item 203 2003/2004 Stockton-on-Tees Borough Council, Review of Parish Boundaries.

The Clerk informed that she has been informed by S.B.C. that the Parish Council elections will take place in 2007.

 

(g) Item 214 2003/2004 St. Francis of Assisi CofE Primary School, Lowfields Avenue, Ingleby Barwick – Portable Building Used as Day Care Nursery.

It was noted that an alternative location for the building within the school grounds might be a possibility.

 

(h) Item 222 2003/2004 Stockton-on-Tees Urban Capacity Study.

A copy of the Stockton Urban Capacity Study is awaited.

 

(i) Item 7 2004/2005 CCTV Camera, Beckfields Shopping Centre, Ingleby Barwick.

 

RESOLVED that the Clerk arrange a site meeting with Visual Security Systems and the Police, which is to be attended by Councillors T.W. Bowman and Mrs I. Machin.

Ward Councillor Mrs J. Beaumont to also be invited to attend.

 

(j) Item 10 2004/2005 Cornhill Insurance Policy                    

The Clerk informed that the insurance policy has been renewed and the amount payable of £723.30 by the Community Hall Management Committee for the buildings insurance has been received.

 

(k) Item 12 2004/2005 Traffic Issues, Ingleby Barwick.

Discussion took place with regard to the history of Stage 4 of the South Stockton Link Road (Thornaby Bypass). 

The Parish Council will consider this matter, when the Stockton-on-Tees Local Plan is reviewed.

 

 

Chairman…………………………..

 

 

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28. PARISH COUNCIL LIAISON FORUM, THURSDAY 17TH JUNE 2004 AT 7.00 P.M.

It was noted that Councillors T.W. Bowman, Mrs I. Machin and W.Feldon are to represent the Parish Council at the Parish Council Liaison Forum.

 

29. STOCKTON-ON-TEES BOROUGH COUNCIL, STOCKTON-ON-TEES LOCAL PLAN – REVISED DEPOSIT DRAFT TO ALTERATION NO.1 TO THE ADOPTED STOCKTON-ON-TEES LOCAL PLAN.

The Clerk noted that she has circulated the document to Parish Council members for comments. 

Any comments are to be forward to S.B.C. by 13th July 2004.

 

30. INGLEBY BARWICK ROMAN VILLA SITE.

It was noted that Nature’s World at Acklam are looking favourably at the possibility of including the Ingleby Barwick Roman Villa site in the models they have constructed of the area along the River Tees.

 

31. INGLEBY BARWICK GARDEN COMPETITION 2004.

It was noted that Peter Barratts Garden Centre is sponsoring the competition.

The closing date for entries is Friday 16th July 2004, judging is to take place on Sunday 25th July 2004 by Richard Arkley from the Garden Centre, who will be accompanied by two Parish Councillors.

The presentation ceremony is to take place at Peter Barratts, the date of which is to be finalised.

 

32. INGLEBY BARWICK COMMUNITY HALL.

The Clerk noted that she has received reports from the local Police regarding the children/youths attending the Thursday/Friday night Youth Club, playing ball games in the vicinity of the Community Hall building and car park.

 

RESOLVED that the Clerk send the leaders running the Youth Club a letter noting that the Parish Council and Community Hall Management Committee have spent a considerable amount of money carrying out repairs due to vandalism to the building, which have included replacement doors and windows.

It is the responsibility of all ‘user groups’ to ensure that the building is kept in good order whilst in their use.

The Parish Council would therefore be grateful if they would ensure that no ball games are played in the vicinity of the building or car park, whilst the youth club is in progress.

Also, the Parish Council has concerns regarding the youths attending the club being allowed to go in and out of the building whilst the youth club session is on.  The youth club leaders should ensure that youths outside of the building are under supervision, which is their responsibility.

 

 

Chairman…………………………..

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33. INGLEBY BARWICK PARISH COUNCIL OFFICE/MEETING ACCOMMODATION.

 

It was noted that the Parish Council are currently paying in the region of £3,500 per annum for use of an office in Barwick Lodge, as well as the costs incurred for use of St. Francis of Assisi Church Centre for Parish Council meetings.

It was suggested that consideration be given to the cost effectiveness of building an office/meeting room accommodation at the Community Hall and also, the possibility of the Parish Council approaching Persimmon Homes for financial assistance/support.

 

RESOLVED that a working group be set up comprising Councillors T.W. Bowman, Mrs I. Machin, Mrs S. Rouse and possibly Mrs P. Stainthorpe from the Community Hall Management Committee to prepare a presentation on what the proposals are for the Community Hall etc, for discussion at the Parish Council meeting in September 2004.

 

RESOLVED that Peter Jordan from Persimmon Homes be invited to attend the Parish Council meeting in October 2004 to discuss progress with development in Ingleby Barwick and also the Community Hall proposals.

 

34. INGLEBY BARWICK COAT OF ARMS.

 

The Clerk noted the letter from The College of Arms in London, regarding the protocol for use of Ingleby Barwick Coat of Arms, which she had circulated to Parish Council members for their information, with the Agenda for this meeting.

 

It was noted that the Parish Council had received a request from Councillor Feldon, for permission for his wife to include the Coat of Arms in a tapestry, to be incorporated on the Bishop’s chair/kneeler at St. Francis of Assisi Church, Ingleby Barwick.  Councillor Feldon outlined the proposal in more detail.

 

It was noted that it is perfectly in order for the Parish Council to give permission for the Coat of Arms to be displayed accordingly.

It was suggested that the Parish Council could be involved in the presentation to the Church.

 

RESOLVED that permission be given for use of the Coat of Arms on the Bishop’s chair/kneeler and that the Parish Council makes a contribution towards the cost of the tapestry, which is to be agreed at a later date when costings are available.

 

 

 

 

Chairman…………………………..

 

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35.  FINANCE:

 

(a) Parish Council’s Accounts for the Year Ending 31st March 2004.

The year-end Accounts for the financial year 2003/2004, where laid before the Parish Council for approval.  The balance at the 31st March 2004 is £ 38,427.84.           

 

RESOLVED that the Accounts be approved and were signed by the Chairman of the Parish Council accordingly.

 

(b) Parish Council Current Balance Sheet.

The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, showing a balance of £ 109,482.81 a copy of which is held on the Parish Council file.

 

(c) Accounts for Payment.

The following Accounts were approved for payment, at the meeting:

 

Paula M. Hall – Remuneration June 2004;

            Paula M. Hall - Tax and N.I. Contribution June 2004;

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (June 2004)                                                   £        14.99   

                                                                                   

Use of Church Centre for P.C. Meetings

May 2004                                                                                                       £        72.00         

 

Ardent Financial Services – Parish Council office costs

for June 2004                                                                                                £       211.00

(excludes running costs i.e. gas/electric)

 

Discount Computers, Printer                                                             £         79.00

 

SLCC ‘The Clerks’ Manual                                                                                    £         24.00

 

Stockton-on Tees Borough Council – Invoice for Toddlers

Play Area Improvement Works, Inc. Teen Shelter                          £   12,997.59

 

N.E.R.E.O. Training Course 26/3/04                                                           £          58.16                                                                         

N.E.R.E.O. Training Course 18/5/04                                                           £          29.96

 

 

Chairman………………………….

 

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(d) Ingleby Barwick Community Hall Accounts.

The Clerk circulated the Treasurers report dated 28th May 2004.

 

36. COMMUNITY FACILITIES.

 

(a) Traffic Calming.

 

It was noted that the 40 mph roundels along Ingleby Way and Barwick Way requested by the Parish Council, are now in place and also, the school zone signs on Blair Avenue include speed indicator signs.

 

RESOLVED that the Clerk invite Steve Lumb, Community Engineer S.B.C. to attend the next meeting of the Parish Council to be held on 21st July 2004, to discuss the following items which have been raised previously with S.B.C. and any other relevant matters:

 

-                     Copse Lane, traffic calming;

-                     Beckfields Avenue, traffic calming;

-                     30 mph road markings on roundels at the ‘Village Gateways’ – update required;

-                     Speed indicator signs, availability of.

 

(b) Play Facilities.

 

It was noted that the graffiti on the play equipment at the toddlers play area adjacent to Safeway, has been included on the list of items for discussion at the Parish Liaison Forum on 17th June 2004.

 

(c) Football Pitches.

 

No further information.

 

37.  PLANNING APPLICATIONS.

 

Planning Schedule.

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

 

Chairman…………………………..

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Proposed 20m High Telecommunications Tower with 6 no. Antennae, Associated Equipment and Fenced Compound, Thornaby Transco Depot, Thornaby Road.

The Clerk informed that notification has been received from S.B.C. of the Planning Committee meeting on 23rd June 2004 in Stockton Central Library starting at 1.30 pm, where the above application will be considered.

S.B.C. have written to all supporters/objectors inviting them to address the Committee

if wished.

 

38.  REPORTS OF ATTENDANCES AT COMMITTEES.

 

(a) Community Hall Management Committee.

It was noted that more members are required on the Community Hall Management Committee, which meets once a month at present.

The position of Chairperson is currently vacant and the Committee is pursuing the matter.

 

39.  COMMUNITY COMMUNICATION.

 

RESOLVED that the Clerk prepare an article for publication in the summer edition of Ingleby Insider, which is to include a bullet point list of the schemes which the Parish Council has initiated/been involved with.  The Clerk to liaise with the Chair and Vice-Chair of the Parish Council.

 

RESOLVED that the Parish Council produces an information article for each edition of Ingleby Insider.

 

RESOLVED that the Clerk contact Gossip magazine with regard to submitting information to the magazine, as and when required.

 

40. CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Lexis Nexis UK – Information on Local Government ‘Titles’.

 

(b) The Ramblers Association – Receipt of the following:

 

                        -            Footpaths Week 2004, Guidance;

-                     ‘Walk’ Issue No.3 Summer 2004;

-                     ‘Outdoors’ Magazine Spring/Summer 2004.

 

(c) Shaw and Sons Limited – Information Mailing on Books, Forms and Records.

 

 

 

Chairman……………………………

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(d) County Durham and Cleveland County Training Partnership – Receipt of information on the following training events:

 

-                     Partnership Funding & Obtaining Grants, Half Day Event to be held in County Hall Durham on Wednesday 8th September 2004 from 5.00 pm till 8.00 pm.

 

-                     Partnership Funding & Obtaining Grants, Half Day Event to be held in Horden Parish Council Conference Room on Thursday 9th September 2004 from 5.00 pm till 8.00 pm.

 

-                     Partnership Funding & Obtaining Grants, Half Day Event to be held at Guisborough Town Council on Thursday 23rd September 2004 from 5.00 pm till 8.00 pm.

 

(e) Stockton-on-Tees Borough Council, Parish Council Liaison Forum Thursday 17th June 2004 at 7.00 pm, Council Chamber, Town Hall, High Street, Stockton-on-Tees – Receipt of Agenda for the meeting and the minutes of the meeting held on 22nd April 2004. 

 

(f) Stockton-on-Tees Borough Council, Stockton-on-Tees Local Plan – Receipt of a complimentary copy of the Revised Deposit Draft to Alteration No.1 to the adopted Stockton-on-Tees Local Plan.

 

(g) Allianz Cornhill Insurance – Receipt of insurance claim payment of £1,695.00 in respect of Ingleby Barwick Community Hall Doors.

 

(h) Ingleby Barwick Community Hall – Receipt of a cheque for the sum of £723.30, in respect of the buildings insurance premium for the Community Hall.

 

(i) Ingleby Barwick Community Hall – Receipt of Treasurers Report dated 28th May 2004.                         

 

(j) Stockton-on-Tees Borough Council, Minutes – Receipt of Minute Nos. 112 – 189, May/June 2004.

 

(k) Stockton-on-Tees Borough Council, Invoice – Receipt of Invoice No. 902677 for the sum of £12,997.59, in respect of the improvement works to the existing toddlers play area.

 

(l) The College of Arms London, Ingleby Barwick Coat of Arms – Receipt of letter regarding the protocol for use of the arms.

 

Chairman…………………………..

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(m) Stockton-on-Tees Borough Council , ‘Care For Your Area Awards 2004’ – Receipt of letter informing that the second annual Care for Your Area Awards Ceremony is to be held at Preston Hall, Stockton on Monday 5th July 2004, to celebrate the achievements of Individuals, Groups, Businesses or Schools who make a contribution in order to make Stockton a cleaner place to live, work or visit.

The Council’s Care For Your Area Team work hard to improve the condition of the environment although it is also important to recognise those individuals, groups, schools or businesses who also play an important part in this process.

Nominations can be received for something as small as picking up litter from the street to arranging largescale local litter picking events or even by adding a splash of colour through decorative displays, in the case of businesses.

The deadline for nominations is Friday 25th June 2004.

 

RESOLVED that the Parish Council nominate the representatives from the Ingleby Community Church that organised the Ingleby Barwick ‘Clean up Day’, also the five schools in Ingleby Barwick and Ingleby Barwick Scout and Guide groups that were involved in the Bulb Planting project. 

 

RESOLVED that the Chairman represent the Parish Council at the ceremony.

 

 

DATE OF NEXT MEETING.

 

The next meeting of Ingleby Barwick Parish Council will be held on Wednesday 21st July 2004 commencing at 7.45 p.m. in St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick.

 

 

 

 

 

 

Chairman……………………………..                  Clerk……………………………..

 

 

 

 

Date………………………..                                              Date………………………

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

 

 MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 16TH JUNE 2004

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL