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MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 16TH APRIL 2003, COMMENCING AT 7.00 P.M.
Chairman: Councillor T.W. Bowman;
Councillors: W. Feldon, Mrs I. Machin and Mrs S. Rouse;
Ward Councillor: Mrs J. Beaumont;
Clerk and Treasurer: Paula M. Hall;
Mr Andrew Noon, InglebyBarwick.com website;
Mr Robert Walker, InglebyBarwick.com website.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from or on behalf of Councillor P. Mallon.
150. PUBLIC PARTICIPATION.
No public present at the meeting.
151. MINUTES OF INGLEBY BARWICK PARISH COUNCIL MEETING HELD ON 19TH MARCH 2003.
The Minutes of the Meeting of Ingleby Barwick Parish Council held on 19th March 2003, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.
152. CODE OF CONDUCT – DECLARATION OF INTERESTS.
No declarations of interest were received.
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153. INGLEBYBARWICK WEBSITE.
The Chairman introduced Mr Andrew Noon and Mr Robert Walker who run the Ingleby Barwick website.
It was noted that the website is intended for the use of the Community of Ingleby Barwick and any involvement by Community groups is much appreciated.
The site can be used to advertise any relevant information and events with regard to Ingleby Barwick.
There is also a discussion forum, where subjects/points can be raised.
Any notices placed on the noticeboard would be left as long as possible, up to about a year and would then be archived.
It is intended that the Parish Council put the minutes of their meetings on the website, once approved. Any other relevant information would also be forward to the website as and when required.
The Chairman thanked Mr Noon and Mr Walker for their attendance.
154. MATTERS ARISING FROM THE MINUTES OF THE MEETING ON 19TH MARCH 2003.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
The Clerk noted that she has reported the pothole in Greenside car park to Six Continents Brewery for the appropriate remedial works to be carried out.
Councillor Mrs Beaumont informed that she had recently undertaken a ’Walking the Ward’ exercise with S.B.C. Officers. It was noted that problems have been highlighted at the rear of the Beckfields shopping area and the Myton Park shopping area.
The beck, which runs along Barwick Lane at the back of Bannatyne’s towards the Veterinary surgery, needs cleaning and is causing concern due to standing water etc.
(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.
No further information.
(c) Item 14 2002/2003 Ingleby Barwick Parish Council – Badge of Office For Chairman.
The Clerk noted that she is awaiting delivery.
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(e) Item 59 2002/2003 School Travel Plans.
Councillor Mrs Machin informed that as part of the School Travel Plan Scheme, money has been allocated to finance a toucan crossing at Blair Avenue/Lamb Lane, Ingleby Barwick. However, it was disappointing to hear that there would be no crossing at Barwick Way, Ingleby Barwick.
Councillor Mrs Beaumont informed that S.B.C. are currently looking at the pedestrian routes to school for All Saints Secondary School and Myton Park Primary School.
Councillor Mrs Beaumont informed that she is progressing the matter.
(g) Item 112 2002/2003 Police Information.
Councillor Mrs Beaumont noted that the Community Beat Team and Response Team shift patterns had now started, however due to the work pattern, Ingleby Barwick would not be getting the four beat officers as originally envisaged.
It was noted that the new role is to be ‘around’ and ‘seen’.
(h) Item 115 (e) 2002/2003 Independent Internal Audits.
It is noted that four councils/clerks are willing to take part in this initiative.
Fees for participating Clerks should be the highest of the four willing to carry this out.
It is recommended that two internal audits be carried out per year and suggest May and November, but with some flexibility.
It is suggested that the approach to internal auditing be based on the NALC/SLCC Practitioner’s Guide shown in Appendix 5.
It is further suggested that a written report needs to be made by the Clerk carrying out the audit, direct to the Chairman of the Council whose accounts were being audited – whether anything to report or not – it needs to be documented direct to Council chairperson.
It is suggested that for this year, the internal audits be carried out as follows:
Paul Joiner (Preston PC) – does Wolviston PC;
Linda Roberts (Wolviston PC) – does Egglescliffe PC;
Paula Hall (Ingleby Barwick PC) – does Preston PC;
Helen Rennison (Egglescliffe PC) – does Ingleby Barwick PC.
There will be differences in the time needed to carryout the task for large and smaller councils, but as we will be rotating yearly, this will change accordingly.
An invoice for payment to be sent with the report.
(i) Item 116 2002/2003 Community Wardens.
No further information.
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(j) Item128 2002/2003 Ingleby Barwick Community Hall – Request For The Provision Of A Disabled Car Parking Space In The Car Park At The Community Hall And A Dog Fouling Bin.
The Clerk noted that she has informed Mrs Pauline Stainthorpe, Chair of the Community Hall Management Committee of the verbal quotation received from a company called Unishield, for marking out a disabled car parking space at the Community Hall.
Mrs Stainthorpe is arranging for the company to carry out the work accordingly.
(k) Item 137 2002/2003 Ingleby Barwick Community Hall – Extension Proposals.
(l) Item 138 2002/2003 Thornwood Avenue, Ingleby Barwick – ‘Kissing’ Gate.
The Clerk noted that she has reported the issues raised to S.B.C. for appropriate action.
(m) Item 144 2002/2003 Powercare Electrical Services, Ingleby Barwick CCTV System.
The Clerk informed that she has responded to Powercare Electrical Services on behalf of the Parish Council, informing that the costs involved are far too expensive and the Parish Council are not in a position at present to get involved in such a scheme.
(a) Ingleby Barwick Parish Council Current Balance Sheet.
The Clerk/Treasurer informed that she is currently preparing the end of year accounts. The Parish Council's current balance is £58,432.65, which does not include the precept of £42,000 for 2003/2004.
(b) Accounts for Payment.
The following Accounts were approved for payment:
Paula M. Hall – Remuneration April 2003
Paula M. Hall - Tax and N.I. Contribution April 2003
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Use of Church Centre for P.C. Meetings
March 2003 £ 45.00
Paula M. Hall – Reimbursement of Expenses/Administration Costs:
Internet Charges (April 03) £ 14.99
The Ramblers’ Association – Receipt of Membership renewal £ 20.00
One Voice Tees Valley – Membership Renewal 2003/2004 £ 25.00
S.B.C. Tree Planting £1,000.00
RESOLVED that the Clerk purchase a copy of ‘Local Council
Administration’ 6th Edition by Charles Arnold-Baker £ 38.50
(c) Ingleby Barwick Community Hall Accounts.
The end of year accounts are currently being prepared.
156. CLERKS CONTRACT OF EMPLOYMENT.
The Clerk circulated a copy of her updated ‘Contract of Employment’.
RESOLVED that the Contract be approved and signed by the Chairman and Clerk accordingly.
157. EGGLESCLIFFE PARISH COUNCIL – INVITATION TO ANNUAL PARISH MEETING & CHAIRMAN’S SOCIAL EVENING.
The Clerk noted receipt of an invitation to Egglescliffe Annual Parish Meeting & Chairman’s Social Evening on Thursday 24th April 2003, at 7.00 p.m. in Egglescliffe Community Centre on Durham Lane. Guest Speakers include Inspector Colin White who will be explaining about the new Police Community Support Officers assigned to the area and Stockton Borough Council’s Colin Dunn who will be giving a brief presentation on the Warm Zone initiative which is being carried out in partnership with Transco.
RESOLVED that the evening be attended by Councillors T.W. Bowman, W. Feldon, Mrs I. Machin, Mrs S. Rouse and the Clerk Paula Hall.
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158. THE BOUNDARY COMMITTEE FOR ENGLAND, REVIEW OF ELECTORAL ARRANGEMENTS IN STOCKTON-ON-TEES BOROUGH COUNCIL: FINAL RECOMMENDATIONS.
The Clerk circulated the relevant information from the final recommendations, with regard to Ingleby Barwick.
It was noted that the Electoral Commission is to decide whether to endorse the recommendations, with or without modification, by means of an Order before 29th April 2003.
159. THE COUNTRYSIDE AGENCY, COUNTRYSIDE AND RIGHTS OF WAY ACT 2000, DRAFT MAP INFORMATION FOR PARISH COUNCILS.
The Clerk noted that the Countryside and Rights of Way Act 2000 means that the public will have a new right to walk and remain on certain types of land for the purposes of outdoor recreation.
The Countryside Agency has been given the task of identifying and producing maps of open country.
A map of Ingleby Barwick has been enclosed, comments requested by 13th June 2003.
RESOLVED that the information be circulated to the Planning Group of the newly elected Parish Council, following the elections on 1st May 2003.
160. PARISH COUNCIL INSURANCE POLICY.
The Clerk noted receipt of the Insurance Policy renewal information from Allianz Cornhill, which is due on 1st June 2003, for the sum of £1808.94.
The Clerk noted that the property damage cover for Ingleby Barwick Community Hall provides for the sum of £232,394.54.
It was agreed at the meeting that this figure was adequate.
RESOLVED that the Clerk obtain an alternative quotation from Zurich Municipal Insurance Company.
161. STOCKTON-ON-TEES BOROUGH COUNCIL, WHINSTONE PRIMARY SCHOOL WAITING RESTRICTIONS.
The Clerk noted receipt of information from S.B.C., which is being sent to the residents of Ingleby Barwick who may be affected by the Council’s proposals to introduce school time waiting restrictions. The Cabinet Member for Development and Regeneration has requested that the Parish Council also be consulted.
RESOLVED that the Clerk respond to S.B.C. noting that the Parish Council would like to see the proposals implemented as quickly as possible and enforced.
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162. COMMUNITY FACILITIES.
(a) Seats/Bins, Ingleby Barwick.
It was noted that the dog fouling bin sited at Haresfield Way adjacent to Ingleby Barwick Community Hall has gone missing.
RESOLVED that the Clerk contact S.B.C. accordingly.
The Clerk noted that she has spoken to Mr Les Cook at S.B.C. who has informed that if the Parish Council can find a roundabout suitable, there could be a possibility of some planted tubs. Alternatively if there are any locations for some planted beds (October planting), these could also be considered.
RESOLVED that the Clerk ask Mr Cook to consider the roundabout on Ingleby Way adjacent to Barwick Lodge for planted tubs, also the other roundabouts in Ingleby Barwick and the grass verges at the entrances into the development for planted beds.
(c) Planting of Broad Leaf Trees, Ingleby Barwick.
The Clerk noted that the tree planting works are complete and the £1,000.00 contribution from the Parish Council has been forward to S.B.C.
It was noted that two trees have been vandalised at Beckfields green.
RESOLVED that the matter be reported to S.B.C.
(d) Play Facilities.
No further information.
RESOLVED that the Clerk progress the matter of a seat and the possibility of a stronger litterbin being provided with a lid, at the location, with S.B.C.
(e) Football Pitches.
Councillor Mrs I. Machin noted that she has arranged a meeting for 26th April 2003, with Mr Kevin McAuley S.B.C. and T.I.B.S. to discuss grant applications etc.
It was noted that Mr D. Scott would be buying the land at Thornaby Road, which he will then lease to Thornaby and Ingleby Barwick Football Club.
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163. PLANNING APPLICATIONS.
(a) Planning Schedule.
The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
Councillor Mrs J. Beaumont indicated any further decisions, which have been made on the list of planning applications.
164. REPORTS OF ATTENDANCES AT COMMITTEES.
(a) Community Hall Management Committee.
It was noted that an alternative quote for the gardening contract at the Community Hall is being sought.
Due to the heavy usage of the Hall, the floor is in need of maintenance, for which again quotes are being sought.
The continued problems with lack of storage space were highlighted.
(b) Temporary Governing Body - Proposed Myton Park Community Primary School, Ingleby Barwick.
Councillor Bowman informed that the School Clerk is due to start in June 2003.
The Deputy Head will take up their appointment from September 2003.
(c) Temporary Governing Body - St. Francis of Assisi Primary School, Ingleby Barwick.
Councillor Mrs Rouse noted that the school is flourishing well, the children have settled in well and look to be very happy.
Work on the grounds is continuing and they are beginning to look a lot straighter.
165. COMMUNITY COMMUNICATION.
The Clerk noted that she has been informed by Dorothy Clennett, Gossip magazine that the cost of a regular half page quarterly slop in the magazine would cost between £50-£75 plus VAT, this is a reduced rate as she would normally charge around £165 plus VAT.
166. CLERK’S REPORT AND CORRESPONDENCE.
(a) Inland Revenue – Employer’s Pack 2003.
(b) Thornaby and Ingleby Barwick Football Club – Correspondence regarding Thornaby Road Development.
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(c) Egglesclife Parish Council – Receipt of invitation to their Annual Parish Meeting & Chairman’s Social Evening on Thursday 24th April 2003.
(d) Society of Local Council Clerks – Receipt of invitation to meeting to be held on 16th April 2003 at 11.00 a.m. to 2.00 p.m. at the Spennymoor Town Hall to discuss setting up a local branch in Cleveland/Durham.
(e) Egglescliffe Parish Council – Receipt of information on Independent Internal Audits.
(f) The Ramblers’ Association – Receipt of Membership renewal.
(g) One Voice Tees Valley – Receipt of the following:
- Tees Valley Briefing April 2003;
- Membership Renewal 2003/2004.
(h) NALC – Receipt of Policy Update ‘ The Accounts and Audit Regulations 2003 – Explanatory Note.
(i) Stockton-On-Tees Borough Council – Receipt of the following:
- Parish Elections, 1st May 2003, Statement of Persons Nominated;
- Minutes January - March 2003.
(j) DEFRA – Receipt of letter on ‘The QUALITY Town and Parish Council Initiative.
(k) St. Francis of Assisi Church Centre – Receipt of invoice for use of the meeting room for the Parish Council meetings held in March 2003, for the sum of £45.00.
(l) CLCA – Request for confirmation that the Parish Council wants to continue with its direct mail copy of the publication ‘Local Council Review’ for 2003/2004.
(m) Shaw & Sons Limited – information mailing on printing and stationery.
(n) Middlesbrough Council – Letter of Invitation to ‘Greening the City’, A regional Stakeholder Dialogue on Cleaning Traffic in Towns, Middlesbrough 13th May 2003.
(o) The Alter Journal ‘Driving the Green Agenda’ – Receipt of Mailing.
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(p) Stockton-On-Tees Borough Council, Whinstone Primary School Waiting Restrictions – Receipt of consultation information.
(q) Stockton-On-Tees Borough Council, New Green Waste Recycling Scheme – Receipt of Mailing.
(r) The Boundary Committee for England, Review of Electoral Arrangements in Stockton-On-Tees Borough Council: Final Recommendations – Receipt of document.
(s) The Countryside Agency, Countryside and Rights of Way Act 2000, Draft Map Information for Parish Councils – Receipt of Consultation Information.
(t) Allianz Cornhill – Receipt of Policy Renewal Information due on 1st June 2003, for the sum of £1808.94.
DATE OF NEXT MEETINGS.
The Clerk noted that the Statutory Annual Meeting in an election year shall be held on the Wednesday next following the fourth day after the ordinary day of elections to the Council, this being 7th May 2003.
The Annual General Meeting of Ingleby Barwick Parish Council will be held on Wednesday 7th May 2003 at 7.00 p.m. in St. Francis of Assisi Church Centre - Meeting Room, Barwick Way, Ingleby Barwick.
Ingleby Barwick Annual Parish Meeting will be held on Wednesday 21st May 2003 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.