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MINUTES OF MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 15TH OCTOBER 2003, COMMENCING AT 7.00 P.M.
Chairman: Councillor T.W. Bowman;
Vice-Chairman: Councillor Mrs I. Machin;
Councillors: Ms J. Morrison, Mrs S. Rouse and D. Scott;
Ward Councillor: Mrs J. Beaumont;
Clerk and Treasurer: Paula M. Hall;
Inspector Ian Coates, Thornaby Police Station;
Sergeant David Hill, Thornaby Police Station.
1 Resident of Ingleby Barwick.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from Councillors W. Feldon, N. Morrison and R. Patterson.
108. PUBLIC PARTICIPATION.
The resident present at the meeting noted the CCTV proposals outlined on Ingleby Barwick website.
It was noted that Myton Way opens on 16th October 2003 and concerns were raised in respect of the proposed closing of Lowfields Avenue.
Concerns were also raised regarding traffic speeding in Ingleby Barwick.
109. CODE OF CONDUCT – DECLARATION OF INTERESTS.
No declarations of interest were declared.
110. SECTOR POLICING, INGLEBY BARWICK .
The Chairman introduced Inspector Coates and Sergeant Hill.
Sergeant Hill informed that the new sector policing came into force on 6th October 2003. It was noted that three full time officers and one part time officer now cover Ingleby Barwick.
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There are two Sergeants and 16 Police Officers covering the Yarm and Thornaby Areas.
It was highlighted that all incidences of crime should be reported and people should be encouraged to ring (01642) 326326 in order that all calls are logged. It was noted that a response is not always possible, however the Police will inform if they are not able to attend.
Response Officers are on duty 24 hours a day and Community Policing teams are additional to this.
Sergeant Hill noted the concerns raised regarding the anti-social behaviour problems being experienced in Ingleby Barwick, particularly on a Friday and Saturday night. Ingleby Barwick Community Hall, Beckfields shopping area, the area around Safeway and the pedestrian underpasses are all locations experiencing increasing incidence of vandalism and anti-social behaviour.
It was noted that the Parish Council have provided Community Wardens at Ingleby Barwick Community Hall over recent weeks to deter vandals and it is very frustrating for the Hall’s Management Committee to deal with the continuing problems.
Ingleby Barwick currently has a low crime rate and the importance of police presence to help maintain this is essential.
It was again highlighted, the importance of reporting crime to assist the police in strategic intelligence policing.
The proposals for a new youth centre in Ingleby Barwick were noted and the work being carried out at the ‘Youthie’ in Thornaby was discussed.
Anti-social behaviour contracts and Anti-social behaviour orders were outlined and the procedures followed for their implementation.
The large number of youths in Ingleby Barwick was highlighted and the suggestion raised as to the possibility of organising transport for them to local venues.
Feedback on the outcome of the recent breakin at Ingleby Barwick Community Hall was requested from the police officers present.
Security measures at the Community Hall were discussed and possible options for improvement .
The need for heavy police presence in Ingleby Barwick to sort out the current problems, was reiterated.
Inspector Coates and Sergeant Hill were thanked for their attendance.
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111. MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 17TH SEPTEMBER 2003 AND MINUTES OF THE SPECIAL MEETINGS HELD ON 24TH SEPTEMBER 2003 AND 8TH OCTOBER 2003.
The Minutes of the Meeting of Ingleby Barwick Parish Council held on 17th September 2003 and Minutes of the Special Meetings held on 24th September 2003 and 8th October 2003, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.
112. MATTERS ARISING FROM THE MINUTES OF THE MEETINGS ON 17TH SEPTEMBER, 24TH SEPTEMBER AND 8TH OCTOBER 2003.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
The Clerk noted receipt of a letter from Mitchells and Butlers informing that they have instructed their maintenance contractor to deal with the loose coping stones on the wall, adjacent to Thorington Gardens.
The Clerk reported that she has sent a letter to Mitchells and Butlers regarding the litter problems and maintenance requirements at the Beckfields shopping area.
No reply to date.
Councillor Mrs Machin informed that she has also sent a letter to Mitchells and Butlers regarding the lack of maintenance etc at Beckfields shopping area.
It was noted that the lights under the canopy fronting the shops at Beckfields, do not come on at night.
RESOLVED that the Clerk progress the lighting issue with whoever is responsible, in order to have them switched on at night.
(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.
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It was noted that an outline planning application to provide youth/nursery provision in Ingleby Barwick has been received by S.B.C.
The Plans were discussed by the Parish Council and the following comments raised:
The name ‘community centre’ needs altering, as it is understood that the building is to be a dedicated ‘youth centre’.
In view of the problems being experienced at the Community Hall on Haresfield Way, will the Police Architects be involved with the design layout in respect of crime prevention measures?
The layout of the site needs careful consideration with regard to the position of the car park and buildings.
Will the buildings have security camera’s/shutters?
The design of the car park needs to deter the playing of ball games.
Concerns are raised with regard to the amount of traffic, which will be generated from the proposal, at the end of Myton Way.
RESOLVED that the Clerk forward the comments to S.B.C. accordingly.
(d) Item 29 2003/2004 Ingleby Wood/Thornaby Plantation and S.B.C. Wildspace Group.
Councillor Mrs Machin noted that the Wildspace group has been named ‘Friends of Local Nature Reserves’ and the constitution has now been adopted.
The group met on 14th October 2003 and the next meeting is scheduled to take place in January 2004.
The plan showing the proposed layout and wording for Barwick Pond information board was discussed.
RESOLVED that the Clerk confirm to S.B.C. that the Parish Council have no comments to make on the proposed information board, however they would like to see Ingleby Barwick Coat of Arms included in the logo section.
It was noted that S.B.C. have now cleared the paths through Ingleby Wood, however S.B.C. are dealing with the problem to the rear of Thorington Gardens, where residents have cleared areas of vegetation.
(e) Item 55 2003/2004 Ingleby Barwick Community Hall – Community Wardens.
The Clerk noted that at the special Parish Council meeting on 8th October 2003, she was asked to progress the employment of security wardens at the Community Hall, for a Friday and Saturday night, from the weekend commencing Friday 10th October 2003.
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In view of the short deadline to make appropriate arrangements and following advice from CLCA, the Clerk agreed with the Chairman and Vice Chairman of the Parish Council that S.B.C. Community Wardens be employed on a trial basis.
The Community Wardens started on Friday 10th October 2003, and worked 10pm till 1am, for both Friday and Saturday night.
RESOLVED that in view of the problems currently being experienced at the Community Hall, the hours of cover for the Community Wardens be increased, to start at 9 pm and finish at 3 am, for the forthcoming Friday and Saturday.
RESOLVED that the Clerk continue to liaise with the Chairman and Vice-Chairman, as agreed, with regard to the arrangements for the Community Wardens on a Friday and Saturday night, covering the Community Hall. It was noted that approval has been given to spend £1,000, on the Community Wardens, which will then be reviewed by the Parish Council.
(f) Item 63(w) 2003/2004 Ingleby Barwick Post Office.
The Clerk noted receipt of a letter responding to the Parish Councils request to increase the present size of the post office in Ingleby Barwick. It is noted that the retail line manager in charge of counter services for the office is to speak to T & S Stores who own the franchise of the office to consider the options.
(g) Item 74 2003/2004 Public Participation – Pumping Station, Barberry Close, Ingleby Barwick.
The Clerk noted that she has informed S.B.C. of the complaints received from residents living in the vicinity of Barberry Close about the unsightly mesh, which has been put over the pumping station roof sited at the end of the Close, to prevent vandalism.
The Clerk informed that she has received a response from S.B.C. stating that the matter has been passed to the Enforcement Officer for investigation.
(h) Item 80 2003/2004 Stockton-on-Tees Borough Council - Parish Council Liaison Forum, Thursday 18th September 2003.
It was noted that Councillors W. Feldon and Mrs I Machin represented the Parish Council at the Liaison Forum.
It was noted that the following issues had been forward to S.B.C. for discussion at the Forum:
- Consultation procedure with Parish Councils;
- Whinstone Primary School, Ingleby Barwick – update required on the proposals to introduce school time waiting restrictions;
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- Recycling – Ingleby Barwick PC would like to congratulate Stockton Council on its initiatives and progress with recycling;
- Litter collection – Ingleby Barwick PC have noted an improvement in litter collection in Ingleby Barwick;
- Proposals for Primary School and Nursery, Playing Fields South of Ingleby Barwick;
- All Saints Secondary School/Myton Park Primary School, Ingleby Barwick – Safe Routes to School and safe crossings.
It was noted that S.B.C. had been pleased with the positive comments raised by the Parish Council with regard to litter collection and recycling.
(i) Item 83 2003/2004 CCTV – Ingleby Barwick.
The Clerk informed that she has arranged a meeting with Mr Batty, S.B.C., to discuss both Community Wardens and CCTV. The meeting has been arranged for Tuesday 21st October 2003 at 1 pm at the Parish Council office in Barwick Lodge.
RESOLVED that the meeting be attended by Councillors T.W. Bowman, Mrs I. Machin and Mrs S. Rouse.
(j) Item 84 2003/2004 Lowfields Avenue, Ingleby Barwick – Proposed Severing of Access to South Stockton Link Road.
The Clerk noted that she has spoken with S.B.C. on the matter. It was noted that consultation is to take place in the near future and has been advised to hold comments in abeyance. It is noted however that closing Lowfields Avenue after Myton Way was opened was a planning condition.
(k) Item 86 2003/2004 Ingleby Barwick Community Hall – Noticeboard.
The Clerk noted that she has placed an order with Metrosigns for the provision of a notice board, as purchased for the Parish Council.
(l) Item 95 2003/2004 Outline Application for a Primary School and Nursery with New Access Road, Associated Car Parking and Playing Fields at Playing Fields, South of Ingleby Barwick.
The date for a public information meeting is to be confirmed in the near future.
(m) Item 98 2003/2004 ODPM – Consultation Paper on Indemnities for Relevant Authority Members and Officers.
The Clerk confirmed that the Parish Council has Official’s indemnity cover on their insurance policy.
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(n) Item 102 2003/2004 Budget 2003/2004.
The provision of Community Wardens was discussed at item (e) Ingleby Barwick Community Hall.
(o) Item 104 2003/2004 – Ingleby Barwick Community Hall - Vandalism.
The Clerk circulated the recent correspondence received from Ingleby Barwick Community Hall Management Committee.
113. STOCKTON-ON-TEES BOROUGH COUNCIL, PHYSICAL ACTIVITY STRATEGY 2003-2008.
The Clerk noted that she has circulated the above Physical Activity Strategy document to Parish Council members for comments. Any comments received will be forward to S.B.C. accordingly.
114. STOCKTON-ON-TEES BOROUGH COUNCIL – FIRST DEPOSIT DRAFT OF ALTERATION NO.1 TO THE STOCKTON-ON-TEES LOCAL PLAN AND SUPPLEMENTARY PLANNING GUIDANCE NOTES 1,2 AND 3.
The Clerk noted receipt of an invitation to the Parish Council to attend a presentation on the Local Plan Alteration No.1, on Monday 20th October 2003 at 6pm at The Watersports Centre, Castlegate Quay.
RESOLVED that the presentation be attended by Councillor D. Scott.
115. INGLEBY BARWICK COAT OF ARMS.
It was noted that it was the intention of the Parish Council to approach All Saints Secondary School, once open, to request permission to display the Coat of Arms in the library facility.
It was noted that the Parish Council also has a framed copy of the Coat of Arms to present to Myton Park Primary School, as well as badges for the children.
RESOLVED that the Clerk liaise with All Saints Secondary School, Myton Park Primary School and Councillor T.W. Bowman, with regard to arranging a meeting to discuss the matter.
116. C.I.T.Y – CAMPAIGN TO AMALGAMATE INGLEBY BARWICK, THORNABY AND YARM.
It was noted that over recent months there has been articles in the local press regarding the possibility of Ingleby Barwick, Thornaby and Yarm, breaking away from Stockton to go into North Yorkshire.
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It was noted that Ingleby Barwick Parish Council has never been approached for their comments on the matter.
RESOLVED that the Clerk send a letter to the appropriate Councillor outlining that the Parish Council have not been consulted on the matter.
(a) Ingleby Barwick Parish Council Current Balance Sheet.
The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, showing a balance of £ 88,829.03 a copy of which is held on the Parish Council file.
(b) Accounts for Payment.
The following Accounts were approved for payment, at the meeting:
Paula M. Hall – Remuneration October 2003;
Paula M. Hall - Tax and N.I. Contribution October 2003;
Ardent Financial Services – Parish Council office costs
for September 2003 £250.00
(c) Annual Return for Year Ended 31st March 2003.
The Clerk noted receipt of the Annual Return for the financial year ending on 31st March 2003 for completion.
Formal notice is given that 17th November 2003 has been appointed as the date on or after which local government electors for the area to which the Annual Return for the financial year ending 31st March 2003 relates, may exercise their rights under the Accounts and Audit Regulations 1996 and the Audit Commission Act 1998.
The Clerk informed that she has displayed a Notice advertising the audit, as required, in the Parish Council Noticeboard at Safeway. A copy of the ‘Summary of Your Rights’ information is also displayed.
The Clerk outlined the requirements for completion of the Annual Return.
Section 1 – The Statement of Accounts – this section was duly completed using the income and expenditure figures from the year-end accounts.
The Parish Council is required to submit to the auditor a brief explanation of significant variations from last year to this in Section 1; and bank reconciliation as at 31st March 2003.
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RESOLVED that the Parish Council approves the information provided in Section 1, the Chairman signed the document accordingly.
RESOLVED that the Parish Council approves the information provided in Section 2, the Chairman signed the document accordingly.
Section 3 – External Auditor’s Certificate and Opinion – to be completed by the External Auditor.
Section 4 – Annual Report by Internal Auditor – completion of this section was carried out by Mrs H. Rennison, Clerk to Egglescliffe Parish Council.
An explanation to be submitted for the ‘no’ response in point 6, reviewing petty cash records. It is noted that the Parish Council does not hold petty cash; all financial transactions are carried out using the cheque book.
RESOLVED that the Clerk forward the completed Annual Return and additional information required, to the External Auditors.
(d) Annual Risk Assessment.
The Clerk noted that it is a requirement for Risk Assessments to be completed to ensure that the council has considered all the risks it faces, both financially and otherwise. Risk Assessments should be carried out annually or whenever there are significant changes to the Council.
Ingleby Barwick Parish Council has duly carried out its annual Risk Assessment and completed the Statement of Assurance on the Annual Return, hence complying with this requirement.
(e) Ingleby Barwick Community Hall Accounts.
The Clerk circulated the accounts information.
118. COMMUNITY FACILITIES.
(a) Seats/Bins, Ingleby Barwick.
No further information to date.
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(b) Traffic Calming.
The Clerk noted receipt of a letter from David Mitchell Community Engineer, S.B.C., advising of the following:
- He is arranging to have 40 mph repeater road markings on red ‘roundels’ along the length of Barwick Way. These will be placed on the road surface immediately adjacent to the repeater plates on the lamp post.
- The Council is to investigate the request for traffic calming on Beckfields Avenue although in view of the fact that it is a bus route and the recent adverse reaction to humped facilities on Middle Road it is unlikely that this type of feature will be appropriate.
- As discussed, it is considered unlikely that the criteria for the provision of formal pedestrian crossing facilities near the shops can be achieved.
The Clerk noted that she has sent letters to the local schools and voluntary organisations within Ingleby Barwick to ascertain if they would be interested in being involved in the bulb planting project.
The Clerk informed that she has sent a letter to S.B.C. with regard to the possibility of a blue bell planting scheme along the Leven Valley.
(d) Play Facilities.
No further information to date.
(e) Football Pitches.
No further information to date.
119. PLANNING APPLICATIONS.
(a) Planning Schedule.
The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
Councillor Mrs J. Beaumont indicated any further decisions, which have been made on the list of planning applications.
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120. REPORTS OF ATTENDANCES AT COMMITTEES.
(a) Community Hall Management Committee.
No report received.
121. COMMUNITY COMMUNICATION.
The Clerk noted that she has placed an information article for the Parish Council, in the October issue of the Gossip magazine. The article includes the following:
- Ingleby Barwick Parish Council’s Office;
- Bulb Planting;
- Play Area;
- Dog Bins.
122. CLERK’S REPORT AND CORRESPONDENCE.
(a) Stockton-on-Tees Borough Council, Maintenance of Roundabout Chevrons, Ingleby Barwick - Receipt of letter from S.B.C. informing that in response to the Parish Councils letter, a highways inspector has visited the sites and an order has been placed to have the chevrons cleaned.
(b) Stockton-on-Tees Borough Council, Physical Activity Strategy 2003-2008 – Receipt of consultation document.
(c) Cleveland Police – Receipt of letter informing that from 6th October 2003 they will be concentrating on sector policing from a community policing aspect.
(d) Stockton-on-Tees Borough Council, Stockton News – Receipt of letter informing that the winter edition of Stockton News will be delivered to households and businesses on Friday 12th December 2003. The deadline for receipt of all articles for consideration is Friday 17th October 2003.
(e) Stockton-on-Tees Borough Council, Ingleby Barwick Direction Signs – Receipt of correspondence.
(f) Clerks & Councils Direct – Receipt of Issue 29, September 2003.
(g) Stockton-on-Tees Borough Council – Receipt of Minutes, July-September 2003.
(h) Glasdon – Receipt of Local Councils News-Sheet, Autumn 2003.
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(i) Stockton Renaissance – Receipt of letter informing that the deadline for comments on Renaissance Partnership Area Board Coverage Review is 30th September 2003.
(j) Post Office – Receipt of letter responding to the Parish Councils request to increase the present size of the post office in Ingleby Barwick.
(k) Society of Local Council Clerks – Receipt of AGM notice, to be held on 19th October at Stratford upon Avon.
(l) Inland Revenue – Receipt of the News Bulletin September 2003.
(m) Stockton-On-Tees Borough Council – Receipt of letter from David Mitchell Community Engineer, S.B.C.
(n) One Voice Tees Valley – Receipt of ‘Tees Valley Briefing’, October 2003.
(o) Society of Local Council Clerks – Receipt of information on One Day Conference – Quality Councils, on 21st November 2003 at the Bridge Hotel Wetherby.
RESOLVED that the Clerk return the application form and fee of £85.00 for the conference to be attended by Councillors T.W. Bowman, Mrs I. Machin, Mrs S. Rouse and the Clerk.
(p) Green Agenda – Receipt of ‘East’ – Environmental and Sustainable Transport, October 2003, Issue 2.
(q) Stockton-on-Tees Borough Council – Receipt of the First Deposit Draft of Alteration No.1 to the Stockton-on-Tees Local Plan and Supplementary Planning Guidance Notes 1,2 and 3.
(r) SMP Playgrounds – Receipt of playground design information.
(s) Stockton-on-Tees Borough Council – Information on Declaration of Interests.
(t) Stockton-on-Tees Borough Council – Receipt of invitation to presentation on Local Plan Alteration No.1, on Monday 20th October 2003 at 6pm at The Watersports Centre, Castlegate Quay.
(u) Society of Local Council Clerks – Invitation to Networking Evening on Wednesday 22nd October 2003 at County Hall, Durham at 6.30 p.m.
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(v) Stockton-on-Tees Borough Council – Receipt of invitation to chairman to attend the opening of Myton Way on Thursday 16th October 2003.
(w) Residents letter – Receipt of letter noting that most afternoons parents park their cars on Copse Lane beside the footpath/cycleway which crosses it, for the purpose of collecting their children from Whinstone School. By doing so they obstruct the line of site for users of the road and footpath. It is a very busy crossing and will get more so when it is used by pupils from All Saints School. It is understood that there has been an accident at the crossing. Could the Parish Council see if a short zig-zag or double yellow line could be painted to prevent parking and another accident?
DATE OF NEXT MEETING.
A Special meeting of Ingleby Barwick Parish Council will be held on Wednesday 19th November 2003 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.