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MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 15TH JUNE 2005, COMMENCING AT 7.15 P.M.
Chairman: Councillor Mrs I. Machin;
Vice-Chairman: Councillor T.W. Bowman;
Councillors: W. Feldon, N. Morrison and D. Scott;
Clerk/Responsible Financial Officer: Paula M. Hall;
10 Residents of Ingleby Barwick.
The Chairman outlined the details of the ‘Launch of CPRE Proposal for a River Tees Heritage Park Along Green Wedge in Stockton to Celebrate Great Landscapes Week’, which is being held on Sunday 19th June 2005 at Preston Park, Stockton.
APOLOGIES FOR ABSENCE.
Apologies for absence were received from or on behalf of Parish Councillors Ms J. Morrison, R. Patterson and Mrs S. Rouse.
Apologies for absence have been received from all six Ingleby Barwick Ward Councillors, as they are attending a Council Meeting at Stockton.
27. PUBLIC PARTICIPATION.
The Chairman outlined the Parish Council’s policy on the 10 minutes allocation for public participation.
It was noted that the residents attending were interested in Item 5 on the Agenda:
Planning Application No. 05/1310/FUL
Proposal: Indoor Childrens Play Area and Creche with Outdoor Sports Facilities and Associated Landscaping and Parking.
Location: Land on Corner of Thornaby Road and Ingleby Way, Thornaby, Stockton.
The Chairman agreed to allow the public attending, to raise their comments at the beginning of the item, prior to discussion by the Parish Council.
No further matters were raised.
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28. CODE OF CONDUCT – DECLARATION OF INTERESTS.
Councillor D. Scott declared a personal/prejudicial interest in relation to the following item on the Agenda, as he has a beneficial interest in the planning application site:
Item No. 5 Planning Application No. 05/1310/FUL
Proposal: Indoor Childrens Play Area and Creche with Outdoor Sports Facilities and Associated Landscaping and Parking.
Location: Land on Corner of Thornaby Road and Ingleby Way, Thornaby,
Councillor W. Feldon declared a personal/non-prejudicial interest in relation to the following item on the Agenda, as he is a resident of Barberry Close:
Item No. 9. Barberry Close, Ingleby Barwick - Preservation Order on Trees.
No further interests were declared.
29. THE CHAIRMAN TO DRAW THE WINNING NAMES OF THE COMPETITION FOR THE ‘PRINCE AND PRINCESS OF INGLEBY BARWICK’ WHO WILL BE INVITED TO OPEN THE ‘SUMMER TIME FESTIVAL’ AND THE MAGIC OF CHRISTMAS GALA’, INGLEBY BARWICK.
RESOLVED that this item be postponed until the next Parish Council meeting, which is scheduled to take place on Wednesday 6th July 2005.
30. PLANNING APPLICATION NO. 05/1310/FUL
INDOOR CHILDRENS PLAY AREA AND CRECHE WITH OUTDOOR SPORTS FACILITIES AND ASSOCIATED LANDSCAPING AND PARKING,
LAND ON CORNER OF THORNABY ROAD AND INGLEBY WAY, THORNABY, STOCKTON.
Councillor D.Scott, having declared a personal/prejudicial interest in this item, left the meeting room whilst this planning application was discussed.
The Chairman gave the residents attending the meeting the opportunity to express their comments on the application.
Concerns were raised that the proposed development is on designated ‘green wedge’.
The Chairman clarified Stockton-on-Tees Borough Council’s (S.B.C.) policy on ‘green wedges’ as stated in the Local Plan, which says that ‘the uses considered appropriate within green wedges are those that ensure their open aspect is retained and require only limited built development, e.g. sport and recreation, stables, farming and market gardening.
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Concerns were raised in respect of the traffic, which would be generated from the proposal and would cause congestion at an already busy entrance into Ingleby Barwick, increasing the risk of accidents.
It was suggested that careful consideration would need to be given to the hours of opening.
Concerns were raised that the proposal is located adjacent to established housing and would have an impact on residents.
Supervision of the outside facilities was raised. It was noted that youths already congregate around that area and this proposal may add to the problem.
It was noted that the problem of youths congregating is not isolated to this location; the problem is all over Ingleby Barwick. The need for facilities was highlighted.
It was suggested that a land swap could be done; the outside facilities could be located where the proposed site for the ‘Community Garden’ is at the rear of All Saints Secondary School.
It was questioned why S.B.C. could not provide the facilities rather than it be a private venture.
Concerns were raised that the proposed building is more of an industrial type, which would not be in keeping and may set a precedent, as to what is allowed in designated green wedge.
The size of the building and car park was questioned. It was noted that the facility would attract people from outside of the local area.
Concerns were raised that some of the existing trees would need to be removed to accommodate the facility.
It was noted that the facility would benefit the children of Ingleby Barwick. The desperate need for facilities was reiterated.
It was noted that members of the Parish Council had been given the opportunity to visit the Hartlepool ‘Mr Twisters’, which proved very informative.
The applicant is undertaking a public consultation exercise in the near future to ascertain the views of residents.
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RESOLVED that Ingleby Barwick Parish Council discuss this application at their next meeting to be held on Wednesday 6th July 2005, when they will formalise their comments to be submitted to S.B.C.
31. MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 18TH MAY 2005 AND MINUTES OF THE ANNUAL MEETING HELD ON 25TH MAY 2005. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.
The Minutes of the Special Meeting of Ingleby Barwick Parish Council held on 18th May 2005 and Minutes of the Annual Meeting held on 25th May 2005, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.
32. MATTERS ARISING FROM THE MEETINGS ON 18TH AND 25TH MAY 2005.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
It was noted that the lights under the shop canopies at Beckfields shopping area are still not working.
The Clerk reported that Mr Jagpal had informed her in February 2005 that the lighting situation was in hand and they had instructed an electrician to look at the lighting.
RESOLVED that the Clerk follow up the matter with Mr Jagpal to ascertain why the lights are still not working.
The Clerk informed that she had been contacted by PC Stockley, who had informed that some of the trees in the planted beds at the Beckfields shopping centre were restricting the line of sight of the CCTV camera at the location.
RESOLVED that the Clerk write to the Brewery Mitchells & Butlers who own the area, requesting that they arrange for the trees to be cut back.
Concerns were raised about the three large advertising boards for the Beckfields Public House, which have been erected at the location.
RESOLVED that the Clerk contact S.B.C. planning department to ascertain whether or not the signs need to or have been given planning permission.
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Concerns have been raised regarding the playing of ball games at Greenside shopping area, which is becoming a nuisance. It has been suggested that a ‘No Ball Games’ sign might help the situation, as the sign which the Parish Council have erected at Ingleby Barwick Community Hall has improved the situation
(b) Item 7 2004/2005 CCTV Camera, Beckfields Shopping Centre, Ingleby Barwick.
The Clerk reported that she had arranged for representatives from the Parish Council to visit Visual Security Systems Control room, Teesside Industrial Estate on Friday 27th May 2005 at 1.00 p.m.
The meeting was attended by Councillors T.W. Bowman, W. Feldon, Mrs I. Machin, N. Morrison, Mrs S. Rouse, Ward Councillor Kevin Faulks and the Clerk.
Those attending the meeting were extremely impressed by the CCTV system, in particular the distance that can be covered and the sharpness of the images.
(c) Item 177 2004/2005 River Tees Heritage Park Proposals – Footbridge Over the River Tees.
The Clerk informed that she is pursuing a response from S.B.C., however there is no further information to report back to date.
(d) Item 203 2004/2005 Thornaby and Ingleby Barwick Football Club (TIBS) – Thornaby Road Football Pitches Project.
No further information to date.
(e) Item 212 2004/2005 Stockton-on-Tees Borough Council – Area Transport Strategies.
A detailed programme for development of all four Area Strategies is currently in preparation.
Information is awaited in the near future.
(f) Item 226 2004/2005 New Primary School Site, Barwick Way/Low Lane, Ingleby Barwick – Aeroplane Crash, De Havilland Mosquito on 11th November 1943.
It was noted that the matter is being progressed by Mr David Thompson, local aviation historian with the Head Teacher of Ingleby Mill Primary School.
(g) Item 229 2004/2005 Land to the Rear of All Saints Secondary School, Ingleby Barwick.
It was noted that Ingleby Barwick Residents Network are currently in the process of approaching the local schools for their input and ideas, as well as nearby residents.
Replies are expected from the schools by the end of this school term.
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(h) Item 231 2004/2005 Care For Your Area Awards 2004.
The Clerk informed that she has submitted the Parish Council’s nomination for the six schools in Ingleby Barwick, as well as the Scout and Guide groups for their continued support with the bulb planting project.
(i) Item 339 2004/2005 Public Participation,
The Clerk informed that she had contacted S.B.C. on behalf of the resident to ascertain the intended timescale for carrying out the noise surveys. The suggestion of using ‘noise reduction’ tarmac was also raised.
The Clerk reported that she has received a reply from S.B.C. stating that letters have been sent to the residents at no’s 31, 33, 44 and 47 Brendon Grove, seeking agreement to access for a noise survey and all have now given their consent for the survey. The above residents were chosen as their properties are representative of all those along the frontage of Barwick Way. The survey should take place in the near future.
The shrub removal is likely to have minimal effect on noise readings. The shrubs have been removed to enable advance service diversions to take place. The Council’s Landscape Architects are preparing a replanting scheme and they have been asked to forward a copy of their design to the Parish Council before works proceed. The planting scheme is likely to go ahead once all road works are complete, possibly in January/February 2006.
Surfacing works will use Tarmac Masterflex, which is claimed will provide a noise reduction equivalent to the effect of a reduction in traffic volume of approximately 50% compared to the normal surfacing of hot rolled asphalt.
It was noted that noise surveys have now been carried out at the location.
(j) Item 6 2005/2006 Payment of Subscriptions Falling to be Paid Annually.
(a) Cornhill Insurance Policy
The Clerk informed that the Insurance Policy for 2005/2006 has been renewed at the total premium of £2,458.43, which includes the buildings insurance for Ingleby Barwick Community Hall totalling £847.63, payable by the Community Hall Management Committee.
The Clerk reported that she has sent a letter to the Community Hall Management Committee requesting their share of the policy premium.
(k) Item 10 2005/2006 Traffic Issues, Ingleby Barwick.
The Clerk informed that as per the Parish Council’s instructions, she is currently in the process of making representations to S.B.C. for another Traffic Impact Assessment to be carried out, in view of the new estimated housing figures.
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(l) Item 11 2005/2006 Ingleby Barwick Parish Council – Office Accommodation.
The Clerk reported that she has informed Robinson’s that the Parish Council would like a larger office in Barwick Lodge if possible, however there are concerns about the current kitchen and toilet facilities being provided.
(m) Item 12 2005/2006 Ingleby Barwick Garden Competition 2005.
It was noted that the closing date for entries is Friday 1st July 2005 and judging will take place on Sunday 10th July 2005.
(n) Item 15 2005/2006 Stockton-on-Tees Borough Council, Stockton’s Draft Statement of Community Involvement.
The Clerk informed that she is liaising with Councillor Mrs I. Machin regarding the comments to be submitted by the Parish Council.
(o) Item 17 2005/2006 Trafalgar Weekend 21st – 23rd October 2005.
The Clerk informed that she is liaising with St. Francis of Assisi Church regarding the possibility of holding a ‘Service of Commemoration’, jointly with St. Therese of Lisieux R.C. Church, the Methodist Church and Ingleby Church, on Sunday 23rd October 2005.
It was noted that Ward Councillor D. Harrington has asked S.B.C. if they are organising an event for Trafalgar Weekend in October.
He has received a response from the Mayor’s Office informing that in past years the Mayor and all Councillors have been invited to the Parade held in Middlesbrough. Usually all the Tees Valley Council’s are involved in this parade.
Subsequently, Councillor D. Harrington has received a letter from the Mayors Office inviting Councillors and guests to attend the events in Middlesbrough.
33. LOWFIELDS AVENUE EXTENSION, INGLEBY BARWICK – REVIEW OF CLOSURE.
The Clerk reported that S.B.C. have informed that the information leaflet is currently in draft format and they are consulting with Ingleby Barwick Ward Councillor’s on the leaflet content and the arrangements for public consultation i.e. format and venues.
The Clerk circulated to Parish Council member’s ‘Traffic Data’ information, which has been received from S.B.C.
34. BARBERRY CLOSE, I.B. – PRESERVATION ORDER ON TREES.
It was noted that the houses in Barberry Close, adjacent to Bassleton Wood had been provided with additional tree screening when they were built. Some of the trees up until recently had a Tree Preservation Order (TPO) on them, but this had lapsed.
Concerns had been received from residents in Barberry Close regarding the removal of some of the trees by a resident, which had been brought to the attention of S.B.C. in respect of another order being placed on the trees, as a matter of urgency.
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A new TPO has now been applied.
RESOLVED that the Clerk seeks clarification from S.B.C. on the length of time and to what extent the TPO’s have been applied.
35. GRASS CUTTING, INGLEBY BARWICK – LAND OWNERSHIP ISSUES.
The Clerk reported that the Parish Council has received a number of complaints regarding grassed areas around Ingleby Barwick, in particular Pennine Way, which are adjacent to the public highway and not being cut. On further investigation, it appears that the strips of land in question are privately owned and not adopted by S.B.C.
The Chairman, Mrs I. Machin and the Clerk have met with officers at S.B.C. to discuss the situation.
It was noted that S.B.C. had been cutting the grass until it had been brought to their attention that the land was privately owned and due to a number of issues, including health and safety matters etc., S.B.C. are unable to cut the grass.
S.B.C. is to pursue the matter with the landowners, with the view to having the areas maintained.
36. STOCKTON RENAISSANCE, EASTERN AREA PARTNERSHIP BOARD – REPORT BACK FROM THE PRESENTATION MEETING ON TUESDAY 7TH JUNE 2005, 5.30 P.M. AT THE YOUTHY, THORNABY ROAD, THORNABY, STOCKTON-ON-TEES.
It was noted that Councillors T.W. Bowman and Mrs I. Machin represent Ingleby Barwick Parish Council on the Eastern Area Partnership Board.
It was reported that the meeting included presentation of a DVD/film made by young people, addressing key issues around services and facilities for young people within the Eastern Area.
The DVD was commended and a special thanks given to the young people who made it possible.
It was suggested that all Councillors representing the Eastern Area should be sent a copy of the film.
RESOLVED that the Clerk request a copy of the film for Ingleby Barwick Parish Council.
(a) Parish Council Current Balance Sheet.
The Clerk/Responsible Financial Officer circulated copies of the Parish Council's current financial statement, showing a balance of £ 110,435.38, a copy of which is held on the Parish Council file.
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(b) Accounts for Payment.
The following Accounts were approved for payment, at the meeting:
Paula M. Hall – Remuneration June 2005;
Paula M. Hall - Tax and N.I. Contribution June 2005;
Paula M. Hall – Reimbursement of Expenses/Administration Costs:
Internet Charges (June 2005) £ 14.99 Stationery – Staples £ 14.63 Staples – Telephone/Fax Machine £ 89.99
BT Telephone Bill – dated 19/4/2005 £ 109.45
Use of Church Centre for P.C. Meetings
May 2005 £ 66.00
Ardent Financial Services – Parish Council office costs
for June 2005 £ 211.00
(excludes running costs i.e. gas/electric)
(c) HLB AV Audit – Annual Audit for the Year Ending 31st March 2005.
The year-end Accounts for the financial year 2004/2005, where laid before the Parish Council for approval. The balance at 31st March 2005 is £ 14,601.20.
RESOLVED that the Accounts be approved and were signed by the Chairman of the Parish Council accordingly.
The Clerk informed that HLB AV Audit have notified Ingleby Barwick Parish Council of their change of name to BDO Stoy Hayward as from 1st June 2005. There is going to be no change in the way they approach audits and their audit team remains unchanged.
The Clerk confirmed that 15th July 2005 is the appointed date on or after which local government electors for Ingleby Barwick may exercise their rights under the Accounts and Audit Regulations 2003 and the Audit Commission Act 1998, in respect the accounts of Ingleby Barwick Parish Council for the financial year ending on 31st March 2005.
The Clerk informed that she has displayed the Notice advertising the audit from 30th May 2005 to 12 June 2005, as required. A copy of the ‘Summary of Your Rights’ information is also displayed.
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It is noted that the records are to be made available for inspection from 13th June 2005 to 8th July 2005.
The Clerk outlined the requirements for completion of the Annual Return.
(a) Section 1 – The Statement of Accounts – this section was duly completed using the income and expenditure figures from the year-end accounts (excluding VAT).
The Clerk noted that the Parish Council is required to submit to the auditor a brief explanation of significant variations from last year to this in Section 1; and bank reconciliation as at 31st March 2005.
RESOLVED that the Parish Council approves the information provided in Section 1, accompanying explanations and bank reconciliation. The Chairman signed Section 1 of the Annual Return accordingly.
The Clerk noted that it is a requirement for Risk Assessments to be completed to ensure that the council has considered all the risks it faces, both financially and otherwise. Risk Assessments should be carried out annually or whenever there are significant changes to the Council.
RESOLVED that having completed the Statement of Assurance on the Annual Return, Ingleby Barwick Parish Council has duly carried out its annual Risk Assessment, hence complying with this requirement.
RESOLVED that the Parish Council approves the information provided in Section 2, the Chairman signed the document accordingly.
(c) Section 3 – External Auditor’s Certificate and Opinion – to be completed by the External Auditor.
(d) Section 4 – Annual Report by Internal Auditor – it was noted that the independent internal audit of the Parish Council’s accounts for the financial year ending 31st March 2005 was undertaken by Mrs H. Rennison, Clerk to Egglescliffe Parish Council. Section 4 has been duly completed by Mrs Rennison, signed and dated accordingly.
An explanation to be submitted for the ‘no’ response in Point F, reviewing petty cash records. It is noted that the Parish Council does not hold petty cash; all financial transactions are carried out using the cheque book.
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RESOLVED that the Clerk forwards the completed Annual Return and additional information required, to BDO Stoy Hayward by 15th July 2005.
38. COMMUNITY FACILITIES.
The Clerk informed that in the budget set for 2005/2006, the amounts allocated under community facilities are as follows:
Tree Planting - £1,000.00
Christmas Tree - £1,000.00
Street Furniture - £1,000.00
The Clerk noted that she has received two suggested locations for seats, from Ward Councillor D. Harrington, which are as follows:
Stonebridge Crescent, area opposite the junction with ‘Lambfield Way’ that
overlooks the valley;
Milligan Court at the bottom end that backs onto Trenholme Close.
RESOLVED that Councillor W. Feldon investigates the matter with the view to finding appropriate locations for seats.
It was noted that the seat provided by the Parish Council adjacent to the roundabout on Barwick Way/Low Lane, has been removed, which may be connected with the new primary school/road realignment scheme.
RESOLVED that the Clerk investigate the matter.
39. PLANNING APPLICATIONS.
The Clerk referred to the Planning Applications Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
40. REPORT OF ATTENDANCE AT COMMUNITY HALL MANAGEMENT COMMITTEE MEETINGS.
It was noted that the Annual General Meeting was held on Wednesday 1st June 2005.
The Hall continues to be maintained to a high standard, is very well used and caters for every age group.
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Improvements are required to the existing kitchen facilities, however the Management Committee are still progressing the proposed extension to the Community Hall.
Representations for the possibility of funding/support have been made to a developer in Ingleby Barwick, although nothing has materialised to date.
41. COMMUNITY COMMUNICATION.
The Clerk noted that she has submitted the details of Ingleby Barwick Garden Competition 2005 to Insider, for publication in the June 2005 edition.
The editorial deadline for the Autumn edition issue is 19th August 2005.
42. CLERK’S REPORT AND CORRESPONDENCE.
(a) Stockton-on-Tees Borough Council, Town and Country Planning Act 1990 (As Amended), Appeal, Re: Old Filling Station, Low Lane, Maltby – Receipt of Notification of Appeal in respect of planning application no. 04/0548/REV for change of use to private gypsy site and retention of 1 no. residential caravan, 2 no. stable blocks, 3 no. security floodlights, 7 no. ornamental garden light, external walling and gates, LPG tank and shed.
The Parish Councils comments have been forward to the Planning Inspectorate in respect of the application, however if they should have any further comments they are requested by 15th June 2005.
(b) Stockton-on-Tees Borough Council, Decriminalisation of Parking Enforcement – Receipt of letter notifying that an application for on-street parking offences to be decriminalised has been submitted by Stockton-on-Tees Borough Council. It has gone to the Secretary of State for Transport and the advice they have received suggest that a ‘hand-over’ date of 1st September 2005 is likely.
(c) Stockton-on-Tees Borough Council, Stockton’s Draft Statement of Community Involvement, Meeting 23rd May 2005 – Receipt of letter noting that further to the Presentation Evening for Parish Council’s on 23rd May 2005, Stockton Borough Council would like to thank our representatives for attending the meeting. Appreciation is to be conveyed to Councillors Irene Machin and Bill Feldon. It is hoped that the evening was found to be useful, both in learning a little more about the new planning system and also about the role of Planning Aid.
Stockton Borough Council look forward to receiving comments on the Statement of Community Involvement and consultation issues in due course. From Friday 27th May, information relating to the wider public participation exercise will be available on the Council website, together with access to copies of the Statement and response forms. Any comments should be made in writing and will be considered as long as received by Friday 8th July 2005.
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(d) Tees Valley Rural Community Council – Receipt of information mailing from Audrey Wray the Community Development Officer. Her three-year project with The Countryside Agency finished at the end of March, but Defra has continued the funding for at least one more year.
She has been involved in various projects over the past three years and enclosed the following:
A leaflet giving a broad outline of work carried out under The Countryside
Summary of a report done by the Community Development Foundation, who
picked Stillington as one of four demonstration projects from throughout the
(e) Stockton Renaissance, Eastern Area Partnership – Receipt of information in respect of the Presentation Meeting on Tuesday 7th June 2005, 5.30 p.m. at The Youthy, Thornaby Road, Thornaby, Stockton-on-Tees.
(f) The Ramblers Association – Receipt of ‘Walk’ Magazine, Issue No.7, Summer 2005.
(g) CyberLaw Services – Receipt of information on courses in Gateshead.
(h) Age Partnership Group, ‘Be Ready’ Practical Information for Employers – Receipt of information mailing on the 2006 age legislation to be introduced.
(i) Ingleby Barwick Community Hall, Audit of Village Halls and Rural Community Buildings – Receipt of Audit Report.
(j) Spirit of Enterprise – Receipt of mailing informing that The Spirit of Enterprise Award recognises significant achievements by disabled people. The award carries a cash prize of £1,000, a trophy which is held for 12 months and a week’s free holiday at the Calvert Trust at Kielder. Deadline for nominations 30th June 2005.
(k) Society of Local Council Clerks – Receipt of ‘The Clerk’ Magazine May 2005.
(l) William Smith – Receipt of Information mailing.
(m) St. Francis of Assisi Church Centre – Invoice for use of the Hall for Parish Council Meetings in May 2005, for the sum of £66.00.
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(n) Gregory’s of Cannock – Receipt of Street Furniture catalogue, 1st April 2005 to 31st March 2006.
(o) SMP Playgrounds – Receipt of Information mailing.
(p) Stockton-on-Tees Borough Council, Minutes – Receipt of the following Minutes:
Minute Nos. 1097-1169, April 2005;
Minute Nos. 1-16, May 2005.
The July 2005 meeting of Ingleby Barwick Parish Council will take place on Wednesday 6th July 2005, at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m., instead of the normal scheduled date of 20th July 2005.
It was noted that Ingleby Barwick Parish Council do not hold a meeting in the month of August.