1 of 18     

 

MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 15TH DECEMBER 2004, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman: Councillor T.W. Bowman;

 

Vice Chairman: Councillor Mrs I. Machin;

 

Councillors: W. Feldon, Ms J. Morrison, N. Morrison and Mrs S. Rouse;

 

Ward Councillor: Mrs J. Beaumont;

 

Clerk/Responsible Financial Officer: Paula M. Hall.

 

   

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Councillors R. Patterson and D. Scott.

 

133. PUBLIC PARTICIPATION.

No residents were present at the meeting.

 

134. CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following item on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 13 (d)                    -  Ingleby Barwick Community Hall Accounts

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 13 (d)                    -  Ingleby Barwick Community Hall Accounts

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above item.

 

Chairman……………………………

                                                                                                                        2 of 18

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following item on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 13 (d)                    -  Ingleby Barwick Community Hall Accounts

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor N. Morrison declared a personal/prejudicial interest in relation to the following item on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 13 (d)                    -  Ingleby Barwick Community Hall Accounts

 

Councillor N. Morrison stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Ms J. Morrison declared a personal/prejudicial interest in relation to the following item on the Agenda, as she is the daughter of Councillor N. Morrison:

 

Item No. 13 (d)                    -  Ingleby Barwick Community Hall Accounts

 

Councillor Ms J. Morrison stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she represents Ingleby Barwick Over 50’s Group on the Community Hall’s Management Committee and is Secretary:

 

Item No. 13 (d)                    -  Ingleby Barwick Community Hall Accounts

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following item on the Agenda, as she is a member of and Secretary to the Ingleby Barwick Over 50’s Group, who have applied for a grant from the Parish Council:

 

Item No. 13 (e) – Section 137 Payments – Requests for Grant Aid from Voluntary Organisations Active Within Ingleby Barwick.        

 

 

Chairman………………………….

 

                                                                                                                        3 of 18

 

135.  MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 17TH NOVEMBER 2004 AND MINUTES OF THE SPECIAL MEETING ON 8TH DECEMBER 2004.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

The Minutes of the Meeting of Ingleby Barwick Parish Council held on 17th November 2004 and Minutes of the Special Meeting held on 8th December 2004, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

136. MATTERS ARISING FROM THE MINUTES OF THE MEETINGS ON 17TH NOVEMBER 2004 AND 8TH DECEMBER 2004.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

The Clerk informed that she has not received any responses from the shop units at Beckfields shopping centre, regarding the Parish Council’s request that they turn on the lights under the canopy outside their shops at night.

 

(b) Item 7 2004/2005 CCTV Camera, Beckfields Shopping Centre, Ingleby Barwick.

The Clerk noted that she has been informed by Visual Security Systems that approval has been given from Stockton-On-Tees Borough Council (S.B.C.) for mounting the CCTV camera on the lamp column adjacent to the shopping centre and they are currently making arrangements for the camera to be erected.

 

(c) Item 28 2004/2005 Signs at entrance to Ingleby Barwick on Ingleby Way and Barwick Way.

The Clerk confirmed that she has contacted Persimmon Homes regarding having the wording ‘Persimmon’ removed from the sign at the entrance into Ingleby Barwick on Barwick Way.

 

(d) Item 68 2004/2005 Heritage Lottery Fund, Countryside, Parks and Gardens.

The Clerk informed that she has been in contact with S.B.C. to suggest that consideration be given to applying for funding for walkways along the Leven Valley, including the Bettys Close Farm area, as well as funding for management and a wildlife warden.  S.B.C. have informed that the suggestion does not meet the criteria for Heritage Lottery funding, however they will endeavour to provide information on any other relevant funding.

 

 

 

Chairman…………………………..

 

                                                                                                                        4 of 18

 

 

(e) Item 95 2004/2005 Parish Council Noticeboards.

It was confirmed that the noticeboard at Ingleby Barwick Community Hall on Haresfield Way, has not received any further vandalism.

The damaged noticeboard at the ‘Tesco’ site has been removed by the contractors, during refurbishment of the store.

The noticeboard located on Beckfields Avenue awaits repair.

 

RESOLVED that the matter be reviewed in January 2005.

 

(f) Item 100 2004/2005 Little Maltby Farm.

The Clerk noted receipt of a letter informing that Satnam Planning Services Ltd., act on behalf of Tiviot Way Investments Ltd., who own Little Maltby Farm.

The land was purchased by Tiviot Way Investments Ltd., with a view to its long-term development potential and an element of that potential is represented in the extant leisure consents.

In an ideal world however, they would prefer the land to be used for housing and/or employment uses and they shall be making the necessary representations to the local development framework in that regard.  They consider the site suitable for a mixed-use scheme, which would of course, include community facilities and affordable housing.

They would be pleased to attend a meeting to discuss the site.

 

RESOLVED that the Clerk forward a copy of the letter to Maltby Parish Council for their information.

 

(g) Item 122 (d) 2004/2005 Ingleby Barwick Community Hall - Signs.

The Clerk reported that she has placed an order with William Smith’s for the purchase of 1 no. ‘no ball games’ sign @ £30.67 and 1 no. ‘cars parked at owners risk’ sign @ £28.44, date of delivery to be confirmed.

 

(h) Item 130 Planning Applications - Over Development of Plots.

The Clerk noted that she is writing to S.B.C., requesting information on the current regulations regarding what percentage of a building plot is allowed to actually be built upon.  Also, have the regulations been changed since implementation of PPG3.

 

(i) Item 132 Alteration Number One to the Adopted Stockton-on-Tees Local Plan:

Proposed Pre-Inquiry Changes to the Revised Deposit Draft.   

The Clerk noted receipt of the ‘Proposed Pre-Inquiry Changes to the Revised Deposit Draft’.

 

 

 

Chairman…………………………..

 

                                                                                                                        5 of 18

137. INGLEBY BARWICK COMMUNITY WARDEN SERVICE.

The Clerk noted that the Parish Council’s article on Ingleby Barwick Community Warden Service had been printed in the Christmas 2004 edition of ‘Ingleby Insider’.

It was noted that the Parish Council is currently reviewing the scheme, which has been up and running for seven months and as part of the review process residents comments were requested.  Residents were also asked if they wanted the Parish Council to continue funding the Warden Service, after the initial twelve-month period.

The deadline for responses was Friday 10th December 2004.

 

The outcome was as follows:

 

            Total number of responses received:                    18

 

            Residents in Favour:                                               13

 

            Residents Expressing Comments:                  4

 

            Yes/No Not Indicated:                                             1

 

The Clerk circulated the comments received to Parish Council members for their observation.

 

It was noted that the next stage of the review is for the Parish Council Working Party, which is made up of Councillors T.W. Bowman, Mrs I. Machin, Mrs S. Rouse and the Clerk, to meet with Mike Batty, Head of Community Protection and any other appropriate representatives from Stockton Security Centre.  Ingleby Barwick local police officers to also be involved in discussions in respect of the scheme.

 

RESOLVED that the Clerk arrange a meeting to take place in early January 2005.

 

138. PLANTED/FLOWER BEDS, INGLEBY BARWICK – REQUEST FROM STOCKTON-ON-TEES BOROUGH COUNCIL FOR SUGGESTED LOCATIONS WITHIN INGLEBY BARWICK FOR THE PLANTING OF FLOWER BEDS.

It was noted that S.B.C. have requested suggested locations, from the Parish Council, for the planting of flowerbeds in Ingleby Barwick.

The Clerk informed that this matter had been discussed at the Parish Council meeting on 8th December 2004.  It was agreed that Councillors consider the matter and that it be raised again for discussion at this meeting.

 

RESOLVED that the Clerk suggest the following locations to S.B.C., as a starting point:

 

-                     Ingleby Way and Barwick Way, on the approaches to the roundabouts and at the entrance signs (as per S.B.C. suggestion);

 

Chairman…………………………...

                                                                                                                        6 of 18

-                     Myton Way and Queen Elizabeth Way, any suitable locations;

 

-                     Blair Avenue, any suitable locations;

 

-                     Sober Hall Avenue, any suitable locations;

 

-                     Roundhill Avenue, any suitable locations;

 

-                     Pennine Way, any suitable locations;

 

-                     Lowfields Avenue, any suitable locations;

 

-                     Beckfields Avenue, any suitable locations;

 

(basically any main through route)

 

-                     Haresfield Way, the green area in front of Florence Court;

 

-                     Middle Road, the piece of land near Copse Lane adjacent to the footpath/cyclway;

 

-                     Beaver Close, the piece of land on the left hand side of the entrance into the road.

 

139. INGLEBY GYMNASTICS CLUB – REQUEST FOR ADVICE ON AVAILABILITY OF ACCOMMODATION TO PROVIDE A GYMNASTICS ACADEMY.

The Clerk noted receipt of correspondence from Ingleby Gymnastics Club.  It is noted that the Club meet at All Saints Secondary School and have been running now for over 7 months.  They are really successful, even comprising 5 North of England Champions.

They really want to be able to train on a purpose built sprungfloor of 12m x 12m.  They are looking for a building that they can rent/hire/lease per month on Ingleby Barwick, to place their equipment in and set up a gymnastics academy, expanding and developing further.

The Gymnastics Club would be grateful for any ideas or comments, which the Parish Council may have on the matter.

 

The Parish Council considered the matter and it was noted that as the Community Hall is already fully booked up and the Parish Council do not know of any other land/buildings available, they are unable to provide any assistance at present.  However, they will keep the request in mind and if anything does become available they will contact the Gymnastics Club.

 

RESOLVED that the Clerk reply to the Gymnastics Club accordingly.

 

Chairman………………………….

                                                                                                                        7 of 18

 

140. COUNTY DURHAM AND CLEVELAND COUNTY TRAINING PARTNERSHIP, TRAINING EVENTS.

The Clerk reported receipt of notification of the following training events:

 

-                     ‘Code of Conduct for Members’ half day event to be held at County Hall,

 Durham on Saturday 19th February 2005 from 9.30 am – 12.30 pm;

 

-                     ‘Speaking in Public’ half day event to be held at County Hall, Durham on

 Saturday 19th March 2005 from 9.30 am – 12.30 pm;

 

-                     ‘The Member and the Media’ half day event to be held at County Hall, Durham on Saturday 16th April 2005 from 9.30 am – 12.30 pm;

 

141. STOCKTON-ON-TEES BOROUGH COUNCIL, TRAFFIC SURVEY INFORMATION.

The Clerk noted receipt of the following information from S.B.C.:

 

A traffic survey was taken at the junction of Lowfields Avenue and Middle Road on 14th October 2004.  These are the results compared to the same junction immediately after the opening of Myton Way.

 

Morning peak hour 8:00 – 9:00

Lowfields Avenue (Myton Way side) 443 vehicles (520 vehicles) reduction of 14%

Lowfields Avenue (Ingleby Way side) 558 vehicles (839 vehicles) reduction of 33%

Middle Road 271 vehicles (356 vehicles) reduction of 24%

 

Evening peak hour 16:45 – 17:45

Lowfields Avenue (Myton Way side) 404 vehicles (746 vehicles) reduction of 46%

Lowfields Avenue (Ingleby Way side) 469 vehicles (732 vehicles) reduction of 36%

Middle Road 143 vehicles (178 vehicles) reduction of 20%

 

The conclusion of these figures is that traffic along Lowfields Avenue has reduced considerably since the removal of the temporary link.  It follows that much of the traffic using Lowfields Avenue when the temporary link was through traffic that has transferred to alternative routes (presumably Ingleby Way/Myton Way).  Lowfields Avenue has now reverted to its role as a local distributor road for Lowfields and Broom Hill villages.  Further surveys will be undertaken shortly on the roundabouts on the principal distributor roads of Ingleby Way and Myton Way.  A full summary of these results will follow and the results of the future surveys when they are available.

 

RESOLVED that the Parish Council notes the information provided and await a full summary of the results and the results of the future surveys in due course.

 

Chairman……………………………

                                                                                                                        8 of 18

142.  STOCKTON RENAISSANCE – EASTERN AREA PARTNERSHIP.

It was noted that Councillors T.W. Bowman and Mrs I. Machin had attended the meeting held on Tuesday 14th December 2004 at Bannatynes Health Club, Myton Road, Ingleby Barwick, commencing at 9.30 am.

It was noted that the meeting had included two presentations:-

 

-                     Local Action Plans – Thornaby Area

(an overview and update on the Neighbourhood Renewal process, an outline of the role of the area boards and the development of the Local Action Plans in the Thornaby area);

 

-                     The Local Transport Plan 2006 – 2011.

 

143. IMPLEMENTATION OF THE NATIONAL AGREEMENT ON SALARIES AND CONDITIONS OF SERVICE OF LOCAL COUNCIL CLERKS IN ENGLAND AND WALES.

The Clerk noted receipt of correspondence from NALC and SLCC, informing that they have negotiated the terms of a new National Agreement on terms and conditions of employment for clerks and other officers of town, parish and community councils.  The new arrangements, which will replace the agreement established in 1996, will be implemented on 1st January 2005.

The Terms and Conditions document consists of three parts:

 

-                     The national agreement;

-                     A new model contract;

-                     A guide to Good Employment Practice in Local Councils.

 

The new pay and conditions package represents a breakthrough in modernising the employment of clerks.  The new package introduces new salary ranges based on benchmark posts evaluated by the Local Government Employers’ Organisation and replaces the old scales, which were based on population and staffing numbers.

 

A new model contract, detailing agreed provisions for awards for educational achievement, expenses, working from home, hours of work, annual leave, sickness arrangements, maternity/paternity leave, injury or assault, pension entitlement, termination of employment, grievance and discipline dispute resolution, health and safety and training and development.  Provision for equal treatment for part time staff is embedded within the agreement for both salaries and other terms and conditions.

 

The guide to good employment practice, includes advice on establishing and operating modern employment practices including establishing appropriate hours, regular review of contract and detailed guidance of dispute resolution and the relationship between the Clerk and the Council.

 

Chairman…………………………

                                                                                                                        9 of 18

 

The agreement provides for a review of existing salary agreements and the assimilation of existing posts into the new structure.  Where the Council and the Clerk are unable to agree the appropriate salary to be paid, NALC and SLCC will establish a mechanism for individual evaluation, at an appropriate fee.

 

The scheme also provides for protection of existing salaries for a period of 5 years in those few cases where the new agreement indicates a lower salary than is currently paid.

 

RESOLVED that the matter be discussed in detail when setting the budget for the financial year 2005/2006, in January 2005.

 

144. FINANCE:

 

(a) Parish Council Current Balance Sheet.

The Clerk/Treasurer circulated copies of the Parish Council's current financial statement, showing a balance of £ 63,965.33, a copy of which is held on the Parish Council file.

 

(b) Accounts for Payment.

 

The following Accounts were approved for payment, at the meeting:

 

Paula M. Hall – Remuneration December 2004;

            Paula M. Hall - Tax and N.I. Contribution December 2004;

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (December 2004)                                      £        14.99

 

Use of Church Centre for P.C. Meetings

November 2004                                                                                       £         48.00        

 

Ardent Financial Services – Parish Council office costs  

for November 2004                                                                                       £       211.00

(excludes running costs i.e. gas/electric)

 

Ardent Financial Services – Parish Council office costs

for December 2004                                                                                       £       211.00

(excludes running costs i.e. gas/electric)

 

Shaw & Sons, ‘The Local Council Clerk’s Guide’, 2nd Edition                        £         11.75

 

Chairman…………………………..

                                                                                                                        10 of 18

 

Maynards Nursery, Supply and delivery of Christmas tree                 £     285.00

 

CLCA, Half Year Subscription for LCR                                                           £       40.25

 

(c)  HLB AV Audit – Accounts for year ended 31st March 2004.

The Clerk noted receipt of a letter from HLB AV Audit, informing that the Accounts and Audit Regulations require that in the event that an audit has not been concluded and no audit opinion has been issued prior to 31st December 2004, in respect of the accounts for the year ended 31st March 2004, the Council must publish its unaudited statement of accounts together with a declaration and explanation of the fact that no audit opinion has been issued by the statutory publication date.  They may conclude the audit of Ingleby Barwick Parish Council before the end of December, in which case the letter can be ignored.  However, if the Parish Council does not receive the notice of conclusion by the end of December they will need to do the following to meet statutory obligations:

 

-                     Display for 14 days a copy of the Annual Return marked ‘subject to audit’ at the top of Section 1 of the Annual Return and;

-                     Display for 14 days a copy of the letter from HLB AV Audit, which confirms that an audit opinion has not been issued.

 

(d) Ingleby Barwick Community Hall Accounts.

The Clerk circulated the accounts dated 22nd November 2004.

 

Business Rates – It was noted that they have had a revaluation on the Community Hall, which is £3850.  Although they do not pay rates at the present time, S.B.C. could start charging the Hall from April next year.

 

(e) Section 137 Payments – Requests for Grant Aid from Voluntary

Organisations Active Within Ingleby Barwick.

Councillor Mrs S. Rouse, having declared a personal/prejudicial interest, left the meeting room whilst the allocation of grant aid to Ingleby Barwick Over 50’s Group was discussed.

 

List of Grant Aid requests received 2004/2005:

 

Name of Organisation            Amount of Grant                Grant To Be Used For

Church of St Francis of            No application made.

Assisi                                    

 

Parish of St Therese of            No application made.

Lisieux

 

Chairman…………………………...

                                                                                                                        11 of 18

 

2nd I.B. Rainbows                   £ 150.00                                    £75 Badges/Handbooks

                                                                                                £75 Craft Materials from

                                                                                                Baker Ross

                                                                                                           

1st I.B. Brownies                    No application made.

 

2nd I.B. Brownies                    £ 200.00                                    Pack holiday

 

I.B. Guides                             No application made.

 

I.B. Rangers                           £250.00                                Purchase of books and badges

                                                                                                Payment of the annual census to

                                                                                                the guiding association

                                                                                                Subsidising trips for the unit

                                                                                                Purchase of craft materials

 

St Francis Scout Group:

Beavers                                  £ 250.00                                    Outing to a place of

                                                                                                interest/education or overnight

                                                                                                stay at RavenGill campsite, NY

 

Cubs                                       £ 250.00                                    Outing to a place of

Interest/education or 

Pack holiday

 

Scouts                                    £ 250.00                                    Taking the scouts to a

                                                                                                weekend camp or

                                                                                                challenging activity

 

Over 50’s Group            £ 250.00                                    Coach outing to

                                                                                                Castle Howard                                             

St Johns Amb. Brigade            £ 350.00                                    £100 personal protective

equipment for two members of the unit

                                                                                                £120 first aid supplies

                                                                        £130 one place on a leadership

training course

 

I.B. Youth Club                        £ 250-£300                                    Teambuilding weekend to

                                                                                                Carlton Outdoor Centre in July

2005           

 

Chairman……………………………

                                                                                                                        12 of 18

 

RESOLVED  that the following grants be approved and the Clerk to arrange

payment accordingly:

 

-           2nd I.B. Rainbows                                          £   150.00                  

            -            2nd I.B. Brownies                                            £   200.00

-            I.B. Rangers                                                         £   250.00                                                St. Francis Scout Group:

-            Beavers                                                         £   250.00

-            Cubs                                                               £   250.00

-            Scouts                                                            £   250.00

 

-            Over 50’s Group                                         £   250.00                                                -            St Johns Amb. Brigade                                  £   350.00

-            I.B. Youth Club                                          £   300.00

 

The Clerk noted receipt of a letter from the Scout Group with regard to their grant allocation for 2003/2004, informing that the Group is still holding £75.00, in respect of the Cub Scout Section.

 

RESOLVED that the Clerk inform the Scout Group that the money be spent in early 2005 and the relevant receipts be forward to the Parish Council in due course.

           

145. COMMUNITY FACILITIES.

 

(a) Tree Planting.

The Clerk informed that S.B.C. are currently undertaking a survey to determine how many tree replacements are required this planting season and details are also awaited in respect of suitable locations for new trees to be planted.

 

(b) CHRISTMAS TREE/DECORATIONS.

The Clerk reported that she had purchased a 30ft cut blue spruce from Maynard’s Nursery at the cost of £255 plus £30 delivery.

The tree was erected on the roundabout at Barwick Way, at its junction with Beckfields Avenue/Blair Avenue, by Cleveland Land Services on Tuesday 23rd November 2004, at the cost of £295.00 plus VAT.

The tree has been decorated with lights supplied by S.B.C.

The tree is to be inspected by a representative from Cleveland Land Services on a weekly basis, unless extreme weather conditions occur, when additional inspections may be required.  The cost to inspect the tree is £40.00 per visit plus VAT.

The Clerk noted that after liaising with Maynard’s Nursery, they have agreed to remove the tree for both Ingleby Barwick and Egglescliffe Parish Council’s at the cost of £50.00 per tree, which is less than the £150.00 plus VAT quoted by Cleveland Land Services.

 

Chairman……………………………

                                                                                                                        13 of 18

 

It was noted that the Christmas decorations provided by S.B.C. at the roundabouts along both Ingleby Way and Barwick Way, look very festive and really brighten up Ingleby Barwick.  A lot of positive comments have been received from residents

 

The Clerk informed that she has been in contact with the Arboricultural Officer at S.B.C., with regard to planting a tree in Ingleby Barwick and choosing a suitable central location.

 

146. PLANNING APPLICATIONS.

 

Planning Schedule.

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

147. REPORT OF ATTENDANCE AT COMMUNITY HALL MANAGEMENT COMMITTEE MEETINGS.

A brief report was given to the meeting regarding current matters under discussion.  The next meeting is scheduled to take place on Wednesday 12th January 2005.

 

148.  COMMUNITY COMMUNICATION.

 

RESOLVED that the Clerk place an article in the next edition of Ingleby Insider, which is to include the following items:

 

-                     Brief report on Ingleby Barwick Community Wardens;

-                     Ingleby Barwick Christmas decorations.

 

149. CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Brown’s Estate Agents – Receipt of letter informing that they Brown’s have now relocated from their Yarm Offices to new purpose built offices at:

 

            6 Innovation Court, Yarm Road, Stockton-on-Tees, TS18 3DA

 

The Residential Estate Agency Office remains at 89 High Street, Yarm, Tel: 788555

 

(b) Bond Pearce, Tesco Store (Formerly Safeway) – Receipt of notification of licence transfer, to be heard on Thursday 9th December 2004 at 10.00 am at Law Courts, Victoria Square, Middlesbrough.

 

Chairman…………………………..

                                                                                                                        14 of 18

 

(c) Stockton-on-Tees Borough Council, Care For Your Area – Receipt of poster and leaflets informing of the services provided and contact numbers.

 

(d) Environment Agency, ‘Your Environment in Teesside’ – Receipt of information leaflet.

 

(e) The Standards Board for England – Receipt of the ‘Town and Parish Standard:02’. 

 

(f) The Standards Board for England – Receipt of letter enclosing guidance notes on ‘Lobby groups, dual-hatted members and the Code of Conduct: guidance for members’.

The first part of Lobby goups, dual-hatted members and the Code of Conduct provides practical advice and examples to help members understand when membership of lobby or campaign groups may give rise to personal and prejudicial interests, and explains what members can and cannot do if they have a prejudicial interest.  It also includes information on some other important principles and legal requirements to consider when making decisions, including the common-law concept of predetermination.

The second part of the guidance explains the interests that can arise from service on other authorities or public bodies and provides practical advice and examples to help members understand the circumstances where it is appropriate to rely on paragraph 10(2) of the Code of Conduct to participate in meetings (paragraph 9(2) for parish councils).

 

(g) Stockton-on-Tees Borough Council, Local Plan Inquiry – Receipt of the notes from the Pre-Inquiry Meeting and also information on the key dates in connection with the Inquiry, which are as follows:

 

-                     24th December – Proof of Evidence and Written Submissions should be

submitted (if relying on original representations the Programme Officer to be informed asap);

 

-                     24th November – S.B.C. are considering further proposed changes to the

Plan, as recommended by their Cabinet at a meeting held on 11th November, (if you are satisfied with the proposed changes you should conditionally withdraw your objections as these are not yet formal changes to the Plan);

 

-                     21st January – Councils Responses for Inquiry appearances and any Written Representations which relate should be available;

 

 

Chairman…………………………...

                                                                                                                        15 of 18

 

-                     11th February – Councils Responses to all other Written Representations should be available;

 

-                     22nd February, 10.00am – Inquiry Opens;

 

-                     22nd February – possible Round Table Session (Retail Impact Assessment);

 

-            4th March – Provisional date for the close of the Inquiry.

 

(h) Shaw & Sons – Receipt of information on ‘The Local Council Clerk’s Guide, 2nd Edition @ £11.75, a standard requirement of all clerks, whether new or experienced.

Also, ‘The Parish Councillor’s Guide, 18th Edition @ £13.50.

 

(i) The National Training Strategy for Town and Parish Councils – Receipt of information mailing, informing that it has just been announced that the criteria for the Clerks Training Bursary Scheme has been broadened.

 

-            The Scheme is open to all councils with a turnover under £25,000 pa

            -            Maximum grant has risen to £200

            -            Payment of up to 75% of the cost of a training course

-                     grant increase is to allow for the extra costs involved in training: travel,

extra work hours….

 

(j) County Durham and Cleveland County Training Partnership, Training Events – Receipt of notification of training events to be held in February, March and April 2005.

 

(k) Stockton-on-Tees Borough Council, Traffic Surveys – Receipt of information.

 

(l) Stockton Renaissance, ‘Neighbourhood Renewal Action Plan 2004/5 – Receipt of the ‘Neighbourhood Renewal Action Plan for 2004/5’.  It has been produced on behalf of Stockton Renaissance, the Borough’s Local Strategic Partnership in response to the Performance Management Framework process that was undertaken earlier this year.  It aims to transform the delivery of public services to provide a better deal for residents of neighbourhoods in need of renewal.

 

(m) Ingleby Barwick Community Hall Management Committee – Receipt of Treasurer’s report dated 22nd November 2004.

 

(n) Inland Revenue – Receipt of information mailing regarding filing the Annual Return for 2005-06 online and getting £250 tax-free.

 

 

Chairman………………………….

                                                                                                                        16 of 18

(o) Stockton Renaissance, Introduction (Area Partnership Coordinator) – Receipt of letter from Scott Stewart informing that he is responsible for the Eastern Area Partnership, which covers Thornaby, Ingleby Barwick, Hilton and Maltby and the Western Area Partnership, which covers Yarm, Eaglescliffe, Preston and Long Newton. 

 

He is part of the Stockton Renaissance Secretariat and is based at The Five Lamps Organisation, Eldon Square, Thornaby-on-Tees.

 

What is the role of the Local Area Partnerships?

Local Area Partnerships bring together the community and voluntary sectors, business and service providers, to give local people a chance to influence all of the services provided in their area – not just the council ones. 

 

What are the benefits of being involved in the Local Area Partnership?

To enable the parish to influence the delivery of local services at a strategic level.  He would like to invite representatives from the parish group to the local area partnership meetings to discuss ways in which information can be shared effectively between the local area partnerships and the parish.

 

He would like to attend a future parish council meeting, partly to introduce himself, but also to familiarise himself with the Parish Council and local issues.  Also, to discuss the benefits of the Local Area Partnerships and how to become involved.

 

RESOLVED that Mr Stewart be invited to attend the Parish Council meeting scheduled to take place on Wednesday 16th February 2005.

 

(p) Stockton-on-Tees Borough Council, Minutes – Receipt of Minutes September-November 2004, Minute Nos. 538-663.

 

(q) The Ramblers Association – Receipt of the ‘Walk’ magazine, Winter 2004 and 70th Edition of ‘Walk Britain’.

 

(r) The Standards Board for England, Local Investigations: Guidance for Monitoring Officers and Standards Committees – Receipt of letter and guidance informing that the Local Authorities (Code of Conduct)(Local Determination)(Amendment) Regulations 2004 came into force on 4th November 2004.  As a result, the ethical standards officer can now refer cases to the monitoring officer of a principal authority.

 

(s) Cleveland Local Councils Association, Briefing Session on Job Evaluations – Receipt of notification of the briefing session held on 2nd December 2004 at Saltburn Leisure Centre from 2.00pm – 3.30pm.  A similar briefing is to be held in the Stockton area in late December or early January.

 

Chairman…………………………..

                                                                                                                        17 of 18

 

 

(t) Wicksteed Leisure, Safety Grass – Receipt of information mailing.

 

(u) Stockton-on-Tees Borough Council, Revised Refuse and Recycling Collection Days over the Festive Period – Receipt of information.

 

(v) Ingleby Gymnastics Club – Receipt of correspondence.

 

(w) Wm. Smith & Sons Sign Makers – Receipt of Information mailing.

 

(x) Satnam Planning Services Limited, Little Maltby Farm, Ingleby Barwick – Receipt of letter.

 

(y) HLB AV Audit – Receipt of letter.

 

(z) Stockton-on-Tees Borough Council, Stockton Plans go ‘on line’ – Receipt of a letter from S.B.C. informing that as part of improving their service they have recently implemented a new electronic access system known as ‘Public Access’ that allows you to view applications over the web.

 

By using Public Access you can view application forms, plans, decision notices and letters of objection/support received from 30th September 2004 without needing to call into the office.  Applications made prior to 30th September do not display any documentation at present however a summary of the application and the decision made is available.  There is also a facility that allows you to submit any comments you wish to make on applications registered after the above date.

It might be useful to view proposals on line and then submit comments electronically.  Whilst they still continue to copy plans to the Parish Council in the usual way, it is hoped that once they are used to the new system, we will be able to reconsider this and save an enormous amount of paper each year.

If ever faced with being the applicant for permission, you are able to submit your application in over the web and pay for it on line with a credit card.

It is noted that members of the public visiting the site may be aware of an application before the Parish Council has received the statutory consultation by post, owing to the time delays inherent in copying large plans and then postage to the parish.

As S.B.C. is the first authority in England to use this system, there will inevitably be some initial teething problems and areas for improvement.

 

Guidance notes are attached and the Parish Council’s comments are welcomed.

 

 

 

Chairman…………………………..

 

                                                                                                                        18 of 18

 

(a1) Stockton Renaissance, Eastern Area Partnership – Receipt of the following:

 

-                     Agenda for the Meeting on Tuesday 14th December 2004 – 9.30 am

At Bannatynes Health Club, Myton Road, Ingleby Barwick;

 

-                     Minutes of the Meeting on 26th October 2004 at The Youthy, Thornaby;

 

-                     Stockton Renaissance 9th November 2004 – Notes;

 

(b1) One Voice Tees Valley – Receipt of the ‘Tees Valley Briefing’ December 2004.

 

(c1) Implementation of the National Agreement on Salaries and Conditions of Service of Local Council Clerks in England and Wales – Receipt of information.

                                                                                               

DATE OF NEXT MEETING.

The next meeting of Ingleby Barwick Parish Council will be held on Wednesday 19th January 2005 commencing at 7.15 p.m. in St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick.

 

 

 

 

 

 

 

 

 

 

 

 

Chairman……………………………..                  Clerk……………………………..

 

 

 

Date………………………..                                              Date………………………

 

 

MINUTES

 

OF THE

 

 

 MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

WEDNESDAY 15TH DECEMBER 2004

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL