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MINUTES OF INGLEBY BARWICK ANNUAL PARISH MEETING HELD AT ST FRANCIS OF ASSISI CHURCH BUILDING - MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 21ST MAY, 2003, COMMENCING AT 7.00 P.M.

 

PRESENT:

 

Chairman:  Councillor T.W. Bowman;

 

Vice-Chairman:  Mrs I. Machin;

 

Councillors:  W. Feldon, Ms J. Morrison, N. Morrison, Mrs S. Rouse and D. Scott;

 

Ingleby Barwick Ward Councillor:  Mrs J. Beaumont;

 

Clerk and Treasurer:  Paula M. Hall;

 

Mr Serginson, representing Thornaby and Ingleby Barwick Football Club;

 

Rev. D. Watson, representing St. Francis of Assisi Church;

 

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from Councillor R. Patterson.

 

 

PUBLIC PARTICIPATION.

No matters raised.

 

MINUTES OF THE ANNUAL PARISH MEETING HELD ON 8TH MAY, 2002.

It was noted that Ingleby Barwick Parish Council had accepted the Minutes as a true record at their meeting on 19th June 2002; the minutes were approved and signed by the Chairman of the Parish Council.

 

MATTERS ARISING FROM THE MINUTES ON 8TH MAY, 2002.

No matters arising.

 

 

 

Chairman…………………………….

 

 

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ANNUAL REPORT OF INGLEBY BARWICK PARISH COUNCIL 2002-2003.

The Chairman of Ingleby Barwick Parish Council, Councillor T.W. Bowman presented the following report to the meeting:

 

The Annual General Meeting of Ingleby Barwick Parish Council 2002/2003 was held on 15th May 2002, at which the following were elected; -

              Chairman:          Councillor T.W. Bowman;

                        Vice-Chairman:  Councillor M.F. Jones.

The Parish Council have held a further sixteen meetings since their 2002 AGM.

 

The Boundary Committee for England has completed the Periodic Electoral Review of Stockton-on-Tees Borough Council and produced a report on their Final Recommendations, which has been submitted to the Electoral Commission.  Under the new recommendations, the number of Parish Council Members would increase from eight to twelve.

 

Following the Parish Council elections on 1st May 2003, the Parish Council Members are now; -

Councillors T.W. Bowman, W. Feldon, Mrs. I. Machin, Ms J. Morrison, N. Morrison, R. Patterson, Mrs. S. Rouse and D. Scott.

 

Ingleby Barwick Parish Council Representatives on various bodies 2002-2003:

The Parish Council is represented on the following organisations / Committees:

 

Whinstone Primary School – Governing Body: Cllr, J. Beaumont;

Ingleby Mill Primary School – Governing Body: Cllr. S. Rouse;

St. Therese of Lisieux RC Primary School – Governing Body: Cllr. I. Machin;

St. Francis of Assisi Primary School – Temporary Governing Body: Cllr. M. Jones

Myton Park Primary School – Temporary Governing Body: Cllr. T. Bowman;

Cleveland Local Councils Association: Cllrs. T. Bowman & I. Machin;

Ingleby Barwick Community Hall Management Committee: Cllrs. W. Feldon,

Cllr. I. Machin, Cllr. P. Mallon;

Committee, working to provide football facilities for TIBS F.C.: Cllr I. Machin;

Ingleby Barwick Residents Association: Cllr. J. Beaumont & Cllr S. Rouse.

 

2002/2003 has been another busy year for the Parish Council, which continues to play an active role in all major issues relating to Ingleby Barwick.

 

Part of stage 3 of the South Stockton Link Road has now been open just over 12 months, the dualing of Concorde Way is complete and open for use, and work is underway on the section over/joining the A66 to Bridge Road roundabout, which is scheduled for completion in 2006.

 

Chairman……………………………

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Stage 3 is currently accessed from Lowfields Avenue, whilst the construction of Myton Way the final part of stage 3, (the developers link which runs between Villages 5 and 6), which will link to the Safeway roundabout, is being carried out and is scheduled to be completed in September 2003.

 

St. Francis of Assisi, C of E Primary School is now open.

Myton Park Primary School and All Saints C of E Secondary School, will

open in September 2003.  A public library will be provided on the Secondary School site, as part of the Campus.                                                               

 

Development of Villages 5 and 6 is now well under way.

 

The Parish Council is keen to see improved facilities for Ingleby Barwick and has contributed to the funding for the improvement works to the toddlers play area adjacent to Safeway, which is near completion and has now re-opened for use.  A teen shelter has also been funded which is located adjacent to the play area. 

 

The Parish Council is actively involved with the Thornaby and Ingleby Barwick F.C. Project, which is sponsored by Scott Bros., and are represented on the Committee. Scott Bros. is working together with S.B.C, Thornaby and Ingleby Barwick Football Club to develop junior football pitches and facilities on the site at the entrance to Ingleby Barwick from Thornaby Road.   

 

The Parish Council has provided five additional seats in Ingleby Barwick, totaling 11 over the last two financial years.  The seats are well used.

 

A Christmas tree was again erected at the Community Hall on Haresfield Way, Ingleby Barwick, for Christmas 2002, which has proved to be very successful apart from a vandalism attack.

 

The Parish Council continues to work in partnership with Stockton-on-Tees Borough Council, for tree planting in Ingleby Barwick and this financial year assisted in the funding of 32 trees, which included some replacement planting.

 

Some of the other main items of interest from the proceedings of the last year are as follows:

Shopping Areas, Ingleby Barwick - the maintenance of these areas

continues to be progressed, liaising with the relevant responsible bodies.

Ingleby Barwick Community Hall, Extension – the Parish Council working in partnership with Ingleby Barwick Community Hall Management Committee, are looking at the possible options of extending the Community Hall to provide office accommodation, an extra meeting room and possibly a coffee lounge/room and storage facilities.  Discussions are at an early stage.

 

Chairman………………………….

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Litter and Dog Fouling – S.B.C. have installed seven dog bins in Ingleby Barwick and have erected 440 legislation signs. The Parish Council have committed to providing an additional five dog bins for Ingleby Barwick.

Parish Council NoticeBoard – a second noticeboard has been provided at the Community Hall site on Beckfields Avenue.

Chairman’s Badge of Office – a Chairman’s Badge of Office has been purchased for use at public meetings and events.

Grant Aid Donations - the Parish Council supports the active Voluntary Organisations, which provide a service to the residents of Ingleby Barwick.

Planning Applications - the Parish Council make comment on all Planning Applications relating to Ingleby Barwick, which enables them to raise any appropriate observations and concerns, for consideration by S.B.C.

Ingleby Barwick Garden Competition – following the successful implementation in 2001, the competition is now to be held on an annual basis.

 

STATEMENT OF INGLEBY BARWICK PARISH COUNCIL’S ACCOUNTS FOR THE YEAR ENDED 31ST MARCH, 2003.

The Clerk and Treasurer appointed Responsible Financial Officer, referred to the Income and Expenditure Account for the Financial Year 2002/2003, which was distributed for observation.

 

INGLEBY BARWICK PARISH COUNCIL’S OBSERVATIONS ON ITS FINANCES FOR THE CURRENT YEAR 2003/2004.

 

Ingleby Barwick Parish Council set the budget for 2003/2004 in January 2003, with an estimated expenditure of £86,055.00.

The anticipated balance from 2002/2003 was £44,055.00, from which the £5,000 allocated to Thornaby and Ingleby Barwick Football Club is to be deducted leaving a total of £39,055.00.

                       

The Parish precept 2003/2004 for Ingleby Barwick, from Stockton-on-Tees Borough Council is £42,000, a reduction of £8,000 on 2002/2003.

 

The Parish Council has committed to funding an additional five dog-fouling bins for Ingleby Barwick.

 

 

 

Chairman………………………….

 

 

 

 

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The budget for this year includes allocated expenditure, for the following activities:

 

            Grant Aid funding for Voluntary Organisations active within Ingleby

Barwick;

Grant Aid funding for Community Hall;

Seats/dog bins;

Christmas tree/lights;

Traffic calming;

Play equipment;

Planting of trees/bulbs;

Reserve amount set aside towards possible extension of I.B. Community

Hall;

Accumulation fund for Election costs.

 

As this new financial year starts, the Parish Council’s accounts are in good order.

 

INGLEBY BARWICK COMMUNITY HALL.

 

STATEMENT OF THE COMMUNITY HALL ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2003.

The Clerk circulated the Accounts received from Ingleby Barwick Community Hall Management Committee for the financial year ended 31st March 2003.

 

ANNUAL REPORT OF THE TRUSTEES (MANAGEMENT COMMITTEE).

The Clerk circulated the Annual Report prepared by the Chair of the Management Committee Mrs P. Stainthorpe.

 

ANNUAL REPORT OF APPOINTED SCHOOL GOVERNORS.

 

(a)  Whinstone Primary School, Ingleby Barwick.

Councillor Mrs J. Beaumont reported the following:

 

The school currently has 22 staff.

One member of staff was successful in being appointed as Deputy Head of St. Francis of Assisi, Primary School, Ingleby Barwick.

It was noted that a parent who came into school as a helper has now gone through the system to obtain qualified teacher status.

A footpath/cycleway has been constructed across the school playing field and cycle parking provided for Y5 and Y6 pupils.

 

 

Chairman…………………………….

 

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The curriculum emphasises literacy, numeracy and the school are encouraging arts etc aswell. 

The European project is on going.

SAT’s results continue to be very good.

It was noted that the Head Teacher Mr P. Smith is to retire in July 2003.

 

(b)  Ingleby Mill Primary School, Ingleby Barwick.

Councillor Mrs S. Rouse reported the following:

 

The school is flourishing and a pleasure to be involved with.  Councillor Mrs Rouse regularly attends the Friday morning class assemblies, which are very well presented and help the children grow in confidence.

The security fence erected around the school has been successful in preventing vandalism, which had previously been a problem, however there are still concerns regarding dog fouling on the school field.

The nuisance of parked cars at the school, opening and closing times remains a problem, however the use of Safeway for parking has helped a little.

The school is maintaining its links with the school in Africa.

 

(c)  St. Therese of Lisieux R.C. Primary School, Ingleby Barwick.

Councillor Mrs I. Machin presented the following report:

 

The school, now approaching the end of its third year, received a highly favourable Ofsted report, which is cause for celebration and congratulations to the staff. The inspection, which took place in February, reported that the school had developed rapidly, effectively fulfilling its mission statement. There was good teaching and learning, complemented by a positive ethos to produce above average attainment and overall good achievement. Leadership and management by the head teacher and key staff were very good and together with good support from the governing body good educational provision and value for money were effectively promoted. The governors have produced an action plan in order to ensure continued progress. (A summary of the full report is available from the school. The full section 10 report is available on line on www.ofsted.gov.uk).

 

 A wide range of extra curricular activities continues to be provided voluntarily by teachers, support staff, parents and members of the wider community. New developments this year include the setting up of the pupil’s School Council, and the Friends of St. Therese who meet in school on Monday mornings for coffee, conversation and use of the Parent/Governor library.

 

 

Chairman…………………………..

 

 

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Most of the problems with the new building have been successfully resolved. The children have gained access to the newly leveled and seeded school field this summer. The security fence was completed by January and after some teething problems, it is expected to be effective in keeping out trespassers.

 

Car parking in Lamb Lane and Blair Avenue is still a matter of prime concern. Efforts to encourage walking or cycling to school are continuing and there are signs that the research done by Mr. George Callaghan will result in a safer crossing of Blair Avenue being provided by Stockton Borough Council.

 

(d)  St. Francis of Assisi, C of E Primary School, I.B. (Temporary Governing Body).

The following report provided by Councillor M.F. Jones was circulated at the meeting:

 

The last year has been a very eventful year, but by Easter the school was well established in the new building and it is looking forward to the future.

 

There were delays in the start of the school buildings because of land agreements the contractor finally getting on site with a planned completion by mid- December. The school, however, had made plans to be temporarily housed in a spare classroom at Ingleby Mill for the autumn term. The school opened with the first batch of reception children in September. The inevitable delays that can happen with building contracts occurred and it soon became apparent that the school buildings would not be ready for the beginning of the Spring term so contingency plans were put into action and some of the children due to start were relocated in other schools and the nursery children had a delayed start.

 

Following a lot of hard work and effort by the head and his staff the school was able to open on the 27th of February 2003 and all the children moved in to start the second half of the spring term in the new buildings. There are still some items to complete which the contractor is responsible for, but these may take a long time to sort out, as there are some contractual difficulties that are hampering this final finishing of the buildings. Now that all the furniture and equipment has been installed the school looks well and provides a very airy and pleasant working environment for the children.

 

Currently the school is operating with a nursery, reception, year one/two class and year three/four class. The school is to increase the number of classes by one in September and further teaching staff have been approved for this.

 

The official opening of the school has been arranged for Wednesday 2nd of July 2003 and is to be opened by The Archbishop of York David Hope.

 

Chairman………………………………

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(e)  Myton Park Primary School, I.B. (Temporary Governing Body).

Councillor T.W. Bowman presented the following report:

 

At the start of the year the negotiations with Robertson’s, the PFI contractor, were concluded with construction starting in June 2002.

 

Since then the Governors and Head teacher have completed the following tasks; -

1) Selected the Uniform.

2) Drawn up a prospectus.

3) Set up a website. www.mytonpark.stocktontrain.net

4) Hired a Head teacher, starting on 28/04/2003 and a Deputy Head Teacher, to start on 01/09/2003.

5) Selected a School Secretary, to start, full time, from 01/06/2003 to assist in ordering, stocking and setting up the School.

6) Decided to open with Nursery, Reception, a mixed year 1 +2 class and a mixed Year 3 + 4 class.

7) Selected the remaining three teachers. We await their formal written acceptance of the posts. These will also start on 01/09/2003.

8) Advertised for 3 teaching assistants, and received 174 applications!!

9) Continued to attend meetings with Robertson’s and S.B.C to monitor progress and make all required decisions.

10) Continued to check that all required items will be in place for opening day, obtaining all non PFI items from suitable sources, whilst trying to remain within our initial start up budget. Extra funds are always welcome!

11) Decided upon the constitution of the permanent Governing Body.

 

At today’s meeting, (21/05/2003), Robertson’s Construction confirmed that they will hand over the completed school to Robertson’s FM on August 9th 2003. Robertson’s FM will then open the school between August 10th and 31st to allow School staff and Governors in to set up the building as a teaching environment. It should be possible to hold meetings with parents in the School in this period also.

 

The nursery and reception classes are well subscribed, and there are sufficient names on the roll to allow the other two mixed classes to start on 03/09/2003.

 

OBSERVATIONS OF WARD COUNCILLOR MRS J. BEAUMONT.

Councillor Mrs Beaumont reported that the Electoral Commission has agreed the final recommendations on the Periodic Electoral Review of Stockton-on-Tees Borough Council made by the Boundary Committee for England. 

 

Chairman…………………………..

 

 

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Under the new recommendations, Ingleby Barwick will be divided into two Wards, Ingleby Barwick East which will include Maltby and Hilton, and Ingleby Barwick West.  Each Ward will be represented by three Ward Councillors.

The date of the election, when the changes will be implemented has not yet been decided, however it is hoped that it could be combined with the European elections due to take place in June 2004, alternatively it could be May 2005.

 

It was noted that All Saints Secondary School is to open on time, September 2003.  Twelve staff have been appointed and all subjects are covered.

The children admitted have all received letters of confirmation.  The school uniform is to be a purple blazer and black skirt/trousers.

The School Travel Plan, including road safety issues and safe routes to school are being progressed.

Consultation is to take place on the implementation of two toucan crossings, one at each end of Blair Avenue, adjacent to the schools.

 

Planning applications continue to be submitted to Stockton-on-Tees Borough Council, for progression of development into Villages 5/6, extensions to existing properties, garage conversions, conservatories etc.

 

The outline application for a proposed 9 hole golf course etc at land north of Quarry Farm has been approved and also an application by Charles Church for the construction of 86 residential dwellings at former Quarry Farm, Areas 5 & 6 North, Ingleby Barwick.

 

The existing toddlers play area adjacent to Safeway has been improved and a teen shelter provided.

The provision of youth facilities is being progressed.

 

The construction of Myton Way has started and is scheduled for completion October 2003.  The opening of Queen Elizabeth Way has been a success and we look forward to the completion of the section over/joining the A66 to Bridge Road roundabout.

 

Concerns are on going with regard to the traffic calming measures provided on Middle Road, in respect of the raised toucan crossing.  Complaints have been received regarding car headlights flashing in resident’s windows, as cars go over the hump.

 

Resurfacing work is to begin shortly in Farm Lane and the roads directly off it.

 

 

 

Chairman……………………………

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Councillor Mrs Beaumont informed that she has been appointed Deputy Mayor and was congratulated by the Parish Council.

 

Councillor Mrs Beaumont thanked the Parish Council, for their continued support, which is much appreciated.

 

REPORT OF REPRESENTATIVES TO CLEVELAND LOCAL COUNCILS ASSOCIATION.

It was noted that C.L.C.A. are now holding more regular meetings and the Parish Council are receiving correspondence mailings.

 

REPORT FROM MR. M. THORNTON – ROAD SAFETY REPRESENTATIVE FOR INGLEBY BARWICK.

No report received.

 

REPORT OF REPRESENTATIVES OF VOLUNTARY ORGANISATIONS, WITHIN INGLEBY BARWICK:

 

(a)  Church of St. Francis of Assisi

A written report was presented to the meeting by Rev. Derek Watson, which is attached to the official copy of these minutes.

 

(b)  R.C. Parish of St. Therese of Lisieux

No report received.

 

(c)  I.B. Mother and Toddler Group

A written report was submitted, which is attached to the official copy of these minutes.

 

(d)  I.B. Rainbows

No report received.

 

(e)  I.B. Brownies

No report received.

 

(f)  I.B. Guides

A written report was submitted, which is attached to the official copy of these minutes.

 

(g)  I.B. Rangers

A written report was submitted, which is attached to the official copy of these minutes.

 

Chairman…………………………..

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(h)  I.B. Scout Group

A written report was submitted, which is attached to the official copy of these minutes.

 

(i)  St. John Ambulance Cadet Division

No report received.

 

(j)  Ryandale Playgroup

No report received.

 

(k)  Ingleby Barwick F.C.

A report was presented to the meeting by Mr D. Serginson, which is attached to the official copy of these minutes.

 

(l)  Ingleby Barwick Youth Group 

A written report was submitted, which is attached to the official copy of these minutes.

 

(m)  Ingleby Barwick Over 50’s Group

A report was presented to the meeting by Councillor Mrs S. Rouse, which is attached to the official copy of these minutes.

 

 

TO CONSIDER ANY RESOLUTIONS OF WHICH WRITTEN NOTICE HAS BEEN RECEIVED.

No written notice had been received of resolutions to be considered at the Annual Parish Meeting.

 

 

ANY OTHER BUSINESS WHICH MAY LEGALLY BE CONSIDERED.

None.

 

 

 

CHAIRMAN……………………….                                     CLERK……………………

 

 

DATE………………………….                                            DATE……………………..

 

 

 

 

 

 

 

 

MINUTES

 

OF

 

INGLEBY BARWICK

ANNUAL PARISH MEETING

 

HELD ON

 

WEDNESDAY 21ST MAY, 2003

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE,

BARWICK WAY

INGLEBY BARWICK

 

 

 

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL