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MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 16TH MAY 2007, COMMENCING AT 7.15 P.M.

 

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

 

Councillors: T.W. Bowman, Mrs G. Corr, A. Graham, Ms A. Hailes, Mrs E.M. Harrington, Mrs J.P. Kirby, Mrs S. Larkin, J.H. Myers, D. Sanderson, Ms J.E. White;

 

Ward Councillors:

 

Ingleby Barwick East        D. Harrington;

                                                A. Larkin;

 

Ingleby Barwick West       K. Dixon

                                               

Clerk/Responsible Financial Officer: Paula M. Hall;

 

3 Members of the public were present at the meeting.

 

1. ELECTION OF CHAIRMAN OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2007/2008.

 

The Clerk informed that the Town Council’s Standing Orders state that the maximum term of office of the positions of Chairman and Vice-Chairman be two years, in the Council’s four year term of office, to allow the positions to be circulated between Council Members.

The Chairman’s position when it becomes vacant may be filled by the previous standing Vice-Chairman if the Member wishes to do so.

 

Councillor Mrs I. Machin and Councillor W. Feldon were both proposed for the position of Chairman.

 

Councillor W. Feldon declined the position but thanked Members for their support.

 

Councillor Mrs I. Machin was elected as Chairman for the forthcoming year.

 

 

Chairman…………………………………………

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2. CHAIRMAN TO SIGN THE DECLARATION OF ACCEPTANCE OF OFFICE.

 

Councillor Mrs I. Machin signed the declaration of acceptance of office of ‘Chairman of the Town Council’ for the Council year 2007/2008.

 

3. TO DECIDE WHEN ANY DECLARATIONS OF ACCEPTANCE OF ACCEPTANCE OF OFFICE WHICH HAVE NOT BEEN RECEIVED AS PROVIDED BY LAW SHALL BE RECEIVED.

 

The Clerk stated that all declarations of acceptance of office have been received.

 

4. ELECTION OF VICE-CHAIRMAN OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2007/2008.

 

Councillor W. Feldon and Councillor Mrs E. Harrington were both proposed for the position of Vice-Chairman.

 

The matter was put to the vote.

 

Councillor W. Feldon having received the majority of the vote was elected as Vice- Chairman for the forthcoming year.

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from Ward Councillor K. Faulks (Ingleby Barwick East).

 

5. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

The Clerk informed that the dispensation which had been in place for Members of the Town Council in respect of Ingleby Barwick Community Hall had expired on 7th May 2007.

 

Given the increased number of Members on the Town Council and the change of Membership following the elections on 3rd May 2007, there is now no requirement for a dispensation.

 

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following item on the Agenda, as his spouse is Treasurer on the Community Hall’s Management Committee:

 

Item No. 18               -           Ingleby Barwick Community Hall – Proposed Extension.

 

Chairman…………………………………………

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Councillor W. Feldon declared a personal/prejudicial interest in relation to the following item on the Agenda, as he currently represents the Town Council on the Community Hall’s Management Committee:

 

Item No. 18               -           Ingleby Barwick Community Hall – Proposed Extension.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following item on the Agenda, as she currently represents the Town Council on the Community Hall’s Management Committee:

 

Item No. 18               -           Ingleby Barwick Community Hall – Proposed Extension.

 

No further interests were declared.

 

6. PUBLIC PARTICIPATION.

 

The Chairman adjourned the meeting at this point to allow public participation.

 

Two matters raised during public participation were as follows:

 

-                      Mrs S. Rouse, previous standing Town Councillor, congratulated Town

Council Members on their election and wished them well for the future.

 

-                      A safe crossing point over Queen Elizabeth Way.

 

7. TO APPOINT MEMBERS TO THE PLANNING APPLICATIONS ADVISORY GROUP.  (4)

 

RESOLVED that Councillors A. Graham, Mrs J. Kirby, Mrs S. Larkin and D. Sanderson be appointed to the Planning Applications Advisory Group for the forthcoming year.

 

8. APPOINTMENT OF REPRESENTATIVES TO:

 

RESOLVED that the following Members be appointed as the Town Council representatives:

 

(a)  Cleveland Local Councils Association (2)            -           Cllr Mrs S. Larkin;

                                                                                                -           Cllr Ms J. White.

 

(b)  Community Hall Management Committee (3)      -           Cllr W. Feldon;

                                                                                                -           Cllr Mrs I. Machin;

                                                                                                -           Cllr J. Myers.

 

Chairman………………………………………...

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(c)  Eastern Area Partnership Board (1)                       -           Cllr T.W. Bowman.

 

Councillor Mrs I. Machin informed that she sits on the Eastern Area Partnership Board as a representative from the Voluntary/Community sector.

 

(d)  Eastern Area Transport Strategy (1)                      -           Cllr Mrs E. Harrington.

 

9. TO APPOINT COMMITTEES AND SUB-COMMITTEES (IF REQUIRED).

 

No Committees or Sub-Committees were appointed.

 

10. TO CONSIDER PAYMENT OF SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY.

 

(a) Allianz Cornhill Insurance Policy;

The Clerk informed that the Renewal Invitation from Allianz Cornhill for the Town Council’s Insurance Policy, totaling £2,214.60, had been considered at the Council meeting on 18th April 2007.  A copy of the policy schedule was circulated to Members.

 

It was noted that the policy does not cover the building insurance in respect of the Community Hall as this has now been transferred to the Community Hall Management Committee’s policy.

 

The Clerk informed that she had spoken to Allianz Cornhill regarding a revised quotation allowing for a population of 18,000.  It was noted that this would take the policy into the next level of insurance band and would increase the policy by a considerable amount, in excess of £1,000.  It was noted that although Ingleby Barwick has a high population, in respect of the Town Council’s liabilities they have limited risks, as they do not own/maintain any play areas, skate parks etc.

 

The Clerk has pursued an alternative quotation from Jardine LLoyd Thompson Insurance Company who have recently advertised in the Local Council Review magazine; however they currently tend to deal with smaller Parish’s.  No quotation has been received.

 

The Clerk informed that Allianz Cornhill have agreed to increase the population on the policy to 20,000 at no extra cost and also give a discount on the original quotation.  The revised renewal figure is £ 2,017.19.

 

RESOLVED that the Insurance Policy with Allianz Cornhill be renewed, the Clerk to arrange payment accordingly.

 

 

Chairman…………………………………………

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(b) Cleveland Local Councils Association.

No renewal has yet been received.

  

11. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 26TH APRIL 2007.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 26th April 2007, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

12. MATTERS ARISING FROM THE MINUTES ON 18TH APRIL AND 26TH APRIL 2007.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

 

The Clerk reported that Ingleby Barwick Land and Property Developments (IBL&PD) have placed an order with a firm in Sunderland to install the six wall lights under the canopy walk at Greenside shopping area.  The work is expected to be undertaken in the next 5-6 weeks. 

 

The new ‘no ball games’ sign has erected at the location.

 

It was noted that the potholes in the car park at Greenside shopping area have now been repaired.

 

Concerns were raised in connection with the damaged bollard at Greenside shops and also the litter in the shrub beds fronting the shops.

 

RESOLVED that the Clerk send a letter to Browns Estate Agents to ascertain when the bollard is to be replaced and to make enquiries as to who owns the shrub beds.

 

In respect of the Beckfields shopping area, Councillor Mrs Machin informed that Members of the Town Council and the Clerk had met with representatives from both the Beckfields Public House and the Brewery on site in February 2007.  Various issues and concerns were raised in respect of the shopping area and car park.  No feedback has been received from the Brewery to date.

 

RESOLVED that the Clerk contact the Brewery with the view to obtaining a response on the matters raised for the Town Council’s next meeting in June 2007.

 

Chairman…………………………………………

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Concerns were raised in respect of the limited number of litter bins provided at the shopping areas, particularly with the number of takeaways present.

 

It was noted that the bushes/shrubbed area to the rear of the betting shop has improved since cutting back the shrubs.  The landowner is in the process of making arrangements for regular maintenance of the area.

 

(b) Item 203 2006/2007 Potential ‘Satellite’ Village Police Station, Greenside Shopping Area, Ingleby Barwick.

 

The Clerk informed that Ingleby Barwick Land and Property Developments have now submitted plans to S.B.C. for outline planning permission in respect of the erection of a two storey extension to provide accommodation for a local Police Office.

 

RESOLVED that this item be place on the agenda for consideration at the Town Council’s next meeting in June 2007.

 

(c) Item 215 2006/2007 Ingleby Barwick Community Hall – Youth Fund Provision.

 

It was noted that the Town Council had sent a letter to the Manager of Community Education at Stockton-on-Tees Borough Council (S.B.C.) stating that subsequent to a report by Graeme Oram at a recent Eastern Area Partnership Board meeting and correspondence with Councillor A. Cunningham, Ingleby Barwick Town Council wished to bid for funds from the Youth Capital Fund (Y.C.F.) for the purpose of running a Youth Café type facility in Ingleby Barwick Community Hall.  A response is awaited.

This matter is to be discussed at the next Eastern Area Partnership Board (E.A.P.B) meeting.

 

It was questioned as to how and where the Y.C.F. and the Youth Opportunities Fund (Y.O.F.) have been publicised, which would again be raised at the E.A.P.B. meeting.

                                               

Councillor Mrs Machin has contacted S.B.C. regarding application forms to apply for funding from the Y.O.F., which are to be sent to the Clerk.  No forms have been received to date.

 

It was noted that S.B.C will be able to apply for a significant amount of money from the BIG Lottery.  They are holding a meeting this coming Friday 18th May 2007 at 10 am in respect of their Play Strategy and bid process and would like people to attend to give their ideas.  Councillors Tom Bowman and Joy White to attend the meeting at Norton Education Centre.

 

 

Chairman…………………………………………

 

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(d) Item 221 2006/2007 Secondary School Provision, Ingleby Barwick – Meeting with Ann Lees, Director of Education, York Diocese on Monday 23rd April 2007.

 

It was noted that Members of the Town Council, IBIS Ward Councillors and the Clerk had met with Ann Lees (Director of Education for York Diocese) on Monday 23rd April 2007.  The current provision for pupils in Ingleby Barwick in respect of Secondary Education was outlined and discussed at the meeting.  Ann Lees is expected to meet with S.B.C. in the near future.

 

13. THE STANDARDS BOARD FOR ENGLAND – REVISED MODEL CODE OF CONDUCT.

The Clerk noted receipt of a letter from the Standards Board for England stating that the new Code of Conduct for members will come into force on 3rd May 2007.

Parish Councils will have until 1st October 2007 to adopt the revised Code.  After that time, members of the councils that have not adopted a revised Code will be automatically covered by it.  The existing code will continue in force until such time as the new one is adopted, or until 1st October, whichever is the sooner.

To ensure that all councilors are subject to the same standards across the country, the Standards Board for England encourages councils to adopt the Code at the first opportunity.  It is important to note that not all parts of the Model Code are relevant to parish and town Councils.  Therefore, they have prepared a ‘Model Code for Parish Council’ which is available from their website.

In addition, you are able to make local additions to the Code.  However, their advice is that the Code be adopted unamended with one exception. 

The Council should consider paragraph 12(2), which is not mandatory for parishes, which gives members with a prejudicial interest the same rights as members of the public to speak at a meeting on the issue and then leave before the main discussion and vote.

If the Council wishes such a provision to apply, the Council will need to pass a resolution adopting the Model Code of Conduct including paragraph 12(2).

It is not enough to adopt the Code “as applicable to parish councils” as paragraph 12(2) is not mandatory for parishes and parish councils must therefore expressly ‘opt-in’ for it to have effect.  The Model parish Code contains the paragraph.

Where this additional provision is adopted, the Standards Board recommends that, in order to provide clarity, parish councils should have standing orders in place which set out clearly the circumstances whereby members of the public can attend meetings of the authority for the purpose of making representations, giving evidence or answering questions.

If the Council does not provide members of the public with any right to speak, paragraph 12(2) will have no effect at our authority.  This means that councillors with a prejudicial interest would have to continue to leave the meeting after declaring the nature and extent of their interest.

The Standards Board to be informed when the Code is adopted.

 

Chairman………………………………………..

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RESOLVED that this item to be placed on the agenda for consideration by the Town Council at its meeting to be held on Wednesday 20th June 2007.  The Director of Law and Democracy at S.B.C. be invited to attend the meeting.

 

14. COUNTY DURHAM AND CLEVELAND COUNTY TRAINING PARTNERSHIP – TRAINING EVENTS.

 

The Clerk reported receipt of notification of the following training events, which she had circulated to Council Members prior to the meeting:

 

-                      ‘How to be a Good Councillor’ Taining Sessions to be held at County Hall Durham and Ceddesfeld Hall, Sedgefield.

 

RESOLVED that the Clerk book places for Council Members on the following training modules:

 

TUESDAY 5TH JUNE 2007– 18.30-20.30 Ceddesfeld Hall, Sedgefield

Roles & Responsibilities

Cllrs Esther Harrington, Jean Kirby, Sue Larkin, David Sanderson and Joy White.

 

SATURDAY 9TH JUNE 2007 – 10.00-12.00 Council Chamber, County Hall, Durham

Roles and Responsibilities

Cllrs Alf Graham and John Myers.

 

TUESDAY 12TH JUNE 2007 – 18.30-20.30 Ceddesfeld Hall, Sedgefield

Powers and Duties

Cllrs Esther Harrington, Jean Kirby, David Sanderson and Joy White.

 

SATURDAY 30TH JUNE 2007 – 10.00-12.00 Committee Room 2, County Hall, Durham

Budgets and Precepts

Cllr Irene Machin.

 

TUESDAY 10TH JULY 2007 – 18.30-20.30 Ceddesfeld Hall, Sedgefield

Budgets & Precepts

Cllrs Jean Kirby, Sue Larkin and Joy White.

 

TUESDAY 17TH JULY 2007 – 18.30-20.30 Ceddesfeld Hall, Sedgefield

Management & Meetings

Cllrs Bill Feldon, Esther Harrington, Jean Kirby, Sue Larkin and Joy White.

 

 

Chairman…………………………………………

 

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TUESDAY 24TH JULY 2007 – 18.30-20.30 Ceddesfeld Hall, Sedgefield

Councils & Community

Cllrs Bill Feldon, Jean Kirby, Sue Larkin and Joy White.

 

WEDNESDAY 8TH AUGUST 2007 – 18.30-20.30 Committee Room 1a, County Hall, Durham

Management & Meetings

Cllrs Gillian Corr and Irene Machin.

 

15. STOCKTON-ON-TEES BOROUGH COUNCIL, EASTERN AREA TRANSPORT STRATEGY 2007/08, STAKEHOLDER MEETING ON 24TH MAY 2007.

The Clerk noted receipt of an invitation for a representative from the Town Council to attend the first meeting of the Steering Group overseeing the development of 2007/08 Eastern Area Transport Strategy.  This meeting will be held on 24th May 2007 at The Golden Eagle, Thornaby, commencing at 7 pm: light refreshments will be served from 6.30 pm.

The meeting will commence with a presentation of the scheme(s) implemented via the ATS process in the Eastern Area in 2006/07, followed by a brief summary of the 2007/08 capital programme.

A list of schemes/studies to be carried out in the Eastern Area in 2007/08, together with contenders for 2008/09 was attached which the Clerk had circulated to Members prior to the meeting.  It is noted that £25,000 has been approved to spend in 2007/08 in the Eastern Area under Traffic Management/Area Transport Strategies.

The remainder of the meeting will be based around a discussion to be led by the Chair to decide how it is wished this money to be allocated/schemes to be investigated further.

A further meeting will be held later in the year if necessary to report back on any studies that are requested to be undertaken and confirm allocation of monies.

 

No comments were raised by Members in respect of the information provided.

 

RESOLVED that Councillor Mrs E. Harrington represents the Town Council at the meeting.  The Clerk to reply to S.B.C. accordingly.

 

16. INGLEBY BARWICK ENFORCEMENT SERVICE – SERVICE LEVEL AGREEMENT.

It was noted that the new Enforcement Service was implemented on 1st April 2007 for twelve months, replacing the Community Wardens.  A Service Level Agreement (SLA) is to be put in place which needs consideration by both S.B.C. and the Town Council.  A draft copy of an SLA has been provided by S.B.C. however it is felt that the document is not detailed enough.

A general discussion took place on the service and the benefits to Ingleby Barwick.

 

Chairman…………………………………………

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Members are to give consideration to what they would want including in the Service Level Agreement and feedback to the Town Council at the next meeting.

 

RESOLVED that a representative from both the Police and S.B.C. Enforcement Service be invited to attend the next Town Council meeting on 20th June 2007, to discuss both policing in Ingleby Barwick and the Enforcement Service.

 

17. INGLEBY BARWICK COMMUNITY HALL – PROPOSED EXTENSION.

 

It was noted that as this item was to update new Members on progress to date only and no decisions are to be made, the Town Council’s representatives on the Management Committee remained in the meeting.

 

It was noted that ROK have produced costings for the proposed extension totaling £76,145.75, which includes £11,399.63 for the additional car parking spaces.

These figures do not include for any contingencies and are exclusive of VAT.

 

Confirmation has been received from Persimmon Homes that they will construct the additional car parking spaces free of charge and contribute £18,000 towards other building works, representing a total sum of £29,399.63.  Both the Town Council and the Community Hall Management Committee have allocated £5,000 each towards the project.

 

A letter has been received from Sure Start’s Strategic Manager confirming that they have made an allocation for a contribution of £50,000 toward the capital works of the scheme from the Children’s Centre Capital programme.  Their allocation is made to create a suitable venue for the delivery of Children’s Centre services to be delivered from the Community Centre and will be subject to an agreement between Sure Start and the Community Centre.

It is noted however that this allocation will require formal approval from Stockton Council and the Government Office, which they will endeavour to secure as soon as possible.

 

It was noted that written confirmation has been received from Morgan and Morgan that they have no objections to the proposed extension.

 

18. INGLEBY BARWICK GARDEN COMPETITION 2007.

 

The Clerk informed that the Garden Competition is an annual event which has been held for several years. 

 

 

Chairman…………………………………………

 

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The competition is open to all residents of Ingleby Barwick and the three categories for entries are as follows:

 

            (1)  Best Front Garden;

            (2)  Best Back Garden;

            (3)  Best Container Garden i.e. hanging baskets/tubs.

 

The event has been sponsored in recent years by Peter Barratts Garden Centre, who judge the competition, provide prize vouchers for 1st, 2nd and 3rd prize in each category and hold the presentation ceremony at their Garden Centre.

 

RESOLVED that the Clerk contact Peter Barratts Garden Centre to ascertain if they would like to sponsor the competition again this year and make the appropriate arrangements for advertisement etc.

 

Councillor T.W. Bowman to prepare posters for the competition as in previous years. 

 

19. STOCKTON-ON-TEES BOROUGH COUNCIL, ANNUAL MEETING OF THE COUNCIL AND MAYORAL INSTALLATION ON WEDNESDAY 23RD MAY 2007.

 

The Clerk noted receipt of an invitation for the Chairman of the Town Council to attend the Annual Meeting of the Council and Mayoral Installation on Wednesday 23rd May 2007 at the Forum, Billingham commencing at 11.00 am and followed by a reception and luncheon.

 

RESOLVED that the Chairman, Councillor Mrs I Machin represents the Town Council at the event.

 

20. THE PARISH OF ST. FRANCIS OF ASSISI, INGLEBY BARWICK – RECEIPT OF INVITATION FOR THE CHAIRMAN TO ATTEND THE COLLATION OF THE NEW REVEREND ON TUESDAY 5TH JUNE 2007.

 

The Clerk noted receipt of an invitation for the Chairman of the Town Council to attend the Collation of the Reverend James Clabern (Clay) Roundtree as Vicar of the Parish.  The Collation will be conducted by Rt Rev’d Robert Ladds, the Bishop of Whitby at St. Francis of Assisi Church on Tuesday 5th June 2007 at 7.30 pm.

 

RESOLVED that the Chairman, Councillor Mrs I. Machin represents the Town Council at the event.

 

 

Chairman………………………………………..

 

 

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21. ST. FRANCIS OF ASSISI CHURCH CENTRE – HIRE AGREEMENT FOR TOWN COUNCIL MEETINGS.

 

The Clerk noted receipt of correspondence requesting that the Town Council indicate if they would like to continue with their booking at the Church Centre for a further twelve months, on the third Wednesday of every month 7.00 pm till 9.30pm at a cost of £13 p/h till 30th June 2007 then £15 p/h from 1st July 2007.

 

RESOLVED that the Clerk complete the renewal form requesting continuation of the Hire Agreement.

 

22.  T.I.B.S. PRESENTATION NIGHT ON TUESDAY 22ND MAY 2007 – INVITATION FOR TWO REPRESENTATIVES OF THE TOWN COUNCIL TO ATTEND.

The Clerk reported receipt of two tickets for the event which is being held at the Dormans Club, Oxford Road, Middlesbrough on Tuesday 22nd May 2007, 7.30 p.m. onwards.

 

RESOLVED that Councillor W. Feldon and his spouse represent the Town Council at the presentation night.

 

23. THE ARMY PRESENTATION TEAM – RECEIPT OF INVITATION TO AN EVENING RECEPTION ON TUESDAY 12TH JUNE 2007 AT THE WYNYARD ROOMS, BILLINGHAM.

The Clerk noted receipt of an invitation from the Army Presentation Team to an evening reception at which they would like to update on recent changes within the Army.  The event will take place on Tuesday 12th June 2007 at The Wynyard Rooms, Billingham.  The evening will be as follows

 

-                      6.15 pm doors open

-                      6.30pm to 7.00pm Reception

-                      7.00pm to 8.00pm Briefing

-                      8.00pm to 8.30pm Questions

-                      8.30pm to 9.15pm Finger Buffet

 

It was noted that no-one was available to attend the event.  The Clerk to reply to the invitation accordingly.

 

24. CLERKS PENSION ARRANGEMENTS.

The Clerk noted that she had contacted Middlesbrough Council regarding details on the Local Government Pension Scheme.  A response has been received, a copy of which was circulated to Members at the meeting.

 

 

Chairman………………………………………..

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RESOLVED that Councillors W. Feldon, T.W. Bowman and the Clerk meet with a representative from the HBS Pensions Unit, who administers the Teesside Pension Fund on behalf of Middlesbrough Council to obtain further information.

 

25. FINANCE:

 

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a balance of £ 120,246.11 a copy of which is held on the Town Council file.

 

Includes VAT Claim 2006/2007 £ 8,484.12

 

(b) Accounts due for Payment

 

The Clerk informed that the following accounts having already been paid and were noted:

 

Ingleby.net – Ceilidh                                                                         £   150.00

 

BT Telephone Bill dated 19th April 2007                                                    £   107.54

 

Payment to Unicorn Containers – 5 dog bins                                            £1,316.00

 

Payment for lunch at the meeting on 23-4-07 (Ann Lees)                        £     70.00

 

RESOLVED that the following accounts be approved for payment:

 

Paula M. Hall – Remuneration May 2007;

            Paula M. Hall - Tax and N.I. Contribution May 2007;

 

The Clerk noted that the monthly internet payment to Orange of £14.99 is collected by direct debit.

 

Reimbursement to Councillor W. Feldon, Annual Parish Meeting

Refreshments                                                                                                £       2.98

 

St. Francis of Assisi Church Centre – Use of Hall PC Mtgs

April 2007                                                                                                      £     84.50

 

Robinson’s – Rent for Office, due 5th June 2007                          £   220.00

 

Chairman………………………………………..

 

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(c)  Informnorth – Consideration of Subscription.

The Clerk noted receipt of correspondence from Horden Parish Council which begins by questioning how many times have we spoken to or met somebody outside of our network who knows nothing about the role of Parish Councils.  This is especially true of younger people and a growing area for concern as the general population ages and we need to replace more knowledgeable members of staff or recruit Councillors etc.

Recently they were approached by Mike Storey, Managing Director of informnorth, the region’s leading business, enterprise and self development magazine, with a view to raising the profile of the varied roles and functions of Parish and Town Councils throughout the North East.

Informnorth is a regional not for profit social enterprise that exists to let individuals of all ages and backgrounds know about the opportunities that are open to them and help bridge some of the gaps between business and the community.

With a real social conscience, the magazine works in partnership at a local and regional level and although they need to generate enough revenue in order to publish the magazine each time – as a not for profit organisation – much of what they do involves partners and ways of working that is thought provoking and really gets things moving on a number of levels.  You can find out more and download back issues of the magazine at informnorth.com.

Mike proposes that in return for each of the Parish and Town Councils taking out a special subscription to the magazine, which will be a subsidised rate at a realistic cost of £100.00 per year, then the editorial team will look at match – funding a series of informative articles using each of the supporting Parish and Town Councils wherever possible for sources of information and this will become an integral part of the magazine.

It is believed to be a good opportunity in many aspects and worthy of support.

 

It is requested that the Town Council consider subscribing to Informnorth.

 

RESOLVED that the Clerk request a copy of the magazine for the Town Council’s observation prior to consideration of any subscription.

 

26. COMMUNITY FACILITIES.

 

Street Furniture – Dog Bins.

The Clerk reported that the five locations for the bins have been agreed by Councillor W. Feldon and the Clerk in liaison with Ward Councillor K. Faulks.  The locations are as follows:

 

-                      Adjacent to Queen Elizabeth Way, right hand side of road when heading from Ingleby Barwick to Stockton (as shown on the plan provided by S.B.C.);

 

Chairman…………………………………………

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-                      Blair Avenue/Beacons Lane;

 

-                      Condercum Green (Village 6);

 

-                      Ingleby Way, adjacent to Barwick Lodge;

 

-                      Lowfields Avenue, adjacent to public footpath crossing point located between Middle Road and Burdon Garth.

 

S.B.C. are currently checking into the land ownership at the locations and where required obtaining the permission of the landowner to site the bins, if it is not owned by S.B.C.

 

27. PLANNING APPLICATIONS.

Planning Schedule

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

(a) Planning Application No. 07/0857/FUL

Proposal: Extension of Roadways to Boundary of Betty’s Close Farm/Proposed Residential Development.

Location: Ramsey Gardens and Nevern Crescent, Ingleby Barwick.

 

The Town Council considered all of the information and plans provided in respect of planning application no. 07/0857/FUL.

 

RESOLVED that the Town Council submits the following comments to S.B.C. in respect of the proposal:

 

This proposal would have an impact on the existing properties, as there are safety implications involved as well as disruption to the residents.  The environmental impact is therefore a material consideration and a reason for refusal.

 

(b) Planning Application No. 07/1305/X

Proposal: Application to Fell 1 No. Alder Tree (T2) and 1 No. Yew Tree (T4) and to Crown Lift and Remove Deadwood from 1 No. Beech Tree (T3).

Location: Cross Keys Inn, Leven Bank Road, Yarm.

 

The Town Council considered all of the information and plans provided in respect of planning application no. 07/1305/X.

 

Chairman…………………………………………

                                                                                                                                    16 of 18

 

RESOLVED that the Town Council submits the following comments to S.B.C. in respect of the proposal:

 

It is recommended that S.B.C.’s Arboricultural Officer should inspect the trees to ensure that the observations in the Tree Report are correct.  If the trees have to be removed the replacement trees should be of a size and age that ensures survival and impact on the visual environment i.e. not saplings.

 

28.  COMMUNITY COMMUNICATION.

 

RESOLVED that the next article for publication includes the following:

 

-                      Ingleby Barwick Garden Competition 2007;

-                      Annual Meeting of the Town Council – Election of Chairman/Mayor and Vice-Chairman/Deputy Town Mayor;

-                      Training Sessions: How to be a Good Councillor;

-           Extension to Ingleby Barwick Community Hall.

 

The Clerk confirmed that the monthly meeting date is included in each article and members of the public are invited to attend.

 

Councillor Mrs I. Machin informed that she has submitted an article on Secondary School provision in Ingleby Barwick to the Insider magazine for publication in the next edition.

 

29.  CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Horden Parish Council, Working Together to Make a Difference – Receipt of correspondence in respect of the possibility of the Town Council subscribing to Informnorth magazine.

 

(b) Stockton-on-Tees Borough Council, Stockton News Summer 2007 – Receipt of notification that the deadline for articles for consideration is Wednesday 9th May 2007.  The magazine will be delivered to households on Friday 6th July 2007.

 

(c) Stockton Renaissance, Eastern Area Partnership Board – Receipt of notification of cancellation of the meeting scheduled for Tuesday 24th April 2007.  The next business meeting will take place on Tuesday 29th May 2007.

 

(d) Stockton-on-Tees Borough Council, Planning Appeal – Receipt of notification of Planning Appeal in respect of planning application no. 06/1325/FPD. 

 

Chairman…………………………………………

 

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The applicant applied for retrospective permission for the conversion of the integral garage into a habitable room and store.  Location 99 Church Field Way, Ingleby Barwick.  The application was refused by S.B.C. Planning Committee on the grounds that the proposed development would result in the removal of one existing incurtilage car parking space from the four bedroom property, leaving only two car parking spaces, resulting in the potential increase of on street parking, to the detriment of highway safety, contrary to policy GP1 of Stockton-on-Tees Local Plan.

 

(e) Stockton-on-Tees Borough Council, Eastern Area Transport Strategy 2007/08, Invitation to Initial Stakeholder Meeting – Receipt of invitation to the first meeting of the Steering Group overseeing the development of 2007/08 Eastern Area Transport Strategy. 

                                   

(f) The Standards Board for EnglandReceipt of letter stating that the new Code of Conduct for members will come into force on 3rd May 2007.

 

(g) Stockton-on-Tees Borough Council, Planning Appeal – Receipt of notification of Planning Appeal in respect of planning application no. 06/3232/FUL.  The applicant applied for permission for single storey extensions to front creating a garage and to rear (conversion of garage into habitable room).  Location: 3 Oakhurst Close, Ingleby Barwick.   

The applicant has appealed to the Secretary of State for the Environment under Section 78 of the Town and Country Planning Act 1990 against non determination.

 

(h) St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick – Receipt of the following:

 

-                      Invoice for Use of the Hall and Meeting Room by the Town Council in April 2007, totaling £84.50.

-                      Booking of the Hall, the Town Council is requested to indicate if they would like to continue with their booking for a further twelve months at a cost of £13 p/h till 30th June 2007 then £15 p/h from 1st July 2007.

 

(i) Stockton-on-Tees Borough Council, Annual Meeting of the Council and Mayoral Installation – Receipt of invitation.

 

(j) T.I.B.S. Presentation Night Tuesday 22nd May 2007Receipt of tickets.

 

(k) Stockton Renaissance, Single Regeneration Budget in Stockton-on-Tees 1999-2006 – Receipt of the Executive Summary of the Evaluation Report for the Single Regeneration Budget in Stockton-on-Tees 1999-2006.

 

 

Chairman…………………………………………

                                                                                                                                    18 of 18

 

(l) County Durham and Cleveland County Training Partnership, Training Events – Receipt of notification of training events.

 

(m) BDO Stoy Hayward LLP, Annual Return for the Year Ended 31st March 2007Receipt of the External Audit pack for the Year Ended 31st March 2007.  The date set for audit is 3rd August 2007.

 

(n) St. John Ambulance Cadets, Report – Receipt of letter from the Divisional Officer apologising for the lateness in getting back to the Town Council in respect of attending the Annual Parish Meeting on 2nd May 2007, unfortunately the group meets on a Wednesday night.

A report is attached for the Town Councils attention.      

Town Council Members are invited to attend their presentation night on 8th July 2007 at Ingleby Barwick Community Hall, commencing at 7 p.m.

 

(o) Society of Local Council Clerks, ‘The Clerk’ – Receipt of ‘The Clerk’ magazine, May 2007.

 

(p) Tees Valley Rural Community Council, ‘Rural News’ – Receipt of the ‘Rural News’ May 2007.

 

(q) NALC, Local Council Review – Receipt of the ‘Local Council Review’ May 2007.

 

(r) Clerks and Council ‘Direct’ – Receipt of the ‘Direct’ magazine May 2007.

 

(s) HM Revenue & Customs, Employer Budget Pack 2007 – Receipt of information pack.

 

(t) The Army Presentation Team – Receipt of invitation.

 

(u) The Parish of St. Francis of Assisi, Ingleby Barwick – Receipt of invitation for the Chairman to attend the Collation of the Reverend James Clabern (Clay) Roundtree as Vicar of the Parish.

 

DATE OF NEXT MEETING OF INGLEBY BARWICK TOWN COUNCIL.

 

The next monthly meeting of the Town Council is scheduled to take place on Wednesday 20th June 2007 at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

Chairman……………………………..                    Clerk……………………………..

 

Date………………………..                                     Date………………………

 

 

MINUTES

 

OF THE

 

ANNUAL

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 16TH MAY 2007

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL