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MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK TOWN COUNCIL, HELD AT INGLEBY BARWICK COMMUNITY HALL, HARESFIELD WAY, INGLEBY BARWICK, ON WEDNESDAY 21ST MAY 2008, COMMENCING AT 7.15 P.M.

 

PRESENT:

 

Chairman/Town Mayor: Councillor Mrs I. Machin;

 

Vice Chairman/Deputy Town Mayor: Councillor W. Feldon;

 

Councillors: T.W. Bowman, Mrs G. Corr, A. Graham, Ms A. Hailes, Mrs J. Kirby, J. Myers, Mrs J. White and D. Sanderson;

 

Ward Councillors:

 

Ingleby Barwick West       R. Patterson;

 

Clerk/Responsible Financial Officer: Paula M. Hall;

 

PC K. Stockley, Community Police Officer Ingleby Barwick;

PCSO J. Wardle, Police Community Support Officer Ingleby Barwick;

 

Mrs C. Thomas, Ingleby Barwick Residents Network;

 

2 Members of the public were present at the meeting.

 

1. ELECTION OF CHAIRMAN OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2008/2009.

 

The Clerk informed that the Town Council’s Standing Orders state that the maximum term of office of the positions of Chairman and Vice-Chairman be two years, in the Council’s four year term of office, to allow the positions to be circulated between Council Members.

The Chairman’s position when it becomes vacant may be filled by the previous standing Vice-Chairman if the Member wishes to do so.

 

Councillor Mrs I. Machin having stood as Chairman for one year was asked whether she would like to carry on with the position for another year.  She indicated that she was willing to do so.

 

Councillor Mrs I. Machin was proposed, seconded and unanimously elected as Chairman for the forthcoming year.

 

Chairman……………………………………….

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2. CHAIRMAN TO SIGN THE DECLARATION OF ACCEPTANCE OF OFFICE.

 

The Chairman, Councillor Mrs I. Machin signed the Declaration of Acceptance of Office.

 

3. ELECTION OF VICE-CHAIRMAN OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2008/2009.

 

Councillor W. Feldon having stood as Vice-Chairman for one year was asked whether he would like to carry on with the position for another year.  He indicated that he was willing to do so.

 

Councillor W. Feldon was proposed, seconded and unanimously elected as Vice-Chairman for the forthcoming year.

 

APOLOGIES FOR ABSENCE.

 

Apologies for absence were received from Town Councillors Mrs E. Harrington and Mrs S. Larkin.

 

Apologies for absence were also received from Ward Councillors K. Faulks, D. Harrington, A. Larkin (Ingleby Barwick East) and K. Dixon, L. Narroway (Ingleby Barwick West).

 

4. CODE OF CONDUCT – DECLARATION OF INTERESTS.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

 

Agenda item no. 6              -           Building Schools for the Future.

 

Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he designs the posters for the competition and the certificates for the successful gardens:

 

Agenda item no. 16            -           Ingleby Barwick Garden Competition 2008.

 

Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School:

 

Agenda item no. 6              -           Building Schools for the Future.

 

Chairman………………………………………...

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Councillor Mrs I. Machin declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at St. Therese of Lisieux RC Primary School:

 

Agenda item no. 6  -           Building Schools for the Future.

           

Councillor Mrs J. Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School:

 

Agenda item no. 6  -           Building Schools for the Future.

 

Councillor Mrs J. Kirby declared that she is no longer employed by Charles Church.  The Clerk to provide a new Register of Interests form to Councillor Mrs Kirby for completion.

 

No further interests were declared.

 

5. BUILDING SCHOOLS FOR THE FUTURE.

 

Ward Councillor R. Patterson began the discussion and thanked the Town Council for its continued support, with particular thanks to Councillor W. Feldon for all his efforts.  It was noted that Stockton Borough Council (S.B.C.) has recently announced that it is now proposing to increase All Saints Secondary School from 600 to 900 pupils.  Although this is a move in the right direction it is still not enough.  On completion of development 900 children would continue to be bussed off the estate to schools in the surrounding areas.

 

Councillor Patterson informed that he has written confirmation from Central Government stating that they have no problem downsizing Conyers and Egglescliffe Schools.  He is currently in contact with both Central Government and Dari Taylor, MP for Stockton South.

 

Members were in general agreement that All Saints Secondary School would need to be expanded to cater for at least 1,200 pupils given the predicted number of children which would be generated from the development on completion.  Also, concerns were raised in respect of the school being able to provide the new vocational diplomas proposed by the Government if not expanded further. 

 

It was noted that pupils attending schools in the surrounding areas find it difficult to attend after school activities.  Also, the dangerous route to Conyers was highlighted with busses using Leven Bank.  Current proposals are to remove the overtaking lane.

 

The matter is being pursued with the Church of England.

 

Chairman…………………………………………

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Councillor Feldon informed that from the figures he had been given by S.B.C. officers, he had calculated that the current site as well as taking in part of Romano Park, could accommodate 1,350 pupils.

 

A lengthy discussion took place on the matter.  Projected figures were outlined to support the argument for a further increase in capacity at All Saints, taking into account preferences.  Given the calculations it is justifiable that All Saints should be increased to 1,350, and most definitely a minimum of 1,200.  This would free up places at both Conyers and Egglescliffe for pupils from other areas that cannot get access i.e. Stillington.

 

It was noted that residents had responded to the BSF consultation last year stating that they wanted increased capacity at All Saints or a new school.  Concerns were raised however that residents do not show enough enthusiasm and shout loud enough.

 

It was questioned as to whether we should be fighting for a new school however it was noted that BSF money cannot be used to purchase land.  It was stated that officers had been mandated to look for available land however there had been no feedback on this to date.  Concerns were expressed in respect of the matter.  It was noted that the best option therefore would be to expand All Saints to a minimum of at least 1,200.

 

Members expressed their concerns in respect of the handling of the BSF issue and the continued negative attitude towards Ingleby Barwick.

 

A discussion took place on the way forward.

 

RESOLVED that the Town Council is in agreement to pass a vote of no confidence in Councillor Alex Cunningham, Cabinet Member - Children and Young People and S.B.C.’s Education Department on the handling of the BSF issue.       

 

Councillor Patterson was thanked for his attendance and left the meeting.

 

6. POLICE REPORT – MEETING ATTENDED BY P.C. KEVIN STOCKLEY.

 

The Chairman Councillor Mrs Machin invited PC Stockley to address the Town Council.

 

PC Stockley informed that they had canvassed the people of Ingleby Barwick to ascertain what their problems/worries were.  The outcome of the canvass saw that residents feared congregation of youths i.e. gangs, underage drinking aswell as anti social behaviour. 

 

It was noted that Ingleby Barwick continues to have a low crime level.

 

Chairman…………………………………………

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Problems are still being experienced at the shopping centres, mainly Tesco.  The provision of CCTV at Tesco is still being progressed as the police continue to receive a number of calls to the store.  Meetings are held with Tesco on a regular basis and are attended by a number of interested parties including the Police, Enforcement, Anti Social Behaviour Team aswell as Ward Councillors and Town Councillors.  Discussion takes place on a number of issues, one of which is the bus shelter on Myton Road.  It has been recommended that this be removed however further information suggests that the bus company might be putting the bus service back on and will use the stop.

 

Both Councillor Ms A. Hailes and Councillor Mrs G. Corr declared a personal/non prejudicial interest when the problems at Tesco were raised, as they are both employed by Tesco.

 

The success of the Beckfields CCTV camera was noted and a general discussion took place on the benefits and costings of CCTV.

 

RESOLVED that the Town Council sends a letter to Tesco’s Board asking for their help and support to resolve the problems at the Ingleby Barwick store.   

 

It was noted that things have been a lot quieter of late on the estate.

 

A general discussion took place on matters which had been addressed and updates given accordingly.

 

It was noted that the Police would be loosing their office in Barley Fields Medical Centre due to demands on the practice.  A number of suggestions were made on an alternative location which would be pursued by PC Stockley.  He would then report back to the Town Council.

 

Concerns were raised in respect of fires being started in Thornaby Woods aswell as the wooded area between Villages 1 and 5.  This would be investigated by both the Police and Enforcement.

 

Concerns were also raised in respect of the World War II pill boxes adjacent to Barberry Close, which attract Anti Social Behaviour.

 

The Chairman Councillor Mrs I. Machin thanked both PC Stockley and PCSO Wardle for their attendance at the meeting.

 

7. PUBLIC PARTICIPATION.

 

The Chairman adjourned the meeting at this point to allow public participation.

 

Chairman………………………………………..

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The following matters were raised for discussion:

 

-                      Secondary School Provision;

-                      Romano Park Phase 3;

-                      Land Opposite All Saints School;

-                      Elections costs May 2007;

-                      Service Level Agreement – Ingleby Barwick Enforcement Service.

 

8. APPOINTMENT OF REPRESENTATIVES.

 

RESOLVED that the following Members be appointed as the Town Council’s representatives:

 

(a) Cleveland Local Councils Association (2) - Cllr Mrs J. White.    

 

As Councillor Mrs S. Larkin was not in attendance at the meeting and had been one of the Town Council’s representatives for 2007/2008, it was agreed that the second representative be considered at the next meeting.  This would allow Mrs Larkin the opportunity to express an interest in retaining the position should she so wish.

 

(b) Community Hall Management Committee (3)       - Cllr Mrs I. Machin;  

                                                                                                - Cllr W. Feldon;       

                                                                                                - Cllr J. Myers.           

 

(c) Eastern Area Partnership Board (1)                        -           Cllr T.W. Bowman.

      (Confirmation only as appointment had been made previously)

 

Councillor Mrs I. Machin informed that she sits on the Eastern Area Partnership Board as a representative from the Voluntary/Community sector.

 

(d) Eastern Area Transport Strategy (1)                      

 

As Councillor Mrs E. Harrington was not in attendance at the meeting and had been the Town Council’s representatives for 2007/2008, it was agreed that the position be considered at the next meeting.  This would allow Mrs Harrington the opportunity to express and interest in retaining the position should she so wish.  

 

9. TO APPOINT MEMBERS TO THE PLANNING APPLICATIONS ADVISORY GROUP.  (4)

 

RESOLVED that Councillors A. Graham, Mrs J. Kirby and D. Sanderson be appointed to the Planning Applications Advisory Group for the forthcoming year.

 

Chairman………………………………………..

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As Councillor Mrs S. Larkin was not in attendance at the meeting and had been one of the Town Council’s representatives for 2007/2008, it was agreed that the fourth position be considered at the next meeting.  This would allow Mrs Larkin the opportunity to express an interest in retaining the position should she so wish.

 

10. TO CONSIDER PAYMENT OF SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY.

 

(a) Town Council Insurance Policy 2008/2009.

The Clerk informed that Allianz Insurance Plc has provided revised Policy renewal documents showing the total premium now payable for 2008/2009 of £ 2,198.76, previously £ 2,624.10.

 

The Clerk informed that she had received the details for Came and Company from Cleveland Local Councils Association and had pursued an alternative insurance quotation.  However Came and Company advised that they only deal with Parish Councils not Town Councils and were unable to give a quotation.

 

The Town Council reviewed the overall cover of the Policy.

 

RESOLVED that the Insurance Policy with Allianz Insurance Plc be renewed as per the schedule provided, the sum payable being £ 2,198.76.

 

(b) Cleveland Local Councils Association (CLCA).

The Clerk reported receipt of an invoice for £ 800.75 being the membership fees for CLCA for the year 2008-2009.  It is noted that once paid most of the fee is forwarded on to NALC, for their fees. The balance is then used by CLCA for their administration costs.

 

The membership fees for CLCA remain unchanged from last year and are as follows:

 

                        Larger Councils £135.00

                        Smaller Councils £67.50

                        Plus 4.93p per elector (the NALC membership fee)

 

Electorates for 2008/2009 are based on statistics provided to CLCA by the local Borough Councils and the electorate for Ingleby Barwick is shown to be 13,504.

 

RESOLVED that the Town Council’s Membership of CLCA be renewed for 2008/2009.  The Clerk to forward the payment accordingly. 

 

 

Chairman………………………………………..

 

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(c) The Ramblers Association

The Clerk reported receipt of the membership renewal documents for 2008/2009, the amount payable being £ 36.00 per annum.  It was noted that the membership fee had increased by £12.00.

 

RESOLVED that the Town Council’s membership be renewed.  The Clerk to make payment accordingly.

 

11. MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 16TH APRIL 2008.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Town Council held on Wednesday 16th April 2008, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

12. MATTERS ARISING FROM THE MINUTES OF THE MEETING ON 16TH APRIL 2008.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

 

Concerns were raised in respect of the amount of litter which accumulates at the Beckfields shopping centre, particularly in the shrubbed areas.

 

(b) Item 231 2007/2008 – Aeroplane Crash at Ingleby Mill, Memorial.

 

The Clerk reported receipt of a copy of correspondence between Mr Thompson and the nephew of one of the two airmen in the crash.  They are currently looking into the possibility of a memorial plaque or even incorporating the crew names into the school somehow or even the type of aircraft involved.  They are currently approaching the school to discuss the matter.  It is questioned as to whether the Town Council would like to make a contribution to the memorial.

 

RESOLVED that the Town Council is generally supportive of the idea of a memorial but will await further information as the matter progresses. 

 

 

 

Chairman……………………………………….

 

 

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(c) Item 280 2007/2008 Friends of Tees Heritage Park – Meeting at Preston Hall on Saturday 19th April 2008.

 

Councillor Mrs Machin informed that the Meeting of the Friends of Tees Heritage Park which took place at Preston Hall on Saturday 19th April 2008 at 10.30 a.m. had gone well and the matter was progressing.

 

13. ROMANO PARK, INGLEBY BARWICK.

 

The Clerk noted receipt of a letter from S.B.C. thanking the Town Council for the opportunity for the Head of Direct Services to attend the meeting of the Town Council on 16th April 2008.

 

The Head of Direct Services thanks the Town Council for their commitment to providing the third party contribution that will support Stockton Council’s application to Impetus Environmental Trust for £110,000 towards the play equipment for the park.  S.B.C. is also grateful for the support given to the planning application which will be going forward for the Landscape for Play.

 

It was confirmed that a flexible approach can be adopted regarding the £11,000 third party contribution to Impetus Environmental Trust.  The financial contribution from Ingleby Barwick Town Council can be spread over 2008/09 and 2009/10 financial years if required.  If preferred the contribution can all be paid in next financial year which were two of the options discussed at the meeting on 16th April.  S.B.C. officers will advise the Town Council how the application progresses as and when information becomes available and can assist in helping with administration as the project moves forward.  Confirmation of agreement by return was requested.

 

S.B.C. officers will be pleased to attend future meetings of the Town Council on a regular basis to provide progress updates.  An officer will contact the Town Council over the coming weeks to discuss additional funding opportunities that may be available to the Town Council to support the Romano Park project.  

 

The Clerk informed that on receipt of the above letter she had responded in writing to S.B.C. as agreed at the Town Council meeting on 16th April 2008.  The Clerk confirmed that the Town Council was in support of the planning application which will be going forward for the ‘Landscape for Play’ being delivered as the first phase of the Romano Park scheme.

 

The Clerk also informed that the Town Council was also in general agreement to contributing the £11,000 which is the third party contribution that will support Stockton Council’s application to Impetus Environmental Trust for £110,000 towards the play equipment for the park.

 

Chairman………………………………………..

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Confirmation that the financial contribution from Ingleby Barwick Town Council can be spread over 2008/09 and 2009/10 financial years if required was noted.  Aswell as if preferred the contribution can be paid in full in the next financial year 2009/10. 

 

The Clerk confirmed that she would bring this information to the attention of the Town Council at its meeting on Wednesday 21st May 2008 for their consideration as to their preferred method of payment.

 

The Clerk also noted that it was confirmed at the meeting on 16th April that the £11,000 contribution could come from more than one group and if any financial contributions from other parties do become available these should be taken into account.

 

A further letter has been received from S.B.C. advising that Impetus Environmental Trust have confirmed that the application for £ 110,000 has been successful.  In order to release this funding the third party contribution needs to be made by the Town Council.  This can be done by drawing a cheque made payable to ‘ICI C and P’.  It was also confirmed that Keith Mathews, Parks and Greenspaces Officer will attend the June meeting of the Town Council to provide an update and to discuss any additional funding opportunities that may be available to the Town Council to support the Romano Park project.

 

Mrs C. Thomas of IBRN was in attendance at the meeting and confirmed that the group had £ 1,000 to allocate towards the project.  It was questioned however as to the best way to make the contribution i.e. would it be helpful to use it towards match funding.  Mrs C. Thomas was asked to attend the Town Council’s June meeting when this could be discussed with Keith Mathews.

 

A general discussion took place on how the Town Council could raise additional funding to put towards the £ 11,000 third party contribution.

 

RESOLVED that the Clerk send letters to all of the builders, businesses and shops in Ingleby Barwick to request a £100 contribution towards the project.

 

RESOLVED that the Town Council allocates £ 5,500 towards a Reserve Account for Romano Park from their 2008/2009 accounts.  Further discussion on this to take place at the next meeting.  Contributions to then be progressed from other parties to raise the outstanding amount of £ 5,500.  The total contribution of £ 11,000 to be paid in the financial year 2009/2010.

 

 

 

Chairman……………………………………….

 

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14. INGLEBY BARWICK TOWN COUNCIL ELECTION COSTS MAY 2007.

 

The Clerk informed that a meeting is to take place with S.B.C. on Tuesday 27th May 2008 at 2 p.m. attended by the Chairman Councillor Mrs I. Machin, the Vice-Chairman Councillor W. Feldon, the Clerk and the Town Council’s solicitor from Jacksons.

 

A general discussion took place on the matter.

 

15. INGLEBY BARWICK GARDEN COMPETITION 2008.

 

The Clerk informed that the Garden Competition is an annual event which has been held for several years. 

 

The competition is open to all residents of Ingleby Barwick and the three categories for entries are as follows:

 

            (1)  Best Front Garden;

            (2)  Best Back Garden;

            (3)  Best Container Garden i.e. hanging baskets/tubs.

 

The event has been sponsored in recent years by Peter Barratts Garden Centre, who judge the competition, provide prize vouchers for 1st, 2nd and 3rd prize in each category and hold the presentation ceremony at their Garden Centre.

 

RESOLVED that the Clerk contact Peter Barratts Garden Centre to ascertain if they would like to sponsor the competition once again.  Councillor T.W. Bowman to design the advertising posters as in previous years.

 

16. INGLEBY BARWICK ENFORCEMENT SERVICE – SERVICE LEVEL AGREEMENT 2008/2009.

 

The Clerk noted receipt of the Service Level Agreement (SLA) for the Ingleby Barwick Enforcement Service 2008/2009 received from S.B.C.  Members considered the SLA.

 

RESOLVED that Members were in agreement with the content of the SLA, the document to be signed by the Chairman and Vice Chairman accordingly.

 

 

 

 

Chairman………………………………………..

 

 

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17. INGLEBY BARWICK TOWN COUNCIL OFFICE – SIGNS.

 

The Clerk informed that she had received the following three quotations:

 

Colourscreen                         £ 150 plus VAT (Town Council would need to organise welding to the posts at entrance into the car park)

 

Intersign                                  £ 164 plus VAT

 

Mascot (Robinson’s)            £ 175 plus VAT (Designs provided)

 

The Chairman, Vice Chairman and Clerk had considered the quotations and were in general agreement that the quotation provided by Mascot be recommended for acceptance.

 

Robinson’s Estate Agents have given approval for erection of the signs.

 

The Clerk circulated the proposed design for the signs to Members.

 

The Clerk reported that she is awaiting written confirmation from S.B.C. planning department that the signs do not need planning permission.

 

RESOLVED that once confirmation has been received from S.B.C. planning department the Clerk to place the order for the signs with Mascot.

 

18. EASTERN AREA PARTNERSHIP BOARD MEETING, TUESDAY 22ND APRIL 2008 – REPORT BACK.

 

It was noted that the draft minutes are subject to approval at the meeting on 27th May 2008.

 

19. STOCKTON-ON-TEES BOROUGH COUNCIL, EASTERN AREA TRANSPORT STRATEGY 2008/2009, STAKEHOLDER MEETING ON 15TH MAY 2008 – REPORT BACK.

 

It was noted that the meeting was attended by Councillor Mrs E. Harrington and Councillor T.W. Bowman.

 

The Clerk circulated the following report which had been received from Councillor T.W. Bowman.

 

 

Chairman………………………………………..

 

 

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1.  Ingleby Barwiick Traffic Congestion.

The Traffic Model being developed by Faber Maunsel shows that this will get worse as development proceeds unless action is taken.  Measures have been devised but still awaits rigorous testing.  Once tested they will come back for comment to identify preferred solutions.

 

2.  School places in Ingleby Barwick.

Sufficient Primary School places exist; however the higher density housing in Villages 5 and 6 may require more places in the future.

Secondary School places are the main problem; the proposed enlargement of All Saints will only solve part of the problem.  Yet again the travel plans for Conyers and Egglescliffe were requested but were not available!

 

3.  Connect 2.

Discussion centred on which bridge should be first for consideration, the conclusion reached was the bridge from Ingleby Barwick to Preston Park should be first, planned for 2009/2010.

Questions were raised about safe crossing from Apsley Way to St. Francis of Assisi School, together with a safe means of reaching the footpath/cycleway to Stockton from the same area.  An extension on that side of the road along the edge of the Golf course was mentioned.

An External Project Board is to be established to maximise engagement with stakeholders.  Composed of Cabinet Members, plus representatives from;- Eastern and Western Area Boards, Children’s Trust, Sustrans, Tees Forest, British Waterways,  One Northeast and possibly the Tees Heritage Park.  Preliminary work is ongoing.

 

4.  Local priorities.

A 7.5 tonne weight limit on Thornaby Road is proposed, to “lock in” the benefits from the South Stockton Link road, to be introduced 2008/9.

SIDS were proposed on Thornaby Road (southbound), at the approach to Bader School, Cunningham Drive (west bound), approach to Brechin Drive, Beckfields Avenue (northbound) already installed.  Lowfields Avenue (southbound) prior to the pedestrian refuge at the public right of way.

All these points will come back to the September 2008 meeting to report on progress.

 

The Clerk informed that she had received correspondence from a resident who cycles from The Rings to Preston Farm, Stockton on a daily basis.  The resident would like to propose the idea of an extension of the footpath/cycle way on the northbound side of the road between The Rings and the Queen Elizabeth Way bridge.  Concerns were raised that to access the footpath on the southbound side of the road you need to cross the road south of the roundabout named Myton Road which at 7.40am is a very busy road.  You then cross Lowfields Avenue and then onto the southbound cycle path.

 

Chairman………………………………………..

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This then follows down to the bridge before going beneath the bridge to the northbound side of the road.  Once on the northbound side of the road members of the public have to do an unnecessary loop backwards so that the path can rise up to bridge level.  Thereafter it is fine.  

 

It is felt that if there was to be a footpath and cycle lane joined up to an existing path on the exit side of The Rings directly down to the northbound side of the road to join the footpath/cycle lane at the bridge this would be very beneficial to the users of these paths.  It was noted that there are also safety benefits to this proposed idea as several cyclists have been witnessed doing dangerous things to avoid the unnecessary looping of the path.

 

With the proposed extended footpath/cycleway this would be beneficial to all users as members of the public can cycle, walk and run directly up and down the northbound side of Queen Elizabeth Way and users would still have the choice of crossing the road to the southbound side to access places like Lowfields or Thornaby, either by going under the bridge or using the road islands at the roundabout up by The Rings.

 

Maps were linked for reference.

 

The Clerk informed that she had forwarded the correspondence to both Councillor Mrs E. Harrington and Councillor T.W. Bowman for consideration at the Stakeholder Meeting.

 

Councillor T.W. Bowman informed that a safe crossing point near St. Francis of Assisi Primary School and extension of the footpath/cycleway near the Golf Course had both been raised at the meeting.  In respect of extension of the footpath/cycleway it was questionable as to who owned the land.

 

RESOLVED that the Clerk liaise with Councillor T.W. Bowman to formulate a response to the resident.

 

20. STOCKTON-ON-TEES BOROUGH COUNCIL, PARISH COUNCIL LIAISON FORUM MONDAY 16TH JUNE 2008 – ITEMS REQUESTED FOR DISCUSSION AT THE FORUM.

 

RESOLVED that the following items be raised for discussion at the Parish Council Liaison Forum on Monday 16th June 2008:

 

  • Secondary School Provision, Ingleby Barwick – Update requested on Building Schools for the Future.

 

Chairman………………………………………..

 

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  • Lowfields Avenue/Broom Hill and Beckfields Avenue – Safe crossing points are requested at both locations.

 

  • Old Thornaby Airfield Block Houses in Thornaby Wood – These are preserved buildings, can they be made secure to prevent anti social behaviour?

 

  • Police Helicopter Service in the North East - This service currently provides for one helicopter based at Newcastle and the other based at Durham Tees Valley Airport.  It is understood that Northumbria and Durham Police Authorities want the service to be reduced to operate with only one helicopter which is being opposed by Cleveland Police Authority.

The Town Council has sent a letter to Councillor D. Mcluckie, Chairman of

Cleveland Police Authority offering their support on the matter as the situation is totally unsatisfactory.  It is extremely important that we maintain this invaluable service with the provision of two helicopters.

            What action is Stockton-on-Tees Borough Council taking on this important

issue?

 

  • Development at Ingleby Barwick – It is noted that the total final build figure at Ingleby Barwick could be in the region of 8,700 dwellings.  Has development reached saturation point due to lack of facilities?

Ingleby Barwick lacks the following amongst other things:

 

-                      an adequate size secondary school

-                      an adequate size shopping centre i.e. the supermarket is too small

-                      the road infrastructure is inadequate

-                      no dedicated youth facilities e.g. youth club/café

 

It is believed that Ingleby Barwick will not cope with the predicted number of dwellings with the lack of much needed facilities.

 

Councillors Mrs I. Machin, W. Feldon and T.W. Bowman are to attend the meeting.

 

21. STOCKTON-ON-TEES BOROUGH COUNCIL, MAYOR’S SUNDAY SERVICE AND PARADE 8TH JUNE 2008.

The Clerk reported receipt of notification that Mayor’s Sunday will take place on 8th June 2008.  The service will be held in the Parish Church, High Street, Stockton-on-Tees and the Mayor and Mayoress hope that a Member of the Town Council with their partner/guest will be able to attend.

Guests are invited to arrive at the Town Hall from 10.15 am where coffee and biscuits will be served.  At approximately 10.35 am the main procession of the organisations will march off and the Mayoral Party will join on the end of the parade as it passes the Town Hall. 

 

Chairman…………………………………………

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They will walk up to the High Street to the Parish Church for the service which commences at approximately 11.00 am.

 

Following the service the Mayoral Party will walk to the saluting dais situated near to the Town Hall for the march past where the Mayor will take the salute.  Afterwards the Mayor and Mayoress hope that guests will be able to join them for refreshments in the Town Hall.

 

RESOLVED that Councillor W. Feldon and his wife represent the Town Council at the Service.  The Clerk to reply accordingly.

 

22. COUNTY DURHAM AND CLEVELAND COUNTY TRAINING PARTNERSHIP, CHAIRMANSHIP TRAINING SESSIONS.

 

The Clerk noted that she had circulated the information on the training sessions to Members with the Agenda for the meeting.

 

The training sessions are held at Committee Room 1B, County Hall, Durham 10 am until 12 noon.  The cost per module per person is £30.00.

 

RESOLVED that the Clerk make arrangements for Councillor W. Feldon to attend the following two modules:

 

4. Contentious Issues        -    30th August 2008

6. Visionary Leadership     -    27th September 2008

 

23. FINANCE:

 

(a)  Town Council Current Balance Sheet

The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves of £ 142,397.56, a copy of which is held on the Town Council file.

 

The Community Hall Extension Account has a balance of £ 3,350.55, which includes the VAT return on the contributions from Persimmon Homes and the Town Council.

 

(b) Accounts due for Payment

Monthly internet payment to Orange Broadband of £11.99 is collected by direct debit.

 

Invoices already paid:

 

            BT Telephone Bill dated 17/04/08                                                              £  88.45

           

Chairman…………………………………………

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            Ingleby Barwick Community Hall – Invoice for use of Hall

            For Town Council Meeting March 2008                                                    £  13.50

 

RESOLVED that the following accounts be approved:

 

Paula M. Hall – Remuneration May 2008;

            Paula M. Hall - Tax and N.I. Contribution May 2008;

 

            HBS Local Government Pension Scheme - Clerk and Employer contribution

May 2008;

 

Reimbursement to Clerk for the following:

 

            Mileage 19th March – 21st May 2008                                                          £ 42.52          

Postage 19th March – 21st May 2008                                                         £ 12.32

 

Ingleby Barwick Community Hall – Invoice for use of Hall

for Town Council Meeting April 2008                                                                    £   14.62

           

Robinson’s – Rent for Office, due 5th June 2008                                                  £ 220.00

 

(c) Clerks Salary Scale

 

RESOLVED that this matter be moved to the bottom of the agenda for discussion later in the meeting as the public and press would be excluded from the meeting.

 

(d) Annual Audit for the Year Ended 31st March 2008

 

The Clerk informed that she has received the Annual Return form and corresponding papers from BDO Stoy Hayward.  The Audit date set for Ingleby Barwick Town Council is 1st August 2008.

 

The Clerk informed that Council’s with income or expenditure greater than £200,000 must complete an intermediate audit questionnaire as part of the submission for audit.

The intermediate audit is undertaken to obtain audit evidence, where additional risk is identified relating to those, with higher levels of activity or expenditure or if selected as part of a sample of 5% of basic audits.

 

The Clerk stated that Ingleby Barwick Town Council has once again been randomly selected to receive the intermediate audit questionnaire as part of the 5% sample.

 

 

Chairman………………………………………..

 

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Internal Auditor The Clerk informed that the Town Council has an arrangement in place with neighbouring local Council’s Egglescliffe and Preston whereby the Clerk’s carry out the internal audits.  It was noted that the same Clerk should not carry out the internal audit for more than two successive years for any Council.  In addition, the Internal Auditor shall not be from a Council audited by this Council’s Clerk in the same financial year.

 

The Clerk informed that Billingham Town Council have now joined the cluster and are to have their books audited by Ingleby Barwick Town Council’s Clerk.

 

Ingleby Barwick Town Council’s accounts are due to be audited by Mr P. Joiner, Clerk to Preston Parish Council.

 

RESOLVED that the Clerk makes the appropriate arrangements for Mr Joiner to audit the accounts.

 

(e) Printer/Photocopier

 

The Clerk informed that she had contacted representatives who deal with Local Government contracts for both Cannon and Konica Minolta.

 

A spread sheet showing all the costings for the various machines was provided to Members for their consideration, a copy of which is held on the Town Council’s file.

 

RESOLVED that the Town Council is in agreement to lease the Konica Minolta Bizhub C203 for a 5 year period.  The Clerk to make the appropriate arrangements and to sign any rental agreements on behalf of the Town Council.

 

24. PLANNING APPLICATIONS.

 

Planning Schedule

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this meeting, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications.

 

 

 

Chairman………………………………………..

 

 

 

 

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(a) Planning Application No. 08/0821/REM

Proposal: Substitution of 41 plot housetype designs on 36 existing approved plots (plot nos. 90-115 and 122-132 of planning approval 05/0381/REM) within established housing development.

Location: Goodrich Way, Ingleby Barwick.

 

The Town Council considered all of the information and plans provided in respect of planning application no. 08/0821/REM.

 

It was noted that Ingleby Barwick already has a considerable amount of larger properties. 

 

RESOLVED that the Clerk submits the Town Council’s comments noting that Ingleby Barwick has a considerable amount of larger properties and requires more smaller affordable housing such as 2 and 3 bedroom semi-detached properties.  Concerns to again be raised with regard to the continuing lack of provision of bungalows.

 

25. COMMUNITY COMMUNICATION.

 

RESOLVED that the Town Council’s May article for publication includes the following:

 

                        -           Ingleby Barwick Garden Competition 2008;

                        -           Secondary School Provision, Ingleby Barwick.

 

26. CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Allianz Insurance Plc, Policy Renewal Documents – Receipt of revised Policy renewal documents showing the total premium now payable for 2008/2009 of

£ 2,198.76 (previously £ 2,624.10).

 

(b) North Tees Primary Care Trust, Phlebotomy Clinic Ingleby Barwick – Receipt of letter from the Assistant Chief Executive of North Tees Primary Care Trust thanking the Town Council for its recent letter.  Their understanding of the issue surrounding the Phlebotomy clinic is that Woodbridge Practice found the volume of patients using the service had increased to a level that was having a disruptive effect at the surgery, for example, the waiting room and reception were overcrowded.

The practice asked North Tees and Hartlepool Foundation Trust (who provide the service) to move the clinic from Woodbridge, to Thornaby Health Centre.  The concerns of the Town Council and residents are noted in respect of the demand for the service and they will make further enquiries.

 

 

Chairman………………………………………..

 

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(c) Stockton-on-Tees Borough Council, Parish Council Liaison Forum – Receipt of letter advising the dates for the Parish Council Liaison Forum 2008/9 meetings which are as follows:

 

  • Monday 16th June 2008
  • Monday 15th September 2008
  • Monday 15th December 2008
  • Monday 16th March 2009

 

All meetings will be held at 7.00 p.m. in the Council Chamber, Town Hall, High Street, Stockton-on-Tees unless otherwise notified.

 

Representatives of each Parish/Town Council are invited to attend and, should they wish to do so, identify any items that they would wish to be considered at the meetings.  Any items for the meeting on 16th June 2008 should be forwarded by Friday 23rd May 2008.

 

(d) Ingleby Barwick Golf Academy Limited, Application for a Premises Licence – Receipt of correspondence from Blackett Hart and Pratt enclosing the following:

 

-                      Copy Application for Premises Licence

-                      Plan

 

(e) Cleveland Land Services, Sport Leisure and Landscape Contractors – Receipt of mailing.

 

(f) Stockton-on-Tees Borough Council, Eastern Area Transport Strategy 2008/9, Invitation to Initial Stakeholder Meeting – Receipt of correspondence inviting a representative of the Town Council to the first meeting of the Steering Group overseeing the development of the 2008/9 Eastern Area Transport Strategy.  The meeting was held on 15th May 2008 at The Golden Eagle, Thornaby, commencing at 7 pm: light refreshments served from 6.30 pm.

The meeting would commence with a presentation of the scheme(s) implemented via the ATS process in the Eastern Area in 2007/8, followed by a brief summary of the 2008/9 capital programme.

Attached for interest was a list of schemes/studies to be carried out in the Eastern Area in 2008/9 together with contenders for 2009/10.  It was noted that an allocation of £25,000 has been approved to spend in 2008/9 in the Eastern Area under Traffic Management/Area Transport Strategies.

The remainder of the meeting would be based around a discussion to be led by the Chair to decide how it is wished this money to be allocated/schemes to be investigated further.

 

Chairman…………………………………………

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(g) Stockton Renaissance, Eastern Area Partnership Meeting on Tuesday 22nd April 2008 at The Five Lamps Organisation, Thornaby – Receipt of agenda and corresponding papers.

 

(h) Stockton-on-Tees Borough Council, Parish Elections Costs May 2007 – Receipt of Final Notice.

 

(i) County Training Partnership Newsletter – Receipt of Newsletter.

 

(j) IBIS CCTV Camera Funding – Receipt of correspondence in respect of funding for lamppost mounted CCTV camera for the centre of Ingleby Barwick, £375 for installation, £200 per week for monitoring.  Ideas of possible sources of funding are requested.

 

(k) Stockton-on-Tees Borough Council, Parish Election Costs May 2007 –Receipt of Final Reminder.

 

(l) Ingleby Barwick Community Hall, Invoice for Meeting 19th March 2008Receipt of invoice for use of the Community Hall for the Town Council Meeting on 19th March 2008, totaling £ 13.50.

 

(m) Stockton-on-Tees Borough Council, Standards Board Local Assessment press release – Receipt of a copy of the press release which confirms that Standard Committees, such as Stockton’s, will be the recipients for any written complaints about the conduct of either Stockton Borough Council Members or of any Councillors of Town/Parish Councils within the Borough area from 8th May 2008 onwards.

The regulations can be viewed at:

 

http://www.opsi.gov.uk/si/si2008/pdf/uksi_20081085_en.pdf

 

(n) County Durham and Cleveland County Training Partnership, Chairmanship Training Sessions – Receipt of information.

 

(o) Stockton-on-Tees Borough Council, Mayor’s Sunday Service and Parade 8th June 2008Receipt of notification.

 

(p) IBIS Correspondence, Funding for land for a new school on Ingleby Barwick – Receipt of copy of correspondence with Jim Knight MP asking for support.

 

 

Chairman……………………………………….

 

 

 

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(q) Correspondence from Resident, Cardboard Recycling – Receipt of correspondence requesting a cardboard recycling facility as the closest is in Stockton.  It is noted that many members of the Ingleby community would appreciate it, as there are numerous people who are concerned for the environment.

 

The Clerk gave an update on the matter to the meeting.

 

(r) Stockton-on-Tees Borough Council, Ingleby Barwick Youth Café Developments – Receipt of copy of correspondence.

 

(s) TVRCC Environment Funding – Receipt of information on 02 funding.

 

(t) Stockton-on-Tees Borough Council, Romano ParkReceipt of a letters.

 

(u) Stockton-on-Tees Borough Council, Stockton News July 2008 Edition – Receipt of notification that the deadline for receipt of all articles for consideration for the July edition of Stockton News is no later than 11.00 am on Wednesday 28th May 2008.  The magazine will be delivered to households and businesses on Friday 18th July 2008.

 

(v) Cleveland Army Cadet Force, Invitation to Official Opening of the Ingleby Barwick Detachment on Thursday 29th May 2008 – Receipt of invitation to the event on Thursday 29th May 2008 at 7.30 pm at Ingleby Barwick Community Hall.

 

(w) Maltby Cricket Club – Receipt of letter acknowledging receipt of the Town Council’s grant and also thanking the Town Council for their support.

 

(x) The Ramblers Association, Membership Renewal – Receipt of membership renewal document, amount payable £ 36.00.

 

(y) Stockton-on-Tees Borough Council, Local Code of Conduct Complaints Process – Receipt of information.

 

(z) CLCA Clerks Networking Lunch for Clerks on Larger Councils, 16th May 2008 in Durham City – Receipt of mailing, cost £47.00 + VAT.

                                                                                                                                   

(a1) IBIS Correspondence, BSF Pre-engagement Meeting Notes – Receipt of copy of correspondence.

 

(b1) Ingleby Mill School Aeroplane Memorial – Receipt of correspondence.

 

 

Chairman……………………………………….

 

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(c1) Correspondence from Resident, Proposed Extension of Pathways on Queen Elizabeth WayReceipt of correspondence.

 

(d1) Stockton-on-Tees Borough Council, Guidance: The Role and Make-up of Standards Committees – Receipt of correspondence informing that the Standards Board has published on its website its guidance on the role and make-up of standards committees. The guidance is now available at http://www.standardsboard.gov.uk/Guidance/Standardscommittees/

 

The guidance is in addition to the local assessment guidance and toolkit, which was published last week and can be downloaded from the same web-page.

 

(e1) TVRCC ‘Big Event’ – Receipt of information.

 

(f1) Ingleby Barwick Residents Network (IBRN), Romano ParkReceipt of copy of correspondence between S.B.C. and IBRN regarding the third party 10% contribution to secure the funding from Impetus Environmental Trust for the play equipment for the park.

 

(g1) Ingleby Barwick Library Newsletter May 2008 – Receipt of Ingleby Barwick Library Newsletter and Bookhead Reviews.

 

(h1) Tees Valley Rural Community Council, Rural News – Receipt of the Rural News magazine Issue 1 2008.

 

(i1) Peart Fencing Contractors – Receipt of information mailing.

 

(j1) Nalc LCR magazine May 2008 – Receipt of the LCR magazine May 2008 and information mailing.

 

(k1) Clerks & Councils ‘Direct’ magazine May 2008 – Receipt of the Clerks & Councils ‘Direct’ magazine May 2008.

 

(l1) SLCC ‘the CLERK’ magazine May 2008 – Receipt of ‘the CLERK’ magazine May 2008.

 

(m1) National Association of Local Councils, Advice on Salaries – Receipt of

advice.

 

 

Chairman………………………………………..

 

 

 

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27. EXCLUSION OF THE PUBLIC AND PRESS.

 

RESOLVED that the public and press be excluded from the meeting room during consideration of the following item because of the confidential nature of the business to be transacted.

 

28. CLERKS SALARY SCALE.

 

Members were referred to the advice received from the National Association of Local Council’s, a copy of which is held on the Town Council’s file.

 

The Clerk outlined the matter to Members and a discussion took place on how the Clerk’s job had changed since April 2005.

 

RESOLVED that the Clerk progresses to LC2 SCP 35 – 38 as from 1st April 2008 with an incremental rise on 1st April each year until the maximum of the ‘scale’ is reached.

 

 

DATE OF NEXT MEETING OF INGLEBY BARWICK TOWN COUNCIL.

 

The Annual Town Meeting is to take place on Wednesday 28th May 2008 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.15 p.m.

 

The next Meeting of the Town Council is scheduled to take place on Wednesday 18th June 2008 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, commencing at 7.15 p.m.

 

 

 

 

Chairman……………………………..                    Clerk……………………………..

 

 

 

Date…………………………..                                 Date…………………………..

 

 

 

 

 

MINUTES

 

OF THE

 

ANNUAL

MEETING

 

OF

 

INGLEBY BARWICK TOWN COUNCIL

 

HELD ON

 

WEDNESDAY 21ST MAY 2008

 

AT

 

INGLEBY BARWICK COMMUNITY HALL

HARESFIELD WAY

INGLEBY BARWICK

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE COUNCIL