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MINUTES OF THE ANNUAL GENERAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE – MEETING ROOM, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 7TH MAY 2003, COMMENCING AT 7.00 P.M.
Chairman: Councillor T.W. Bowman;
Councillors: W. Feldon, Mrs I. Machin, Ms J. Morrison, N. Morrison and R. Patterson;
Ward Councillor: Mrs J. Beaumont;
Clerk and Treasurer: Paula M. Hall;
1 Resident of Ingleby Barwick.
1. APPOINTMENT OF CHAIRMAN.
It was noted that as per Minute 38 1999/2000, the Parish Council’s Standing Orders state that the maximum term of office of the positions of Chairman and Vice-Chairman be two years, in order that the position can be circulated between Parish Council Members.
The Chairman’s position when it becomes vacant may be filled by the previous standing Vice-Chairman if the Member wishes to do so.
Councillor T.W. Bowman was proposed, seconded and unanimously elected as Chairman for the forthcoming year.
The Chairman proceeded to sign the Declaration of Acceptance of Office.
2. APPOINTMENT OF VICE-CHAIRMAN.
The Chairman, Councillor T.W. Bowman requested nominations for the appointment of Vice-Chairman of the Parish Council for the forthcoming year.
Councillor Mrs I. Machin was proposed, seconded and elected as Vice-Chairman for the forthcoming year.
3. APOLOGIES FOR ABSENCE.
Apologies for absence were received from or on behalf of Councillors Mr David Scott and Mrs S. Rouse.
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4. COUNCILLORS DECLARATION OF ACCEPTANCE OF OFFICE.
The Clerk noted that she has received declaration of acceptance of office forms from Council Members present at the meeting, signed in the presence of the Clerk as appointed Proper Officer and she would arrange for Councillors D. Scott and Mrs S. Rouse to sign the forms accordingly.
RESOLVED that the Clerk send a letter to the previous standing Parish Councillors, thanking them for their work and commitment.
5. INGLEBY BARWICK PARISH COUNCIL, CODE OF CONDUCT/REGISTER OF INTERESTS.
The Clerk distributed to Councillors T.W. Bowman, W. Feldon and Mrs I Machin, a copy of their Register of Interests form, completed in April 2002. The Councillors were asked to check their forms for changes, if none, then written confirmation is required by the Clerk, alternatively a Changes to Register of Interests form to be completed.
New Council Members were given a Register of Interests form to be completed and returned to the Clerk by 29th May 2003.
The Clerk noted that she would arrange for Councillors D. Scott and Mrs S. Rouse to complete the appropriate forms.
6. PUBLIC PARTICIPATION.
The resident present at the meeting raised the following points:
- Date of opening of Myton Way, September 2003;
- Questioned the percentage of rates put back into Ingleby Barwick;
- Lack of Facilities;
- Size of the Secondary School;
- Community Communication including use of the website InglebyBarwick.com, Noticeboards, Darlington and Stockton Times.
7. CONFIRMATION OF APPOINTED SCHOOL GOVERNORS.
It was noted that the Parish Council’s representatives on the School Temporary/Governing Bodies in Ingleby Barwick, are as follows:
Whinstone Primary School - Ward Cllr Mrs J. Beaumont;
Ingleby Mill Primary School - Councillor Mrs S. Rouse;
St. Therese of Lisieux R.C. Primary School - Councillor Mrs I. Machin;
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Temporary Governing Body Myton Park - Councillor T.W. Bowman;
Temporary Governing Body St Francis - M.F. Jones.
RESOLVED that the Clerk send a letter to Mr S. Bradford, Director of Education, Stockton-on-Tees Borough Council (S.B.C.), expressing the Parish Council’s interest in continuing to be represented on Ingleby Barwick Primary School Governing Bodies, following implementation of the new rules, when minor authority’s will not automatically be represented.
A copy of the letter to be sent to the Head Teachers of the Primary Schools in Ingleby Barwick.
8. APPOINTMENT OF MEMBERS TO THE PLANNING APPLICATIONS GROUP.
RESOLVED that Councillors W. Feldon, Mrs I. Machin and R. Patterson be appointed to the Planning Applications Group for the forthcoming year.
9. APPOINTMENT OF REPRESENTATIVES:
(a) Cleveland Local Councils Association (2) - Cllr Mrs I. Machin;
- Cllr Ms J. Morrison.
(b) Community Hall Management Committee (3) - Cllr W. Feldon;
- Cllr Mrs I. Machin;
- Cllr N. Morrison.
10. PAYMENT OF SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY.
(a) Cornhill Insurance Policy
The Clerk circulated a copy of the renewal schedule for the Insurance Policy.
The total renewal premium is £1,808.94, which includes the buildings insurance for the Ingleby Barwick Community Hall totaling £602.28, payable by the Ingleby Barwick Community Hall Management Committee.
The Cover of the Policy was reviewed and no comments raised.
The Clerk noted that she has contacted Zurich Municipal to obtain a quotation for insurance cover, who informed that they would be unable to provide a quotation by the Policy renewal date, due to increased workload.
RESOLVED that the Insurance Policy with Cornhill be renewed and the Clerk to send a letter to Ingleby Barwick Community Hall Management Committee requesting payment of their section of the Policy cover.
(b) Cleveland Local Councils Association.
No renewal has yet been received.
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11. MINUTES OF INGLEBY BARWICK PARISH COUNCIL MEETING HELD ON 16TH APRIL 2003.
The Minutes of the Meeting of Ingleby Barwick Parish Council held on 16th April 2003, having been circulated to Members and displayed in the Parish Council Noticeboards, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.
12. MATTERS ARISING FROM THE MINUTES OF THE MEETING ON 16TH APRIL 2003.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
RESOLVED that the Clerk send a letter to Browns Estate Agents, noting that work has started on the lighting at Greenside shopping area, also, asking if they are intending to replace the existing damaged wall mounted bins, with stronger bins.
RESOLVED that the Clerk send a follow up letter to Six Continents Brewery, with regard to the pothole at the entrance into Greenside shopping area car park.
(b) Item 89(s) 2000/2001 Direction Signs to Ingleby Barwick from A19 and A174.
RESOLVED that the Clerk contact S.B.C. for an update on the matter.
(c) Item 14 2002/2003 Ingleby Barwick Parish Council – Badge of Office For Chairman.
The Clerk circulated the Chairman’s Badge of Office for observation.
RESOLVED that the Clerk contact A.J. Gilbert to arrange for the red ribbon supplied to be replaced with a purple ribbon, as ordered.
The provision of youth facilities is currently being progressed by Councillor Mrs J. Beaumont.
No further information to date.
(e) Item 115 (e) 2002/2003 Independent Internal Audits.
The Clerk informed that she is liaising with the Clerk for Egglescliffe Parish Council to carry out an internal audit of Ingleby Barwick Parish Council’s accounts.
The Clerk is to undertake the internal audit of Preston Parish Councils accounts.
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(f) Item 116 2002/2003 Community Wardens.
RESOLVED that the Clerk invite Police Inspector Colin White, to a Parish Council Meeting. The dates of the next two meetings to be forward to the Inspector for consideration.
(g) Item 137 2002/2003 Ingleby Barwick Community Hall – Extension Proposals.
(h) Item 159 2002/2003 The Countryside Agency, Countryside And Rights Of Way Act 2000, Draft Map Information For Parish Councils.
RESOLVED that the Clerk circulate the information to the Planning Group for comments.
13. INGLEBY BARWICK GARDEN COMPETITION 2003.
The Clerk to contact Peter Barratts Garden Centre, with regard to this year’s competition.
The Clerk and Chairman to liaise regarding posters, entry deadline and judging date etc.
14. THORNABY AND INGLEBY BARWICK FOOTBALL CLUB – PRESENTATION EVENING.
RESOLVED that the presentation evening on 13th May 2003, be attended by
Councillor Mrs Machin.
15. STOCKTON-ON-TEES LOCAL TRANSPORT PLAN – MID TERM REVIEW: CONSULTATION.
The Clerk noted that a meeting has been arranged at Yarm Town Hall, High Street, Yarm on Wednesday 14th May 2003, 2p.m. until 4 p.m. where S.B.C. will be pleased to meet at least two representatives from Ingleby Barwick Parish Council to discuss with them the particular transport concerns of our area and to receive their comments and suggestions.
RESOLVED that the meeting be attended by Councillor Mrs I. Machin and the Clerk.
(a) Ingleby Barwick Parish Council Current Balance Sheet.
The Clerk informed that the Parish Council's current balance is £ 101,235.92, which includes the precept of £42,000 for 2003/2004.
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(b) Accounts for Payment.
The following Accounts were approved for payment:
Paula M. Hall – Remuneration May 2003;
Paula M. Hall - Tax and N.I. Contribution May 2003;
Use of Church Centre for P.C. Meetings
April 2003 £ 30.00
Paula M. Hall – Reimbursement of Expenses/Administration Costs:
Internet Charges (May 03) £ 14.99
HP Printer Cartridge £ 26.99
Badge of Office £ 412.84
Audit Information £ 16.99
Receipt of VAT Return (Claim up to 31st March 2003) £ 803.27
RESOLVED that the Clerk place an order with CLCA for the purchase of 8 copies of the document ‘Standing Orders and Chairmanship’ and 8 copies of the document ‘Powers and Constitution of Local Councils’.
(c) Review of Clerks Salary – Annual increment rise.
RESOLVED that as per the Clerks Employment Contract and Terms/Conditions of Employment, she progress one increment on the Local Government Salary Scale from SCP 28 to SCP 29.
(d) Ingleby Barwick Parish Council Accounts 2002/2003.
The Clerk circulated the year-end Accounts for the financial year 2002/2003, which showed the balance at the 31st March 2003 to be £ 39,047.62.
RESOLVED that the Accounts be approved and were signed accordingly by the Chairman of the Parish Council.
(e) Section 137 Payments.
The Clerk noted receipt of a request for financial assistance from North East Crimestoppers.
RESOLVED that the Parish Council makes a donation of £35.00, the Clerk to arrange for payment accordingly.
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(f) Ingleby Barwick Community Hall Accounts 2002/2003.
The end of year accounts have been prepared and will be forward to the Parish Council in the near future.
17. COMMUNITY FACILITIES.
(a) Seats/Bins, Ingleby Barwick.
The Clerk informed that she has contacted S.B.C. regarding the additional 5 dog fouling bins being provided by the Parish Council.
It is noted that S.B.C. are still thrashing out the
issue of revenue
to empty bins. S.B.C. has identified some MRT to buy some additional
bins to add to the original stock (hopefully another 15-20) but the Care For
Your Area team are concerned that there is not enough revenue money in
existing budget to empty these new bins and those to be provided by
the Parish Council and a few other organisations (i.e. approx another 10 bins).
Bid is ongoing to secure more revenue with hopefully a definite answer in the near future.
(b) Traffic Calming.
RESOLVED that the Clerk request an update on the ‘30’ mph to be painted on the carriageway at the ‘Village Gateways’.
RESOLVED that the Clerk invite David Mitchell, Community Engineer, S.B.C., to a Parish Council meeting to discuss traffic calming in Ingleby Barwick.
The Clerk noted that she has contacted S.B.C. and forward the suggested locations i.e. the roundabout on Ingleby Way adjacent to Barwick Lodge for planted tubs, also the other roundabouts in Ingleby Barwick and the grass verges at the entrances into the development for planted beds.
RESOLVED that the Clerk send a letter to S.B.C. regarding the possibility of a partnership to brighten up Ingleby Barwick, with bulb planting etc.
(d) Planting of Broad Leaf Trees, Ingleby Barwick.
The Clerk informed that she has reported the trees that have been vandalised at Beckfields green to S.B.C.
(e) Play Facilities.
The Clerk noted that she has contacted S.B.C. regarding the seats and bin, in the play area adjacent to Safeway.
It is noted that as part of the original contract, the seats were to be removed and repositioned, before work started on site, one of the seats was vandalised and removed from site, the other seat was painted up and refixed.
The existing litter bin was also at the time vandalised and this was replaced with a spare one from S.B.C. depot.
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Councillor Mrs Beaumont informed that she had recently carried out a walk in the ward, highlighting maintenance/problems. It was noted that the path outside of the play area is covered in glass on a regular basis and there is a problem with litter near the Teen Shelter, which are being dealt with by S.B.C.
(f) Football Pitches.
Councillor Mrs Machin informed that a meeting had been held on 26th April 2003,
with Mr Kevin McAuley S.B.C. and T.I.B.S. to discuss grant applications etc.
It was noted that Thornaby and Ingleby Barwick Football Club and S.B.C. are fully committed to the Thornaby Road Football Pitches Project.
18. PLANNING APPLICATIONS.
(a) Planning Schedule.
The Clerk referred to the Planning Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council’s Planning Applications Committee in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
Councillor Mrs J. Beaumont indicated any further decisions, which have been made on the list of planning applications.
19. REPORTS OF ATTENDANCES AT COMMITTEES.
(a) Community Hall Management Committee.
The Annual Report is due to be presented to the Annual Parish Meeting in May 2003.
(b) Temporary Governing Body - Proposed Myton Park Community Primary School, Ingleby Barwick.
Councillor T.W. Bowman informed that the school is on target to open on 3rd September 2003.
The School Travel Plan is being progressed.
(c) Temporary Governing Body - St. Francis of Assisi Primary School, Ingleby Barwick.
It is noted that the school is flourishing well, the children have settled in well.
Work on the grounds is continuing.
20. COMMUNITY COMMUNICATION.
RESOLVED that an information article be placed in Gossip, with regard to the newly elected Parish Council Members.
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21. CLERK’S REPORT AND CORRESPONDENCE.
(a) CPRE – Receipt of the following:
- Rural Matters, Issue 27 April 2003;
- Planning Update, March 2003.
(b) Glasdon – Receipt of catalogue ‘Seating Collection’ 2003/2004.
(c) Stockton-On-Tees Local Transport Plan – Mid Term Review: Consultation Meeting – Receipt of letter informing that as the Parish Council are aware, the Council adopted its Local Transport Plan in July 2000. The Local Transport Plan covers the five-year period from April 2001 to March 2006 inclusive, and acts as the ‘blueprint’ for the future development of the Borough’s transport network as well as a bid for capital funding for local transport schemes. Nearly £30 million of capital funding has been secured through the Plan since April 2001, allowing the introduction of a huge variety of projects ranging from major road schemes to minor works such as dropped kerbs at pedestrian crossing points.
As it is now over three years since consultation was carried out for the current Local Transport Plan, a mid term review of the Plan is currently underway. The purpose of the Review is to assess whether the objectives and targets set in the Plan are still relevant to local transport stakeholders, and to demonstrate to the Government Office for the North East and the Department of Transport that the Council is committed to taking the needs of the local community into account when setting its future transport priorities.
(d) Stockton-On-Tees Borough Council – Receipt of Minutes March/April 2003.
(e) Crimestoppers NorthEast – Receipt of 2003 Parish Council Appeal, asking for Ingleby Barwick Parish Council’s financial support once again.
(f) The Countryside Agency – Receipt of publication ‘Parish Plans – guidance for town and parish councils’.
(g) The Planning Inspectorate – Receipt of acknowledgement letter regarding the Parish Council’s comments on the Appeals by Hutchison 3G UK Ltd.
(h) Society of Local Council Clerks – Receipt of order form for the updated guide ‘Goverance and Accountability in Local Councils in England and Wales – A Practitioners’ Guide’, for the sum of £16.99 (binder and inserts).
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(i) A.J. Gilbert (B’ham) Ltd. – Receipt of the Chairman’s Badge of Office and the Invoice for the sum of £412.84.
(j) Thornaby and Ingleby Barwick F.C. – Receipt of invitation to the presentation night on 13th May 2003, at Dorman Social Club, starting at 7.30 p.m.
(k) Cleveland Local Councils Association – Receipt of Information Mailing.
(l) SMP Playgrounds – Receipt of invitation to Seminar at Peterlee Town Council, Shotton Hall, Peterlee, Co. Durham on Wednesday 14th May, 9.15 a.m. until 1.30 p.m.
(m) One Voice Tees Valley – Receipt of the Tees Valley Briefing, May 2003.
(n) Gregory’s of Cannock – Receipt of catalogue 2003/2004.
(o) C.L.C.A. - Receipt of Local Council Review, May 2003.
DATE OF NEXT MEETINGS.
Ingleby Barwick Annual Parish Meeting will be held on Wednesday 21st May 2003 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick.
The next meeting of Ingleby Barwick Parish Council will be held on Wednesday 18th June 2003 at 7.00 p.m. in St. Francis of Assisi Church Centre – Meeting Room, Barwick Way, Ingleby Barwick