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MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON THURSDAY 27TH MAY 2004, COMMENCING AT 7.00 P.M.

 

PRESENT:

 

Chairman: Councillor T.W. Bowman;

 

Vice-Chairman: Councillor Mrs I. Machin;

 

Councillors: W. Feldon, Ms J. Morrison, N. Morrison and Mrs S. Rouse;

 

Clerk and Treasurer: Paula M. Hall;

 

David Barker, Community Warden Service, Stockton Borough Council;

Tracy Robson, Community Warden Service, Stockton Borough Council;

 

Ashwin Lal, Visual Security Systems;

PC Stockley, Cleveland Police;

PC Brown, Cleveland Police;

 

2 Residents of Ingleby Barwick.

 

 

1.  APPOINTMENT OF CHAIRMAN OF INGLEBY BARWICK PARISH COUNCIL FOR THE COUNCIL YEAR 2004/2005.

It was noted that as per Minute 38 1999/2000, the Parish Council’s Standing Orders state that the maximum term of office of the positions of Chairman and Vice-Chairman be two years, in order that the position can be circulated between Parish Council Members.

The Chairman’s position when it becomes vacant may be filled by the previous standing Vice-Chairman if the Member wishes to do so.

 

Councillor T.W. Bowman was proposed, seconded and unanimously elected as Chairman for the forthcoming year.

 

2. CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE OF OFFICE.

The Chairman, Councillor T.W. Bowman signed the Declaration of Acceptance of Office.

 

 

 

Chairman…………………………..

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3.  APPOINTMENT OF VICE-CHAIRMAN.

The Chairman, Councillor T.W. Bowman requested nominations for the appointment of Vice-Chairman of the Parish Council for the forthcoming year.

Councillor Mrs I. Machin was proposed, seconded and unanimously elected as Vice-Chairman for the forthcoming year.

 

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Councillors R. Patterson, D. Scott and Ward Councillor Mrs J. Beaumont.

 

4. CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor T.W. Bowman declared a personal/prejudicial interest in relation to the following items on the Agenda, as his spouse is Treasurer on the Community Hall Management Committee:

 

Item No. 18(d)   -  Ingleby Barwick Community Hall Accounts for the Year

                                    Ending 31st March 2004;

 

Councillor T.W. Bowman stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor W. Feldon declared a personal/prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 18(d)   -  Ingleby Barwick Community Hall Accounts for the Year

                                    Ending 31st March 2004;

 

Councillor W. Feldon stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs I. Machin declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 18(d)   -  Ingleby Barwick Community Hall Accounts for the Year

                                    Ending 31st March 2004;

 

Councillor Mrs I. Machin stated that she has been granted a dispensation to speak and vote on the above item.

                                                                                   

 

Chairman…………………………..

 

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Councillor N. Morrison declared a personal/prejudicial interest in relation to the following items on the Agenda, as he represents the Parish Council on the Community Hall’s Management Committee:

 

Item No. 18(d)   -  Ingleby Barwick Community Hall Accounts for the Year

                                    Ending 31st March 2004;

 

Councillor N. Morrison stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Miss J. Morrison declared a personal/prejudicial interest in relation to the following items on the Agenda, as she is the daughter of Councillor N. Morrison:

 

Item No. 18(d)   -  Ingleby Barwick Community Hall Accounts for the Year

                                    Ending 31st March 2004;

 

Councillor Miss J. Morrison stated that he has been granted a dispensation to speak and vote on the above item.

 

Councillor Mrs S. Rouse declared a personal/prejudicial interest in relation to the following items on the Agenda, as she represents Ingleby Barwick Over 50’s Group on the Community Hall’s Management Committee and is Secretary:

 

Item No. 18(d)   -  Ingleby Barwick Community Hall Accounts for the Year

                                    Ending 31st March 2004;

 

Councillor Mrs S. Rouse stated that she has been granted a dispensation to speak and vote on the above item.

 

5. PUBLIC PARTICIPATION.

 

Proposed 20m High Telecommunications Tower with 6 no. Antennae, Associated Equipment and Fenced Compound, Thornaby Transco Depot, Thornaby Road.

The residents attending the meeting outlined their concerns regarding the proposal to erect a 20m high telecommunications tower at Thornaby Transco Depot, Thornaby Road.  The tower is in the close proximity of a residential area and is visually obtrusive.

It was noted that excavation works currently being carried out at Thornaby Road, might be linked to the proposal. 

A letter has been sent to MP Dari Taylor requesting her support to have the application refused.

 

 

 

Chairman……………………………

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The Clerk informed that the Parish Council had forward their comments on the application to Stockton-on-Tees Borough Council, which state the Parish Council objects to the proposal.  The mast would be visually obtrusive and is in close proximity to residential properties.  The land is designated green wedge and should not be used to site a mast.  The mast should be sited on Teesside Industrial Estate, away from residential development.

It was noted that S.B.C. Planning Committee would consider the application on 2nd June 2004.

 

6. INGLEBY BARWICK COMMUNITY WARDENS.

 

The Chairman introduced Mr David Barker and Tracy Robson from S.B.C. Community Warden Service.

It was noted that Ingleby Barwick Community Warden Service is working well; the Wardens are highly visible and are making an impact on Ingleby Barwick.

Concerns were raised about vandalism to the new improvement works in Ingleby Wood, which would be reported to the Wardens for investigation.

It was noted that Ingleby Insider and Bannatyne’s Health Club have both agreed to sponsor a cycle for the Wardens, which would be delivered in the near future.

Storage for the two cycles was discussed and it was suggested that they could be stored at Stockton Security Centre and transported to Ingleby Barwick on the minibus with the Wardens, on a daily basis.

It was suggested that consideration be given to a Community Warden information section being provided on InglebyBarwick.com.  The information input onto the website would need to be approved through appropriate channels. 

 

7. CCTV, INGLEBY BARWICK – POSSIBILITY OF A CCTV CAMERA BEING SITED AT BECKFIELDS SHOPPING CENTRE.

The Chairman introduced Mr Ashwin Lal from Visual Security Systems.

 

Mr Lal informed that Visual Security Systems has been established since 1989 and they undertake all the security surveillance on Teesside Industrial Estate, working closely with the Police.  He briefly outlined other works, which the company has been involved with, including providing the helmet mounted digital recording system used by PC Stockley.

Mr Lal expressed his interest in providing a CCTV camera at Beckfields shopping centre, which would be linked into the surveillance centre on Teesside Industrial Estate.  It was noted that the camera would be controllable and would be a digital wireless network link.

The camera would need planning approval from S.B.C. and a power source.

Visual Security Systems would fund the camera, and all related works for its installation etc., which will cost in the region of £10,000.  The possibility of adding further cameras to the scheme was discussed.

 

Chairman……………………………

 

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It was noted that the camera would be mounted on its own pole, which would ensure stability.  The pole would be aesthetically pleasing to blend in with the surrounding area.

It was confirmed that the camera would be monitored at the surveillance centre on Teesside Industrial Estate, where the security personnel, police and Community Wardens, could access the information.  It was noted that the camera system would record all day and monitored 6 pm – 6 am evenings and weekends.

Mr Lal informed that the Police are in support of the proposal and he circulated information on CCTV cameras to Members of the Parish Council.

Concerns were raised that the trouble would be displaced to other areas, however it was noted that the CCTV would allow the police to provide better coverage at other areas in Ingleby Barwick.

Mr Lal informed that as the ‘Client’, Ingleby Barwick Parish Council would be required to apply for planning permission for the camera, which would involve consultation with nearby residents by S.B.C. planning department.

Mr Lal would be available to answer any questions, which arise on the matter.

 

RESOLVED that the Parish Council supports the initiative and agrees to apply for planning permission for the CCTV camera.  The Clerk to liaise with Visual Security Systems and the Police on the matter.

 

It was noted that the first anti-social behaviour surgery had taken place on 17th May 2004.

 

8.  APPOINTMENT OF MEMBERS TO THE PLANNING APPLICATIONS ADVISORY GROUP.

RESOLVED that Councillors W. Feldon, Mrs I. Machin and R. Patterson be

appointed to the Planning Applications Advisory Group for the forthcoming year.

 

9.  APPOINTMENT OF REPRESENTATIVES:

(a) Cleveland Local Councils Association (2)       -            Cllr Mrs I. Machin;

-                     Cllr Ms J. Morrison.

 

RESOLVED that the Clerk send a letter to CLCA requesting that they rotate the meeting nights to enable more scope for attendance by member councils.

 

(b) Community Hall Management Committee (3)       -            Cllr W. Feldon;

-                     Cllr Mrs I. Machin;

-                     Cllr N. Morrison.

 

 

Chairman…………………………..

 

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10.  PAYMENT OF SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY.

(a) Cornhill Insurance Policy                    

The Clerk circulated a copy of the renewal schedule for the Insurance Policy.

The total renewal premium is £2,023.64, which includes the buildings insurance for Ingleby Barwick Community Hall totalling £723.30, payable by the Ingleby Barwick Community Hall Management Committee.

 

The Cover of the Policy was reviewed.

 

The Clerk noted the following information, under the ‘Property Damage Items’ section:

 

The cost of replacing the four festive features purchased by the Parish Council is approximately £1,000; therefore the existing amount of £2,000 covered on the policy could be reduced by £1,000, making a reduction of £12.91.

 

Inclusion of 11 Seats @ £415 each             (£4565)         -            £58.96 per annum

 

3 Notice boards @ £600.00 each                                (£1800)         -             £23.24 per annum

 

All prices inclusive of Insurance Premium Tax.

 

RESOLVED that the Insurance Policy with Cornhill be renewed and the Clerk to send a letter to Ingleby Barwick Community Hall Management Committee requesting payment of their section of the Policy cover.  The above changes listed to be made to the policy.

 

(b) Cleveland Local Councils Association.

The Clerk noted receipt of an invoice from CLCA for the Parish Council’s membership fees 2004/2005 totaling £635.72.

 

The membership fees are as follows:-

 

600 electors or more            £135.00

Plus 4.4p per elector

 

Electorates for 2004-2005 are based on statistics provided to CLCA by the local Borough Councils and Ingleby Barwick’s electorate is 11380.

 

RESOLVED that the Parish Council’s membership be renewed and the Clerk to arrange payment accordingly.

 

 

Chairman………………………….

 

 

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11.  MINUTES OF THE MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 21ST APRIL 2004 AND MINUTES OF THE SPECIAL MEETING HELD ON 10TH MAY 2004.  AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.

 

The Minutes of the Meeting of Ingleby Barwick Parish Council held on 21st April 2004 and Minutes of the Special Meeting held on 10th May 2004, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.

 

12. TRAFFIC ISSUES, INGLEBY BARWICK.

 

The Clerk noted receipt of a response from S.B.C. to the Parish Councils letter suggesting that as there is a precedence set in terms of the delay, would it not be possible for the road closure to be delayed further to allow time for a public meeting, so that all aspects can be re-assessed.  However, it was noted that the matter had been raised by the Parish Council for discussion at the Parish Council Liaison Forum, which took place on 22nd April 2004, where it was confirmed to representatives of the Parish Council that the road closure will be going ahead in May 2004.  Stockton Council will be reviewing the traffic situation and intend to hold a public meeting in six months time following a monitoring period and as part of that review process.  The Clerk requested confirmation in writing. 

Also, the Parish Council had requested a copy of the Safety Assessment Study and Report, carried out on Lowfields Avenue, as the closure will impact on Broomhill Avenue, which has raised concerns amongst residents with regard to associated safety issues.

 

The response from S.B.C. states that the position as reported to the representatives of the Parish Council is largely correct.

The removal of the temporary through route will take place when Broom Hill Avenue is open to traffic.  However, this is not now expected to take place until July 2004.

There is no specific Safety Assessment Study or Report on Lowfields Avenue.

The Council in conjunction with other Tees Valley authorities has adopted a Specification Guide for all Roads in Residential Areas and this forms the basis for the Council accepting roads for adoption.

The safety argument rests on the fact that Lowfields Avenue is constructed to standards associated with its classification as a ‘local distributor’ whereas Ingleby Way and Myton Way are ‘district distributors’, constructed to higher standards with less access by pedestrians and vulnerable road users.  This is reflected in the higher design standards and speed limits on Ingleby Way and Myton Way.

 

 

Chairman……………………………

 

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It is noted that as the Parish Council are probably aware, housing figures for Ingleby Barwick have varied slightly throughout its development.  The density of new sites determines the precise number of properties.  The total number of properties considered originally for Ingleby Barwick was around 7,900.  The latest traffic studies for Queen Elizabeth Way considered a figure of approximately 8,300.  The Urban Capacity Study gives a range of figures depending on high and low-density housing.  A realistic assessment of the final numbers is around 8,200, which allows a low-density fringe to the villages.  The traffic from this level of development has been catered for.

The Appeals and Complaints Committee recognised the reported problems of site traffic on Broom Hill Avenue.  As a result, the contractors have been instructed to take care not to obstruct residential traffic in the area.  S.B.C. will remind them of that instruction.

 

RESOLVED that the Clerk send a letter to S.B.C. requesting confirmation in writing that there will be a public meeting in six months time following the monitoring period and as part of the review process.  The Clerk to also note that the before and after ‘closure’ surveys take into account the school holiday period.

 

Discussion took place with regard to Stage 4 of the South Stockton Link Road.  This matter will be considered when the Stockton-on-Tees Local Plan is reviewed

 

13. SOUTH STOCKTON LINK, HIGH OCCUPANCY VEHICLE LANE STUDY.

The Clerk circulated the South Stockton Link, High Occupancy Vehicle Lane Study prepared by Faber Maunsell, to Parish Council Members prior to the meeting.

Faber Maunsell was commissioned by Stockton-on-Tees Borough Council in January 2004 to undertake a study examining a proposed High Occupancy (HOV) lane on the South Stockton link, from Ingleby Barwick to Stockton Town Centre.

 

In summary the findings of the report are:

 

-           The data procured from Leeds and Bristol showed that HOV lanes can indeed be successful and go some way toward promoting multiple occupancy car trips;

 

-            Existing occupancy data from Stockton suggested that the study area would be

            suitable for a HOV scheme;

 

-            Results from this study indicate that the South Stockton Link is not predicted to

            experience delays and congestion to traffic to justify the implementation of an

            HOV lane;

 

-           The flows required to justify the implementation of a HOV lane would not be reached until after 2021.

 

Chairman……………………………

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It is therefore concluded that, at this stage, the implementation of a high occupancy vehicle lane on South Stockton Link should not be pursued.

 

However, the benefits of HOV lanes have been clearly demonstrated elsewhere.  Therefore the option to introduce a HOV lane should be protected, so that it could be implemented at a future date after 2021 or traffic growth and congestion increases at a rate greater than that predicted within the study.

 

RESOLVED that the Clerk inform S.B.C. that the Parish Council has no comments to make on the study.

 

14. MATTERS ARISING FROM THE MINUTES OF THE MEETINGS ON 21ST APRIL AND 10TH MAY 2004.

 

(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.

It was noted that the shopping areas are improving, with less litter accumulating.

                                                                                               

(b) Item 29 2003/2004 Ingleby Wood/Thornaby Plantation and S.B.C. Friends of Local Nature Reserve Group.

The Clerk circulated the draft copy of the information to be included on the ‘Information Panel’ at Barwick Pond, for comments.

 

RESOLVED that apart from a spelling correction, the Parish Council has no comments.  The Clerk to inform S.B.C. accordingly.

 

It was noted that a launch event has been arranged to take place on Tuesday 29th June 2004, at Preston Hall, commencing at 10 am, which will include a guided walk at Quarry Woods.

 

RESOLVED that Councillors T.W. Bowman, Mrs I. Machin, Mrs S. Rouse and the Clerk represent the Parish Council at the event.

 

It was noted that S.B.C. has sent a letter to the Catholic Diocese regarding the pond within their site adjacent to Barwick Way, Ingleby Barwick.  The pond is neglected and in need of management.

It is suggested that the pond could be included in the LNR’s.

 

(c) Item 63(w) 2003/2004 Ingleby Barwick Post Office.

No further information.

 

 

Chairman…………………………..

 

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(d) Item 145 2003/2004 Primary Education in Ingleby Barwick.

 

The Clerk circulated the response from S.B.C. regarding the Parish Council’s request for information on how many objections had been received to the proposal.

 

The letter states that S.B.C. published the statutory notice of its proposal to transfer Ingleby Mill Primary School to the Low Lane site, and establish a new primary school in its place, on 11th February 2004.  During the six-week representation period that followed, five written representations were received.  Four of these were objections to the proposal; the other was in support.

The School organisation Committee met to determine the proposal on 20th April 2004.  In accordance with the requirements of the School Standards and Framework Act 1998, the members of the Committee received the following papers:

            -            copies of all five letters, and the Authority’s observations on them;

            -            a report summarising the responses to the previous consultation process,

                        carried out in November and December 2003; this report included a copy

                        of the statement submitted on behalf of Ingleby Barwick Parish Council

on 12th December 2003;

-            the ‘prescribed information’ about the proposal specified by the Act.

 

For reasons of data protection, the names and addresses of the five correspondents were not disclosed in the Committee papers, but the original letters were (and remain) in the hands of the Secretary to the Committee.  Copies of these papers were sent to the five individuals concerned, along with invitations to attend the meeting and to speak to the Committee if they wished to do so.  One of those correspondents attended the meeting but did not choose to speak.

 

RESOLVED that the Clerk send a letter to S.B.C. stating that there should be early and regular consultation on the proposals.

 

(e) Item 169 2003/2004 All Saints Secondary School, Provision of Youth Facilities/Centre.

It was noted that the Ward Councillor has arranged a meeting to consult with the Youth of Ingleby Barwick, on Monday 7th June 2004 at All Saints Secondary School.

 

(f) Item 177 2003/2004 Ingleby Barwick Community Hall – Extension Proposals.

It was noted that the extension has now received planning approval.

 

RESOLVED that a representative from Persimmon Homes be invited to attend a Parish Council meeting to discuss the possibility of financial assistance towards the extension and to receive an update on development in Ingleby Barwick.

 

Chairman…………………………..

 

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(g) Item 199 2003/2004 Quarry Farm Romano-British Site, Ingleby Barwick.

It was noted that Councillor Mrs J. Beaumont is to arrange a meeting.

No further information to date.

 

(h) Item 203 2003/2004 Stockton-on-Tees Borough Council, Review of Parish Boundaries.

The Clerk informed that S.B.C. are awaiting information on the position with regard to Parish elections in 2005 and will update the Parish Council as soon as they can.

 

(i) Item 214 2003/2004 St. Francis of Assisi CofE Primary School, Lowfields Avenue, Ingleby Barwick – Erection of Portable Building to be Used as Day Care Nursery.

It was noted that a Governors meeting is to be held on 9th June 2004.

An alternative location for the building within the school grounds may be a possibility.

 

RESOLVED that the Clerk send a letter to S.B.C. stating that the Parish Council do not support the erection of portable buildings in school grounds.

 

(j) Item 222 2003/2004 Stockton-on-Tees Urban Capacity Study.

The Clerk has requested a copy of the Stockton Urban Capacity Study from S.B.C. for the Parish Council’s observation.

 

(k) Item 224 2003/2004 Stockton-on-Tees Borough Council, Parish Liaison Forum – Thursday 22nd April 2004.

Councillors T.W. Bowman and Mrs I. Machin represented Ingleby Barwick Parish Council at the meeting.

 

(l) Item 226 2003/2004 Thornaby and Ingleby Barwick Football Club – Presentation Evening.

The Clerk noted that the Clubs presentation evening was held on Thursday 20th May 2004 and was attended by Councillors T.W. Bowman and Mrs S. Rouse.

It was noted that the evening was very successful.

 

15. PARISH COUNCIL LIAISON FORUM, THURSDAY 17TH JUNE 2004 AT 7.00 P.M.

The following items are to be raised at the Parish Council Liaison Forum on Thursday 17th June 2004:

 

-         Arrangements for representation on Area Boards – What is the

      current position?

 

-         Proposed Development at the ‘Cross Keys’, Leven Bank Road,

Yarm – Road Safety Issues.

 

Chairman…………………………..

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-         Villages 5 and 6, Ingleby Barwick – Concerns are raised with regard to the size of the houses, with not even a loft and very few wardrobes and cupboards.  Rooms in lofts simply allow the price of the house to be based on 4/5 bedrooms.  There is an imbalance of houses in the new developments, with a need for bungalows to be built to provide a better variety of housing.

 

-         The Signs located at the entrance into Ingleby Barwick on Ingleby Way and Barwick Way, have been changed and now include ‘Persimmon’ in the wording.  

 

-         Leisure/Recreation land at the rear of All Saints Secondary School,

      Ingleby Barwick.  What, if any, are the plans for this land and would

      it not be a better place to site a building, which could be used for

      Day Care Nursery Facilities/After School Clubs, rather than in

      school grounds.

 

      -      Toddlers Play Area, Adjacent to Safeway – Removal of graffiti.

 

16. INGLEBY BARWICK GARDEN COMPETITION 2004.

The Clerk informed that she has contacted Maynards Nursery and Cherry Hill Nursery regarding sponsorship of the garden competition.  Unfortunately, both are unable to be involved this year, however Cherry Hill Nursery may be interested in future years.

 

The Clerk has also contacted Arcadia, who may be interested in sponsoring the competition and can provide a judge on 11th July 2004 or 1st August 2004.

All entries would receive a 10% discount and each category would receive the following discounts:

-            1st Prize 25% discount

                                     -            2nd Prize 20% discount

                                       -            3rd Prize 15% discount

 

RESOLVED that the Clerk contact Peter Barratts Garden Centre, with the view to them sponsoring the competition for the third year in a row.

 

17.  FINANCE:

 

(a) Parish Council’s Accounts for the Year Ending 31st March 2004.

The Clerk informed that the Parish Council’s year-end accounts had been circulated to Parish Council Members and distributed at the Annual Parish Meeting on 19th May 2004.

RESOLVED that the accounts be formally laid before the Parish Council for approval at the next meeting of the Parish Council, scheduled to take place on 16th June 2004.

 

Chairman…………………………..

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(b) Accounts for Payment.

The following Accounts were approved for payment, at the meeting:

 

Paula M. Hall – Remuneration May 2004;

            Paula M. Hall - Tax and N.I. Contribution May 2004;

 

Paula M. Hall – Reimbursement of Expenses/Administration Costs:

 

            Internet Charges (May 2004)                                                    £        14.99   

            Stationery – HP Colour Cartridge                                                        £        26.99

Stationery – HP Colour Cartridge                                                        £        26.99

Stationery – Staples                                                                                   £        51.63

 

                                                                       

Use of Church Centre for P.C. Meetings

April 2004                                                                                                      £        30.00        

 

BT Telephone Bill dated 20th April 2004                                                      £      109.28

 

Cycle Equipment for PC Stockley                                                                     £      304.33

 

Pyramid Publications – Gossip Article April 2004                           £        88.12

 

Ardent Financial Services – Parish Council office costs

for April 2004                                                                                                 £       211.00

(excludes running costs i.e. gas/electric)

 

Ardent Financial Services – Parish Council office costs

for May 2004                                                                                                 £       211.00

(excludes running costsi.e. gas/electric)

 

The Clerk noted the cost of replacement ink cartridges for the Parish Council’s HP PSC 750.  It was suggested that an alternative printer could be purchased to carry out the general printing, which would enable the purchase of cheaper cartridges.

 

RESOLVED that the Clerk purchase a suitable printer for the Parish Council from Discount Computers, up to the value of £100.00.

 

(c) HLB AV Audit – Date for External Audit.

The Clerk informed that HLB AV Audit have set the Audit date for Ingleby Barwick Parish Council, this being 26th July 2004.

 

Chairman…………………………….

 

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(d) Ingleby Barwick Community Hall Accounts for the Year Ending 31st March 2004.

The Clerk informed that the Community Hall Accounts and Annual Report were circulated at the Annual Parish Meeting on 19th May 2004.

 

18. COMMUNITY FACILITIES.

 

(a) Traffic Calming.

The Clerk noted receipt of a letter from S.B.C. informing that the Community Engineer David Mitchell resigned on 30th April 2004. 

However, as the initiative was highly regarded by both Parish Councils and Residents Associations and there is still a backlog of requests, the Council has agreed to continue with the Community Engineer scheme and have appointed a replacement.  Steve Lumb is a Chartered Structural Engineer and has previously worked for both Cleveland and S.B.C.  He has now formed a consultancy company and has been commissioned to continue the service previously provided by Dave Mitchell.  He will be available to attend Parish Council meetings if given appropriate notice.

 

It was noted that the price for 40 mph roundels within the gateway package was extremely expensive. S.B.C. are splitting down the costs and will place an order for the 40-mph roundels on Ingleby Way and Barwick Way in the near future.  S.B.C. are to obtain a separate price for the gateways.

 

The Clerk noted receipt of a letter from a resident stating that there are now further restrictions to parking on the roads around Whinstone Primary School.  Concerns are raised that this will encourage more parents to park on Copse Lane, restricting visibility at the footpath/cycleway crossing and thereby increasing the risk of an accident. 

 

RESOLVED that the Clerk send a letter to S.B.C. drawing the matter to their attention for appropriate action.  Also the Clerk to speak to both the local police and the Head Teacher at Whinstone School.

 

(b) Play Facilities.

Concerns were raised regarding the graffiti on the play equipment at the toddlers play area adjacent to Safeway, which has not yet been removed by S.B.C.

 

RESOLVED that this item be included on the list for discussion at the Parish Liaison Forum on 17th June 2004.

 

(c) Football Pitches.

No further information.

 

Chairman……………………………

 

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19.  PLANNING APPLICATIONS.

 

Planning Schedule.

The Clerk referred to the Planning Applications Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.

The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.

 

(a) Planning Application No. 04/1030/FUL (Alterations to Site Layout and Amendments to House Types).

Proposal: Conversion and Alteration of Public House to Create 1 no. Dwelling and the Erection of 13 no. Dwellinghouses Together with Associated Access Road and Landscaping and Improvements to Highway Including Demolition of Mill House and Partial Demolition of Leven House.

Location: Cross Keys, Leven Bank Road, Yarm.

The Parish Council discussed the alterations to the proposal.

 

RESOLVED that the Clerk inform S.B.C. that Ingleby Barwick Parish Council has considered the alterations to the above planning application and has no further observations to add to the comments previously submitted, dated 19th May 2004.

 

(b) Planning Application No. 04/1298/REM

Proposal: Reserved Matters Application for the Erection of 51 No. Dwellinghouses and Associated Landscaping and Means of Access.

Location: Hillbrook, Village 5, Ingleby Barwick.

The Parish Council discussed the proposal.

 

RESOLVED that the Clerk forward the following comments to S.B.C. for consideration:

 

There is an imbalance of houses in the new developments, with a need for

bungalows to be built to provide a better variety of housing.  There is very little amount of open space provided in relation to the number of houses being built.

 

RESOLVED that the Clerk request the conditions applied to the planning approval for planning application no. 04/0781/FUL Pumping Station Barberry Close, Ingleby Barwick – Retrospective application for the provision of a protective metal frame over the roof of the existing building.

 

20.  REPORTS OF ATTENDANCES AT COMMITTEES.

(a) Community Hall Management Committee.

The next meeting is scheduled to take place on Wednesday 2nd June 2004.

 

Chairman…………………………..

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21.  COMMUNITY COMMUNICATION.

The Clerk noted receipt of a letter from Debbie Shariati, Ingleby Insider, offering the Parish Council a regular column every issue, or, if preferred, a guaranteed half page for their editorial use as and when required, which would be without cost to the Parish Council.

Insider is specifically for the community of Ingleby Barwick and it is felt it would benefit from the Parish Council’s regular presence within the publication.  Although currently it is a bi-monthly magazine, it is hoped to make it a monthly in the not too

distant future, which would give more scope to cover current topics.

In the summer edition (distributed 2nd week in July) Insider will make mention of the cycle donations to the wardens.  Also, as discussed with the Clerk, she would like to run a feature on the winning gardens for 2004, including photos and judge’s comments.  It is felt that such coverage would encourage many more ‘green-fingered’ hopefuls to enter into future competitions.  However, with the mag coming out early July, it will miss the results but will cover it in the Autumn issue, due out September 2004.

Ingleby insider would appreciate being updated on any other relevant issues/events coming up which might be of interest to readers in the next edition.

 

RESOLVED that the Clerk thank Ingleby Insider for their kind offer and note that the Parish Council look forward to the feature on the Garden Competition.

 

22. CLERK’S REPORT AND CORRESPONDENCE.

 

(a) Correspondence from Powercare, CCTV Ingleby Barwick – Receipt of correspondence from Powercare informing that they have looked into cheaper alternatives for CCTV, as suggested to them by the Police Authority.  They have worked closely with a CCTV consultant who proposed a professional wireless cameras system that will eliminate the costs of installing cabling and camera poles.  These types of cameras strap to existing lamp post columns and are virtually invisible and can be easily relocated around the estate when required.  They offer the same quality images as the previous system including, pan, tilt and zoom facilities.

It was also suggested that they try to house the control room within one of the school buildings or the community hall, therefore eliminating the cost of building a control room.  This could be provided free if they were to protect the school/building concerned.

That then basically leaves them with the staffing and maintenance costs to deal with, however, quite a few residents have approached them over the last few months volunteering their skills to help operate the system.  This could possibly reduce costs too.

If this type of system was opted for, a charge of approx. £1.50/month/household (£18.00 per annum) would be required for the first year (installation) and possibly less after that.

 

Chairman……………………………

                                                                                                                        17 of 20

 

Powercare have also taken a look at the concerns received back from the residents during the last poll/survey and believe they have managed to overcome most of them, including:-

 

Privacy & Data Protection

Unsightly Cameras and Poles in the streets

Digging of roads for cabling

Excessive costs.

 

(b) Correspondence from Barwick Lodge Properties Ltd., Service Charges – Receipt of letter.                                                                                                              

                                                                                                                                   

(c) Correspondence from Resident – Receipt of email from a resident for the Parish Council’s attention, of correspondence with Stockton Borough Council and the Ward Councillor for Ingleby Barwick, expressing concerns at the proposals from Stockton BC for the closure of the extension from Lowfields Avenue to Queen Elizabeth Way and the addition of a bus lane onto that road.

 

(d) BT Telephone Charges, Dated 20th April 2004 – Receipt of telephone bill, which includes for line rental from 1st April to 30th June 2004 and call costs for 19th Jan to 19th April 2004, totaling £109.28.

 

(e) Turnock Outdoor and Indoor Lighting – Receipt of catalogue.

 

(f) Stockton-on-Tees Borough Council, Invitation to Mayor’s Sunday Service and Parade, 6th June 2004 – Receipt of invitation for the Chairman to attend the Mayor’s Sunday Service and Parade on 6th June 2004.

 

(g) St. Francis of Assisi Church Centre – Receipt of confirmation of the Parish Council’s hire of the Church Hall on the third Wednesday of each month from 7.30 p.m. till 10.00 p.m., effective from 1st April 2004.

 

(h) St. Francis of Assisi Church Centre – Receipt of invoice for use of the Church Centre meeting room in April 2004.

 

(i) The Countryside Agency, Good Practice From North East Parish Plans – Receipt of the latest guidance document produced by the North East Vital Villages team.  The booklet draws together extracts from Parish Plans from across the North East Region, to highlight a wide range of issues that the Parish Council may wish to consider when producing a Parish Plan.

 

(j) Allianz Cornhill, Insurance Renewal – Receipt of renewal documents.

 

Chairman……………………………

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(k) Glasdon, Litter and Recycling – Receipt of catalogue.

                                                                                                           

(l) Residents Letter - Safety Concerns, Copse Lane, Ingleby Barwick – Receipt of letter from resident.

 

(m) The National Training Strategy, Training Update – Clerks’ Training Bursary Fund, the Countryside Agency has set aside £60,000 for a training bursary scheme in England, to be targeted at smaller parish councils, whose annual audited turnover is less than £10,000.

                                                                                                                                   

(n) County Durham and Cleveland County Training Partnership, Revised Date for Training Session, ‘Introduction to the Law of Town and Parish Councils’, Tuesday 22nd June 2004 – this will now be held on Monday 21st June 2004 at Guisborough Town Council.

 

(o) SLCC – Receipt of the following:

 

-                     ‘The Clerk’, May 2004;

 

-                     Invitation to SLCC County Durham and Cleveland Branch AGM on 24th May 2004 at 7 pm at Sedgefield Town Council;

-                      

-                     Application form for the ‘The Clerks’ Manual’ – the definitive handbook that every Clerk, no matter the size of their Council, must have.

Now up-to-date with current legislation (March 2004)

 

SLCC Members (with Previous Edition)            -            £20.00 + £4 p+p

SLCC Members                                                            -            £30.00 + £4 p+p

 

RESOLVED that the Clerk purchase a copy of ‘The Clerks’ Manual’.

 

(p) Wicksteed Leisure – Receipt of play equipment leaflet.

 

(q) Stockton-on-Tees Borough Council – Minutes March – May, 2004.

 

(r) Cleveland Local Councils Association – Receipt of Information Circular, which includes the following:

 

-                     Forthcoming Events, NALC requires photographs of a vibrant Parish or

Town Council in action;

 

-                     National Minimum Wage – Developments, From October 2004, the minimum wage will rise from £4.40 to £4.85 per hour for adults;

 

Chairman……………………………

                                                                                                                        19 of 20

 

 

-                     New Mileage Rates, Effective from 1st April 2004;

 

-            Local Council review, May 2004 Edition.

 

(s) Clerks & Councils Direct – Receipt of May 2004 Edition.

 

(t) East Journal – Receipt of May 2004 Edition.

 

(u) Stockton Renaissance – Receipt of the Stockton Renaissance Community Strategy for the Borough of Stockton-on-Tees from 2004 to 2007.

                                                                                                                       

(v) Stockton-on-Tees Borough Council, Community Wardens Funding – Receipt of correspondence thanking the Parish Council for their enquiry regarding European funding.

It is noted that the European funding to which the Parish Council refer is tied to the Wards of Mandale/Victoria in Thornaby, Hardwick, Newtown, Norton, Blue Hall, Parkfield, Mill Lane, Roseworth and Mile House in Stockton.

They have taken advantage of the availability of this extra funding to re-direct existing resources to extend the service to Charltons Ward in Billingham and South Thornaby (Stainsby and Village Wards), the next highest priorities in terms of levels of disorder.

This will allow them to provide services in these new areas, and an enhanced service in the ‘European Wards’, over a 24 month period.  Unfortunately, from the point of view of Ingleby Barwick, this will use up all of the additional funding.

It is hoped that the new service in Ingleby Barwick is meeting the requirements.

 

(w) Ingleby Insider – Receipt of letter.

 

(x) Home Office, Forthcoming Changes to the Law on Preventing Illegal Working – Receipt of information noting that the Government intends to change section 8 of the Asylum and Immigration Act 1996, the law for all United Kingdom employers on preventing the employment of illegal workers.  These changes will come into effect on 1st May 2004.

 

(y) HLB AV Audit Plc – Receipt of notification of Audit, this being 26th July 2004.

 

(z) Gregory’s of Cannock - Receipt of Outdoor Furniture Catalogue 2004/2005.

 

 

 

 

Chairman……………………………

 

 

                                                                                                                        20 of 20

 

 

 

 

DATE OF NEXT MEETING.

 

The next meeting of Ingleby Barwick Parish Council will be held on Wednesday 16th June 2004 commencing at 7.45 p.m. in St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick.

 

 

 

 

 

 

 

 

Chairman……………………………..                  Clerk……………………………..

 

 

 

 

Date………………………..                                              Date………………………

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUTES

 

OF THE

 

ANNUAL 

 MEETING

 

OF

 

INGLEBY BARWICK PARISH COUNCIL

 

HELD ON

 

THURSDAY 27TH MAY 2004

 

AT

 

ST FRANCIS OF ASSISI CHURCH CENTRE

BARWICK WAY

INGLEBY BARWICK

 

 

PREPARED BY

PAULA M. HALL

CLERK TO THE PARISH COUNCIL