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MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK PARISH COUNCIL, HELD AT ST FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK, ON WEDNESDAY 25TH MAY 2005, COMMENCING AT 7.30 P.M.
Chairman: Councillor Mrs I. Machin;
Vice Chairman: Councillor T.W. Bowman;
Councillors: W. Feldon, Ms J. Morrison, N. Morrison, R. Patterson and Mrs S. Rouse;
Ward Councillors: K. Faulks, Ingleby Barwick East;
D. Harrington, Ingleby Barwick East;
R. Patterson, Ingleby Barwick West;
Clerk/Responsible Financial Officer: Paula M. Hall;
1 Resident of Ingleby Barwick.
1. APPOINTMENT OF CHAIRMAN OF INGLEBY BARWICK PARISH COUNCIL FOR THE COUNCIL YEAR 2005/2006.
It was noted that as per Minute 38 1999/2000, the Parish Council’s Standing Orders state that the maximum term of office of the positions of Chairman and Vice-Chairman be two years, in order that the position can be circulated between Parish Council Members.
The Chairman’s position when it becomes vacant may be filled by the previous standing Vice-Chairman if the Member wishes to do so.
The Clerk noted that she had been contacted by Councillor Mrs I. Machin, who informed that due to unforeseen circumstances she would be late for tonight’s meeting, however she had indicated her interest to the Clerk to take up the position of Chairman, as per the Council’s Standing Orders.
RESOLVED that Councillor T.W. Bowman, Chair the meeting and Agenda Item No.’s 1, 2 and 3 be deferred until the arrival of Councillor Mrs I. Machin.
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APOLOGIES FOR ABSENCE.
Apologies for absence were received from or on behalf of Parish Councillor D. Scott and Ward Councillors K. Dixon, A. Larkin and L. Narroway.
2. CODE OF CONDUCT – DECLARATION OF INTERESTS.
No declarations of interest were received.
The Clerk reminded Members that the ‘Standing Dispensation’, which was granted to six Parish Council Members in respect of Ingleby Barwick Community Hall matters, only applied until the elections in May 2005. It was noted that following the appointed of the three Parish Council representatives to the Community Hall Management Committee at this meeting, consideration would then need to be given to re-applying for a dispensation up until the elections in May 2007.
3. PUBLIC PARTICIPATION.
No matters were raised for discussion.
4. APPOINTMENT OF MEMBERS TO THE PLANNING APPLICATIONS ADVISORY GROUP.
Councillor Mrs I. Machin had expressed an interest to remain as an appointed member to the planning advisory group.
RESOLVED that Councillors W. Feldon, Mrs I. Machin and Mrs S. Rouse be
appointed to the Planning Applications Advisory Group for the forthcoming year.
5. APPOINTMENT OF REPRESENTATIVES:
Councillor Mrs I. Machin had expressed an interest to again represent the Parish Council at C.L.C.A meetings and on the Community Hall Management Committee.
(a) Cleveland Local Councils Association (2) - Cllr Mrs I. Machin;
- Cllr Ms J. Morrison.
(b) Community Hall Management Committee (3) - Cllr W. Feldon;
- Cllr Mrs I. Machin;
- Cllr R. Patterson.
6. PAYMENT OF SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY.
(a) Cornhill Insurance Policy
The Clerk circulated a copy of the renewal schedule for the Insurance Policy for 2005/2006.
The total renewal premium is £2,458.43, which includes the buildings insurance for Ingleby Barwick Community Hall totalling £847.63, payable by the Community Hall Management Committee.
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The Clerk noted that the policy cover includes for three notice boards, however the board at Tesco Ingleby Barwick has been removed. To alter the cover on the policy to two notice boards would reduce the total cost of the policy by a negligible amount of £9.11.
The Parish Council reviewed the overall cover of the Policy.
RESOLVED that in view of the Parish Council looking to replace the notice board at Tesco this financial year, the policy to still cover three notice boards and no alterations be made to the Policy schedule. The Insurance Policy with Cornhill to be renewed as per the schedule and the Clerk to send a letter to Ingleby Barwick Community Hall Management Committee requesting payment of their section of the policy cover.
(b) Cleveland Local Councils Association.
No renewal has yet been received.
7. MINUTES OF THE SPECIAL MEETING OF INGLEBY BARWICK PARISH COUNCIL HELD ON 13TH APRIL 2005 AND MINUTES OF THE MEETING HELD ON 20TH APRIL 2005. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A CORRECT RECORD.
The Minutes of the Special Meeting of Ingleby Barwick Parish Council held on 13th April 2005 and Minutes of the Meeting held on 20th April 2005, having been circulated to Members, were confirmed as a correct record and signed by the Chairman at the meeting, accordingly.
The Clerk reported that she had been contacted by Mr Trewick, Stockton-on-Tees Borough Council (S.B.C.) regarding the Minutes of the Parish Council meeting held on 16th March 2005, at which he had made a presentation. It was requested that the following amendments of the wording be noted, for clarification:
Page 6 of 19 of the Minutes:
Paragraph 4 S.B.C. (Planning) are now seeking the Ward Councillor and Parish Council comments on the revised highway improvements so that, once the detailed plans are submitted by the applicant (Education), they can give consideration to the discharge of the highways planning condition subsequently allowing a (delete: enter into the) S278-type agreement (delete: with the local authority) to procure the works and ensure that the school opens in January 2006.
Paragraph 6 Clarification was requested on the procedure to discharge the planning condition (delete: implement the S278 agreement) and it was informed that the decision would be made by the Head of Planning and Environment with the appropriate Cabinet Member. The views of both the Ward Councillor and Ingleby Barwick Parish Council would be taken into account.
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8. MINUTES OF THE ANNUAL PARISH MEETING HELD ON 4TH MAY 2005. AFTER CONSIDERATION TO ACCEPT THE MINUTES AS A CORRECT RECORD, PRIOR TO APPROVAL AND SIGNING AT THE ANNUAL PARISH MEETING IN 2006.
The Minutes of Ingleby Barwick Annual Parish Meeting held on 4th May 2005, having been circulated to Members, were accepted as a correct record, prior to approval and signing at the Parish Meeting in 2006.
9. MATTERS ARISING FROM THE MEETINGS ON 13TH AND 20TH APRIL 2005.
(a) Item 23 (c) 2000/2001 - Greenside and Beckfields Shopping Centres, Ingleby Barwick.
The Clerk informed that the enforcement officer at S.B.C. is intending to write to the owner of the Beckfields Medical Centre, regarding the litter and graffiti problems. A copy is to be sent to the Parish Council for their reference.
(b) Item 7 2004/2005 CCTV Camera, Beckfields Shopping Centre, Ingleby Barwick.
The Clerk informed that she has arranged for representatives from the Parish Council to visit Visual Security Systems Control room, Teesside Industrial Estate on Friday 27th May 2005 at 1.00 p.m.
Any Councillors interested in attending the visit, to inform the Clerk accordingly.
(c) Item 177 2004/2005 River Tees Heritage Park Proposals – Footbridge Over the River Tees.
No further information to date.
(d) Item 203 2004/2005 Thornaby and Ingleby Barwick Football Club (TIBS) – Thornaby Road Football Pitches Project.
No further information to date.
(e) Item 212 2004/2005 Stockton-on-Tees Borough Council – Area Transport Strategies.
A detailed programme for development of all four Area Strategies is currently in preparation.
Information is awaited in the near future.
(f) Item 226 2004/2005 New Primary School Site, Barwick Way/Low Lane, Ingleby Barwick – Aeroplane Crash, De Havilland Mosquito on 11th November 1943.
No further information to date.
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(g) Item 229 2004/2005 Land to the Rear of All Saints Secondary School, Ingleby Barwick.
An update is awaited from Ingleby Barwick Residents Network, who are currently in the process of approaching the local schools for their input and ideas, as well as nearby residents.
(h) Item 231 2004/2005 CARE FOR YOUR AREA AWARDS 2004.
The Clerk reported that she had submitted the Parish Council’s nomination for S.B.C.’s Street Cleaning Operative designated to Ingleby Barwick, Mr K. Lorraine, for his hard work and outstanding commitment. However, S.B.C. has informed that the awards are intended for members of the community.
It was noted that as a Council employee, Mr Lorraine will receive a letter of recognition from S.B.C.
RESOLVED that the Parish Council once again nominate the six schools in Ingleby Barwick, as well as the Scout and Guide groups for their continued support with the bulb planting project.
10. TRAFFIC ISSUES, INGLEBY BARWICK.
It was noted that current reserved matters planning applications are being submitted for approval at much higher density rates than was previously intended in the Master Plans, on the back of PPG3. If a total of 3,000 dwellings emerge on Broom Hill and The Rings the overall total number of dwellings at Ingleby Barwick may eventually be 8,472. An original Transport Assessment showed a maximum network road capacity for 7,900 units.
The Traffic Impact Assessment report produced by Faber Maunsell in 1999, worked on 8,115 dwellings.
In view of the new estimated housing figures and the likely impact on the road network, the importance of the requirement for another transport assessment to be undertaken to assess likely impacts of the additional traffic generated, was highlighted.
It was noted that other proposed developments such as the Eco Park near the ‘Major Centre’ and the ‘Mr Twisters’ adjacent to Thornaby Road, if approved, would also have an impact on the traffic situation in Ingleby Barwick.
The possible implementation of Stages 4 and 5 of the South Stockton Link Road/Thornaby Bypass was raised.
RESOLVED that the Parish Council make representations to S.B.C. for another Traffic Impact Assessment to be carried out, in view of the new estimated housing figures.
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11. INGLEBY BARWICK PARISH COUNCIL – OFFICE ACCOMODATION.
The Clerk noted that she had been contacted by Robinson’s, the owners of Barwick Lodge regarding the Parish Council’s future requirements for office accommodation in the Lodge, as they are currently looking at the layout of the building.
It was noted that the Parish Council were now established in the Lodge, however the current office being used was limited for space.
RESOLVED that the Clerk inform Robinson’s that the Parish Council would like a larger office in the building if possible, however they do have concerns about the current kitchen and toilet facilities being provided.
12. INGLEBY BARWICK GARDEN COMPETITION 2005.
The Clerk reported that she has spoken with Peter Barratts Garden Centre who have kindly agreed to sponsor this year’s competition.
Peter Barratts are once again going to provide gift vouchers for each of the three categories, £50 for 1st Prize, £25 for 2nd prize and £10 for third prize.
Mr Richard Arkley from Peter Barratts will undertake judging of the competition on Sunday 10th July 2005.
The Clerk to liaise with Councillor T.W. Bowman regarding advertisement of the competition.
RESOLVED that the Parish Council arranges a trophy for the winning entry from each category.
13. COUNTY DURHAM AND CLEVELAND COUNTY TRAINING PARTNERSHIP – TRAINING EVENTS.
The Clerk noted receipt of the details on the following training events:
‘Induction for New Town & Parish Councillors’ – Half day event to be held at
County Hall, Durham on Saturday 21st May 2005, 9.30 am -12.30 pm. £27.00 + VAT per delegate;
‘Partnership Funding & Obtaining Grants’ – Half day event to be held at County
Hall, Durham on Wednesday 8th June 2005, 5.00 pm – 8.00 pm. £27.00 + VAT
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‘Health and Safety in Parish and Town Councils’ – Half day event to be held at
County Hall Durham on Thursday 16th June 2005, 9.30 am – 12.30 pm. £27.00 + VAT per delegate;
‘Partnership Funding & Obtaining Grants’ – Half day event to be held at Teesdale District Council on Wednesday 22nd June 2005, 5.00 pm – 8.00 pm.
£27.00 per delegate;
‘Clerk Induction’ – Half day event to be held at County Hall, Durham on Saturday 25th June 2005, 10 am – 1.00 pm. £15.00 + VAT per delegate.
‘Partnership Funding & Obtaining Grants’ – Half day event to be held at Guisborough Town Council on Monday 27th June 2005, 5.00 pm – 8.00 pm.
£27.00 + VAT per delegate;
‘Partnership Funding & Obtaining Grants’ – Half day event to be held at Horden Parish Council on Wednesday 29th June 2005, 5.00 pm – 8.00 pm. £27.00 + VAT per delegate.
14. REVIEW OF CHURCH HALL HIRE FOR PARISH COUNCIL MEETINGS – ST. FRANCIS OF ASSISI CHURCH CENTRE, BARWICK WAY, INGLEBY BARWICK.
The Clerk reported receipt of a letter noting that the Parish Council has previously been granted permission for the use of the church hall for their monthly meetings. It is requested that the Parish Council confirm whether they would like to continue with the booking for a further twelve months at a cost of £13 p/h.
RESOLVED that the Parish Council continues with the booking for a further twelve months at the increased cost of £13 p/h.
15. STOCKTON-ON-TEES BOROUGH COUNCIL, STOCKTON’S DRAFT STATEMENT OF COMMUNITY INVOLVEMENT.
It was noted that Councillors W. Feldon and Mrs I. Machin had attended the Consultation Evening for Parish Councils on Monday 23rd May 2005 in the Central Library Lecture Hall in Stockton.
Various comments were raised at the meeting, including the general loss of faith in consultation.
It was suggested that examples of where comments received back from consultation had been adopted, could be included.
Comments were raised about the lack of strength of the ‘Statement’.
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RESOLVED that the Clerk liaise with Councillor Mrs I. Machin regarding the comments to be submitted by the Parish Council.
16. THE NORTH BANK FORUM, PATIENT AND PUBLIC INVOLVEMENT FORUM FOR TEES, EAST & NORTH YORKSHIRE AMBULANCE SERVICE.
The Clerk reported receipt of a letter noting that as we are probably aware PPI forums were established in December 2003 and since that time the PPI forum for TENYAS has been trying to improve ambulance services.
In order to continue to try and improve services, they are seeking our help. As the area covered by the forum is some 4,500 square miles and with only eight Members, they would find it an impossible task to try and visit all towns and villages to ascertain views on ambulance services, both emergency and patient transport services.
Members of the forum would be grateful if the Parish Council has any concerns that they forward them to the North Bank Forum, as this will help them put together a much broader picture of the services people receive.
RESOLVED that the Clerk reply noting that in the original Master Plan, Ingleby Barwick was to have its own ‘ambulance station’. The growth in population and the increased demand on services is also to be highlighted.
17. TRAFALGAR WEEKEND 21ST – 23RD OCTOBER 2005.
The Clerk noted receipt of correspondence enclosing a copy of the ‘Guide to Taking Part’ in The Trafalgar Weekend, which takes place from 21st to 23rd October this year, in commemoration of the bicentenary of the Battle of Trafalgar. The publication carries a foreword from HRH The Prince of Wales and a personal message from Councillor Ken Cleary, Chairman – National Association of Local Councils, encouraging involvement.
NALC is delighted to be supporting The Trafalgar Weekend this year and would like to encourage its members to participate by organising Trafalgar Day lunches, dinners or parties, using local produce and regional specialities, on Friday 21st October 2005 along with lighting beacons that evening. These events could take place in a pub, restaurant, hotel, town or village hall. Not only will this initiative be good for British agriculture, providing those taking part with a ‘True Taste of Britain’ but well-deserving charities are also set to benefit from the events organised over this Weekend.
On Sunday 23rd October those towns and parishes with churches in their area are being encouraged to take part in the Weekend by organising a ‘Service of Commemoration’, remembering the crews from both sides who fought and died during the Battle of Trafalgar, as well as ringing their bells at 7 pm that night.
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RESOLVED that the Clerk contact St. Francis of Assisi Church regarding the possibility of holding a ‘Service of Commemoration’, jointly with St. Therese of Lisieux R.C. Church, the Methodist Church and Ingleby Church, on Sunday 23rd October 2005.
(a) End of Year Accounts for the Year ending 31st March 2005.
The Clerk noted receipt of the Annual Return for financial year ended 31st March 2005, informing that the date set for audit is 15th July 2005.
The current balance on the Parish Council’s accounts is £ 115,487.09
(b) Accounts for Payment.
The following Accounts were approved for payment, at the meeting:
Paula M. Hall – Remuneration May 2005;
Paula M. Hall - Tax and N.I. Contribution May 2005;
Paula M. Hall – Reimbursement of Expenses/Administration Costs:
Internet Charges (May 2005) £ 14.99 Stationery £ 54.58
Use of Church Centre for P.C. Meetings
April 2005 £ 42.00
Ardent Financial Services – Parish Council office costs
for May 2005 £ 211.00
(excludes running costs i.e. gas/electric)
19. COMMUNITY FACILITIES.
The Clerk informed that in the budget set for 2005/2006, the amounts allocated under community facilities are as follows:
Tree Planting - £1,000.00
Christmas Tree - £1,000.00
Street Furniture - £1,000.00
RESOLVED that possible locations for the provision of seats be progressed.
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20. PLANNING APPLICATIONS.
The Clerk referred to the Planning Applications Schedule attached to the Agenda for this Meeting, which states the comments made by Ingleby Barwick Parish Council in relation to the planning applications listed.
The Schedule indicates the current position of the planning applications, which have been informed by S.B.C.
21. REPORT OF ATTENDANCE AT COMMUNITY HALL MANAGEMENT COMMITTEE MEETINGS.
It was noted that the Annual General Meeting is scheduled to take place on
Wednesday 1st June 2005.
22. COMMUNITY COMMUNICATION.
RESOLVED that the Clerk submit the details of Ingleby Barwick Garden Competition 2005 to Insider, for publication in the June 2005 edition.
23. CLERK’S REPORT AND CORRESPONDENCE.
(a) Stockton-on-Tees Borough Council, Parish/Town Council Contact Details – Receipt of letter requesting an update on the Parish Council’s contact details.
(b) Ingleby Barwick Community Hall – Receipt of accounts dated 6th April 2005, stating that the current account balance to date is £14,899.27, which is also the Year End Figure.
(c) Pentland Chartered Surveyors, O2 (UK) Limited Planned Cellsite C11817, Adopted Public Highway, Ingleby Way West, Ingleby Barwick – Receipt of letter referring to our previous correspondence regarding the cellsite. A copy of the proposed drawings and photomontage were enclosed.
They have made changes to their original design due to concerns over visual impact; the installation is now disguised as a lighting column, to blend in with the surrounding street lighting columns.
(d) Trafalgar Weekend 21st – 23rd October 2005 – Receipt of correspondence.
(e) County Durham and Cleveland County Training Partnership – Receipt of details on proposed training events.
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(f) UNITE, Free Mediation Service – Receipt of mailing informing that UNITE offers a free community mediation service to all residents of Stockton-on-Tees.
(g) Stockton Renaissance, Eastern Area Partnership – Receipt of notification and Agenda for the meeting on Tuesday 26th April 2005 – 9.30 am at The Youthy, Thornaby Road, Thornaby and Minutes of the Eastern Area Partnership Board Meeting on 22nd February 2005 at 9.30 am.
(h) Stockton-on-Tees Borough Council, Stockton News Summer 2005 Edition – Receipt of letter informing that they are now making preparations for the next issue of Stockton News, which will be delivered to households and businesses across the Borough on Friday 8th July 2005.
(i) Stockton-on-Tees Borough Council, The Second Stockton-on-Tees Local Transport Plan, 2006-11: Development of Area Transport Strategies – Receipt of letter and copy of the final Guidance Note for the development of Area Transport Strategies, as approved by Stockton Renaissance.
(j) HLB AV Audit, Local Council Briefing – Receipt of information mailing.
(k) Glasdon UK Ltd – Receipt of information mailing.
(l) Clerks & Councils ‘Direct’ – Receipt of May 2005 Edition, Issue 39
(m) NALC ‘Local Council Review’ – Receipt of the Local Council Review, May 2005 Edition.
(n) Steering the Green Agenda, ‘East Journal’ – Receipt of the East Journal, May 2005 Edition.
(o) St. Francis of Assisi Church Centre – Receipt of invoice for use of the Church Hall for Parish Council Meetings in April 2005, for the sum of £42.00.
(p) St. Francis of Assisi Church Centre – Receipt of letter noting that the Parish Council has previously been granted permission for the use of the church hall. It is requested that the Parish Council confirm whether they would like to continue with the booking for a further twelve months at a cost of £13 p/h.
(q) Society of Local Council Clerks – SLCC County Durham and Cleveland Branch AGM – Receipt of notification of the 2nd AGM of the County Durham and Cleveland Branch on Tuesday 24th May 2005 at 7 pm at Sedgefield Town Council, Information and Advice Centre, Sedgefield.
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(r) The North Bank Forum, Patient and Public Involvement Forum for Tees, East & North Yorkshire Ambulance Service – Receipt of letter.
(s) Stockton-on-Tees Borough Council, Stockton’s Draft Statement of Community Involvement – Receipt of invitation to the Consultation Evening for Parish Councils on Monday 23rd May 2005 in the Central Library Lecture Hall in Stockton. The draft Statement of Community Involvement was enclosed for comments.
(t) One Voice Tees Valley, Tees Valley Briefing – Receipt of the ‘Tees Valley Briefing’, May 2005 Edition.
(u) Stockton South Road Safety Forum – Receipt of letter from Mr M.A. Thornton informing that he is resigning as the road safety representative for Ingleby Barwick on Stockton South Road Safety Forum, from 5th May 2005.
(v) Ingleby Barwick Rangers – Receipt of letter apologising for not providing a report for the Annual Parish Meeting on 4th May 2005. They are currently finalising plans for their trip to London in the summer. They are planning to go in the latter half of August and hope to visit the theatre (a musical), some famous landmarks and tourist sites and to visit the London World Guide Heritage Centre.
(w) Government Office for the North East, regional Forest Strategy – Receipt of the North East’s first Regional Forest Strategy. It sets out the role our trees, woodlands and forests will have over the next twenty years and beyond in making the region a better place for us all to live, visit and do business.
Delivery of strategies is an ongoing process and they intend to produce an Annual Delivery Plan each year. They will report on progress at the end of the year, by producing an Annual Monitoring Report.
(x) Cleveland Local Councils Association, Report of Progress in CLCA – Receipt of the following report:
The past year has been a year of progress and growth for Cleveland Local Councils Association. We have been joined by several new members and the Chair of the Association, Pete Andrew, has traveled around the area, visiting approximately 8 member and prospective member meetings, promoting the benefits of membership and highlighting the services, in particular legal advice and support, which membership allows, including access to the National Association of Local Councils. Assistance has been given on a wide range of topics including general advice, legal matters and the writing of Constitutions. The quarterly meetings of CLCA have taken place in Middlesbrough, Saltburn, Skelton and Yarm, moving around the area in an effort to make the meetings more accessible to those who wish to attend.
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During the year the Chair, Vice-Chair and Secretary have attended meetings of the Northern Group of Associations whose meetings are also attended by the National Chairman. The Vice-Chair, Cllr Jim Wingham of Saltburn, Marske & New Marske, represents our Association on the North Yorkshire and Cleveland Coastal Forum and the North Yorks Moors National Parks Authority. Jim also attends National Council Meetings. We form part of the County Durham and Cleveland County Training Partnership who have hosted training sessions, on a range of subjects, across the region, with very favourable feedback from participants. CLCA has also recently been successful in securing a small pot of funding, £662.00, to help support and promote The Quality Parish and Town Council Scheme.
Following a review of the budget, undertaken by the Chair and the Treasurer, the finances of the Association, now including 17 members, have been turned around and show a much more positive outlook.
In conclusion after a period of stagnation, CLCA is working towards, and looking forward to, a bigger and brighter future supporting the Town and Parish Councils of our area.
24. APPOINTMENT OF CHAIRMAN OF INGLEBY BARWICK PARISH COUNCIL FOR THE COUNCIL YEAR 2005/2006.
Councillor Mrs I. Machin was proposed, seconded and unanimously elected as Chairman for the forthcoming year.
The Chairman, Councillor Mrs I. Machin thanked Councillor T.W. Bowman for his hard work and commitment during his term of office as Chairman of the Parish Council.
25. CHAIRMAN TO SIGN DECLARATION OF ACCEPTANCE OF OFFICE.
The Chairman, Councillor Mrs I. Machin signed the Declaration of Acceptance of Office.
26. APPOINTMENT OF VICE-CHAIRMAN.
The Chairman, Councillor Mrs I. Machin requested nominations for the appointment of Vice-Chairman of the Parish Council for the forthcoming year.
Councillor T.W. Bowman was proposed, seconded and unanimously elected as Vice-Chairman for the forthcoming year.
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The next meeting of the Parish Council is scheduled to take place on Wednesday 15th June 2005 at St. Francis of Assisi Church Centre, Barwick Way, Ingleby Barwick, commencing at 7.15 p.m.